Culture Develpment Advisry Cmmittee Minutes 2E - Cmmunity Rm A City Hall 13450-104 Avenue Surrey, B.C. TUESDAY, FEBRUARY 16, 2016 Time: 2:08 p.m. File: 0540-20 Present: Cuncillr Villeneuve, Chair Cuncillr Wds, Vice-Chair B. McMurray C. Girardi C. Li-Leger F. McLafferty G. Smith R. Charles U. Maxwell-Lewis U. Sharda Regrets: J. Kearns J. Hawkins C. Thrnley Staff Present: A. Behm, IIC Liaisn, Ecnmic Develpment G. Yellenik, Exhibits Curatr J. Thibaudeau, CRS Business Operatins L. Cavan, GM Parks, Recreatin & Culture L. Saffery, Museum Manager S. Bhgal, Deputy Chief Librarian S. McKinnn, Manager, Arts Services C. Eagles, Legislative Services A. ADOPTION OF MINUTES 1. The minutes f the Culture Develpment Advisry Cmmittee meeting, held Nvember 17, 2015, t be adpted. Mved by C. Girardi Secnded by B. McMurray That the minutes f the Culture Develpment Advisry Cmmittee held Nvember 17, 2015 be adpted as presented. B. DELEGATIONS 1. Turism Surrey (turismsurrey.cm) Cathy James, Executive Directr File: 6980-01 In attendance befre the Cmmittee t prvide a presentatin f the Surrey Turism Highlights f 2015. The fllwing cmments were made: Turism Surrey is an independent, nt-fr-prfit destinatin marketing rganizatin, gverned by a vlunteer Bard f Directrs. The delegatin nted that Turism Surrey wrks with the Arts Cuncil f Surrey and Semiahm Arts t create the "Art in the City Studi Tur" prgram designated t prmte artists in the cmmunity and increase awareness f turism pprtunities. h:\clerks\cuncil select cmmittees\culture develpment advisry cmmittee\minutes\2016\cdac 2016 02 16.dcx Page 1
Recent prjects include: Partnering with Destinatin BC where instead f prmting traditinal walking trails r park spaces the grups fcused n a series f Instameets scheduled n BC Day such as the "Clurs f India", which was highly successful and had 93 phts tagged with the hashtag #TrueSurrey. West Cast Fds is a partnership invlving eight surrunding cities acrss the Lwer Mainland and filmed the Green Lettuce Restaurant Vide. The delegatin nted that Turism Surrey began a strategic planning prcess in December f 2015 and expect t have a final reprt prepared by the end f May 2016. A select grup f peple will be invited t attend the destinatin experience wrkshp t create the new visin fr Surrey. An engagement and planning wrkshp is planned fr April 1 and the general ppulatin will be invited t participate. C. OUTSTANDING BUSINESS D. NEW BUSINESS 1. Museum s Kids Gallery Presentatin Lynn Saffery, Museum Manager and Greg Yellenik, Exhibits Curatr File: 7850-01 In attendance befre the Cmmittee t prvide a presentatin n the Museum s Kids Gallery. The fllwing cmments were made: The Kids Gallery prvides relevant learning thrugh playing, being physical and prmting critical thinking. The Gallery fcusses n intrducing challenging cncepts such as sustainability and climate change t fcus n hw children can participate and cntribute twards a green cmmunity. The pririty is t allw children t becme critical thinkers and be prud f what they are ding themselves and prud f their cmmunity. There were apprximately 950 visitrs at the Octber 15, 2015, re-pening f the Kids Gallery at the Surrey Museum. Planning t expand the gallery has cmmenced and rganizers expect t launch new themes f energy, water, and agriculture in phases beginning Octber 2016. In the Gallery, three main characters bring the children thrugh the activities ffered and interact with the children by asking questins abut sustainability. The prgram relates t kids thrugh interactives and having the child physically ding smething t learn abut larger verall cncepts f sustainability. h:\clerks\cuncil select cmmittees\culture develpment advisry cmmittee\minutes\2016\cdac 2016 02 16.dcx Page 2
