ADDENDUM #2 September 14, 2018 PROJECT: Virginia Polytechnic Institute & State University, Blacksburg, Virginia Perry Street Steam System Improvements IFB: 0057278 Changes and Clarifications - General 1. See attached non-mandatory prebid meeting Sign-in Sheet (1 page). 2. See attached non-mandatory prebid meeting Agenda (1 page). Response to Bidder Questions 1. The Perry Street Specifications call for copper wire leak detection. Mechanical Pipe Systems supplies a 2 wire system, which all pre-insulated pipe manufacturers can buy since it is made in Germany. It is a true leak detection for 100% of the line. The copper wire by other companies is only on the straights, and at all potential leak areas (elbows, anchors, end seals) where you need protection, they supply a coated copper wire that cannot detect an event if water gets to steel conduit. Is this what the owner wants for this project? Response: Per discussion with Virginia Tech, a leak detection system shall not be provided per Specification Section 232233. A dryness test has been added to the scope of the project as follows. Upon completion of the underground steam and condensate conduit system, the installing contractor shall perform a system dryness test. The outer conduit shall have -20 degrees F or lower membrane or desiccant dry compressed air at the required SCFM based on conduit size in one end of the conduit. Contractor shall ensure the outer conduit is not over pressurized and all safety measures are taken. The dew point shall be read using a dew point meter and should not exceed +20 degrees at the opposite end of the conduit system. If the dew point temperature exceeds +20 degrees F the contractor shall proceed with the conduit manufactures drying procedures. All tests shall be from each isolated section of the system. Each section tested shall be witnessed by the pipe manufacture or their representative, engineer and/or owners representative. A report shall be provided and signed by the installing contractor stating the system has been tested successfully. 2. The Notice of Invitation For Bid form states that contractors shall provide a detailed schedule with their bids. In order for that to be completed, a list of dates and times that work can be done in certain areas is needed. A list of days and times when work will be restricted is also needed. A phasing plan (if the job cannot be completed in one mobilization) is needed to determine where additional mobilization will need to be completed. Response: The contractor shall prepare a work plan to conform to all of the notes and details included in the project documents. This also includes specific notes regards pedestrian and vehicular traffic as included on Plan Sheet C3.01 Pedestrian and Traffic Control Plan. At this time, there are only two work restrictions during the construction period of November 11, 2018 through May 31, 2019. No work is allowed to be done between December 6, 2018 and December 14, 2018, and between May 9, 2019 and May 18, 2018.
Connections to the high pressure steam cannot be completed until the existing system is shutdown. The scheduled shutdown of the system will be from May 19, 2019 through May 26, 2019. 3. Specification Section 230100.3.3A2 states that an independent testing firm shall be used in radiographic testing. Is it acceptable to use ultrasound testing in lieu of radiographic testing? This method is being proposed for the following reasons: a. Radiographic testing will require a 60 foot radius clear distance all around the testing area. No personnel or vehicle traffic of any kind is allowed during testing. Testing will take approximately 1 hour per weld with multiple welds being completed during a test session. b. The companies that perform radiographic testing have limited RT certified technicians, and they are already committed to other jobs extending into next year. Ultrasonic testing technicians are more available and can meet the construction schedule. Ultrasound testing is an equal to radiographic testing and does not require clearing the area during testing. Response: No exception is taken to the use of ultrasonic testing. Ultrasonic testing shall meet ASME B31.1. 4. Specification Section 232233.3.7A calls for a steam blow for steam piping. Due to the location of the underground piping system a steam blow would not be practical. With the available steam at manhole 5, the distance would not give enough steam pressure. Per Specification Section 232233.3.7B, the condensate will be flushed with water for cleaning. Can the steam piping be cleaned like the condensate? Response: Contractor shall bid the project per the specifications. Changes and Clarifications to Front End Documents 1. Replace the Notice of Invitation For Bid form with the enclosed Notice of Invitation For Bid form. Please note that the bid due date and time is changed FROM September 27, 2018 at 4:00 pm TO October 18, 2018 at 2:00 pm. The bid opening date is changed FROM September 28, 2018 at 2:00 pm TO October 19, 2018 at 2:00 pm. 2. Replace the Bid Form with the enclosed Bid Form. Please note that the notice to proceed date is changed FROM October 15, 2018 TO November 11, 2018. All other terms, conditions and descriptions remain the same. The bid due date and time is changed FROM September 27, 2018 at 4:00 pm TO October 18, 2018 at 2:00 pm. The bid opening date is changed FROM September 28, 2018 at 2:00 pm TO October 19, 2018 at 2:00 pm. The notice to proceed date is changed FROM October 15, 2018 TO November 11, 2018. This addendum will be posted on the VT Procurement website at www.procurement.vt.edu.
