THE CORPORATION OF THE TOWNSHIP OF BECKWITH PLANNING COMMITTEE MINUTES MEETING #7-16 The Township of Beckwith Planning Committee held its regular meeting on Monday October 11 th, 2016 at 7:00 p.m. in the Council Chambers of the Municipal Building, Black s Corners. PRESENT: STAFF: 1. OPENING OF MEETING Councillor Faye Campbell, Chair Reeve Richard Kidd Deputy Reeve Sharon Mousseau Councillor Tim Campbell Councillor Brian Dowdall Niall Oddie, Planning Administrator Cynthia Moyle, CAO/Clerk 1.1 Additions/Deletions to the Agenda 6.4 In Camera 6.5 Training Request 1.2 Approval of Agenda 82-16 Moved by: Tim Campbell Seconded by: Richard Kidd BE IT RESOLVED THAT, the agenda be adopted as amended. 1.3 Approval of Minutes 83-16 Moved by: Richard Kidd Seconded by: Tim Campbell BE IT RESOLVED THAT, the minutes of the Planning Committee meeting held June 13 th, 2016 be accepted as printed and circulated. 1.4 Declaration of Pecuniary Interest 2. DELEGATIONS 2.1. PUBLIC MEETING 2.2. PRE-CONSULTATIONS/ OTHER PRESENTATIONS 1
2.2.1. Small Solar Projects Request for Resolution Compass Energy Consulting Steven Tunks presented information on small FIT solar projects being proposed in the Township. Mr. Tunks was requesting a resolution from the Committee supporting each proposed project as municipal support provided the application with additional points during the provincial evaluations. As Mr. Tunks went through the various proposed projects, Councillor Tim Campbell declared a pecuniary interest and left the room at 7:06 pm; Reeve Richard Kidd declared a pecuniary interest and left the room at 7:16 pm; and Deputy Reeve Sharon Mousseau declared a pecuniary interest and left the room at 7:25 pm. Chair Faye Campbell and Councillor Brian Dowdall indicated that the Township would need to discuss solar projects in general prior to deciding whether the Township would issue support for the projects. Councillor Tim Campbell, Reeve Richard Kidd and Deputy Reeve Sharon Mousseau returned to the meeting at 7:43 pm. 2.2.2. Severance Proposal (New Lot) Part Lot 17, Con 9 Allan Barclay Planning Administrator, Niall Oddie, provided an overview of a proposal to create two new approximately 2 acre severances on the 9 th Line opposite the Beckwith Park. The Planning Administrator noted that the majority of the subject lands were designated agriculture except for a shallow strip of rural lands along the frontage of the 9 th Line that provides for severances. The Planning Administrator noted there was a barn with livestock on site, but acknowledged the number of previous severances in the immediate area had already created a potential land use conflict and there was no need to implement MDS according to the provincial guidelines. The proposed severances would be located within the special service area and would need to participate within the water monitoring program at their own expense. The Committee offered no objections to the proposal. 2.2.3. Severance Proposal (New Lot) Part Lot 6, Con 2 Halina Shannan Planning Administrator, Niall Oddie, provided an overview of a severance proposal to create a two acre severance from the landholding in a rural portion of the Township. The Planning Administrator noted that the land division policies did not generally support the re-severing of previously severed lands and as such, the severance could not proceed. 2
The Planning Committee indicated that if the lands were ever to be located within a community development area, that the proposed severance could be considered infill, but that the proposal could not be supported at this time. 2.2.4. Conceptual Plan of Subdivision Discussion of Environmental Setbacks Part Lot 26 and 27, Con 4 Ottawa West Developments Planning Administrator, Niall Oddie, indicated that the property owner was working on a conceptual plan of subdivision for the subject lands, which contain pockets of significant wetlands and other areas of environmental concern. The local conservation authority had reviewed the concept plan and indicated lots should not be included within the required buffer if protection for the minimum buffer could not be provided by the Township. Adam O Connor, McIntosh Perry, requested confirmation from the Township on what activities the Township would commit to in order to provide some sort of protection to the required minimum buffer. Mr. O Connor suggested split zoning on the affected lands and site plan control to ensure buildings and structures would not encroach into the area and a commitment for the Township to forward concerns about vegetation removal along to RVCA. The Planning Committee indicated that they would commit to these items, but that they would not commit to monitoring the vegetation buffer to ensure property owners are not clearing or altering it. The Committee indicated that the Township does not have the resources to monitor or enforce this item. 2.2.5. Conceptual Business Park Part Lots 13 and 14, Con 4 Icetrading Inc. Planning Administrator, Niall Oddie, provided an overview of a development proposal to create a seven lot industrial park on the subject lands. The Planning Administrator recommended that the applicant consider a plan of subdivision application and to prepare a number of studies in support of the application. The Planning Administrator noted several concerns with the current proposal, ranging from inadequate lot sizes and setbacks to parking and loading requirements to potential requirements for firefighting. It was further noted that approval from Ministry of Transportation would be required. The property owner, Wally Thorbjornsson, and his associate, Rob Bilczuk, indicated that some of the concerns had been addressed by a 3
