October 18, 2017 Dear Marriott s Lakeshore Reserve Owner: A regular meeting of the Board of Directors of Lakeshore Reserve Condominium Association, Inc. will be held on November 2, 2017, at 9:30 a.m., Eastern Time, at Marriott s Lakeshore Reserve, Stanza Italia Meeting Room, 11248 Lakeshore Reserve Drive, Orlando, Florida 32837. Please pay particular attention to the Reserve Fee on the enclosed proposed budget. For further explanation, see item 2.A. of the Limited Proxy which was recently distributed to you in the Notice of Annual Meeting package. The Board of Directors reviews the Association s reserve funding needs on a regular basis, and will do so again at this meeting. The goal has been, and remains, to maintain a balanced approach in reserve contributions versus projected expenditures for the Association. As a member of the Association, your presence and comments are welcome at this meeting. Any comments will be considered by the Board of Directors prior to taking formal action on the proposed budget. As noted on the Agenda, open budget discussion with Association members is scheduled from 11:00 a.m. to 11:15 a.m., Eastern Time. If you have any questions or would like any additional information, please contact either James Hall, General Manager, by phone at 407-393-6405 or by email at James.Hall@vacationclub.com, or Louise O Leary, Director of Finance, by phone at 407-393-6452 or by email at Louise.O Leary@vacationclub.com. Sincerely, Brad Bradford Secretary/Treasurer Lakeshore Reserve Condominium Association, Inc.
Lakeshore Reserve Condominium Association, Inc. Board of Directors Meeting November 2, 2017 at 9:30 a.m., Eastern Time Marriott s Lakeshore Reserve Stanza Italia Meeting Room 11248 Lakeshore Reserve Drive Orlando, Florida 32837 Call to Order Agenda Establishment of Quorum and Roll Call Appointment of Recording Secretary Proof of Notice of Board Meeting Approval of Agenda Approval of Previous Meeting Minutes February 16, 2017 Board of Directors Meeting May 9, 2017 Board of Directors Meeting July 10, 2017 Board of Directors Meeting July 31, 2017 Nominating Committee Meeting Resort Operations Update Financial Report Property Tax Appeal Update 2017 Year-to-date Financials and Forecast Accounts Receivable Foreclosed Inventory Purchase Agreement Reserves 2017 Reserve Projects Reserve Proposed Projects Reserve Funding Discussion Proposed Maintenance Fee Discussion (Open Budget Discussion with Owners: 11:00 a.m. 11:15 a.m.) Approval of Budget New Business Announcement of Board and Annual Meeting Dates PNC Father/Son Challenge Parking License Agreement Adjournment
Estimated Timeshare Plan Common Expense Budget For The Period Beginning January 1, And Ending December 31, Revenue UNIT WEEKS 2017 APPROVED BUDGET 4,429 (PER UNIT WEEK) PROPOSED 2 BEDROOM TIER 2 BEDROOM DLX 3 BEDROOM TIER Commercial 2,214.5 1,184.5 1,030 Unit (9) % (PER UNIT WEEK) (PER UNIT WEEK) (PER UNIT WEEK) (ANNUAL) Association Fees - Commercial Units 0.00 0.00 0.00 0.0% 859 0.00 0.00 0.00 858.76 Platinum 1,896.56 2,178.82 282.26 14.9% 7,401,308 1,990.22 2,084.55 2,692.53 0.00 Premier Platinum 1,899.24 2,181.58 282.34 14.9% 2,251,351 1,991.97 2,086.84 2,698.02 0.00 Bank/Investment Interest 0.18 0.80 0.62 344.4% 3,528 0.73 0.75 1.00 0.36 Late Fees 5.62 5.48 (0.14) (2.5%) 24,275 4.99 5.17 6.88 2.43 Maintenance Fee Interest Income 24.19 25.31 1.12 4.6% 112,090 23.06 23.87 31.78 11.21 Total Maintenance Fee Revenue 9,793,410 BUDGET 4,429 (PER UNIT WEEK) 2017 BUDGET VS BUDGET INCREASE/(DECREASE) PROPOSED BUDGET TOTAL BUDGET BY VILLA TYPE Expenses Accounting 44.66 45.68 1.02 2.3% 202,345 41.63 43.10 57.36 20.23 Activities 71.18 73.04 1.86 2.6% 323,505 66.56 68.91 91.71 32.35 Administration 91.83 122.64 30.81 33.6% 543,207 111.76 115.70 153.99 54.33 Bad Debt Expense 56.44 35.67 (20.77) (36.8%) 158,010 32.51 33.66 44.79 15.80 Billing and Collections 11.94 11.94 0.00 0.0% 52,882 10.88 11.26 14.99 5.29 Cable Television 5.01 5.01 0.00 0.0% 22, 4.57 4.73 6.29 2.22 Common Assessment 329.89 349.85 19.96 6.1% 1,549,638 318.83 330.07 439.29 154.96 Credit Card Fee 31.15 34.90 3.75 12.0% 154,605 31.81 32.93 43.83 15.46 Division of the Condominium, Timeshare, and Mobile Homes