NOTICE OF INVITATION FOR BIDS IFB # 0057278 PERRY STREET STEAM SYSTEM IMROVEMENTS in Blacksburg, Virginia Sealed bids are invited for the Perry Street Steam System Improvements Project for Virginia Tech at its campus located in Blacksburg, Virginia. The base project is generally described as the new installation of high pressure steam pipe and pump condensate. Sealed bids will be received at the Procurement Department (MC 0333), Virginia Tech, 300 Turner Street Suite 2100, Blacksburg, Virginia 24061. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on October 18, 2018. The bids will be opened publicly and read aloud at 2:00 PM sharp, as determined by the Bid Officer, on October 19, 2018, at the same location. A Bid Bond and Contract Security will be required of all bidders regardless of bid amount. eva Vendor Registration: The bidder or offeror shall be a registered vendor in eva prior to making the first Application for Payment. Bidder or offeror must include the cost of the eva transaction fee in its bid. The eva transaction fee will be assessed approximately 30 days after each purchase order is issued. Any adjustments (increases/decreases) will be handled through the eva change orders. Subcontracting Plans and SWaM Spend Reporting: Each prime contractor who wins an award in which a provision of a small business subcontracting plan is a condition of the award (see Instructions to Bidder, item 17) AND is not individually certified as a Small, Woman Owned or Minority Owned vendor through the Commonwealth of Virginia SWaM certification program (http://www.sbsd.virginia.gov/certification-division/) shall deliver evidence of compliance with their small business subcontracting plan each time a request for payment is submitted. Upon completion of the contract, the contractor agrees to furnish with the final request for payment, at a minimum, the following information: name of firm with the DMBE certification number or FEIN number, phone number, total dollar amount subcontracted, category type (small, women-owned, or minority-owned), and type of product or service provided. Payment(s) may be withheld until compliance with the subcontracting spend reporting is received and confirmed. The Owner reserves the right to pursue other appropriate remedies to include, but not be limited to, termination for default. A template for reporting subcontracting data can be found at: http://www.procurement.vt.edu/vendor/vendorlink.html The university encourages including all subcontractor (SWaM certified and non-swam certified) spend on reports submitted. Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid will be permitted in accord with Section 9 of the Instructions to Bidders and 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids. A Non-Mandatory Pre-Bid Conference was held at 10:00 AM, local prevailing time, on Tuesday, September 4, 2018 at Sterrett Facilities Complex (Classroom). The cutoff date for Pre-Bid questions will be Tuesday, September 11, 2018, at close of business. An Addendum providing answers to the questions will be issued Friday, September 14, 2018, at close of business.
