RANGIORA HIGH SCHOOL BOARD OF TRUSTEES MEETING Held n Wednesday, 2 May 2012, at 6.00pm 1 PRESENT [Chair], M James [Deputy Chair], J Ashby, [Principal], Q De Hamel, J Grey, J Searle, R Sparks, M Taite-Pitama, B Fisher In Attendance: - B Hrne [Bard Secretary] 2 APOLOGIES M Scwn [Leave f Absence] 3 LEAVE OF ABSENCE Mved Chair: That the Bard f Trustees grant M Scwn Leave f Absence fr this evening s Bard meeting. 4 ACTION TABLE 1. Mentring Prgramme Issue Meeting Actin required By Cmpletin by 2.5.12 T feedback ideas t BOT Head Students TBC 2. Principal s Reprt 2.5.12 102 Kippenberger Avenue: BOT Sub- Cmmittee t meet with WDC Swimming Pl: T bring site backfill recmmendatin t 24.5.12 BOT Meeting Feasibility Study: L Nrriss t speak t her reprt at the 24.5.12 BOT Meeting Finance: T frward B Tng s respnses t BOT members Rangira High Schl Nursery Schl Trust: T ascertain list f assets as per Clause 23.2 RHS Nursery Schl Trust Deed: T wrk with A Sheppard / Q De Hamel / J Grey 24.5.12 L Nrriss 24.5.12 / Q De Hamel Unifrm: T meet with J Malclm / J Searle / B Fisher ERO: T feedback cmments t W Newbury by 11.5.12 Overseas Marketing Trip: T write a letter f thanks t S Andersen PROGRESSING DONE DONE 24.5.12 BOT Members 11.5.12 PROGRESSING DONE 3. Zne 2.5.12 T write a letter f thanks t B Hays DONE 4. Ftprint 22.3.12 Capital Develpment Sub-Cmmittee t bring recmmendatin back t BOT / J Ashby / J Searle 24.5.12 BOT 120502m Page 1
5 HEAD STUDENTS The Chair welcmed the 2012 Head Students t the meeting; each making a shrt presentatin: - Kri Jnes [Head By] Passinate abut sprt plays in the RHS 1 st XV Rugby Team. His gal this year being t gain entry t University where next year he plans n studying first year Health Sciences at Otag. - Kate Rbertsn [Head Girl] Invlved in the Wrld Visin 24 Hur Famine. Has a keen interest in dance and fashin. Wrks part-time at The Warehuse. Wrking twards studying cmmunicatin / fashin public relatins at University next year. - Jseph Piggtt [Deputy Head By] Emigrated with his family frm the UK five years ag. He had always set his gal as being ne f RHS Head Students; a privilege he is nw enjying. Has a keen interest in sprt; having cached the RHS 1 st Xv; Captained the Cricket Team; plays hckey fr Canterbury and Harewd. Next year he is planning n studying either Physical Educatin / Physitherapy at either Otag r University. - Alex Svbda [Deputy Head Girl] Fllwing a busy start t the year, is nw settling int rutines and becming mre invlved in schl. Enjys playing basketball and netball. Intends t study Radiatin Therapy at Wellingtn University next year. When asked what culd be dne better r differently at RHS, the fllwing discussin ensued: - Head Students felt that there shuld be mre cnsistency with punishments fr students misdemeanurs. A suggestin was made that perhaps students wuld nt feel intimidated and shw mre respect if senir students met with them. With Bard members being in agreement, the Head Students t feedback their ideas fr a Mentring Prgramme. - Unifrm: Head Students were cncerned at the number f junir students dwn twn during lunch breaks. The Chair thanked the Head Students fr making their time available t attend the meeting. Mentring Prgramme 2.5.12 T feedback ideas t BOT Head Students 6 CHAIR S REPORT Reprt prepared by was taken as read [an amendment being made t the 29 March 2012 entry]. 7 PRINCIPAL S REPORT reprt dated 2 May 2012 was taken as read. - Prperty 102 Kippenberger Avenue Discussin tk place fllwing legal advice received frm A Sheppard [Wynn Williams & C.]. Mved J Ashby / secnded R Sparks: That a BOT Sub-Cmmittee [ / Q De Hamel and J Grey] meet with the Waimakariri District Cuncil t discuss future planning. BOT 120502m Page 2
Hire Agreement: t wrk with the newly appinted Executive Officer. Schl Swimming Pl Mved / secnded M James: That the Bard f Trustees agree that the schl swimming pl be decmmissined in Term 2, 2012. Against: J Ashby / J Searle. Site - Backfill: t bring recmmendatin t 24.5.12 BOT meeting. Funding: Nted that due t the Ministry f Educatin having made changes t the criteria, RHS must nw make a funding applicatin fr the decmmissining f the swimming pl. Feasibility Study: L Nrris [RHS Educatin Trust member] currently wrking n Feasibility Study; t speak t her reprt at the 24.5.12 BOT Meeting. Develpment Plan: The suggestin f including an amphitheatre with tiered searing fr The Perfrming Arts t be included in discussins. Finance: t frward B Tng s respnse t Bard members queries nce received. Nted that n additinal csts will be incurred with A Grant being n leave until 2013. - Mainstream Learning Supprt: Bard members were made aware that students nminated fr the Supplementary Learning Supprt [SLS] initiative have been placed n the SLS waiting list. - Rangira High Schl Nursery Schl Trust With the establishment f the new Nursery Schl Charitable Trust n 1 Octber 2011, it was required that the financial statements be altered fr bth the Charitable Trust fr Rangira High Schl Nursery Schl and the Rangira High Schl Bard f Trustees t reflect the prper wnership f the land and buildings. Mved / secnded M Taite-Pitama: That the Rangira High Schl Bard f Trustees apprves the recrding f the additin f the land and buildings asset t the Rangira High Schl Bard f Trustees Financial Statements as at 31 December 2011, as recrded in the Rangira High Schl Nursery Schl Trust financial accunts as at 30 September 2011. An amendment was required t the reslutin pertaining t Clause 23.2 f the Deed f Charitable Trust. Nted that legal advice had been sught frm A Sheppard [Wynn Williams] fllwing a challenge frm the Ministry f Educatin with regard t the RHS Nursery Schl Trust Deed. It being nted that this dcument was drafted and prepared in cnsultatin with the ME. / Q De Hamel t wrk with A Sheppard ging frward. - BOT Department Allcatins: The cnfirmed Self Review schedule was nted. - BOT Prtfli Allcatins: The fllwing allcatins were agreed: CURRICULUM M Scwn HUMAN RESOURCES OPERATIONS / RESOURCES STUDENT SERVICES R Sparks TEACHING AND LEARNING J Grey FINANCE J Ashby STRATEGIC PLANNING M Taite-Pitama 10 YEAR DEVELOPMENT PLAN / Q De Hamel DISCIPLINARY COMMITTEE Chair: R Sparks RHS EDUCATION TRUST Chair: M James FARMLAND FUNDS J Ashby / M James FARM COMMITTEE R Sparks NORTH CANTERBURY SPORT & J Ashby / J Searle RECREATION TRUST RHS NURSERY SCHOOL TRUST J Ashby - Unifrm: J Searle / B Fisher t meet with / J Malclm t discuss aspects f the RHS schl unifrm. BOT 120502m Page 3
- ERO: Uncnfirmed reprt tabled; Bard members t feedback their cmments t by 11 May 2012. M Taite-Pitama left the meeting at 7.09pm - Overseas Marketing Trip: t write letter f thanks t S Andersen fr rganising anther successful trip. Mved / secnded Q De Hamel: That the Principal s Reprt be adpted, and the fllwing recmmendatin be apprved: That the appintments, as listed in the Principal s 2 May 2012 Bard Reprt, be ratified. Principal s Reprt 2.5.12 102 Kippenberger Avenue: BOT Sub-Cmmittee t meet with WDC / Q De Hamel / J Grey Swimming Pl: T bring site backfill recmmendatin t 24.5.12 BOT Meeting Feasibility Study: L Nrriss t speak t her reprt at the 24.5.12 BOT Meeting L Nrriss Finance: T frward B Tng s respnses t BOT members Rangira High Schl Nursery Schl Trust: T ascertain list f assets as per Clause 23.2 Trust Deed: T wrk with A Sheppard / Q De Hamel Unifrm: T meet with J Malclm / J Searle / B Fisher ERO: T feedback cmments t by 11.5.12 Overseas Marketing Trip: T write a letter f thanks t S Andersen BOT Members 8 ZONE t write a letter f thanks t B Hays fr wrking with the BOT Zne Cmmittee in analysing submissins received. Fllwing discussin, it was: Mved J Ashby / secnded J Searle: That the Rangira High Schl Bard f Trustees agrees t the fllwing mdificatins t the zne map mdified by the Ministry f Educatin n 22 February 2012: Maintain the Cust and West Eyretn cmmunities and schls IN zne. Mdify the zne in the Ohka cmmunity which will see a small prtin f the zne remved. The prpsed Zne Map / prpsed Zne Descriptin and submissin breakdwn data t be frwarded t the Ministry f Educatin; peple wh made submissins and the reprter at The Nrthern Outlk n 4.5.12. BOT 120502m Page 4