Fee (FL) 2.00 2.00 0.00 0.0% 8,858 1.82 1.89 2.51 0.89 Electricity 69.64 75.09 5.45 7.8% 332,601 68.43 70.84 94.29 33.26 Front Desk 128.07 132.27 4.20 3.3% 585,885 120.54 124.79 166.09 58.59 Gas 13.32 12.52 (0.80) (6.0%) 55,474 11.41 11.82 15.73 5.55 High Speed Internet 6.57 7.47 0.90 13.7% 33,084 6.81 7.05 9.38 3.31 Housekeeping (6) 284.13 279.04 (5.09) (1.8%) 1,235,985 254.30 263.26 350.38 123.60 Human Resources 25.55 26.67 1.12 4.4% 118,128 24.30 25.16 33.49 11.81 Income Tax 2.56 3.18 0.62 24.2% 14,070 2.89 3.00 3.99 1.40 Insurance 8.91 9.58 0.67 7.5% 42,448 8.73 9.04 12.03 4.25 Maintenance 97.35 100.86 3.51 3.6% 446,745 91.92 95.15 126.64 44.67 Management Fee 156.04 173.73 17.69 11.3% 769,548 158.33 163.91 218.15 77.44 Operating Capital 0.00 0.00 0.00 0.0% - 0.00 0.00 0.00 0.00 Other Expenses 0.00 0.00 0.00 0.0% - 0.00 0.00 0.00 0.00 Owner Services (5) 41.11 43.58 2.47 6.0% 193,016 39.71 41.11 54.72 19.30 Pool Maintenance 99.01 101.39 2.38 2.4% 449,083 92.40 95.65 127.31 44.91 Postage and Printing 3.04 3.29 0.25 8.2% 14,580 3.00 3.11 4.13 1.46 Rent for Recreation 0.00 0.00 0.00 0.0% - 0.00 0.00 0.00 0.00 Taxes upon Association Property 0.00 0.00 0.00 0.0% - 0.00 0.00 0.00 0.00 Taxes upon Leased Areas 0.00 0.00 0.00 0.0% - 0.00 0.00 0.00 0.00 Telephone 8.25 7.44 (0.81) (9.8%) 32,968 6.78 7.02 9.35 3.30 Transportation / Garage / Parking 15.15 15.74 0.59 3.9% 69,736 14.35 14.85 19.77 6.97 Water and Sewer 21.02 23.19 2.17 10.3% 102,701 21.13 21.87 29.11 10.27 Operating Fee 1,623.82 1,695.77 71.95 4.4% 7,511,302 1,545.40 1,599.88 2,129.32 751.62 Developer Subsidy (2) (211.86) (183.75) 28.11 13.3% (813,917) (167.46) (173.36) (230.73) (81.39) NET OPERATING FEE (Total Operating Fee less other income*) 1,381.97 1,480.43 98.46 7.1% 6,557,492 1,349.16 1,396.73 1,858.93 656.23 Reserve Fee - Timeshare (4) 217.78 355.03 137.25 63.0% 1,572,448 323.52 334.92 445.76 157.24 Reserve Fee - Common 62.72 102.25 39.53 63.0% 452,860 93.17 96.46 128.38 45.29 Operating And Reserve Fee 1,692.46 1,969.30 276.84 16.4% 8,722,693 1,794.63 1,857.90 2,472.73 872.76 Estimated Property Tax (1) Platinum 234.09 241.11 7.02 3.0% 819,042 224.37 256.44 259.46 0.00 Premier Platinum 236.77 243.87 7.10 3.0% 251,675 226.12 258.73 264.95 0.00 TOTAL MAINTENANCE FEE EXPENSE 9,793,410 International Owners Surcharge (3) 34.50 34.50 0.00 0.0% ------ 34.50 34.50 34.50 ------
ESTIMATED CONDOMINIUM COMMON EXPENSE BUDGET FOR THE PERIOD BEGINNING JANUARY 1, AND ENDING DECEMBER 31, Annual Total Timeshare Commercial Revenues Association Fees 2,002,426 2,002,226 Bank/Investment Interest 72 72 0 Total Revenue 2,002,498 2,002,298 Accounting 32,913 32,909 3 Administration 87,476 87,467 9 Audit Fee 14,850 14,849 1 Board of Directors 9,000 8,999 1 Electricity 53,965 53,959 5 Grande Lakes Property Owners Association, Inc. 8,844 8,843 1 Housekeeping(6) 70,553 70,546 7 Income Tax 297 297 0 Insurance 187,234 187,216 19 Landscape / Grounds 306,990 306,959 31 Loss Prevention / Security 328,749 328,716 33 Maintenance 191,462 191,443 19 Management Fee 182,038 182,020 18 Operating Capital - - - Other Expenses - - - Pest Control 24,296 24,294 2 Refuse Collection 36,000 35,996 4 Rent for Recreation - - - Taxes upon Association Property - - - Taxes upon Leased Areas - - - Telephone - - - Water and Sewer 14,971 14,969 2 Operating Fee 1,549,638 1,549,483 155 External Building Maintenance 165,346 165,330 17 Common Area Rehabilitation 38,629 38,625 4 Roof Replacement 169,982 169,965 17 Building Painting 15,673 15,671 2 Pavement Resurfacing 63,229 63,223 6 Total Reserves 452,860 452,815 45 Total Expenses for Operating and Reserves 2,002,498 2,002,298
