REQUEST FOR PROPOSAL BID 17-101 Daniell Heights Apartments Winter Cleaning Project ISSUE DATE November 9, 2017
Invitation to Bid Michigan Technological University invites you to submit bids for work involving cleaning university owned apartments. Bids should be sent via email to Herb Brundage, hbrundag@mtu.edu, and are due by 2:00 PM (EST), December 7th, 2017. The following documents are contained in this bid package: 1. Instructions for bidders 2. Bid Schedule I - Daniell Heights Lower Units 3. Bid Schedule II - Daniell Heights Upper Units 4. Scope of Work Inquiries regarding this bid package should be directed to Herb Brundage, (906) 487-1207. Bidders are invited to schedule an optional pre-bid walk-through to take place by Friday, December 1, 2017. Please RSVP for this walk-through by emailing hbrundag@mtu.edu by 3:00pm on Friday, November 24, 2017.
INSTRUCTIONS FOR BIDDERS Cleaning services for the Michigan Technological University (Owner), Daniell Heights Apartment Complex, Woodmar Drive, Houghton, MI 49931. Vendor shall furnish all cleaning materials, equipment and tools needed to complete each apartment. Owner shall provide access to each apartment. Bids should be sent via email to Herb Brundage, hbrundag@mtu.edu and will be due by 2:00 PM (EST), December 7th, 2017. Owner will be responsible for final inspection of apartments and approving partial and final payments. Michigan Technological University reserves the right to request references and contact information from previous projects similar in scope of work to this project. Michigan Technological University reserves the right reject any or all bids and to waive any informality or irregularity in any bid received. Cleaning Schedule: Monday through Saturday, Hours: After 7:00 AM and completion by 9:00 PM. Quiet hours are between the hours of 9:00 PM and 9:00 AM. There will be approximately 40-50 apartments to clean. Apartments will be vacated starting December 18, 2017. All vacated apartments must be cleaned by January 10, 2017. A schedule of Apartments to be cleaned will be provided by the owner. The successful bidder will be responsible for moving furniture to access and clean areas; and returning it. See the attached Scope of Work to see the items in apartments to be cleaned. The successful bidder must provide an onsite supervisor to coordinate with owner s representative. The owner will be doing painting and other maintenance following the completion of cleaning of each apartment so an onsite supervisor is of primary importance. Upon execution of this document by Owner and Vendor, the successful bidder must provide evidence, satisfactory to the Owner, depicting insurance coverage in accordance with Michigan Technological University requirements, including: 1. General Liability Insurance. a. $1,000,000 each occurrence. b. $2,000,000 aggregate. 2. Workers Compensation / Employers Liability Insurance. a. Part 1 - Statutory required by State. b. Part 2 - $500,000 each accident No work connected to this Contract shall be started until insurance requirements have been satisfied.
BID SCHEDULE I (Daniell Heights Lower Units, Woodmar 1801-1914) Description Cost to clean vacant 1 bedroom, 1 bathroom apartment, 370 square feet, one level; including carpet Cost to clean vacant 2 bedroom, 1 bathroom apartment, 630 square feet, one level; including carpet Cost BID SCHEDULE II (Daniell Heights Upper Units, Woodmar 2001-2113) Description Cost to clean vacant 1 bedroom, 1 bathroom apartment, 340 square feet, one level; including carpet Cost to clean vacant 2 bedroom, 1 bathroom apartment, 460 square feet, one level; including carpet Cost Cost to clean vacant 3 bedroom, 1 1/2 bathroom (one without a tub and shower) apartment, 920 square feet, two levels with staircase; including carpet Company Name: Address: Phone Number: E-mail Address: Name (Print): Signature:
Daniell Heights Cleaning Inspection (Scope) Cleaning inspection to be performed with a flashlight. All Surfaces to be cleaned and disinfected. All carpet to be extracted. Date: Apartment # A B C D E F G H Clean Verified Apartment Entrance Entrance Storm Door Storm Door Glass Screen Security Door (Front and Back) Door Frame and Threshold Door Knob (Inside and Out) Clean Verified Living Room Light Fixture / Switches Wall behind door Baseboards Heating Register Extract Living Room Carpet Closet Closet Shelf Blinds Window (s) Glass Window (s) Screen Window (s) Sill Window (s) Caulking free of mold Clean Verified Living Room Furniture / Accessories Couch Surfaces Couch Vacuumed (Including Hide a Bed) Side Table Clean Verified Bedroom Bedroom 2 Bedroom 3 Light Fixture / Switch Trim Around Door Door (Inside and out) Door Knob (Inside and out) Blinds Window (s) Glass Window (s) Screen Window (s) Sill Closet Closet Shelf Heating Registers Base Boards Extract Bedroom Carpet Clean Verified Bedroom Furniture Bedroom 2 Bedroom 3 Dresser Drawers Vacuumed Dresser All Surfaces Bed (Head / Foot Boards, Rails) Mattress (Blue Mattress) Desk Lamp Desk all Surfaces Desk Drawers Vacuumed Desk Chair All Surfaces Clean Verified Kitchen Furniture / Accessories Table Top Table Edges and Underside Chairs
Daniell Heights Cleaning Inspection - Continued Clean Verified Kitchen Light Fixture and Switches Fan Guard and Filter Cabinets / Drawers Stove Backsplash / Surround Stove Top and Sides Stove Under Burners Stove Drawer Stove / Oven inside Behind stove Refrigerator Outside Refrigerator / Freezer Door Seal Refrigerator / Freezer Door Hinges Refrigerator / Freezer Door Interior Rails Refrigerator / Freezer Interior Refrigerator Freezer Liner Vents Refrigerator Interior Refrigerator Door Seal Refrigerator Door Hinges Refrigerator Door Interior Rails Refrigerator Shelves Refrigerator Drawers Refrigerator Coils Behind Refrigerator Sink / Faucet Countertop Trim Around Doorways Blind (s) Window Glass Window Screen Window (S) Sill Heating Register Floor Baseboards Floor Foot Wells of Cabinets Floor Clean Verified Bathroom Light fixture / Switch Fan Guard and Filter Mirror Medicine Cabinet (Inside and outside) Sink / Faucet Vanity Inside / Outside Tub and Surround Tub Faucet Towel Bars / Paper Bar Toilet Trim Around Doorway Door (Inside and Out) Door Knob (inside and out) Blinds Window (Glass/Screen/Sill) Heat Register Base Boards Floor Inspectors Name: Inspectors Signature: Date: