C i t y M a n a g e r s R e p o r t P a g e 1 CITY MANAGER S REPORT Bill McDaniel, City Manager REGULAR CITY COMMISSION MEETING O C T O B E R 8 2018 PART I STAFF ACTIVITY AND UPDATES PART II EXECUTION OF CORE STRATEGIES FACILITATING ECONOMIC DEVELOPMENT A Met Chris Bajsa and Jason Northernington from CMTG Properties to discuss Midtown Development on September 27 B Discussed SR 39 Utilities Expansion with City Attorney, Utilities Director, and Procurement Manager on September 28 C Met with investors Bob Appleyard and Ali Hasbini to discuss development at Lakeside Station Logistics Park on October 1 D Met with staff to discuss Utility Locates-Development Issues on October 2 E Discussed North Park Isles Offsite Utilities with City Attorney Ken Buchman and Utilities Director Lynn Spivey on October 4 FOSTERING COMMUNITY ENGAGEMENT A Guest speaker at the Downtown Luncheon Club on October 4
C i t y M a n a g e r s R e p o r t P a g e 2 EMPOWERING OUTSTANDING CUSTOMER SERVICE A Met with HR Director Mercedes Perez and Parks & Rec Director Jack Holland to discuss a tree issue at 1302 N Ferrell Street on September 27 B Discussed Code Enforcement issue at 901 E Warren Street with Kenneth Glover on September 28 C Met with John Wilson and CE Manager Tray Towles to discuss some concerns Mr Wilson has regarding The Knights Inn on October 1 D Employee Recognition 1 On October 2, Shannon Burky, fifth grade teacher from Trapnell Elementary School wrote an email to Parks Director Jack Holland regarding Recreation Supervisor Maggie Marona: My husband and I are beyond impressed with the quality of the programs the Planteen has and how incredibly warm and kind Maggie Marona is to our children Our kids are quirky kids and our son, in particular, does not open up to people very easily He doesn t trust many people and he has grown to love Miss Maggie The genuine connection she has with him is something I am eternally grateful for I can t tell you how wonderful it is to know that both of my kids are well cared for, happy and growing as people when they are with Miss Maggie Miss Maggie gets excited for all the kids when something good is happening The rapport she has with every child at the rec center is amazing! They all respect and trust her Ms Burky went on to say, In addition to her responsibilities at the rec center, she also took time to come speak with my students at Trapnell Elementary for the Great American Teach-In The children all responded so well to her because again, she builds rapport with all kids Her presentation was incredibly engaging and the teachers at my school all said she must come back each year to present! ENGAGING IN EFFECTIVE COMMUNICATION INTERNAL STAKEHOLDERS A Met with City Attorney Ken Buchman, CFO Diane Reichard and Parks & Rec Director Jack Holland to discuss cemetery fees on September 24 B Discussed McIntosh Park with Utilities Director Lynn Spivey and Parks & Rec Director Jack Holland on September 24 C Met with CFO Diane Reichard, City Engineer Mike Schenk and Community Services Manager Mike Karr to discuss Quiet Zone update on September 24 D Discussed Water & Sewer rate study with CFO Diane Reichard on September 25
C i t y M a n a g e r s R e p o r t P a g e 3 E Discussed interim use of Bender house with City Attorney Ken Buchman, CFO Diane Reichard, Library Director Tonda Morris and General Services Coordinator Carla Rhoades on September 25 F Met with staff to discuss Utility Locates for Construction of New Homes on September 25 G Discussed FEMA Reimbursement with CFO Diane Reichard, CE Manager Tray Towles and HR Director Mercedes Perez on October 1 H Discussed Fire Station #2 Renovations with CFO Diane Reichard, Fire Chief David Burnett and Procurement Manager Buddy Storey on October 4 I Met with City Attorney Ken Buchman and Police Chief Ed Duncan to discuss Festival Taxi Service on October 3 J Discussed