RURAL MUNICIPALITY OF WOODLANDS COUNCIL MINUTES The regular meeting of Council of the Rural Municipality of Woodlands was held in the Municipal Office on Tuesday, November 8, 2011 at 9:30 a.m. C.S.T. with Reeve Don Walsh in the chair, and the following Councillors present: Ila Buchanan, Carl Fleury, Gavin Jones, Trevor King, Doug Oliver and Garry Peltz. Also present: Lynn Kauppila, Chief Administrative Officer, as recording secretary. Councillor King was excused at 12:40 p.m. and returned at 1:40 p.m. with reason. CALLED TO ORDER With a quorum present, Reeve Walsh called the meeting to order at 9:25 a.m. ADOPTION OF AGENDA Adopt Agenda Resolution No. 541/11 Buchanan-Oliver BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands adopt the agenda for the regular meeting of November 8, 2011 with the addition of the following: Financial: Outstanding accounts receivables added to tax roll (res) Drainage: Illegal removal of culvert on Road 23 Illegal installation of culvert on Road 22 Mario Lebar Request for information on Wave Breaker Trial Project Jon and Darlene Close Request to reclaim sand in channel and build a foundation and move RTM before winter Road 75 Section 19-13-1W Reaburn Slough survey Twin Beach Road South Protective: Real Fontaine Purchase of parts to repair 1978 International Pumper (res) Reliant Action Ltd. Purchase and installation of emergency lighting for Ford Tanker (res) Teulon Tractor and Motor Ltd. Purchase of a Stihl BR600 Backpack Blower (res) Recreation: Interlake Municipal Recreation Association Meeting Agenda for November 17, 2011 and September 22, 2011 meeting minutes LUD of Warren: Committee Minutes November 7, 2011 Purchase and planting of spruce trees (res). READING AND CONFIRMATION OF MINUTES Adopt Minutes Resolution No. 542/11 Peltz-Jones BE IT RESOLVED THAT the Council of the Rural Municipality of Woodlands adopt the minutes of the regular meeting held on October 25, 2011.
Public Hearing: COUNCIL MINUTES -2- NOVEMBER 8, 2011 Delegations: 10:00 a.m. Dennis and Craig Gallant 9:30 a.m. Jim Townsend, MEC, Al Caron, Recovery Manager Planning & Economic Development: Utility Supervisor: REPORTS OF STANDING COMMITTEES Financial Services Councillor Jones - Payment of Accounts (res) - Dan Langrell RM Office 2012 Grass Mowing Proposal (res) - Easy Pay Payroll 2012 Update Order Form (res) - Emergency Measures Organization 2011 Spring Flood (E-523) - Emergency Measures Organization 2010 May Heavy Rains (E-523) - Association of Manitoba Municipalities AMM & MTCML Financial Statements (U-2131) - Council and the Committees indemnities, rate of compensation & expenses - Property Tax Relief Applications (res) - Emergency Measures Organization 2010 October 26-28 Severe Weather Disaster Financial Assistance Program (E-523) - Council and Committee meeting meals Personnel & Policy Councillor Oliver - CAO Report (res) - Council meeting rescheduled (res) - Western Financial Group Arson Loss Prevention Bulletin (I-927) - Toromont Cat Municipal Convention (U-2131) - Association of Manitoba Municipalities Meetings with RCMP (U-2131) - Manitoba Local Government Gilles Vielfaure retirement (A-182) - Association of Manitoba Municipalities AMM Member Notice (U-2131) - News Media Services Province advises Employment Standards Branch now posts administrative penalty orders on provincial website Protective Services- Councillor Peltz - Rockwood-Woodlands By-law Enforcement/Animal Control Board October 20, 2011 Minutes (A-170) - October 2011 Building Report - Twin Lakes Beach - Re-entry Criteria Checklist for property owners (res) - Twin Lakes Beach Building permits for new construction/rtm - Emergency Measures Organization Approval for 13 th Extension of Declaration of a Local State of Emergency - News Media Services Manitoba Fire Code changes aimed at improving safety Transportation Services Councillor Fleury - Toromont Cat Warranty expire 160H S/N CCP00434 (R-1841) (res) - Mick Bradford Street lighting on Good Street, Woodlands (W-2345) - A.P.E. Construction Ltd. Quote