The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the instructions to bidders. Contractor shall also provide an achievable construction schedule based on the critical path method concurrently with their bid. The schedule which is submitted shall be followed by the contractor, no exceptions. The Owner reserves the right to make an award based on either the low-bid or the construction schedule. The Notice of Award or Intent to Award will be posted on eva, Virginia Department of General Services central electronic procurement website, at https://eva.virginia.gov Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional contractor qualification requirements. Electronic copies of the Invitation for Bids documents, including the plans and the specifications, are available for inspection at this location: https://records.facilities.vt.edu/weblink User Name: PerrySSS Password: 45!ED6e3 END OF NOTICE OF INVITATION FOR BIDS
BID FORM DATE: August 6, 2018 PROJECT: Perry Street Steam System Improvements VT Project Number: G1301-18-311-042 IFB #: 0057278 To: Virginia Polytechnic Institute and State University (Virginia Tech) 330 Sterrett Drive, Suite 201 Blacksburg, Virginia 24061. Attention: David Bolt In compliance with and subject to your Invitation for Bids and the documents therein specified, all of which are incorporated herein by reference, the undersigned bidder proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this project, in accordance with the Plans and Specifications dated August 6, 2018, and the Addenda noted below, as prepared by Dewberry Engineers Inc. in Charlotte, NC for the consideration of the following amount: BASE BID (including the following parts but excluding work in Additive Bid Items): PART A. Lump sum price for Perry Street Steam System Improvements, in accordance with the Plans and Specifications: PART A = Dollars ($ ). Base Bids for PARTS B, C, and D shall be based on the estimated quantities indicated to be provided complete and in accordance with the applicable portions of the plans and specifications. Payment amounts for each of these items will be based on the actual quantities authorized, provided and approved times the unit costs indicated by the bidder. The final contract amount shall be adjusted upward or downward based on the actual payment amounts versus the bid amounts of PARTS B, C, and D. PART B Rock Removal: Rock removal shall be paid for as noted as specified in the contract documents to include, but not limited to, all fees and costs to provide all equipment, materials, and manpower to excavate, dispose of rock materials legally, backfill with acceptable material below the limits of excavation, compact, and test the soil in the project limits. 100 CY @ $ /CY = $ PART B = Dollars ($ ). Standard Bid Form Format Page 1 of 4
PART C Unsuitable Soil Replacement: Unsuitable Soil Replacement shall be paid for as noted and as specified in the contract Documents to include, but not limited to, all fees and costs to provide all equipment, materials, and manpower to dispose of unsuitable soil legally, backfill with acceptable material within the limits of excavation, compact, and test the soil in the project limits. 100 CY @ $ /CY = $ PART C = Dollars ($ ). PART D Unsuitable Soil Undercut: Unsuitable Soil Undercut shall be paid for as noted and as specified in the contract Documents to include, but not limited to, all fees and costs to provide all equipment, materials, and manpower to dispose of unsuitable soil legally, backfill with acceptable material below the limits of excavation, compact, and test the soil in the project limits. 100 CY @ $ /CY = $ PART D = Dollars ($ ). TOTAL BASE BID AMOUNT (Sum of PARTs A, B, C, AND D) IS: DOLLARS ($ ) The Contractor shall also provide an achievable Construction Schedule based on the critical path method concurrently with their bid. The schedule which is submitted shall be followed by the contractor, no exceptions. Contract award will be based on the TOTAL BASE BID AMOUNT shown above (including any properly submitted bid modifications) plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. The bidder has relied upon the following public historical climatological records: National Weather Service for Blacksburg, VA. The undersigned understands that time is of the essence and agrees that the date for Substantial Completion of the entire project shall be on or before May 31, 2019 based on a Notice authorizing Work to proceed on or before November 11, 2018, and Final Completion shall be achieved within 30 consecutive calendar days after the date of Substantial Completion as determined by the A/E. If notice of acceptance of this bid is given to the undersigned within 60 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form (Commonwealth of Virginia Contract Between Owner and Contractor, Form CO-9) within 10 days after the contract has been presented to him for signature. Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and shall not during the performance of the Contract for this project violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens, or Standard Bid Form Format Page 2 of 4
knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986. DISQUALIFICATION OF CONTRACTORS: By signing this bid or proposal, the undersigned certifies that this Bidder or any officer, director, partner or owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred from bidding on contracts by any of the same. We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s). Either the undersigned or one of the following individuals, if any, is authorized to modify this bid prior to the deadline for receipt of bids by writing the modification and signing his name on the face of the bid, on the envelope in which it is enclosed, on a separate document, or on a document which is telefaxed to the Owner: I certify that the firm name given below is the true and complete name of the bidder and that the bidder is legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all Work included in the scope of the Contract. Virginia License No.: Contractor Class: Specialty: Bidder: (Name of Firm) By: (Signature) Valid until: FEIN/SSN: Title: If General Partnership (List Partners' Names) Business Address: Telephone # Standard Bid Form Format Page 3 of 4
FAX # If Corporation, affix Corporate Seal & list State of Incorporation State: (Affix Seal) Virginia State Corporation Commission ID No.: ; or If Contractor is a foreign business entity not required to be authorized to transact business in the Commonwealth under Titles 13.1 or 50 of the Code of Virginia, or as otherwise required by law, please provide an explanation as to why such entity is not required to be so authorized:. Standard Bid Form Format Page 4 of 4