TOWN OF EASTCHESTER BUILDING AND PLANNING DEPARTMENT 40 Mill Road (914) 771-3317 building@eastchester.org Eastchester, NY 10709 (914) 771-3322 Fax www.eastchester.org TABLE OF CONTENTS PLANNING BOARD APPLICATION PACKAGE SUBDIVISIONS 1. General Information and Submission Requirements 2. Planning Board Application for Subdivisions 3. Application Checklist for Subdivisions 4. Zoning Compliance for Subdivisions 6. Affidavit of Mailing and Publication 7. Legal Notice NOTES: 1. Regarding Variance and Notices of Denial: All applications to the Planning Board that require variances and referral to the Zoning Board of Appeals must include a Notice of Denial (NOD) from the Building Inspector. The application for the NOD must be submitted to the Building Inspector no less than 2 weeks prior to the submission deadline for the Planning Board meeting. The application for the NOD must include all information necessary for the Building Inspector to issue the denial. Applications for NOD s that are not complete (do not provide sufficient information) will be returned to the applicant. 2. Regarding Recreation Fees: Recreation fees will be required of all newly created lots in accordance with Section 9.H. of the Zoning Law. October 30, 2017
GENERAL INFORMATION AND SUBMISSION REQUIREMENTS (For more detailed information see Section 9 of the Zoning Law of the Town of Eastchester) REVIEW PROCEDURE Applications for Subdivision Approval: All applications for subdivisions shall be submitted to the Planning Board for review and approval. Applications for Subdivision Approval Requiring a Variance: All applications for subdivision approval that also require a variance (or variances) must first appear before the Planning Board for preliminary review. Once the Planning Board has completed its preliminary review, it will refer the application to the Zoning Board of Appeals (ZBA) for a consideration of the variance(s). At that time, the applicant will be required to complete and submit an application to the ZBA for area variances. If the variance is (or variances are) granted, the application will be referred back to the Planning Board for final review and approval. Sketch Plan Review (A public hearing is not required for Sketch Plan Review) The applicant shall submit a sketch plan to the Planning Board. The Planning Board shall approve, disapprove or modify the sketch plan and classify the subdivision as a major subdivision or minor subdivision. A public hearing is not required at this time. Minor Subdivision (A public hearing is required for Minor Subdivision Review. See notice requirements below.) 1. The applicant shall submit the minor subdivision plat, along with all other supporting material as required by the Planning Board, the Building & Planning Department, and the requirements of Section 9 of the Zoning Law to the Planning Board, including, but not limited to: a. A completed Short Environmental Assessment Form for Unlisted Actions Part 1 b. A preliminary stormwater management plan prepared in consultation with, and to the satisfaction of, the Town s Engineering Consultant. 2. The Planning Board shall hold a public hearing on the application. 3. The Planning Board shall approve (with or without conditions), or disapprove of, the minor subdivision plat. 4. The applicant shall become familiar with all local and county requirements for filing the plat. Major Subdivision (A public hearing is required for Major Subdivision Review. See notice requirements below.) 1. The applicant shall submit a preliminary plat, along with all other supporting material as required by the Planning Board, Building & Planning Department Staff, and the requirements of Section 9 of the Zoning Law including, but not limited to: a. A completed Short Environmental Assessment Form or Unlisted Actions Part 1 b. A preliminary stormwater management plan prepared in consultation with, and to the satisfaction of the Town s Engineering Consultant. 2. The Planning Board shall hold a public hearing on the preliminary plat. (See notice requirements below) 3. The Planning Board shall approve (with or without modifications),or disapprove of the preliminary plat. 4. The applicant shall submit a final plat, along with all other supporting material as required by the Planning Board, Building & Planning Department Staff, and the requirements of Section 9 of the Zoning Law. 5. The Planning Board may continue the previously opened public hearing, require a new public hearing or waive the requirement for a public hearing if the final plat is deemed to be substantially consistent with the approved preliminary plat. 6. The Planning Board shall approve (with or without conditions), or disapprove of, the final plat. 7. The applicant shall become familiar with all local and county requirements for filing the plat. PUBLIC HEARINGS AND LEGAL NOTICES: A public hearing must be held for all applications that appear before the Planning Board. The applicant is responsible for sending a legal notice indicating the date, time and nature of the public hearing to: (1) a newspaper of general circulation within the Town of Eastchester; and, (2) to all property owners within 200 feet of the site boundaries. Directions for