for work on Road 5W between Road 85N and 86N (R-1855) (res) - MIT Advised the removal of sign Stop Sign Ahead on Railway Avenue Drainage Councillor Oliver - James Hanslip Levels of properties when and after construction (W-2345) - Dennis and Craig Gallant Crossing North Side NW 26-13-2W (R-1856) - Manitoba Conservation Districts Association Annual Conservation Conference December 12-14, 2011 (R-1894) (res) - Livio Bertosa Culvert install on Road 88 east of PTH 322 (R-1855) - Lake Manitoba Flood Rehabilitation Committee Letter to Premier Selinger (L- 1299) - Accurate Excavating Ltd. Introduction letter (R-1822) - Canada Culvert Culvert quote (res) - Red River Basin Commission November 3 rd Board meeting cancelled (W-2327) - Twin Lakes Beach Association General Meeting November 8 (T-2097) (res) - Hoes N More Rentals Ltd. Brush cutting services and rentals (R-1822) - RM of St. Laurent Request gravel on St. Laurent portion of Twin Beach Road - Manitoba Infrastructure & Transportation Request and authorize drainage works PR 227 between Roads 22 and 23 (res)
- Manitoba Infrastructure & Transportation Request and authorize drainage works PR 322 between Roads 2 and 3 (res) COUNCIL MINUTES -3- NOVEMBER 8, 2011 - Manitoba Water Stewardship Acknowledge receipt of application for License to Construct Drainage Works NW 17-14-1W and NW 1-14-2W - Lake Manitoba Flood Rehabilitation Committee October 19 th minutes and other material (L-1299) Environmental Health Services Reeve Walsh - Argyle Nuisance Grounds Toilet (N-1460) Public Health & Welfare Services Councillor Peltz - Interlake Regional Health Authority 2010-2011 Annual Report (I-990) Economic Development, Land Use & Airport Commission Councillor King - Crown Lands and Property Agency Agricultural Crown Lands for Rent (C-391) - Interlake Tourism 2012 Inland Oceans, Infinite Possibilities Travel Ideas Guide (T-2078) - Interlake Tourism Co-op Marketing opportunity with ITA in It s Manitoba Time (T-2078) - Encroachment Agreement - Lots 9 and 10, Block 5, Plan 1456 (res) - Manitoba Hydro Pre-service plan for hydro (Michaels Lane/Maples Lane Subdivision Recreational & Cultural Services Councillor King - Warren Collegiate Institute Request for financial support for 2011-2012 AA Provincial Boys Varsity Volleyball Championships November 24-26 (G-753) - Town of Stonewall Stonewall Heritage Arts Centre Grand Opening (S-1999) - Warren Skating Club Request for recreational grant to purchase jump training harness (G-753) - STAR Invite to attend November 24, 2011 Steering Committee meeting (S- 1999) - Healthy Living Youth & Seniors Interlake Regional Update November 2011 (C- 394) Sewer & Water Utilities Councillor Jones - Building Committee Councillor Fleury - LUD of Warren Councillor Peltz - Planning - Community and Regional Planning Branch Proposed subdivision SE 22-13-2W Bergen - Public Hearing November 29, 2011 Zoning Amendment and Variation Order Lots 9 & 10, Block 5, Plan 1456 - Minister of Local Government 2012 Manitoba Planning Excellence Awards Program (M-1350) GENERAL Resolution No. 543/11 Re-entry Criteria Oliver-Fleury Checklist for WHEREAS the Council of the Rural Municipality of Woodlands deems it necessary Twin Lakes Beach to establish a re-entry criteria checklist for the safety and concerns of all property owners along Twin Lakes Beach Road within the Rural Municipality of Woodlands; THEREFORE BE IT RESOLVED THAT Council adopts the attached Schedule B re-entry criteria checklist that all property owners must complete prior to any decision being made to change a property owners current access status from temporary to permanent. 1 Against Resolution No. 544/11 Purchase One Page Fleury-Buchanan Ad in 2012 Inland BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands Oceans Infinite authorize the purchase of a one-page advertisement in the 2012 Inland Oceans Possibilities Infinite Possibilities Tourism Guide to be cost shared with the Woodlands CDC at a Tourism Guide maximum cost of $459.00 plus applicable taxes per partner.