Estimated Timeshare Plan Common Expense Budget Notes PHASE 1A (86 RESIDENTIAL UNITS 4,429 UNIT WEEKS) For The Period Beginning January 1, And Ending December 31, Notes to the Estimated Operating Budget 1) Florida Law requires the Managing Entity hired by the Association to collect Ad Valorem Taxes assessed by the Orange County Property Appraiser's Office. The exact amount of the taxes levied on each separate Timeshare Estate may vary depending on the value of the timeshare estate and will not be known for certain until November of the year of the assessment. So as to meet the statutory requirement that the Tax Collector's Office only accept "full payment", and so as to have the necessary funds on hand to make payment as soon as possible once the tax bill is received by the Managing Entity in order to receive a discount for early payment, the Managing Entity will bill Owners for their proportionate share of the taxes in January. Accordingly, the amount collected each year will be an estimate of the amount of Ad Valorem Taxes that will be levied against individual Timeshare Estates. When the final bill is available, the amount collected for each Timeshare Estate will be adjusted accordingly, and overpayments, if any, may reduce the subsequent year's assessment, subject to other budgetary factors. Estimated Ad Valorem Taxes AVERAGE 2 BEDROOM TIER 2 BEDROOM DLX 3 BEDROOM TIER Platinum 241.11 224.37 256.44 259.46 Premier Platinum 243.87 226.12 258.73 264.95 2) Pursuant to Chapter 721 of the Florida Statutes and Article 8.5 of the Declaration, the Developer guarantees to each Owner of Timeshare Estates through December 31, that the total annual assessment for Timeshare Plan Common Expenses imposed upon Owners of Timeshare Estates where usage is on a Unit Week basis will not exceed 1,765.85 for two bedroom tier units, 1,828.11 for two bedroom deluxe tier units, and 2,433.07 for three bedroom tier units exclusive of Ad Valorem Taxes. Where usage is on a Biennial Unit Week basis the annual assessment will not exceed 882.93 for two bedroom tier units, 914.06 for two bedroom deluxe tier units, and 1,216.54 for three bedroom tier units, in each case exclusive of Ad Valorem Taxes. In consideration of this guarantee, the Developer shall be excused from the payment of its share of such Common Expenses that otherwise would have been assessed against its unsold Timeshare Estates during the term of the guarantee. As a consequence of this, the Developer shall pay any amount of such Timeshare Plan Common Expenses incurred each year which exceed the total revenues for the Timeshare Plan for such year for so long as the guarantee remains in effect. The Developer reserves the right, but not the obligation, to extend and increase the amount of this guarantee for one or more periods of one year each after the expiration of the guarantee period on December 31,, as permitted by Florida law. In subsequent years, the Developer may elect not to guarantee the maximum amount of assessments, and instead may elect to pay its share of Common Expenses like all other Owners. 3) International Owners of Timeshare Estates, in addition to other charges assessed pursuant to the Declaration, shall be charged an annual fee (the "International Owner's Surcharge"), which relates to the added costs for postage, personal delivery, increased frequency of and costs associated with long distance telephone calls, translation costs, additional costs for telefacsimile communications and labor costs for additional special support staff. Currently, the International Owner's Surcharge is 34.50. The International Owner's Surcharge may, from time-to-time, be increased to reflect any increase in the cost of providing these services; provided, however, any such increase shall not exceed one hundred fifteen percent (115%) of the International Owner's Surcharge in the immediately preceding year, unless approved by a majority of all Owners. 4) Florida Law requires the Association to maintain reserves for deferred maintenance and capital expenditures, based on the estimated useful life and replacement cost of each reserve item. The Association is accumulating funds for repairs and replacements over the remaining useful lives of the components based on estimates of current replacement costs. Actual expenditures may vary from the estimated replacement costs. * Roof Replacement - includes both unit roof replacement and common area. * Furniture and Fixtures - includes replacement of unit furnishings, equipment, and appliances. * Building Painting - includes unit building painting. * External Building Maintenance - includes unit building-related equipment items. * Pavement Resurfacing - includes pavement resurfacing and striping. * Common Area