The below minutes and written decisions are taken from the meeting to represent items addressed and actions taken by this board. All meetings are recorded with video and audio for our records. In the event these minutes and written decisions are ever in question or controversy, the audio/video archive shall be used to determine the actual item or action taken by individuals present at this meeting. MINUTES AND WRITTEN DECISIONS PLANNING COMMISSION DECEMBER 13, 2017 The Planning Commission of the Parish of Ascension held a Public Meeting on Wednesday, December 13, 2017 at 6:00 p.m. in the Courthouse East Meeting Room, Gonzales, Louisiana in a regular session convened. I. Meeting was Called to Order Meeting was called to order by Chairman Matthew Pryor. II. Roll Call of Members The following members were present: Wade Schexnaydre, Matthew Pryor, Morrie Bishop, Ken Firmin, Julio Dumas The following members were absent: Aaron Chaisson, Anthony Christy III. IV. Pledge of Allegiance Introduction of Staff Stacie Webb Secretary, Planning and Development O Neil Parenton Legal Counsel Jerome Fournier Director, Planning and Development Eric Poche Planner Lance Brock Zoning Official Shaun Sherrow Engineering Review Agent Joan Shivers Purchasing Director V. Chairman s Comments The Chairman had no comments. VI. General Business A) Presentation, Consultant Selection Process: Master Land Use Plan 2 Mrs. Joan Shivers gave a status report on the two (2) proposals received for the Request for Qualification (RFQ) advertised for a Comprehensive Plan for the Master Land Use Plan 2 for Ascension Parish. She stated that on October 31, 2017 the Purchasing Department received two (2) proposals. The proposals were received from: - Center for Planning Excellence (CPEX) - N. Y. Associates, Inc. After review, the Non-Engineering Selection Committee and the Ascension Parish Planning Commission Chair recommended accepting the highest ranked proposal
Planning Commission Minutes December 13 2017 Page 2 submitted by CPEX and to authorize the Parish President to begin contract negotiations for this project. (Packet handed out by Mrs. Shivers - Attachment A) **Mr. Anthony Christy entered the meeting at this time.** The Ascension Parish Finance Committee, at their December 12, 2017 meeting, approved the above recommendation and moved the project forward to the next available Parish Council consent agenda. Mr. Jerome Fournier expressed that Ms. Boo Thomas with CPEX was invited to attend this meeting but she stayed until 9:00 p.m. the night before at the Finance meeting making a presentation before the Council. She is scheduled to be at the next Planning Commission meeting. Mr. Fournier stated in the meantime, negotiations on the scope of work, establishing a price for them to do the Master Plan will take place, and he will then report to the Planning Commission at the next meeting. Chairman Pryor said he was part of the selection process between the two bidders and his choice was CPEX after reviewing the materials provided. Commission Action: Moved by Mr. Wade Schexnaydre, seconded by Mr. Julio Dumas and unanimously adopted, to recommend to the Ascension Parish Council to accept the proposal from CPEX and to adopt The Finance Committee s recommendation. VII. Approval or Denial of the Minutes and Written Decisions of the November 8, 2017 Planning Commission Meeting Commission Action: Moved by Mr. Anthony Christy seconded by Mr. Julio Dumas and unanimously adopted, to approve the Minutes and Written Decisions of the November 8, 2017 Planning Commission meeting as presented. VIII. Consent Agenda A) Affidavit of Mortgage Declaration Brentley Marchand Lot G-2-B (Hilda Road, St. Amant, LA) B) Final Plat Approval Oak Lake Subdivision Phase I Quality Engineering & Surveying, LLC (Council District 2) This item was removed from the agenda by the Director of Planning and Development. Commission Action: Moved by Mr. Julio Dumas, seconded by Mr. Ken Firmin and unanimously adopted, to approve this consent agenda item.
