CITY OF WILLIAMS LAKE REGULAR COUNCIL AGENDA

CITY OF WILLIAMS LAKE REGULAR COUNCIL AGENDA COUNCIL CHAMBERS - CITY HALL - 450 MART STREET JULY 8, 2014 6:00 PM Page A. ADOPTION OF MINUTES / AGENDA 9-17 1. Minutes of the Regular Meeting of Council held June 24, 2014 That the Minutes of the Regular Meeting of Council held June 24, 2014 be adopted as circulated. 2. Adoption of Agenda & Addition of Late Item That Council adopt the agenda as amended with the addition of the late item. B. DELEGATIONS 19-21 1. Walt Cobb & Dave Dickson, Rotary Club of Williams Lake re Boitanio Park Project Update Clerk's Note: That the letter from the Rotary Club of Williams Lake dated June 27, 2014 regarding an update on the Boitanio Park Project be received and Council authorize Staff to proceed with the prep work for the pathway paving and Rotary emblem Garden projects as outlined therein. Page 1 of 145

July 8, 2014 Regular Council C. REPORTS 1. GENERAL GOVERNANCE 23-26 a) A/P Computer Cheque Listing Recommendation: That the accounts payable computer cheque listing for the period ending June 26, 2014 be received for information. 27-29 b) Mayor's Travel to Billy Barker Days Festival in Quesnel, BC - June 19, 2014 Recommendation: That pursuant to the report of the Acting Executive Assistant dated July 3, 2014, Council authorize travel, accommodation and associated expenses for Mayor Cook to attend the 41st Annual Billy Barker Days Festival in Quesnel, BC on July 18 and 19, 2014. 2. PLANNING & OPERATIONS 31-49 a) Development Variance Permit - DVP #09-2014 - Platform Properties Ltd. - Increase in Fascia Sign Area for "SportChek" Sign - 710-1185 Prosperity Way The Public will be given the opportunity to speak for or against the application. Recommendation: That pursuant to the report of the Planner dated May 29, 2014, Council approve Development Variance Permit #09-2014 for Platform Properties Ltd. requesting to vary Part IV - Section C.1.c.i. of City of Williams Lake Sign Bylaw No. 2153, 2012 to increase the total area of fascia sign from 1.0 sq m to 1.35 sq m per 1.0 m of building frontage, for the proposed "SportChek" sign only, on Lot 3, District Lots 7046, 7047 and 8836, Cariboo District, Plan BCP38739, situate at 710-1185 Prosperity Way. 51-68 b) Development Variance Permit - DVP #10-2014 - Mary LeBlanc - Front Lot Line Setback for Accessory Building - 1707 Signal Point Road Page 2 of 145

July 8, 2014 Regular Council The Public will be given the opportunity to speak for or against the application. Recommendation: That pursuant to the report of the Planner dated June 3, 2014, Council approve Development Variance Permit #10-2014 for Mary LeBlanc to vary City of Williams Lake Zoning Bylaw No. 1825, 2002, Section 302.3(b) Minimum Front Lot Line Setbacks for accessory buildings from requiring that accessory buildings be sited to the rear of the front face of the principal building to a 7.32 m (24.0 ft) front lot line setback, for the proposed accessory building only, on Lot 7, District Lot 8818, Cariboo District, Plan 15764, situate at 1707 Signal Point Road. 69-70 c) Pavement Rehabilitation 2014 - Tender Award Recommendation: That pursuant to the report of the Engineering Technologist dated July 3, 2014, Council award the Pavement Rehabilitation 2014 tender to Peter Bros. Construction Ltd. for a total amount of $427,390.55, excluding GST. 71-72 d) Borland Street Reconstruction - Tender Award Recommendation: That pursuant to the report of the Engineering Technologist dated July 3, 2014, Council award the Borland Street Reconstruction tender to Peterson Contracting Ltd. for a total amount of $726,230.50, excluding GST. 73-89 e) Development Variance Permit Application - DVP #12-2014 - Westridge Ventures Ltd. - Front Lot Line Setback Reductions, Road Grade Increase & Cul-De-Sac Length Increase - 199 Eagle Crescent Recommendation: That pursuant to the Planner dated June 30, 2014, Council receive the development variance permit application from Westridge Ventures Ltd. requesting to: 1. Vary City of Williams Lake Zoning Bylaw No. 1825, 2002 as follows, notwithstanding the site triangle provisions outlined in Section 215 of said Bylaw: a) by varying Section 302.3 Single Family Residential (R-1) Zone to reduce the Front Lot Line Setback for the Principal Building(s) from 5.5 m to 2.2 m; Page 3 of 145