determining the 200 foot radius around the property can be found on the Building Department Website (www.eastchester.org) under Surrounding Properties Map & List Link. After creating the list of owners and addresses from this site, verify the list with the Eastchester Tax Assessors Office. Notices must be posted in the newspaper and post-marked no less than 10 days prior to a Planning Board meeting. Notices to property owners within 200 feet of the site must be sent by Certified Mail (the Building Department does not require Return Receipts). Proof of mailing shall be provided by way of an affidavit of mailing (see form included in this package) and submission to the Planning and Building Department of the original certificates of mailing. Newspapers of general circulation in the Town of Eastchester include (notice in only one newspaper on one day is required): 1. The Journal News Phone: 694-5123 Fax: 696-8403 2. The Eastchester Rising Phone: 965-4000 Fax: 965-2892 3. The Eastchester Review Phone: 653-1000 Fax: 653-5000
MEETING SCHEDULE: A schedule of Meeting Dates and Submission Deadlines is available on the Town s web site (www.eastchester.org) and in the Building and Planning Department. SUBMISSION REQUIREMENTS 1. TEN complete application packages shall be submitted to the Planning and Building Department for preliminary review by no later than 4:00 p.m. on the submission date listed on the Meeting Dates and Submission Deadlines schedule available on the Town s website (www.eastchester.org) and in the Planning and Building Department. If the application is incomplete, illegible or unprofessionally prepared, the application will be held from that month s agenda and the applicant will be required to submit 10 complete sets of the application prior to the submission deadline for the following month s meeting. If the application is deemed complete, the application will be added to that month s Planning Board agenda. 2. Each of the 10 sets must be complete and collated (include all information in each set). Sets that are not collated, are incomplete, or are presented in inappropriate or illegible format, will not be considered for the next scheduled meeting. It is wholly the applicant s responsibility to ensure that an application is accurate and complete. Applications will be reviewed on a first-come, first-served basis. Meeting the submission deadline does not guarantee placement on the next agenda. 3. All items listed on the attached Application Checklist must be included in submissions to the Planning Board unless an item is clearly not applicable to a specific application. Check ( ) the box in the appropriate column to indicate which items are included in the submission. 4. All resubmissions to the Planning Board or applications that have been referred to the Planning Board from the ZBA, must include a written statement cover letter clearly and thoroughly listing all additional information and/or plan revisions requested/required by the Planning Board, the ZBA and/or Town Staff. It is the applicant s responsibility to take notes at the meetings to ensure compliance with the Boards requests. 5. All applications for subdivision approval will be referred to an engineer for review of the proposed stormwater management plan and therefore, $2,500.00 must be deposited into an escrow account. The escrow agreement form shall be completed and submitted with a check for $2,500.00 at the time of submission of the application. ESCROW AGREEMENT: All applications for subdivision approval, must include a signed Escrow Agreement for Professional Consultation Fees and a check in accordance with the Town s Building and Planning Department Fee Schedules. Both are available on the Town s website and in the Building and Planning Department. NOTES TO BE INCLUDED ON THE FINAL PLAT: The following notes must be included on the final plat to be filed with the County: 1. The Town of Eastchester is not responsible for the mathematical correctness of this map. 2. Any piping of brooks or subdrainage in these lots by the present and future owner(s) of the property must be constructed under the supervision of the Building Inspector or Town Engineer and must meet the specifications and requirements of the Building Inspector or Town Engineer. Appropriate permits must be obtained. 3. Proposed monuments shall be set in accordance with the Building Inspector s or Town Engineer s specifications. 4. The present or future owner(s) of the property shown hereon relieves the Town of Eastchester from any liability for damage due to drainage onto adjoining properties. 5. In the event of the sale of any property shown upon this map, the new owner(s) shall be obligated to comply with the building and zoning requirement of the Town of Eastchester in any construction which may be undertaken on such property. 6. No shrubbery or trees or plants of any type shall be permitted within the right-of-way of the roads, except by written permission of the Superintendent of Highways. 7. Seeding will be permitted from either curbs or gutters to the property line if grading is done in accordance with the approval of the Building Inspector, Town Engineer, or the Superintendent of Highways.