Planning Commission Minutes December 13, 2017 Page 3 IX. Public Hearing to Approve or Deny the Following Family Partitions: A) Suzanne G. George Property Lots A-1-C-1-A, A-1-C-1-B & A-1-C-1-C The subject property is located on the north side of LA Hwy. 74 approximately 1,950 west of U.S. Hwy. 61 in Council District 9 and is zoned Medium Intensity Residential (RM). The application is on behalf of Suzanne G. George by W. J. Cointment Surveyors. The Applicant is proposing a family partition of Lot A-1-C-1 (6.17 acres) into Lot A-1-C-1-A (2.00 acres), Lot A-1-C-1-B (2.00 acres) and Lot A-1-C-1-C (2.17 acres). The applicant is retaining Lot A-1-C-1-A, transferring Lot A-1-C-1-B to a daughter and Lot A-1-C-1-C to a son. STAFF REVIEW COMMENTS Comments sent to W. J. Cointment Surveyors on 11-15-17: 1. Add note, This project is subject to sewer development and traffic impact fees in accordance with Ascension Parish ordinances. 2. Front building line for lot A-1-C-1-A must be shown as 75 from the centerline of the state highway. 3. Since lot A-1-C-1-B is fronting off of Easy Eddie Lane, the rear building setback must be along the western property line. 4. Show 20 rear property line for lot A-1-C-1-A. 5. Add a 5 building line to the southern property line of lot A-1-C-1-C. 6. Add final sentence, The parish of Ascension has no responsibility for the maintenance of this private access servitude to the end of the Dedication Statement for Private Access Servitudes as required. 7. There appears to be a portion of a 25 drainage servitude along Bayou Narcisse at the northeast corner of lot A-1-C-1-C based on reference no. 1. 8. Submit final plat in CAD prior to final plat being signed. STAFF RECOMMENDATIONS This property division meets the requirements of the family partition section of the subdivision regulations. The owner(s) have owned the property for at least three years or prior to January 1, 2015 as required by Paragraph 17-4026.B. Should the commission concur with the staff analysis, staff recommends approval contingent on addressing all comments on the final map as listed above and the required conveyance documents being completed and recorded according to Paragraph 17-4026.F of the Subdivision Regulations. Mr. Clint Cointment with W. J. Cointment Surveyors presented this family partition. Public hearing was opened. No comments. Public hearing was closed.
Planning Commission Minutes December 13, 2017 Page 4 Commission Action: Moved by Mr. Wade Schexnaydre, seconded by Mr. Ken Firmin and unanimously adopted, to approve this family partition as presented. B) Michael Ladner Property Lots B-7-A-1 & B-7-A-2 The subject property is located at the end of Turry Road on the north side of Churchpoint Road approximately 675 west of Roddy Road in Council District 10 and is zoned Rural (R). The application is on behalf of Michael Ladner by W. J. Cointment Surveyors. The Applicant is proposing a family partition of Lot B-7-A (1.16 acres) into Lot B-7-A-1 (0.66 acres) and Lot B-7-A-2 (0.50 acres). The applicant is retaining Lot B-7-A-1 and transferring Lot B-7-A-2 to an heir. Updated map will include correct labels with heir verified. STAFF REVIEW COMMENTS Comments sent to W. J. Cointment Surveyors on 11-01-17: 1. The 12 Utility Servitude must be run parallel to all road frontage. Either shorten the servitude of access to the east and end it at the western edge of new lot B-7-A-1 or extend the 12 utility servitude to the end of the access servitude. 2. Both lots are being shown for Michael Ladner. Property must be donated to a direct heir. 3. Add Private Access Servitude Dedication Note and Private Use and Maintenance Note to the map as required. 4. Submit final plat in CAD prior to final plat being signed. STAFF RECOMMENDATIONS Once comment 2 above is addressed, this property division will meet the requirements of the family partition section of the subdivision regulations. The owner(s) have owned the property for at least three years or prior to January 1, 2015 as required by Paragraph 17-4026.B. Should the commission concur with the staff analysis, staff recommends approval contingent on addressing all comments on the final map as listed above and the required conveyance documents being completed and recorded according to Paragraph 17-4026.F of the Subdivision Regulations. Mr. Clint Cointment with W. J. Cointment Surveyors presented this family partition. Public hearing was opened. No comments. Public hearing was closed. Commission Action: Moved by Mr. Anthony Christy, seconded by Mr. Julio Dumas and unanimously adopted, to approve this family partition as presented.
