INSTRUCTIONS Inspect the property using the following inspection information and inspection photos. Record your observations in the RAPID software. Pay attention to the inspectable area and the number of deficiencies per photo; this will assist you in recording the correct number of deficiencies in the proper location. Inspectable items that do not have identified defects should be appropriately marked within the inspection software. That is, check either NOD or N/A as appropriate for inspectable items that are commonly found at the property and that are not specifically cited by the information that follows. For example, typically, it would be inappropriate to check N/A for unit water heaters. A photo is required for all L3 and H&S defects. For this exercise you will take a photo of the photo shown in the exercise for each of these. *In the event that a TAC number is needed, use the following: 633249 Error Date/Time for Inspection 125532 Profile Change 994326 Bed Bugs 900043 No Photo/Camera Malfunction 722347 All Other INSPECTION INFORMATION Inspection ID: 500 Property Name: Lester Gray Apartments Development #: MI000000500 Property Address: 30 Jones Way Taft, MI 30008 Property Phone: (555) 678-2121 Property Fax: (555) 678-1585 Property Email: lestergrayapts@tha.com Total Buildings: 8 Total Units: 42 Year Constructed: 1968 HUD QA/IA Present: Yes Terry Holcombe Participants: While verifying the participant information, you learn that Debra Long has replaced Lidia Franks as the site manager and management agent. Her address, phone number and fax number are the same as Mrs. Franks, but the email has changed to dlong@tha.com. You also learn that the maintenance supervisor, Joseph Blunt, has been replaced by Tony Blevins. Mr. Blevins will be your only Revised 03-13-15
escort for today s inspections. All contact information remains the same except for the email, which has changed to tblevins@tha.com. Mr. Nimms is still the PHA Executive Director. His address information has not changed and he is the primary contact for the property. Certificates: During your verification of the certificate information, Mr. Blevins provides you with the current sprinkler and fire alarm certificates. He states that there are no boilers or elevators on this property and he believes they have a Lead Base Paint Inspection Report but cannot locate it. When the resident files are inspected, you find that 5 of the 5 files that you have randomly selected have the Lead Based Paint Disclosure Form inside. When asked, Mr. Blevins states that there are no units affected by bed bugs. Area Measures: Mr. Blunt states that they do not have the area measures for the Parking lots/driveways/roads, but do provide the area measures for the Sidewalk/Steps which are 9300 SF. You will have to estimate the square footage of Parking lots/driveways/roads. You observe that there are 112 full-sized parking spaces (approximately 9 ft. x 20 ft. each) and the driveway is approximately 20 ft. wide and 600 ft. long. Visual Verification: During the visually verification, you confirm there are 7 two-story residential buildings and a single-level office building located on one site. Each of the 7 residential buildings has a common area hallway. The residential buildings are labeled A through G and contain 6 units each. The units in each of these building are one-bedroom and numbered 1-6. In addition to these 8 buildings, you observe a two-story structure on the property which was not part of the original property profile. After further inspection you realize it meets REAC s definition of a building. When you ask Mr. Blevins about this, he explains that the building was constructed in 2010. This building is named H and the building number is 09. The address line 1 is the same street as the other buildings on this property but you will enter (-H) to the street address to give this building a unique address. The ground floor is the maintenance shop and the upstairs consist of 2 one-bedroom units and are identified as Unit 1 which is occupied and Unit 2 which is vacant. Revised 03-13-15
After returning to the office, you verify that the current rent roll provided by the property matches the actual unit count. You also notice on the rent roll that the following units are vacant. They are: Bldg B Unit 2 Bldg B Unit 3 Bldg D Unit 6 Bldg E Unit 4 Bldg H Unit 2 When asked about this, Mr. Blevins explains that in addition to the five vacant units, four other units have been permanently converted. They are: Bldg A unit 1 is now used as storage Bldg C unit 6 is now additional office space Bldg E unit 3 is now a police sub-station Bldg F unit 2 is now used for an after school learning center Revised 03-13-15