PLANNING BOARD APPLICATION SUBDIVISIONS (Please make this page the cover page of your submission) Project Name, If Applicable: Project Street Address: Section: Block: Lot(s): Zone: Primary Contact Person (check one): Applicant Owner Attorney Surveyor Engineer Architect Applicant Name:_ Firm: Address: Owner of Record Name:_ Firm: Address: Attorney Name:_ Firm: Address: Surveyor Name:_ Firm: Address: Engineer Name:_ Firm: Address: Architect Name:_ Firm: Address: Other: Name:_ Firm: Address: (Application continued on the following page)
SUBDIVISION INFORMATION: Total area of subdivision (sf): Total area of subdivision (acres): EXISTING: Total number of existing lots: To number of existing legal building lots: PROPOSED: Total number of proposed lots: Total number of proposed building lots: Are any approvals and/or variances required from the ZBA? Yes No Is the action located on property within 500 feet of: a. The boundary of an adjoining city, town or village Yes No b. The boundary of an existing or proposed state or country park, recreation area, or road right-of-way Yes No c. An existing or proposed county drainage channel line Yes No d. The boundary of state- or county-owned land on which a public building is located Yes No e. The boundary of a farm located in an agricultural district Yes No For each Yes response, please identify each adjoining city, town, village, or relevant entity within 500 feet of the boundaries of the property:
APPLICATION CHECKLIST FOR SUBDIVISIONS Submission Items Completed Planning Board Subdivision Application Cover Page Application Fee Completed and Signed Escrow Agreement Escrow Deposit Completed Zoning Compliance Tables (see attached tables) Notice of Denial Letter, indicating all required area variances (if applicable) Short Environmental Assessment Form for Unlisted Actions Part 1 Site Location Map showing the project site and all properties within 200 feet of the site boundaries. List of properties within 200 feet of the site boundaries including: section, lot and block, property owner name and street address (necessary to meet notice requirements). Color photographs of the project site labeled Project Site and where appropriate indicating views (e.g., front elevation, rear elevation, etc.); 2 photographs per page. Color photographs of properties within the immediate vicinity of the project site to provide context for the application. Photographs must be keyed to the Site Location Map (labeled by street address and indicating the photo view (arrow showing the direction in which the photo as taken); 2 photographs per page. Plans, signed and sealed by an Architect, Engineer, Landscape Architect or Land Surveyor licensed in the State of New York, including: 1. Current Property Survey and Existing Conditions Survey, prepared and certified by a Land Surveyor licensed in the State of New York including: (1) boundary lines including metes and bounds; (2) existing easements; (3) existing contours at 1-foot intervals, extended at least 10 feet into adjoining properties and to the center line of any adjacent street; (4) existing structures and surface features; (5) rock outcrops; (6) trees with a caliper of more than 4 inches, measured 4 feet above grade on site and on adjacent Town-owned property; (7) watercourses and water bodies; (8) existing utilities on site and in adjacent streets. 2. The proposed minor subdivision plat, including the following information to be accurately drawn and labeled on the plat: (1) title block including name of subdivision, location, subdivider, engineer or land surveyor, total acreage, and total number of proposed lots; (2) key map; (3) all district, municipal and subdivision boundary lines; (4) street layout including the location name and right-of-way width; (5) other rights-of-way or easements; (6) lot layout including the proposed lot areas and dimensions; (7) required front yard, rear yard, and side yard setbacks; (8) required effective square; (9) existing and proposed utility structures; (10) location of existing structures to remain on the subject properties; (Note: See Section 9 of the Zoning Law of the Town of Eastchester and the Westchester County Division of Land Records for more specific subdivision plat mapping requirements.) 3. Preliminary stormwater management plan prepared in consultation with and to the satisfaction of the Town s engineering consultant (resulting in zero increase in the rate of discharge from the site and designed for the 1, 10 and 50 year storm Copy of the Deeds/Deed Description for all properties Copies of Covenants and/or Deed Restrictions as are intended to cover all or part of the tract Copy of the completed Legal Notice Signed and notarized Affidavit of Mailing and Publication of the Legal Notice Affidavit of Publication from the Newspaper Copies of certificates of mailing (receipts) Check Box