Planning Commission Minutes December 13, 2017 Page 5 C) Joseph Omer Heath Property Lots 4-A, 4-B & 4-C The subject property is located on the east side of Harry Savoy Road approximately 600 south of LA Hwy. 431 in Council District 6 and is zoned Rural (R). The application is on behalf of Chris Garza by Earles and Associates, LLC. The Applicant is proposing a family partition of Lot 4 (2.325 acres) into Lot 4-A (0.775 acres), Lot 4-B (0.775 acres) and Lot 4-C (0.775 acres). The applicant is retaining Lot 4-A, transferring Lot 4-B to a son and Lot 4-C to a daughter. STAFF REVIEW COMMENTS Comments sent to Earles and Associates, LLC on 11-6-17: 1. Chris is misspelled in the owner s signature line. 2. Label 20 rear S/B on lot 4-B. 3. The applicant has not owned the property for the required 3 years. In order to move this forward, a waiver from this requirement must be requested. 4. Verify that in the Certification Statement, the lot was surveyed in December of 2015. 5. Submit final plat in CAD prior to final plat being signed. STAFF RECOMMENDATIONS The applicant has only owned the property for a little more than a year and a half and is asking for a waiver from the requirement that the property be owned for a minimum of 3 years as per paragraph 17-4026.B of the Subdivision Regulations. The entire family had homes in another part of the parish that flooded in 2016 and the owner wishes to have lots for he and his children to rebuild. Other than the request outlined above, this property division meets the requirements of the family partition section of the subdivision regulations. The owner(s) have owned the property for at least three years or prior to January 1, 2015 as required by Paragraph 17-4026.B. Should the commission concur with the staff analysis, staff recommends approval contingent on addressing all comments on the final map as listed above and the required conveyance documents being completed and recorded according to Paragraph 17-4026.F of the Subdivision Regulations. Mr. Clint Cointment representing Earles and Associates, LLC, presented this family partition. Public hearing was opened. No comments. Public hearing was closed. Commission Action: Moved by Mr. Julio Dumas, seconded by Mr. Wade Schexnaydre and unanimously adopted, to approve this family partition as presented and grant the waiver from the requirement that the property be owned for a minimum of three (3) years as per paragraph 17-4026.B of the Subdivision Regulations.
Planning Commission Minutes December 13, 2017 Page 6 X. Public Hearing to Approve or Deny the Following Subdivision Final Plat: A) Silver Oaks PUD, Phase II Apartments Final Development Plan Major Site Revision The subject property is located on the south side of Germany Road approximately 1500 feet east of Airline Hwy in Council District 9 and is currently zoned as Planned Unit Development (PUD). The application is on behalf of Ascension Properties Inc. by Quality Engineering & Surveying, LLC. The concept plan was approved by the council on January 22, 2015. The Final Development plan was approved by the Planning Commission on February 11, 2015, and a minor site change was approved by Staff on February 26, 2016. The applicant is requesting a major site change of the Final Development Plan according to paragraph 17-609.C(8). The property consists of 27.96 acres. Ten acres are single family residential lots (34 lots), with typical widths being 50 and 70 feet, and having a minimum size of 6,250 square feet. 17.96 acres are proposed multifamily residential, consisting of 336 units. Within the development 8.5 acres are being reserved as park/green space. Project Timeline: November 12, 2014 Planning Commission approves the Concept Plan January 22, 2015 Parish Council approves the Concept Plan and rezones the property to PUD February 11, 2015 - Planning Commission approves the Final Development Plan February 26, 2016 Staff approves a minor site change to the Final Development Plan. STAFF/ERA REVIEW COMMENTS (see attached Revised FDP Submittal Summary) ATTACHMENT B STAFF RECOMMENDATIONS Staff recommends approval as all outstanding comments have been satisfactorily addressed. Mr. Deric Murphy with Quality Engineering & Surveying, LLC presented this final development plan, major site revision. Public hearing was opened. No comments. Public hearing was closed. Commission Action: Moved by Mr. Ken Firmin, seconded by Mr. Anthony Christy and unanimously adopted, to approve this final development plan, major site revision as presented.