McIntosh Tract Legislative Funding Paperwork with City Attorney Ken Buchman, CFO Diane Reichard, Parks & Rec Director Jack Holland and CS Manager Mike Karr on October 3 EXTERNAL STAKEHOLDERS A Met with Breanne Williams, Plant City Observer on September 25 B Conference call with Attorney David Smith, City Attorney Ken Buchman and Special Projects Manager Kim Leinbach to discuss Sports Complex on September 25 C Met Scott McElveen, Building Official Jesse Carr, City Engineer Mike Schenk and Assistant City Engineer Terry Ritter to discuss Utility Locates on September 27 D Discussed Rezoning with Travis Keene on September 28 MAXIMIZING ORGANIZATIONAL EFFECTIVENESS A Reviewed upcoming paving projects for FY2018-19 with CFO Diane Reichard, Utilities Director Lynn Spivey and City Engineer Mike Schenk on September 24 B Discussed Streets/Stormwater/Traffic Superintendent position with HR Director Mercedes Perez and City Engineer Mike Schenk on September 24 C Met with staff to discuss FY2018-19 projects on September 24 D Discussed WRF Discharger with City Attorney Ken Buchman and Utilities Director Lynn Spivey on September 27
C i t y M a n a g e r s R e p o r t P a g e 4 E Discussed On Line Permitting with IT Manager Kent Andrel and Procurement Manager Buddy Storey on September 28 F Discussed Cemetery Issues with staff on October 2 G Met with HR Director and City Engineer to discuss Streets/Stormwater on October 2 H Discussed City s 401a and 457b Plans with staff on October 3 I Met with CFO Diane Reichard and Special Projects Manager Kim Leinbach to discuss Customer Service Center on October 4
C i t y M a n a g e r s R e p o r t P a g e 5 PART III - DEPARTMENTAL MONTHLY REPORTS BUILDING PERMIT ACTIVITY FOR SEPTEMBER 2018 (Comparison with previous year) Permit Type 2018 2017 # of Permits Value # of Permits Value New Residential (SF) Units 6 $805,940 6 $837,900 New Duplex/Townhouse New Multi-Family (MF) Units Res Repairs, Alterations & Additions 71 $830,427 57 $481,145 New Commercial Const 4 $6,239,000 2 $560,000 New Industrial Construction Non-Res Building Repairs, Alterations & Additions 9 $297,133 11 $1,068,295 Misc: Fences, Pools, Etc 16 $60,932 7 $46,768 Mobile Homes Demolition 1 $500 2 $20,000 Mechanical 64 $578,014 44 $218,706 Plumbing 44 $356,468 35 $97,774 Gas 3 $3,945 1 $2,500 Electrical 53 $487,211 32 $165,217 Total Permits Issued 271 $9,659,570 197 $3,498,305 % Change/ Prior Year 376% 1761% ------ ------ Cumulative YTD 3515 $92,555,236 3,052 $76,039,384 Cumulative % Change YOY 152% 217% ------ ------ 1 Year means fiscal year 2 Cumulative YTD includes all current & prior month totals for the fiscal year 3 % Change / Prior Year is the net percentage increase or decrease from the prior fiscal year s monthly totals 4 Cumulative % Change YOY is the net percentage increase or decrease from the prior fiscal year s cumulative totals COMMERCIAL NEW CONSTRUCTION SEPTEMBER 2018 & F/Y 2017/2018 Construction Type Value Date NEW FIRE STATION #3 $3,068,00000 10/2018 SHELL BLDG 15,000 SF $1,700,00000 10/2018 TENANT BUILDOUT $1,300,00000 10/2018 INTERIOR BUILDOUT $ 171,00000 10/2018
C i t y M a n a g e r s R e p o r t P a g e 6 LOCAL AREA PURCHASES FOR SEPTEMBER Invoices Charged (Amount) Number $ 67,081 47 Year-to-Date Totals (October 1, 2017 thru September 30, 2018) $1,728,396 784 OUT OF AREA PURCHASES FOR SEPTEMBER Invoices Charged (Amount) Number $ 1,205,435 324 Year-to-Date Totals (October 1, 2017 thru September 30, 2018) $ 15,843,907 3877 PURCHASE ORDERS/CONTRACTS ($25,001-$50,000) FOR SEPTEMBER PO/Contract Amount Date Vendor Description Dept/Div 18004122 $30,800 09/10/18 Public Resource Mgmt Solid Waste Rate Study Sanitation 18004044 $28,878 09/05/18 Wetherington Tractor 18004196 $35,125 09/17/18 Wetherington Tractor Meter Replacement BPA Tall Timbers Meter Replacement BPA American Water Chemicals Water Resource Water Resource