ZONING COMPLIANCE SUBDIVISIONS ZONE(s): If the subdivision falls within more than one zone, the zoning district boundaries must be clearly shown on the property survey and subdivision plat. EXISTING CONDITIONS: 1. Number of existing lots: PROPOSED CONDITIONS: 1. Total number of proposed building lots (including improved and unimproved lots): 2. Is the proposed subdivision classified as a Minor or a Major Subdivision: Minor Major: 3. Is a road proposed to access the subdivision: Yes No (If a road is proposed, illustrate and dimension both the proposed right-of-way and edge of road on the preliminary subdivision plat) 4. Does the plat include a park site in the proportion of not less than 10% of the gross area of the plat, suitably located for playground or other recreational purposes?* Yes No (Note: In accordance with Section 9.H. of the Zoning Law of the Town of Eastchester, in cases where the Planning Board determines that a suitable park site cannot be properly located within the plat, the subdivider shall be required to pay a park fee to the Town equal in amount to 10% of the appraised value of the subdivided lot as per an appraiser acceptable to the Town Attorney.) ======================================================================================================================== Zoning Compliance Tables For All Proposed Unimproved Lots Note: For all improved lots, complete the zoning compliance table for one- and two-family residences located at the end of this document. Attach additional tables as necessary. Complete the following zoning compliance table for each and every proposed unimproved lot. Clearly identify each lot on the proposed preliminary/sketch subdivision plat and on the zoning compliance table. The preliminary/sketch subdivision plat should show the proposed lot areas, lot dimensions, yard setbacks, and effective square. All information must be based on definitions in the current Zoning Law of the Town of Eastchester. For additional proposed unimproved lots, use the tables on the following page (and attach additional copies as necessary). Lot Number: Required/Permitted Zone: Proposed Variance Required (check box if a variance is required) Lot Area Lot Frontage Front Yard Rear Yard First Side Yard Second Side Yard Side Yard Adjoining a Street Effective Square* *In the Required/Permitted column, indicate the required dimensions of the effective square. If the required effective square cannot fit within the lot, plans submitted for zoning compliance must show the largest square that can fit within the lot and still meet all other effective square requirements. The proposed dimension must be provided on the zoning compliance table and the table must indicate a variance is required.
Lot Number: Lot Area (sf) Lot Frontage Front Yard Rear Yard First Side Yard Second Side Yard Side Yard Adjoining a Street Effective Square* *See previous note regarding the effective square. Required/Permitted Zone: Proposed Variance Required (check box if a variance is required) Lot Number: Lot Area (sf) Lot Frontage Front Yard Rear Yard First Side Yard Second Side Yard Side Yard Adjoining a Street Effective Square* *See previous note regarding the effective square. Required/Permitted Zone: Proposed Variance Required (check box if a variance is required) Lot Number: Lot Area (sf) Lot Frontage Front Yard Rear Yard First Side Yard Second Side Yard Side Yard Adjoining a Street Effective Square* *See previous note regarding the effective square. Lot Number: Required/Permitted Zone: Required/Permitted Zone: Lot Area (sf) Lot Frontage Front Yard Rear Yard First Side Yard Second Side Yard Side Yard Adjoining a Street Effective Square* *See previous note regarding the effective square. Proposed Proposed Variance Required (check box if a variance is required) Variance Required (check box if a variance is required)