Planning Commission Minutes December 13, 2017 Page 7 XI. Public Hearing to Recommend Approval or Denial to the Parish Council Amendments to the Ascension Parish Unified Land Development Code A) Ordinance To amend the Ascension Parish Unified Land Development Code Appendix XII Fees pertaining to contract agreement review ********** ATTACHMENT C ********** Mr. Fournier said it was discussed that contract agreements are somewhat duplicated in other portions of ordinances throughout the Unified Land Development Code. He further stated the Zoning Commission will take action at their meeting to consider the elimination of the full language of contract agreements from the code. The Planning Commission will only be considering the elimination of the fee associated with the contract agreements contingent on their elimination by the Zoning Commission. Public hearing was opened. No comments. Public hearing was closed. Commission Action: Moved by Mr. Julio Dumas, seconded by Mr. Anthony Christy and unanimously adopted, to recommend approval to the Ascension Parish Council of the deletion of the contract agreement fee subject to the Parish Council adopting the amended ordinance (DC17-04) recommended by the Zoning Commission; and the deletion of the fee being effective concurrent with the effective date of that amended ordinance (DC17-04) pertaining to the elimination of contract agreements. XII. Staff Report Mr. Jerome Fournier stated staff is reporting back to the Commission on the conditions that were placed on the Family Court Mobile Home Park Expansion. He said the time period for doing certain work within the mobile home park expansion is due this week. Mr. Eric Poche reported that at the September 13, 2017 Planning Commission meeting the Commission granted a six (6) month extension, if, within ninety (90) days at least items A, B and C of the original conditions of approval adopted at the March 8, 2017 Planning Commission meeting are complied with and completed within that ninety (90) days. Those conditions were: a) Construct a 6ft foot tall solid wood fence with a natural finish along the entire south and east perimeter of the property. b) The fence must be constructed with the finish side (good side) on the exterior side of the property. c) Plant one (1) 14ft tall flowering tree along the south and east property line every twenty (20) feet on center, except where there are significant native trees.
Planning Commission Minutes December 13, 2017 Page 8 On December 11, 2017, a site visit was conducted to verify whether or not these items had been completed. Mr. Poche stated the fence had been fully constructed approximately two-thirds (2/3) of the way up where the existing detention pond is, going towards the highway. He further stated there are additional native trees going the rest of the way up to the roadway. Mr. Poche said the trees in item c were not planted on that day, but they are now planted and are approximately six (6) to eight (8) foot spruce pine trees. Mr. Julio Dumas expressed, while the applicant is not in full compliance, he has made a reasonable effort to comply and has reasonably met his requirements. Mr. Wade Schexnaydre said he also went out to the site and has spoken the applicant several times. Mr. Schexnaydre expressed he concurs with Mr. Dumas. After discussion with the applicant, the Commission decided they were satisfied that the applicant had complied with the conditions that were in A, B and C. XIII. Engineering Staff Report Mr. Shaun Sherrow gave a status report on projects: Approximately 2 5 projects in construction plan review. Approximately 6 projects in construction. XIV. Adjourn A motion was made by Mr. Wade Schexnaydre and unanimously adopted; meeting was adjourned at 6:28 p.m. Matthew Pryor, Chairman
ATTACHMENT A
ATTACHMENT A
ATTACHMENT A
ATTACHMENT A
ATTACHMENT A
ATTACHMENT A
ATTACHMENT A
ATTACHMENT A
ATTACHMENT B December 1, 2017 Mr. Jerome Fournier Ascension Parish Planning Commission P.O. Box 1659 Gonzales, La 70707 CSRS, INC. 6767 Perkins Road, Suite 200 Baton Rouge, Louisiana 70808 Phone. (225) 769-0546 Fax. (225) 767-0060 RE: Silver Oaks PUD Revised FDP Submittal Summary Mr. Fournier: The ERA and Ascension Parish staff have reviewed the revised FDP submittal and Drainage Impact Study submitted for the above referenced development for compliance with the Ascension Parish Subdivision Regulations and the Ascension Parish Development Code. Shown below are the comments made to the Consulting Engineer for the project as a result of our review of their submittals, as well as a description of their correction or response made to our comments (shown in bold print). Preliminary Plat 1. Addressing department should be contacted to determine if roadway that leads to the apartments but also connect to Silver Oaks Drive should be named as if it is a street or if it is to be viewed as a private driveway that is part of the apartment complex. The road is to be considered as a private driveway that is part of the apartment complex. Verification was made by Kiana Lomas on November 28, 2017 and confirmed by email from Eric Poche. 