All interactive mdels and archetypes were develped, designed, engineered, and fabricated in-huse. The City f Surrey s Engineering Department helped present ideas and cncepts and cntributed t the design f many prjects. 2. January Wrkshp Fllw-up Discussin Sheila McKinnn, Manager, Arts Services Members f the Cmmittee were asked t review the initiatives and strategies that were brainstrmed at the January 19, 2016, wrkshp. The ideas included prspective delegatins, presentatins, and infrmatin items that members wuld like t see at the upcming meetings fr the remainder f the 2016 calendar year. Thse items that had the mst interest were flagged as high pririty and will help frm the upcming meeting agendas. 3. 2016/2017 Fees & Charges Laurie Cavan, General Manager, Parks, Recreatin and Culture File: 1810-01 The 2016/2017 Fees & Charges reprt prvides infrmatin n where the prpsed existing fees and charges fr Culture facilities and services will be adjusted effective September 1, 2016 if adpted by Cuncil. RECOMMENDATION: Mved by B. McMurray Secnded by U. Maxwell-Lewis That the Parks, Recreatin and Culture Department recmmends that the Culture Develpment Advisry Cmmittee pass a mtin t recmmend that Cuncil: 1. Adpt the prpsed 2016/2017 Fees & Charges increases t the existing By-Law N. 15391: Parks, Recreatin & Culture Rental and Admissin Fees as generally described in this reprt; 2. That the 2016/2017 Fees & Charges reprt be attached as an appendix t the minutes f the Culture Develpment Advisry Cmmittee fr Cuncil s reference when they apprve the recmmendatins; and 3. That the 2016/2017 Fees & Charges Schedule attached as Appendix I be adpted and added t the Surrey Parks, Recreatin and Culture Fee-Setting By-law. E. ITEMS REFERRED BY COUNCIL h:\clerks\cuncil select cmmittees\culture develpment advisry cmmittee\minutes\2016\cdac 2016 02 16.dcx Page 3
F. CORRESPONDENCE 1. Prpsed 2016 Meeting Dates File: 0540-20 V (CDAC) Mved by G. Smith Secnded by F. McLafferty That the Culture Develpment Advisry Cmmittee adpt the 2016 Culture Develpment Advisry Cmmittee Meeting Schedule as amended. G. INFORMATION ITEMS 1. 10660 City Parkway Arts Space Prject Update Tdd Aytte, Culture Develpment Crdinatr File: 7850-01 Staff prvided a status update n the planning prcess fr the Arts Space at 10660 City Parkway. 2. Exhibitins at the Surrey Museum in 2016 Lynn Saffery, Museum Manager File: 7850-01 Staff prvided a mem f the exciting exhibits that will be serving the cmmunity at the Surrey Museum in 2016. 3. Surrey Internatinal Children s Festival Kent Gallie, Perfrming Arts Manager File: 0330-20 Staff prvided an update f events taking place at the 2016 Surrey Internatinal Children s Festival, and t invite cmmittee members t the Spnsrship Appreciatin Breakfast. The Spnsrship Appreciatin Breakfast, hsted by the Surrey Bard f Trade, will be held n Friday, May 26, frm 7:45 am t 9:00 am in the lbby f the Surrey Arts Centre. The prgram will include a breakfast buffet, a frmal prgram and a tur f the Festival site. 4. Survivr 101 Training Wrkshp Sheila McKinnn, Manager Art Services File: 7800-01 Staff prvided an verview regarding a series f training events being prvided fr lcal arts and heritage rganizatins and t encurage members t share this infrmatin within the cmmunity and prmte attendance. h:\clerks\cuncil select cmmittees\culture develpment advisry cmmittee\minutes\2016\cdac 2016 02 16.dcx Page 4