Rehabilitation - provides for site lighting, irrigation systems, and common area maintenance of units. The estimated lives and estimated replacement cost for each of the components are as follows: Components Estimated Useful Life In Yrs Estimated Replacement Cost Estimated Remaining Useful Years Anticipated Beginning Fund Balance As Of January 1, Contribution For Roof Replacement 24 2,626,266 17 564,430 121,285 Furniture and Fixtures 12 9,696,180 8 541,654 1,144,316 Building Painting 8 556,941 7 173,595 54,764 External Building Maintenance 12 1,779,735 8 322,683 182,132 Pavement Resurfacing 16 661,548 12 195,952 38,800 Common Area Rehabilitation 12 5,030,848 8 1,158,749 484,013 TOTAL 20,351,518 2,957,063 2,025,308 As permitted by chapter 721 of the Florida Statutes, reserve funds may be reallocated between the reserve components by the Board at a duly called meeting. 5) The Marriott Resorts Hospitality Corporation ("MRHC") has been delegated the authority to provide all services incidental to the management of the Condominium, including Owner Services and all property operations. In connection with the performance of those services, all operating expenses will be charged to and paid by the Association to MRHC, including some that may be incurred through affiliates of MRHC. Certain of the operating expenses charged to and paid by the Association to MRHC may reflect economies of scale associated with the number of projects managed by MRHC and the affiliated relationship between MRHC and the developer. The amounts charged for such operating expenses may reflect pricing that is lower than what equivalent services would cost if charged on an independent case-by-case basis. 6) Certain operating expenses are presented in the budget net of funds estimated to be reimbursed to the Association in, including but not limited to: (i) funds received from MVC Trust Owners Association, Inc. to account for housekeeping expenses necessitated by nightly use of accommodations by MVC Trust members, and (ii) fees paid to the Association by transient guests who voluntarily elect to receive a daily room cleaning. The amounts set forth in this budget are estimates only and may be modified prior to the actual commencement of the fiscal year. Insurance, energy and labor costs are calculated based on current rates, and such costs may substantially increase over a short period of time. The Developer cannot predict how changes in the economic, social and political conditions may impact such costs. Purchasers are aware and acknowledge that the budget and, as a result, each purchaser's overall assessment, may increase substantially due to increasing costs, including (without limitation) those described above. The budget contained in this offering circular has been prepared in accordance with the condominium act and is a good faith estimate only and represents an approximation of future expenses based on facts and circumstances existing at the time of its preparation. Actual costs of such items may exceed the estimated costs, and such changes in cost do not constitute material adverse changes in the offering. Two of the 86 Residential Units in Phase 1 will be used by Developer for sales models. Each of these two Residential Units will pay Condominium Common Expenses, but will not be liable for Timeshare Plan Common Expenses unless and until a deed is recorded to convey a Timeshare Interest in such Residential Units. Notes From 2016 Audit: Certain services, including off-site accounting and administration, and reservations, are provided by MRHC and allocated to the Association based on the number of unit weeks, as a percentage of total unit weeks the respective service covers. Marriott Vacations Worldwide Corporation ( MVWC ), the indirect parent company of MRHC, pays all invoices on behalf of the Association, subject to reimbursement by the Association. The net amount due (to) from MVWC at December 30, 2016 and January 1, 2016 was (9,647) and 789,199, respectively. MRHC collects annual maintenance fees on behalf of the Association. The amount of Maintenance fees receivable due from MRHC at December 30, 2016 and January 1, 2016 was 198,954 and 286,249, respectively.