revised proposal. Mr. Thorbjornsson indicated that he wished to discuss the business park proposal in camera with the Committee. 2.2.6. Site Plan and Zoning By-law Amendment Squaw Point Road Craig Bowers Planning Administrator, Niall Oddie, indicated that the Ministry of Natural Resources had recently receded the wetland boundary on the subject lands and that the property owner wished to construct a dwelling in the location of the former wetlands. The Township s Zoning By-law still considers the proposed location as wetlands; the Zoning By-law needs to be amended to Residential Limited Services or Rural to permit the single dwelling. Staff requested guidance from the Committee on whether the applicant would be required to pay the $1,000 application fee given the schedule change was a result of an MNR error. The Planning Administrator also discussed the requirement for an environmental impact statement. Staff noted that MVCA recommended the Township seek an EIS, but that MVCA did not have the regulatory authority to require an EIS themselves. Staff requested direction from the Committee on whether the Township would seek an EIS. The Planning Committee acknowledged the need for a zoning amendment to permit the dwelling as a permitted use, but directed staff to make the change as a housekeeping amendment. The Planning Committee elected not to request an EIS to evaluate the potential ecological impacts of the dwelling on the surrounding lands and wetlands. 2.2.7. Severance Proposals (Lot Adjustments) Part Lot 7, Con 12 Morley Planning Administrator, Niall Oddie, provided an overview of a severance proposal to convey additional land to four (4) properties on Dowdall Shore Road. The Planning Administrator noted that two of the proposed severances would not convey land to an abutting property but create a new parcel of land that would be legally tied to the lands that they were enlarging. Staff was not aware of this approach being used in the Township in the past and wanted to ensure that the Committee was comfortable. The Committee issued no concerns with the approach. 4
3. BUSINESS ARISING FROM PREVIOUS MINUTES 3.1. OPA No. 28 Source Water Protection Draft Response to County of Lanark 4. REPORTS Planning Administrator, Niall Oddie, briefed the Committee on a draft response from J.L. Richards to the County of Lanark regarding OPA No. 28. The Committee approved the response and directed it be forwarded to the County. 4.1 Rideau Valley Conservation Authority Board of Directors Deputy Reeve, Sharon Mousseau 4.2 Mississippi Valley Conservation Authority Board of Directors Chair, Faye Campbell 5. CORRESPONDENCE 5.1 Ministry of Natural Resources and Forestry Aggregate Resources Act 5.2 County of Lanark Lanark County Forest Conservation By-law 5.3 Centre for Conservation of Specialized Species 84-16 Moved by: Tim Campbell Seconded by: Sharon Mousseau 6. NEW BUSINESS BE IT RESOLVED THAT the Planning Committee accepts the correspondence as information. 6.1 Severance Application (New Lot) B16-063 Part Lot 26, Con 4 Ottawa West Development Inc. Planning Administrator, Niall Oddie, noted that the applicant had previously submitted applications to create six new lots and a lot addition from the subject lands. The applicant acknowledges the environmental and aggregate concerns that impact most of the severances, but wanted application B16-063 to move forward since it was least affected by these concerns. The applicant submitted a revised EIS to focus specifically on that severance application, however comments had not been received back from the local conservation authority or MNR to ensure that the environmental concerns had been adequately addressed. 5