2. Provide clouds around the items that are being revised in this submittal relative to the previously approved version. This has been revised. 3. The design of the segment of roadway between the apartment gate and Silver Oaks Drive needs to be revised to allow vehicles to have a space to turnaround. The previous FDP designed allowed for turnarounds. This has been revised. 4. Provide better distinction between Phases 2 and 3. There is no longer a phase 3. The apartment complex will be built in phase 2. We have updated the servitude to include those two areas. 5. Sewer Force Main is shown outside of Existing 10 Sewer Servitude in two places. The sewer shown on the plans is the as built location. We have updated the servitude to include those two areas. 6. Label required 6 privacy fence along northern property line that separates the apartments from lot B- 1-A-2-A. This has been updated on the FDP. 7. Proposed 15 drainage servitude along property lines to adjacent properties Tract A, Lot B-1-A-2-A and Lot B-1-A-1 is no longer shown. Verify that this servitude is no longer needed or show on map. WWW.CSRSONL INE.COM
ATTACHMENT B Consultant responded, The previous FDP included a proposed subsurface drainage line along the western property line shared with Tract B-1-A-2-A to act as an outfall for the proposed pond within the power line right-of-way. However, the current design allows for the pond outfall to an existing ditch draining to the south along the eastern property line shared with Silver Oaks, Phase 1. The Germany Rd roadside ditch is allowed to continue to drain through the site via the exist ditch as well. Therefore, there is no need for the 15 drainage servitude previously shown behind buildings 12 and 13. At the connection street between Phases 1 and 2, the existing ditch will enter the subsurface system which drains west to the detention pond. At this point the existing drainage servitude is not necessary and is labeled to be revoked up to the south-east property corner of Tract B-1-A-2-A. From that corner proceeding west, the existing drainage servitude is to remain. 8. Label Silver Oaks Phase I with instrument no. for the Final Plat on map. We have updated this label with the #919344. 9. Sheets 4 & 5: Darken line work on interior plan as well as building axonometric diagram for clarity. This has been updated on the FDP. Drainage Study 1. No comments. Traffic Study 2. The number of apartment dwelling units for apartments is 336 which is the same as the previously approved February 2016 FDP. Does the traffic engineer anticipate a different distribution of traffic leaving the development on Airline Hwy than what was assumed in the original traffic study. The traffic engineer does not anticipate any different distribution from the original study. Both the entrance/exit from Airline Hwy and Germany Road will operate the same as originally intended in the previously approved FDP. 3. Does the applicant still proposed to construct northbound right turn lane on Airline Hwy at the proposed entrance? Yes. Drainage Impact Study Summary: Consulting Engineer: Jeff Loup, P.E., Quality Engineering & Surveying, LLC Date of Study: November 8, 2017 Size of Development: 28.8 acres Predeveloped Land: Open pasture with Receiving Basins: Bayou Narcisse FEMA Flood Zone: X 100-year Flood Elevation: 19.0 ft Offsite Drainage Area: Minimal Fill Mitigation: Proposed pond will be used to offset fill placed in areas below base flood elevation. Storm Water Mitigation: Detention pond WWW.CSRSONL INE.COM
ATTACHMENT B The Drainage Impact Study substantially conforms to the requirements of the Drainage Impact Study Policy included in the Subdivision Regulations. The Engineering Review Agency has performed a review of the input parameters and results of the submitted drainage calculations for compliance with the Subdivision Regulations and generally accepted practices for storm water hydrologic design. Upon approval of the preliminary plat, the applicant can proceed with final drainage design in accordance with the concepts submitted in the impact study. Traffic Impact Study Summary: (N/A An updated traffic study was not warranted for this revised submittal) The following items should be considered by the Planning Commission in their analysis of the case: No comments. Should you have any questions or comments, please do not hesitate to contact me at (225) 769-0546. Sincerely, Engineer Review Agency for the Ascension Parish Planning Commission Shaun Sherrow, P.E. CC: CC: Joe Labbé, PLA, CLARB, Quality Engineering & Land Surveying, LLC WWW.CSRSONL INE.COM
ATTACHMENT C
ATTACHMENT C