COUNCIL MINUTES -4- NOVEMBER 8, 2011 Resolution No. 545/11 Agreement 361/11 Jones-King Guenther Permit Encroachment of dwelling WHEREAS subsection 250(2)(d)(i) of The Municipal Act authorizes a municipality to enter into an agreement with a person; Onto Municipal THEREFORE BE IT RESOLVED THAT Council of the R.M. of Woodlands Property enter into an agreement with Albert John, Lois Lorraine, Christopher Matthew and 10-5-1456 Danelle Catherine Guenther, as set out in Agreement 361/11, to permit the encroachment of a dwelling located on Lot 10, Block 5, Plan 1456 on to municipal property; and FURTHER BE IT RESOLVED THAT the Reeve and Chief Administrative Officer be authorized to execute the agreement. PLANNING Subdivision Rudy Bergen SE 22-13-2W Resolution No. 546/11 Fleury-Jones WHEREAS the owner, Rudy Bergen, has applied for a subdivision of the parcel legally described in CT 1328244 as part of the SE ¼ 22-13-2 WPM; and WHEREAS the owner holds title to the 147.45 acre parcel located approximately 4 miles west of the community of Warren; and WHEREAS the intent of the subdivision is to subdivide a 13.71 acre yardsite to be retained by the retiring farmer, from the 147.45 acre parcel; and WHEREAS section 3.4.1.7 of the Development Plan allows for the subdivision of a yardsite for a retiring farmer who wishes to retain the farm residence for retirement purposes; and WHEREAS the Development Plan suggests that 10 acres be considered the maximum area for residential sites however, this proposal of 13.71 acres in size does conform with the existing yardsite boundaries; and WHEREAS the proposed lot size does meet minimum site requirements of Table 6.1-2 of the Zoning By-law; and WHEREAS Community Planning Services File #4206-10-5037 suggests that there are no concerns with the proposed subdivision but notes that the applicant must make appropriate application to Manitoba Conservation for the continued use of the existing sewage ejector system; THEREFORE BE IT RESOLVED THAT final approval be granted. BY-LAWS Resolution No. 547/11 By-law 2604/11 Peltz-Jones Operation & BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands gives Mgmt of Wastewater first reading to By-law No. 2604/11, to provide for the operation and management of Systems Wdlds the wastewater system within the Hamlet of Woodlands, the appointment of a utilities supervisor and the administration and enforcement of the permit system.
COUNCIL MINUTES -5- NOVEMBER 8, 2011 FINANCE Report of Finance Committee Resolution No. 548/11 Peltz-Jones BE IT RESOLVED THAT the report of the Finance Committee be received, that the following accounts be paid: General cheque numbers 20320 through 20346 in the amount of $96,440.06 and that payments made after the October 25, 2011 meeting, cheque numbers 20209 through 20319 in the amount of $607,008.51 be approved with the exception of the following: Council and L.U.D. of Warren Committee Members, Fire Chief retainer and Deputy Fire Chief retainer cheque number 20300 to cheque number 20311 and cheque number 20312 to cheque number 20319. 4 For 2 Abstained Ila Buchanan Doug Oliver Resolution No. 549/11 Report of Finance Jones-Fleury Committee BE IT RESOLVED THAT the Council of the Rural Municipality of Woodlands authorize the payments to members of Council and L.U.D. of Warren Committee Members, Fire Chief retainer and Deputy Fire Chief retainer cheque number 20300 to cheque number 20311 in the amount of $9,737.33 and cheque number 20312 to cheque number 20319 in the amount of $1,998.34. 4 For 2 Abstained Ila Buchanan Doug Oliver Resolution No. 550/11 2012 Grass Buchanan-Peltz Cutting at Office BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands authorizes Dan Langrell to complete the 2012 grass cutting and maintenance at the municipal office in the amount of $30.00 per cut. Resolution No. 551/11 Easypay Payroll Oliver-Buchanan 2012 Update BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands authorize the purchase of the Easypay payroll 2012 update, in the amount of $294.00 plus applicable taxes. Resolution No. 552/11 O/S A/R Added to Oliver-Fleury Tax Roll WHEREAS The Municipal Act subsection 250(2)(e) states a municipality may for municipal purposes do the following: (e) use municipal equipment, materials and labour to carry out private works on private property ; and WHEREAS The Municipal Act, subsection 252(1)(a) provides for setting fees for services, charging and collecting them; and WHEREAS The Municipal Act, subsection 252(2) provides that a charge referred to in clause 1(a) may be collected by the municipality in the same manner as a tax may be collected or enforced under this Act; and