Zne 2.5.12 T write a letter f thanks t B Hays 9 PORTFOLIO REPORT The Curriculum Prtfli Reprt prepared by B Hays was nted. - A Bard member raised her cncern at the large number f abbreviatins cntained in the reprt. 10 STAFF TRUSTEE S REPORT The reprt prepared by J Searle was taken as read. 11 STUDENT TRUSTEE S REPORT B Fisher s reprt was taken as read. 12 INWARDS CORRESPONDENCE Letter dated 6.3.12 frm PPTA re Emplyment Relatins Educatin Leave New Zealand Educatin Gazette: 19 March 2012 Letter dated 22.3.12 frm Hn. Claytn Csgrve re Enrlment Zne STA News: March 2012 Issue 221 PPTA News: March 2012 New Zealand Educatin Gazette: 2 April 2012 Respnse frm the Diamnd Jubilee Visit ffice re Prince Charles visit t Nrth Canterbury Letter dated 4.4.12 frm ME re RHS Charter PPTA News: April 2012 Issue 222 New Zealand Educatin Gazette: 23 April 2012 Letter dated 1 May 2012 frm Wynn Williams re RHS Nursery Schl Trust 13 OUTWARDS CORRESPONDENCE Letter f thanks dated 26.3.12 t Nrth Canterbury Sprt and Recreatin Trust 14 VIEWING PAPERS Cunselling Statistics: 2010 and 2011 March Farm Reprt Waimakariri District Cuncil Draft Ten Year Plan: RHS submissin RHS Health Clinic Reprt Term 1, 2012 BOT Grup Financial Reprt fr perid ending 29.2.12 15 MINUTES 15.1 BOT Meeting, 22 March 2012 T transfer the discussin pertaining t Capital Develpment frm the Minutes f the Public Excluded Meeting f the Rangira High Schl Bard f Trustees held n 22 March 2012. Mved M James / secnded R Sparks: That the minutes f the Meeting f the Bard f Trustees held n 22 March 2012, having been circulated and with the abve amendment, be apprved and adpted as a true and crrect recrd f that meeting. 15.2 Matters Arising Frm Minutes Capital Develpment Sub-Cmmittee: T meet prir t 24 May 2012 BOT meeting. BOT 120502m Page 5
16 GENERAL BUSINESS Catering: Nted that J Ashby has ffered t prvide the fd fr Bard meetings. Media: Imprtant that Bard members make cntact with the Bard Chair when apprached by members f the media. 17 THE MEETING THEN MOVED TO THE PUBLIC EXCLUDED SESSION AT 8.13PM Mved Chairpersn: That the public be excluded frm the fllwing prceedings f this meeting. The general subject matter f each matter t be cnsidered while the public is excluded, the reasn fr passing this reslutin in relatin t each matter, and the specific grunds under Sectin 48(1) f the Lcal Gvernment Official Infrmatin and Meetings Act 1987 fr the passing f this reslutin is as fllws: General subject f each matter t be cnsidered Reasn fr passing this reslutin in relatin t each matter Grund(s) under Sectins 48(1) fr the passing f this reslutin Staffing matters Student discipline matters Gd reasn t withhld exists under Sectin 7 7 (2) (a) 48 (1) (a) This reslutin is made in reliance n Sectins 48 (1) f the Lcal Gvernment Official Infrmatin and Meetings Act 1987 and the particular interest r interests prtected by Sectin 6 r Sectin 7 r Sectin 9 f the Official Infrmatin Act 1982, as the case may require, which wuld be prejudiced by the hlding f the whle r the relevant part f the prceedings f the meetings in public are as fllws: Fr reasns f legal and prfessinal privilege and t prtect the privacy f natural persns. Mved Chairpersn: Out f Public Excluded Sessin at 9.28pm. 18 NEXT MEETING Thursday, 24 May 2012 - Leave f Absence: Mved J Ashby / secnded Q De Hamel: That the Rangira High Schl Bard f Trustees grant M James and R Sparks Leave f Absence fr the 24 May 2012 Bard meeting. There being n further business, the meeting clsed at 9.35pm SIGNED AS A TRUE AND CORRECT RECORD: Warren Newbury, Chair Date BOT 120502m Page 6