HEARING PROCEEDINGS The City Council of Thief River Falls, Minnesota, held a Public Hearing at 7:00 p.m. on February 11, 2014 in the Council Chambers of City Hall. Mayor Dagg called the meeting to order at 7:01 p.m. The following Councilmembers were present: Brown, Dagg, Kajewski, Hahn and Sollom. Dagg chaired the meeting. Absent: Council Member Prudhomme, Cullen and Schmalz The City Council earlier called for the feasibility report for 2014 projects. Borseth reviewed nine potential projects with an estimated total project cost of $2,110,000. Projects noted are: ISD 564 BUS GARAGE AREA STORM SEWER CURED-IN-PLACE LINING: The 1,425 foot segment of 12-inch and 15-inch (V.C.P.) vitrified clay pipe storm sewer, which runs along the School District 564 bus garage south of the School District Service Center, is estimated to have been installed in 1938. Recent video inspections have discovered cracked and broken pipe along with joint deterioration in need of repair. The School District has notified the City of their intent to reconstruct the parking lot and school bus access route over the majority of the pipe. The necessary repairs should be completed prior to these improvements. The proposed improvements would consist of cured-in-place lining of 1,425 feet of 12- inch and 15-inch V.C.P. storm sewer, along with miscellaneous pipe repairs. The total estimate project cost is $80,000. Funding for this project would come from the storm water utility fund. No one was present for this project and no comments were received. ALICE DRIVE STREET AND UTILITIES IMPROVEMENTS: This 4.5 acre site, of the former Precious Seed Baptist Church on County Road 62, is the proposed location for the DW Jones affordable housing project. This project consists of constructing six 4- plex housing units. This developer has requested extending Alice Drive and necessary utilities from South Tenth Street to County Road 62. The proposed improvements would consist of excavation, aggregate base, storm sewer, curb and gutter, and bituminous surfacing to extend the 40-foot wide, 7-ton design roadway.
Page 2 of 5 Improvements would also include the extension of 8-inch P.V.C. water main, 8-inch P.V.C. sanitary sewer main, and related service lines to serve the housing project along with five additional single family lots. The total estimated project cost is $380,000. The developer would be invoiced for approximately $270,000, with the remaining $110,000 being paid by the City through bonding. SOUTH TENTH STREET WATER AND SEWER EXTENSION: A developer, Mr. Leroy Flickinger, has purchased Lots 16-20, Block 1, Swanson-Horien First Addition and has requested utilities. This is a 727 foot segment along the north side of South Tenth Street. This property was recently rezoned from AG to R-2 to allow the construction of single family homes. The proposed improvements would extend 8-inch sanitary sewer and 8-inch water main east of Spruce Avenue approximately 700 feet on South Tenth Street. Service lines would be stubbed out of the street to serve six lots on the north side of the street. The street would be put back to its current rural gravel surfaced section. The total estimated project cost is $116,000. The developer would be invoiced approximately $56,000. Half would need to be paid prior to award of the contract and the balance at the end of the project. One lot would be assessed an estimated $10,000 with the remaining $50,000 being paid by the City. The $50,000 paid by the City would eventually be recovered through connection fees at a later date as the parcels on the south side of the street are annexed and connected to City utilities. The assessment rate for sanitary sewer is estimated at $30/equivalent front foot and $30/equivalent front foot for water main. Water and sewer service lines are estimated at $3,000 each. CHALLENGER MANUFACTURED HOME PARK STREET IMPROVEMENTS: The Challenger Manufactured Home Park was developed in 1996 for 66 homes, with street surfacing completed in 1997. These streets, primarily on the east end of the development are experiencing significant deterioration. The proposed improvements would consist of reclaiming 3 inches of the existing bituminous with 3 inches of existing aggregate base, by grinding, mixing and compacting the upper 6 inches of the street surface on the east 1/3 of the development. Two 1-1/2 inch lifts of new bituminous would be placed. The remainder of the development streets would receive an edge mill and a 1-1/2 bituminous wearing course overlay.