WHEREAS the various charges and debts owing to the municipality as listed in Schedule C have not been paid; THEREFORE BE IT RESOLVED THAT Council of the R.M. of Woodlands authorize that the charges for services left unpaid as per attached Schedule C be COUNCIL MINUTES -6- NOVEMBER 8, 2011 added to the tax rolls and charged against the land and shall be collected in the same manner in which ordinary taxes upon the land are collectable and with like remedies. GENERAL List of Properties Requesting Tax Relief Resolution No. 553/11 Jones-Peltz WHEREAS the Province of Manitoba has introduced a special provincial Property Tax Relief Program recognizing the loss in value of properties significantly damaged by the 2011 record flooding; and WHEREAS the Municipality has set a budget based on receipt of the tax revenue and the Property Tax Relief Program ensures municipal revenues are maintained; and WHEREAS the Province requested the Municipality to prepare a list of properties complete with date damage occurred and submit the list to Manitoba Local Government; and WHEREAS, upon receipt of the list of affected properties, Manitoba Local Government will calculate the amount of relief to be received and provide the Municipality with Property Tax Relief Statements for the affected property owners and Manitoba Finance will remit the total amount of tax relief to the Municipality; CAO Report Reschedule Council Meeting THEREFORE BE IT RESOLVED THAT Council adopts the attached Schedule A listing of properties with the date the damage occurred and list to be forwarded to the Province for their consideration in the administration of the Property Tax Relief Program. Resolution No. 554/11 Peltz-Jones BE IT RESOLVED THAT the Chief Administrative Officer Report dated November 8, 2011 be received by Council of the Rural Municipality of Woodlands as information. Resolution No. 555/11 Peltz-Buchanan WHEREAS Council of the Rural Municipality of Woodlands will be attending the Manitoba Conservation District Association December 12 to 14, 2011; and WHEREAS December 13, 2011 is a regularly scheduled council meeting; THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands has rescheduled the Tuesday, December 13, 2011 council meeting to Thursday, December 15, 2011 @ 4:30 p.m. Purchase 1978 International Pumper for Parts Resolution No. 556/11 Oliver-Fleury BE IT RESOLVED THAT as per the recommendation from the Protective Services Committee, Council of the Rural Municipality of Woodlands authorizes the purchase
in the amount of $875.00 of a 1978 International Pumper from Real Fontaine for parts to repair the 1978 International located at Lake Francis Fire Hall. COUNCIL MINUTES -7- NOVEMBER 8, 2011 Resolution No. 557/11 Emergency Peltz-Jones Lighting for BE IT RESOLVED THAT as per the recommendation from the Protective Services Ford Tanker Committee, Council of the Rural Municipality of Woodlands authorizes the purchase and installation of emergency lighting for the Ford Tanker located at Warren fire hall from Reliant Action Ltd. in the amount of $4,901.85. Resolution No. 558/11 Purchase Stihl Jones-Buchanan Backpack Blower BE IT RESOLVED THAT as per the recommendation from the Protective Services Committee, Council of the Rural Municipality of Woodlands authorizes the purchase of a Stihl BR600 Backpack Blower from Teulon Tractor & Motor Ltd. in the amount of $571.93. Resolution No. 559/11 Accept Quote to Oliver-Buchanan Build Up Approx. BE IT RESOLVED THAT Council of the R.M. of Woodlands approves the quote ½ Mile Road 5 from A.P.E. Construction dated October 26, 2011 in the amount of $28,800.00 plus applicable taxes to build up approximately ½ mile of Road 5 between Roads 85N and 86N. Resolution No. 560/11 2011 MB Oliver-Fleury Conservation BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands Districts authorizes the attendance of Council