Upcming Sessins include: Navigating BC Gaming Grants fr 2016 Facilitated by Rb Glr, Executive Directr fr Alliance fr Arts and Culture. Date: Saturday, February 27, 2016 9:30 am t 12:00 pm Lcatin: Surrey City Hall 2 nd Flr East Twer 13450 104 Avenue Surrey, BC V3T 1V8 Amping up Vlunteer Engagement: Seeking & Keeping Talent Date: Wednesday, April 6, 2016 9:00 am t 12:00 pm Lcatin: Vancuver Civic Theatre Saln 649 Cambie Street Vancuver, BC V6B 2P1 Includes the fllwing presenters: Marnie Perrin and Elias Rhajiak, Surrey Internatinal Children s Festival; Lindsay Parker, Vancuver Aquarium and Administratrs f Vlunteer Resurces in BC; and Brade Stantn, Vlunteer Crdinatr, Vancuver Flk Music Festival and VIFF. Mved by G. Smith Secnded by F. McLafferty That the Culture Develpment Advisry Cmmittee receive the fllwing as infrmatin: 2. 10660 City Parkway Art Space Prject Update; 3. Exhibitins at the Surrey Museum in 2016; 4. 12 th Annual Surrey Internatinal Children s Festival Mem; and 5. Invitatin t Register "Survivr 101" and prmte this training pprtunity within the lcal arts cmmunity. h:\clerks\cuncil select cmmittees\culture develpment advisry cmmittee\minutes\2016\cdac 2016 02 16.dcx Page 5
5. artsvest Spnsrship Develpment Wrkshp Sheila McKinnn, Manager Arts Services File: 7800-01 Staff prvided an verview f the artsvest BC Prgram and encuraged lcal arts and heritage rganizatins t attend the up-cming spnsrship develpment wrkshp ffered at the Surrey Arts Centre n Tuesday, March 1 frm 1:00 pm t 5:00 pm and take advantage f the matching funds prvided thrugh the Prgram. artsvest BC is a free spnsrship training and matching incentive prgram created by Business fr the Arts, with funding frm Canadian Heritage, the Gvernment f British Clumbia, City f Kelwna, Clumbia Basin Trust, Capital Reginal District and TELUS. The Prgram helps build healthy, prsperus and creative cmmunities acrss Canada by training small and mid-sized arts and heritage rganizatins n hw t frge successful, lng term partnerships with the private sectr. 6. Exhibitins Listings fr Spring 2016 Liane Davisn, Visual and Cmmunity Art Manager File: 0360-01 Members f the Cmmittee were invited t the fllwing upcming exhibitins and prgrams presented by the this spring: Snny Assu: 1UP February 11 t May 8, 2016 Surrey Urban Screen, Chuck Bailey Recreatin Centre Artist Talk: Wednesday, April 21, 7:00 pm t 9:00 pm, Surrey Arts Centre Nep Sidhu: Shadws in the Majr Seventh April 9 t June 12, 2016 Artist Talk: Saturday, April 9, 6:30 pm t 7:00 pm Paul Majan: I was Here April 9 t June 12, 2016 Opening Receptin April 9, 7:30 pm t 9:30 pm Surrey Artswest Sciety May 7 t July 20, 2016 New Text: Literary and Artistic Explratins May 20 t February 26, 2017 h:\clerks\cuncil select cmmittees\culture develpment advisry cmmittee\minutes\2016\cdac 2016 02 16.dcx Page 6
7. Sustainability Charter Update File: 0512-02 Mved by U. Maxwell-Lewis Secnded by U. Sharda That the Culture Develpment Advisry Cmmittee receive Sustainability Charter Update as infrmatin. H. OTHER BUSINESS I. NEXT MEETING The next meeting f the Culture Develpment Advisry Cmmittee will be held n Tuesday, April 19, at 2:30 p.m. in 2E Cmmunity Rm A. J. ADJOURNMENT Mved by G. Smith Secnded by U. Maxwell-Lewis That the Culture Develpment Advisry Cmmittee (CDAC) meeting d nw adjurn. The Culture Develpment Advisry Cmmittee adjurned at 3:50 p.m. Jane Sullivan, City Clerk Cuncillr J. Villeneuve, Chairpersn h:\clerks\cuncil select cmmittees\culture develpment advisry cmmittee\minutes\2016\cdac 2016 02 16.dcx Page 7