Page 3 of 5 The total estimated project cost is $200,000. The Manufactured Home Park would be assessed for 60% of the project cost. Initial construction costs and the 40% City share would be paid through bonding. Les Snetting, Owner of the Mobile Home Court, wondering if the project cost could be assessed to the property as the interest rate would be cheaper than what the owner can find. MARK BOULEVARD STREET IMPROVEMENTS AND LIGHTING: Mark Boulevard, the City street on the north side of the new Sanford Hospital site, was constructed in 2004, while under the jurisdiction of Rocksbury Township, with funds from neighborhood property owners. The street was constructed to a rural design with narrow lanes, no shoulders, steep inslopes and no lighting. With this street being the Sanford service entrance, utilized by over 500 employees, improvements will eventually be required. The proposed improvements include constructing Mark Boulevard to an urban section from Highway 32 to Danny Drive. This work includes excavation, aggregate base, curb & gutter, storm sewer and bituminous surfacing to bring Mark Boulevard to a 40-foot wide 9-ton design. Improvements also include lighting for this segment of Mark Boulevard and Highway 32 from Greenwood Street to the Sanford main entrance. The City has applied for state bonding bill money to fund these improvements. The total estimated project cost is $850,000. For this project $806,000 would come from the 2014 state bonding bill and $44,000 would come from assessments. This work will follow the schedule of the 2014 Street and Utilities Improvements project until the bonding bill results are available. If the project is funded the City would separate this work by resolution and bid separately to include labor standards and wage rate requirements for state funded projects. NORTHWEST MANUFACTURED HOME PARK UTILITIES EXTENSIONS: The owners of the Northwest Manufactured Home Park, which currently has 83 rental lots, have requested water and sewer extensions to serve 10 to 14 additional lots on First Street east of Barzen Avenue. The proposed improvements would consist of extending an 8-inch sewer main and 6-inch water main south from Second Street to the alley on the west side of the existing Home Park. The utilities would be extended west in the existing alley right-of-way with an additional easement being required. Individual 1 inch water and 4 inch sewer services would be brought into each of the 10-14 lots. Aggregate surfacing would be placed on the alley when utilities are completed.
Page 4 of 5 The total estimated project cost is $145,000. The developer would be invoiced for 100% of these costs, 50% at the beginning of the project and the remainder at completion. Les and Marlene Snetting, Owner of the Mobile Home Court, wondering if the project cost could be assessed to the property as the interest rate would be cheaper than what the owner can find. HANSON DRIVE BITUMINOUS WEARING COURSE: Hanson Drive from Greenwood Street to Willow Court and Oakwood Court were constructed in 2006. Willow Court was constructed in 2008. The wearing course was left off all of these streets to allow for completion of the housing development and possible trench settlements. The property owners have now asked that the bituminous wearing course be completed. The proposed improvements would consist of removing and replacing any settled curb sections, adjusting all manholes and gate valves, and placing a 1-1/2 inch bituminous wearing course. The total estimated project cost is $80,000. Properties abutting Hanson Drive, Oakwood Court and Willow Court would be assessed for 60% of the street improvements. There are approximately 2,257 linear feet of property available for assessments. Initial construction costs and the remaining 40% would be paid by the City through bonding. The estimated assessment rate for the street improvements is $18/equivalent front foot and $78/square yard for concrete driveway aprons. Gene Hanson, Ben Kusnia and John Wollenzien questioned if they had been charged for the bituminous overlay back in 2006. Borseth stated that researching the City s records, there was no documentation of any type of prepayment. Further, from a logical perspective, the City would have no way to tell what the cost would be years in the future when the work was performed. Borseth stated the City has done a number of these type projects where the wearing coarse is delayed until the homes are constructed, which is a benefit to the neighborhood. DULUTH AVENUE NORTH FROM FOURTH TO NINTH STREET AND TINDOLPH AVENUE SOUTH FROM MICHAEL STREET TO ANNIE STREET SANITARY SEWER CURED-IN-PLACE PIPE LINING: The 1,820 feet segment of 8-inch, 10-inch and 18-inch (V.C.P.) vitrified clay pipe sanitary sewer on Duluth Avenue North was installed in the 1930 s, and the 360 feet segment of 8- inch V.C.P. on Tindolph Avenue South was installed in 1947. Recent television inspection of these mains revealed cracked and deteriorating pipe with broken and missing pieces. Maintenance is limited to flushing as the condition of the pipe is not adequate for preferred jetting or mechanical means. The proposed improvements would consist of cured-in-place lining of 2,180 feet of 8- inch, 10- inch, and 18-inch V.C.P. sanitary sewer. All existing services lines are cut open internally after completion of the pipe lining,
Page 5 of 5 The total estimated project cost is $120,000. Funding for these improvements would come from bonding. FORMER HOME LUMBER SITE FRONTAGE ROAD EXTENSION: Cenex of Thief River Falls has purchased the former Home Lumber property for a truck stop convenience store. They have also entered into a purchase agreement to purchase a 4.5 area site directly to the south. Cenex has requested the City extend the frontage south to serve their additional property. The proposed improvements would consist of extending a 32-foot wide 9-ton design frontage road 550 feet south with a new Highway 59 connection. The total estimated project cost is $140,000. The benefitting property would be assessed for 80% of the street improvements. Initial construction costs and the remaining 20% would be paid by the City through bonding. There are approximately 550 linear feet of property available for assessment. The estimated assessment rate for street improvements is $204/equivalent front foot and $78/square yard for concrete driveway aprons. ADJOURNMENT There being no further discussion, Councilmember Brown moved, being seconded by Councilmember Sollom, to adjourn the meeting at 8:00 p.m. On vote being taken, the Chair declared the motion unanimously carried and the meeting adjourned. Jim Dagg, Mayor Attest: Larry Kruse, City Administrator