Site near Building Office This condition affects 100 square feet of parking area and poses no safety hazard Page 1 of 27
Site near Building Office Number of Deficiencies: 0 to 2 You observe this condition on more than 50% of play area surface. This condition does creates a Health and Safety concern. Page 2 of 27
System ( Office Building) You notice a steady drip from this hose bib. This condition does not result in a Health and Safety concern. Page 3 of 27
System (Building Office ) This is observed in the mechanical closet of the office. There are 4 other extinguishers in the building that are present and have current inspection tags. Page 4 of 27
Exterior ( Office building) This exterior entry door has an automatic door closure. When you open the door and release it, this is as far as it will close. This door leads from the hallway to the outside of the building. This condition does not result in a Health and Safety concern. Page 5 of 27
Exterior of Building A You estimate the crack is approximately ¾ wide. Page 6 of 27
Exterior of Building B These are the only damaged shingles you see on the building s roof. Page 7 of 27
Common Area (Building B ) You observe this water stain on the 2 nd floor common area hallway outside unit #1. Page 8 of 27
Unit 1 (Building B ) The panel is located in the hallway Page 9 of 27
Building Systems (Building C ) While in the 2 nd floor storage room you observe this electrical panel. The gap between the cover and breakers is greater than ½. Your escort tells you this panel controls all common areas in the building. Page 10 of 27
Unit 2 (Building C ) You observe this condition on the bedroom window. Page 11 of 27
Unit 2 (Building D ) When looking behind the resident owned dryer located in the laundry area, you observe this condition. Page 12 of 27
Unit 4 (Building D ) This tank is found in the kitchen. The tank is full. Page 13 of 27
Site near Building E Number of Deficiencies: 0 to 2 You notice the tree root is causing the damage to the walkway. Page 14 of 27
Unit 2 (Building E ) You observe this condition on the entry storm door. This door leads into the living room. Page 15 of 27
Unit 5 (Building E ) While in the bathroom you press the Test button and nothing happens. Page 16 of 27
Exterior (Building F ) Number of Deficiencies: 0 to 2 You notice screw hole s and scratches on the end of the downspout. Page 17 of 27
Unit 3 (Building F ) Observed on a hallway closet door. This condition does not result in a Health and Safety concern. Page 18 of 27
Unit 5 (Building F ) You observe this condition while inspecting the kitchen Page 19 of 27
Site Observed while walking to Building G You observe this condition in the parking area. Page 20 of 27
Unit 3 (Building G ) When the kitchen faucet is turned on you see this condition. The leak is contained by the sink. Page 21 of 27
Unit 3 (Building G ) When the call-for-aid cord is pulled in the unit bathroom, you observe this condition on the central panel in the hallway, which alerts on-site staff. Page 22 of 27
Site Near Building H None. Page 23 of 27
Exterior (Building H ) The 3 other downspouts on this building have splashblocks. Page 24 of 27
Common Area (Building H ) This sprinkler head is observed in the 1 st floor maintenance shop. Page 25 of 27
Congratulations! You have completed the Inspection Please review your work then perform the following steps to generate a RAPID output file. This output file will be used for grading your exercise. 1. Select Inspection ID 500 2. Click the Upload button. This will put a RAPID output file on your computer s desktop 3. Return to the Online Training 4. Open Exercise 500 5. Use the arrow buttons to go to the last screen in the exercise then click the Upload Rapid Output button 6. Browse to the exercise.xml file on your desktop and click Open. Exercise 500 Page 26 of 27
The Exercises are used to assess your knowledge of the UPCS Inspection protocol in addition with familiarizing you with using the RAPID software. You will need a score of at least 75% to pass. You will not be permitted to move on to the next exercise without first passing the previous one. If you are unable to pass one of the exercises, you will have to retake it. In RAPID you must delete the inspection and re-download it in order to retake the exercise. See the following instructions. In RAPID, do the following: 1. Click the Delete button on the top menu, it will display a screen with all the Inspections you can delete 2. Check or select the Inspection ID(s) to be deleted 3. The Delete Inspection button on the bottom of the screen will be enabled 4. Click the Delete Inspection button Exercise 500 Page 27 of 27