ZONE: Zoning Compliance Table For All Improved Lots (One- and Two-Family Residences) Note: Information must be based on definitions in the current Zoning Law of the Town of Eastchester. If not applicable, leave box blank. Check box in far right column if a variance is required. Existing Required/ Permitted Proposed Variance Required LOT INFORMATION Lot Area (sf) Lot Frontage (ft) Yard Setbacks (ft): Front Yard Rear Yard First Side Yard Second Side Yard Side Yard Adjoining Street PRINCIPAL BUILDING INFORMATION Gross Floor Area (sf)* Building Height: Stories Height to Principal Eave (ft) Height to Highest Roof Ridge (ft) ACCESSORY STRUCTURES Detached Garage Setbacks: To Principal Building To Side Lot Line To Rear Lot Line Building Height: Height to Principal Eave (ft) Height to Highest Ridge (ft) Other Accessory Structures (Indicate type of structure (shed, pool, etc.). Provide information on separate table if necessary for each accessory structure) Setbacks: To Principal Building To Side Lot Line To Rear Lot Line Building Height: Height to Principal Eave (ft) Height to Highest Ridge (ft) BUILDING COVERAGE Principal Building Coverage (sf) Principal Building Coverage (%) Accessory Building Coverage (sf) Accessory Building Coverage (%) IMPERVIOUS SURFACE COVERAGE Impervious Surface Coverage (sf)** Impervious Surface Coverage (%)** EFFECTIVE SQUARE*** * See Section 9.Q of the Zoning Law for maximum permitted gross floor areas. **See Section 9.P of the Zoning Law for maximum permitted impervious surfaces. *** In the Required/Permitted column, indicate the required dimensions of the effective square. If the required effective square cannot fit within the lot, plans submitted for zoning compliance must show the largest square that can fit within the lot and still meet all other effective square requirements. The proposed dimension must be provided on the zoning compliance table and the table must indicate a variance is required. Additional Notes: See Section 8 of the Zoning Law for requirements for fences and walls. See Section 13 of the Zoning Law for requirements related to driveways (e.g., pavement width, curb cuts, setbacks, grades and circular driveways). regarding fences, sheds, AC condenser units, generators, pools and pool equipment. See Building Permit applications for requirements Are any variances required that are not listed on the tables above? No Yes If yes, provide a clear description of all other required variances on the following page.
Additional Variances Required Individually list and number all additional required variances. Indicate what is required/permitted and what is proposed.
AFFIDAVIT OF MAILING AND PUBLICATION OF THE LEGAL NOTICE FOR THE PUBLIC HEARING Check One: Planning Board Zoning Board of Appeals Architectural Review Board Name and Location of Project: Section, Block, Lot(s) State of New York } County of Westchester } ss: I,, being duly sworn, depose and say as follows: 1. I am the agent, owner or legal representative of the referenced property. 2. I have prepared a list of property owners located within 200 feet of the boundaries of the referenced property, by street address and section, block and lot. 3. I have sent, by certificate of mailing, a copy of the legal notice to each and every property owner within 200 feet of the boundaries of the referenced property on, 20, no less than 10 days prior to a Planning Board or Zoning Board meeting and no less than 5 days prior to an Architectural Review Board meeting. 4. I have arranged to have the legal notice in a newspaper of general circulation in the Town of Eastchester on, 20, no less than 10 days prior to a Planning Board or Zoning Board of Appeals meeting and no less than 5 days prior to an Architectural Review Board meeting. 5. I understand that I must submit this Affidavit of Mailing and Publication, the Affidavit of Publication from the newspaper, and the certified mail receipts, to the Building and Planning Department prior to the noticed meeting and prior to being heard by the Planning, Zoning or Architectural Review Boards. (print name) (signature) Sworn to me this day of, 20 (Westchester County Notary Public)
TOWN OF EASTCHESTER PLANNING BOARD 40 Mill Road (914) 771-3317 building@eastchester.org Eastchester, NY 10709 (914) 771-3322 Fax www.eastchester.org **NOTICE OF PUBLIC HEARING** NOTICE IS HEREBY GIVEN: that the Planning Board of the Town of Eastchester will hold a public hearing on,, 20, at, p.m. (day of week) (month and date) (year) (time) at the Town of Eastchester Town Hall, 40 Mill Road, Eastchester New York on the application of, (name of application, applicant, or property owner) for (site plan, architectural review, subdivision, and/or special permit approval) to (describe nature of application) affecting the premises known as Section, Block, Lot(s) on the Tax Map of the Town of Eastchester, New York and known as. (street address)