COUNCIL DATE 1/19/10 AGENDA ITEM 2D CITY COUNCIL MEETING Olympia, Washington January 19, 2010 Approval of Property Acquisitions for Harrison Avenue Corridor Improvements Project CITY MANAGER S RECOMMENDATION: Move to approve the Grover and Dye property acquisitions for the Harrison Avenue Corridor Improvements Project, and authorize the City Manager to sign the closing documents and Right-of-Way Dedication Deeds. STAFF CONTACT: Lead: Debbie L. Sullivan, Director of Technical Services, (360) 753-8494 Assigned Staff: Sheri Zimny, Project Manager, (360) 709-2734 Fran Eide, P.E., City Engineer, (360) 753-8422 ORIGINATED BY: PRESENTERS AND OTHERS NOTIFIED: ATTACHMENTS: BUDGET IMPACT/ SOURCE OF FUNDS: Public Works Department Notified: Property Owners 1. Vicinity Map 2. Property Acquisition Documents: Offer Letters, Acceptance Letters, and Dedication Deeds. The project budget includes funds needed to purchase the necessary right-of-way in order to complete the project. The source of funds include City Funds (General Fund, Impact Fees and SEPA Mitigation Fees), Thurston County (SEPA Mitigation Fees), and Transportation Improvement Board (TIB) Grant Funds. This is the ninth Council approval of property acquisitions for this project. There are two acquisitions for approval and the total amount of these partial acquisitions is $136,300.00 as detailed below. The total spent on property acquisitions to date is $1,698,422.00, which includes a total parcel acquisition in the amount of $795,000.00. These acquisitions are the final two we need to go to construction. PRIOR COUNCIL/ COMMITTEE REVIEW: January 12, 2010 [8 th ] Approval of Property Acquisitions January 5, 2010 [7 th ] Approval of Property Acquisitions December 15, 2009 Sixth Approval of Property Acquisitions November 30, 2009 Fifth Approval of Property Acquisitions November 17, 2009 Fourth Property Acquisition November 2, 2009 Third Property Acquisition October 27, 2009 Second Property Acquisition
June 16, 2009 First Property Acquisition City Council, May 5, 2009 Transportation Project Funding Finance Committee, April 14, 2009 Finance Committee, March 10, 2009 BACKGROUND: The Harrison Avenue Corridor Improvement Project includes reconstruction of Harrison Avenue, previously known as Mud Bay Road, from Yauger Way to approximately 800 feet west of Kaiser Road. This project is currently at the 99% design stage and we have scheduled construction to begin in spring of 2010. The project will widen the corridor from two lanes to five lanes to match the Phase 1 improvements, which the City completed in 2000. Additional improvements include sidewalks, planter strips and bike lanes on both sides of Harrison Avenue. This project will also underground the existing overhead private utilities. In order to complete the project per the current Engineering Design and Development Standards, the City needs to acquire additional rightof-way. The City has already acquired a large parcel at the corner of Harrison Avenue and Kaiser Road for construction of a storm pond. Negotiations occurred with all the property owners and these are the final two partial acquisitions. This project will require a total of twenty-five (25) partial property acquisitions from eighteen (18) property owners. This is the ninth and final request for Council approval of property acquisitions. These partial acquisitions will purchase property from Pat Grover and Errol Dye, who own parcels fronting Harrison Avenue. The following table summarizes the partial acquisitions successfully negotiated: Property Owner & Property Address Property Acquisition Area (SF) Property Acquisition Costs Temporary License to Construct Cost Estimated Closing Costs Total Estimated Acquisition Amount Pat Grover 210 Kaiser Road NW Olympia, WA 98502 3,664 $131,500 $500 $ 500 $132,500 Errol Dye 3414 Mud Bay Road, NW Olympia, WA 98502 775 $2,800 $500 $500 $3,800 Total $136,300 ANALYSIS AND OPTIONS: The development of the Harrison Avenue corridor improvements to standard requires the acquisition of additional property for stormwater and right-of-way purposes. Purchasing these properties is consistent with the project needs and will allow construction of the improvements as designed. Page 2 of 3
The City engaged the services of a professional right-of-way acquisition team who negotiated with the property owners. The owners accepted the City s offers and signed acceptance letters. Council approval will allow staff to complete the acquisition process and provide payment to the property owners. Option 1: Move to approve the Grover and Dye property acquisitions for the Harrison Avenue Corridor Improvements Project, and authorize the City Manager to sign the closing documents and Right-of-Way Dedication Deeds. Implications 1. These acquisitions are a step towards completing the Harrison Avenue Corridor project as designed. They are the final two acquisitions we need to go to construction. 2. The completed project will increase safety throughout the corridor by providing bike lanes and continuous walking routes for pedestrians in this area of expanding residential and business development. 3. The City will be responsible for additional right-of-way and maintenance along Harrison Avenue. Option 2: Reject these property acquisitions and direct staff to attempt to redesign the project to stay within the existing right-of-way. Implications 1. The City would expend considerable costs to redesign the project. 2. Without additional right-of-way, the corridor improvements cannot be constructed to standard. The project would need to scale back or eliminate project elements. 3. The City could use funds not expended for property acquisition for other elements of the project or for another project. Page 3 of 3
BLACK HILLS Harrison Avenue Corridor Improvements Attachment 1 YAUGER 5TH BUNGALOW FIRE WILLOW OSO BERRY NINE BARK 19 18 3RD 15 14 13 25 20 21 16 24 24 CRAFTSMAN 4TH 2ND Vicinity Map 17 KAISER 2 3 5 6 7 12 22 1 9 10 4 4 4 8 11 MUD BAY 23 MCPHEE 0 0.1 Miles Map created 15 2009 October Public Works Technical Services, Data Resources Program Disclaimer: The City of Olympia cannot assure the accuracy, completeness, reliability, or suitability of this information for any particular purpose. Using GIS data for purposes other than those for which they were created may yield inaccurate or misleading results. The recipient may not assert any proprietary rights to this information. The City of Olympia shall not be liable for any activity involving this information with respect to lost profits, lost savings or any other consequential damages. \\Terra\Datasharing\Internal\PublicWorks\Engineering