members, citizen representatives Henry Rosing Convention and Bill Fleury at the 2011 Manitoba Conservation Districts Convention being held in Brandon on December 12 th to 14 th, 2011. Resolution No. 561/11 Purchase King-Fleury Culverts BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands approves the purchase of culverts from Canada Culvert as per quote dated October 31, 2011 at a total cost of $4,260.00 plus all applicable taxes. Resolution No. 562/11 Twin Lakes Beach Jones-Buchanan Assoc. AGM BE IT RESOLVED THAT Council of the R.M. of Woodlands authorizes one member of Council, Chief Administrative Officer, Municipal Emergency Coordinator and Recovery Manager to attend the Twin Lakes Beach Association Annual General Meeting being held on Tuesday, November 8, 2011 at 7:00 p.m. at Sisler High School in Winnipeg. Resolution No. 563/11 10 loads ¾ Gravel Oliver-Fleury Hauled & Supplied BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands St. Laurent Portion authorizes Public Works to order 10 loads of ¾ gravel from Standard Limestone Twin Lakes Beach Quarries to be hauled and supplied to the Rural Municipality of St. Laurent portion of Road Twin Lakes Beach Road. Resolution No. 564/11
Request MIT Install Culvert Along PR 227 Btwn Rd 22 & 23 Fleury-Oliver BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands requests and authorizes Manitoba Infrastructure & Transportation to open the blocked crossing by installing a culvert along PR 227 between Roads 22 and 23 to reduce the water flow going south on Road 23. COUNCIL MINUTES -8- NOVEMBER 8, 2011 Request MIT Complete Works To Address Drainage Issues NW 27-15-1W Including Install Resolution No. 565/11 Jones-Peltz BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands requests and authorizes Manitoba Infrastructure & Transportation to complete the necessary works to address the drainage issues that impact NW 27-15-1W; and FURTHER BE IT RESOLVED THAT these works include the installation of a Culvert PR 322 culvert through PR 322 between Roads 2 and 3. Btwn Rd 2 & 3 Remove Culvert Illegally Installed On Road 22 Resolution No. 566/11 Buchanan-Fleury WHEREAS all culvert installations and removals on municipal right-of-ways require permission from the Municipality; THEREFORE BE IT RESOLVED THAT the Council of the Rural Municipality of Woodlands authorizes Public Works to remove the culvert that was illegally installed on Road 22 without permission from the Municipality. Councillor Fleury requested a recorded vote prior to the calling of the question. Reeve Walsh Councillor Buchanan Councillor Fleury Councillor Jones Councillor King Councillor Oliver Councillor Peltz FOR AGAINST ABSENT ABSTAINED (reason) Resolution No. 567/11 Request Survey of Oliver-Fleury Reaburn Slough 1 Against BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands requests Ken Stadnek to complete and provide the municipality with a survey of the Reaburn Slough. Resolution No. 568/11 Approve Purchase Peltz-Jones & Planting Spruce THAT upon the recommendation of the Committee of the L.U.D. of Warren, Council Trees - LUD of of the R.M. of Woodlands approve the purchase and planting of 3 mature spruce trees Warren from Blair Farmer, to a maximum of $300.00 each. COMMUNICATIONS FROM SUBJECT DISPOSITION Selkirk-Interlake Conservative Fundraising rec d for info Conservative EDA Dinner (S-1999)
News Media Services Emergency channel begins draining rec d for info excess water from Lake St. Martin, Lake Manitoba Doris Hunter Thank you for nomination for IRHA rec d for info Volunteer Award for South West District COUNCIL MINUTES -9- NOVEMBER 8, 2011 Adjournment Resolution No. 569/11 King-Peltz BE IT RESOLVED THAT we do now adjourn this meeting at 3:00 p.m. to meet again Tuesday, November 29, 2011 at 4:30 p.m. Reeve Donald Walsh Chief Administrative Officer Lynn Kauppila, C.M.M.A. The following is a breakdown of Councillor indemnities and expenses for the month of October: Monthly Indemnities Time Mileage Misc. Donald Walsh 737.87 772.65 351.20 120.82 Ila Buchanan 655.85 743.16 427.20 196.50 Carl Fleury 655.85 654.08 382.40 222.04 Gavin Jones 655.85 436.05 98.00 35.00 Trevor King 655.85 413.10 165.20 35.00 Doug Oliver 655.85 750.81 372.40 171.50 Garry Peltz 655.85 535.50 166.80 35.00