Staff recommended that the Committee support the severance application to Council, provided that the Township receives comments from the local conservation authority and MNR indicating that the environmental concerns had been addressed. 85-16 Moved by: Sharon Mousseau Seconded by: Tim Campbell BE IT RESOLVED THAT the Planning Committee recommends to Council to support severance application B16-063 to create a 0.9 ha severance fronting onto Crooked Side Road, provided the addendum to the Environmental Impact Statement submitted October 7, 2016 is reviewed and approved by the local conservation authority and the Ministry of Natural Resources and Forestry. 6.2 Severance Application (New Lot) B16-083 Part Lot 25, Con 12 Espie (Zander Plan) Planning Administrator, Niall Oddie, provided an overview of a severance application that the Committee had discussed several times in the past. The Township increased the circulation distance of the severance to ensure residents of Douglas Side Road and Ridgemont Drive were advised of the potential road extension. Barb Palmer, resident of 232 Douglas Side Road, voiced concerns regarding the extension of Douglas Side Road and the resulting construction and vehicle traffic. Ms. Palmer also hypothesized that the large rural severance would become another plan of subdivision, which would further erode the rural character of the area. The Committee indicated that the proposed severance conformed to the Township s land division policies and the applicant had agreed to construct the road to the Township s standards. The Committee indicated that they could not withhold support for the severance based on the potential for a future plan of subdivision and that the Committee would review any potential plan of subdivision application once it had been submitted. The Planning Administrator stressed the importance of the road being constructed and completed prior to the registration of the severance. The Planning Administrator noted that the 12 month draft period given to severances could not be extended. Ms. Espie was in the audience and noted she understood that the 12 month deadline could not be extended. 86-16 Moved by: Sharon Mousseau Seconded by: Brian Dowdall 6
BE IT RESOLVED THAT the Planning Committee recommends to Council to support severance application B16-083 in part Lot 25, Con 12 to create a new 21.9 hectare rural lot, subject to the following condition and advisory note: Conditions: 1. That the application enters into a road development agreement with the Township to extend Douglas Side Road by approximately 130m to provide the minimum frontage for the severed lands. The extension will need to be constructed to an asphalt standard and completed to the Township s satisfaction prior to the registration of the severance; 2. That the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township; and 3. That the applicant provides the Township with a paper copy of the reference plan; Notes: 4. That all structures are located under the guidance of the Chief Building Official in accordance with the Ontario Building Code and all municipal by-laws. 6.3 Draft Extension Ridgemont Subdivision Part Lot 26, Con 12 Planning Administrator, Niall Oddie, provided a summary of a request to extend the draft approval for Ridgemont Subdivision. The Planning Administrator noted that the extension is required because the Township required at least 70% of Phase 1 to be built and occupied prior to the registration of Phase 2. Phase 1 has not progressed to that point and as such, Phase 2 cannot be registered. Staff noted no concerns with the proposed 2 year extension. 87-16 Moved by: Richard Kidd Seconded by: Tim Campbell BE IT RESOLVED THAT the Planning Committee has no objection to a 24 month extension of draft approval for plan of subdivision application 09-T- 12001, known as Ridgemont Subdivision. The revised expiration date will be January 9, 2019. 6.4 IN CAMERA 88-16 Moved by: Tim Campbell Seconded by: Brian Dowdall 7
BE IT RESOLVED THAT the Council of the Corporation of the Township of Beckwith moves in camera at 9:07 pm to address a matter pertaining to personal matters about an identifiable individual, including municipal or local board employees. AND THAT the Planning Administrator, CAO/Clerk, Wally Thorbjornsson and Rob Bilczuk remain in the room. 89-16 Moved by: Sharon Mousseau Seconded by: Brian Dowdall BE IT RESOLVED THAT, the Planning Committee returns to regular session at 9.57 pm. Staff was provided with direction. 6.5 Training Request Planning Administrator, Niall Oddie, requested approval for a training course being offered at Lanark County to prepare for future OMB appeals. 90-16 Moved by: Tim Campbell Seconded by: Richard Kidd BE IT RESOLVED THAT the Planning Committee authorizes the Planning Administrator to attend the Planner at the OMB training at Lanark County for $290 plus HST. 6.6 In Camera 91-16 Moved by: Sharon Mousseau Seconded by: Tim Campbell BE IT RESOLVED THAT the Council of the Corporation of the Township of Beckwith moves in camera at 10:16 pm to address a matter pertaining to personal matters about an identifiable individual, including municipal or local board employees. AND THAT the CAO/Clerk remain in the room. 92-16 Moved by: Tim Campbell Seconded by: Sharon Mousseau BE IT RESOLVED THAT, the Planning Committee returns to regular session at 10:35 pm. Staff was provided with direction. 8
7. MEETING ANNOUNCEMENTS 7.1 Date of next meeting: Monday, November 14, 2016. 8. ADJOURNMENT 93-16 Moved by: Brian Dowdall Seconded by: Sharon Mousseau BE IT RESOLVED THAT, the meeting adjourn at 10:35 p.m. 9