July 8, 2014 Regular Council b) by varying Section 302.3 Single Family Residential (R-1) Zone to reduce the Front Lot Line Setback for any attached garage(s) from 5.5 m to 6.0 m, in addition to requiring any attached garage(s) to be located to the rear of the front face of the principal building; c) by varying Section 303.3 Single Family Residential 2 (R-1A) Zone to reduce the Front Lot Line Setback for the Principal Building(s) from 6.1 to 2.2 m; and d) by varying Section 303.3 Single Family Residential 2 (R-1A) Zone to reduce the Front Lot Line Setback for any attached garage(s) and/or accessory building(s) from 6.1 m to 5.15 m, in addition to requiring that such structures be located to the rear of the front face of the principal building; 2. Vary City of Williams Lake Subdivision and Development Servicing Bylaw No. 1730, 2000 as follows: a) by varying Section C-2.17, Table C.2 Road Grades, based on classification for "Local", by increasing the requirement from 10% to 12%; and b) by varying Section C-2.04 by increasing the maximum length of cul-de-sacs from 150 m (492.13 ft) to 180 m (590.55 ft); for the proposed subdivision only on Lot 13, District Lots 8840 and 8841, Cariboo District, Plan PGP39740, Except Plans PGP45352, situate at 199 Eagle Crescent, subject to the applicant, at their own cost, discharging the existing DVP No. 04-2013 from the subject property; and further, Staff be directed to issue notice of the application to subject property owners and tenants within a 100 metre radius of the subject property and the application, comments and recommendations be brought back to Council for further consideration at the August 19, 2014 Regular Council Meeting. 3. COMMUNITY SERVICES 91-99 a) June 2014 'Review of Operations and Management of the Central Cariboo Arts Centre' Report - Joint Committee Rpt #14-2014 Page 4 of 145

July 8, 2014 Regular Council Recommendation: That pursuant to Central Cariboo / City of Williams Lake Joint Committee Report #14-2014, the report of the Central Cariboo Arts and Culture Society titled 'Review of Operations and Management of the Central Cariboo Arts Centre' dated June 2014 be received for information. 101-111 b) CMRC Sports Store Operating Agreement RFP Award - Joint Committee Rpt #15-2014 Recommendation: That pursuant to Central Cariboo / City of Williams Lake Joint Committee Report #15-2014 and the report of the Manager of Active Living dated June 9, 2014, Council authorize entering into an Agreement with Oasis Leisure Group Inc. for operation of the sports store at the Cariboo Memorial Recreation Complex for a three-year term, effective June 1, 2014 to May 31, 2017, with an option to renew for an additional two-year term from June 1, 2017 to May 31, 2019, providing all terms and conditions of the Agreement are adhered to. 113-116 c) Pool Renovations & Upgrade Project - Communications Working Group Meeting Notes for June 11, 2014 - Joint Committee Rpt #16-2014 Recommendation: That pursuant to Central Cariboo / City of Williams Lake Joint Committee Report #16-2014, the agenda item summary of Darron Campbell, Manager of Community Services, Cariboo Regional District dated June 12, 2014 regarding the Cariboo Memorial Recreation Complex Pool Renovations and Upgrade Project - Communications Working Group Meeting Notes of June 11, 2014 be received for information. D. BYLAWS E. COMMITTEE OF WHOLE COUNCIL REPORTS F. CORRESPONDENCE 117-121 1. Minutes of the Central Cariboo / City of Williams Lake Joint Page 5 of 145

July 8, 2014 Regular Council Committee Meeting held June 18, 2014 Clerk's Note: That the Minutes of the Central Cariboo / City of Williams Lake Joint Committee Meeting held June 18, 2014 be received and endorsed. G. PROCLAMATIONS H. IN-CAMERA ITEMS FOR PUBLIC INFORMATION I. NOTICE OF MOTION J. LATE ITEMS / OTHER BUSINESS 123-125 1. LATE ITEM - WLCBIA Request for Funding of Alley Art Mural Mentorship Project - CSC Rpt #1-2014 Recommendation: That pursuant to Community Services Committee Report #01-2014, the letter from the Williams Lake Central Business Improvement Area dated June 16, 2014 and Council approve a contribution of $5,000 from the Communities in Bloom operating reserve fund for the 2014 Alley Art Mural Mentorship Project; and further, Council direct Staff to investigate options for long-term sustainable funding for mural projects, in parthership with the WLCBIA and by way of a formal funding agreement and Memorandum of Understanding, and report back to a future Committee of Whole Council meeting. K. INFORMATION / ANNOUNCEMENTS / ROUND TABLE 127-141 1. Council Information Package Clerk's Note: That the Council Information Package for July 8, 2014 containing the following be received for information: June 16, 2014 - Thank You from Northern Medical Programs Trust; June 24, 2014 - Ministry of Community, Sport and Cultural Page 6 of 145

July 8, 2014 Regular Council Development June 2014 enewsletter; June 26, 2014 - Ministers Oakes & Letnick re Issues Relating to Medical Marihuana Production in BC; June 27, 2014 - Cariboo Regional District Board Highlights. 143-145 2. CAO Monthly Update Recommendation: That the report of the Chief Administrative Officer containing a summary of City business for the period ending July 3, 2014 be received for information. 3. Roundtable L. ADJOURNMENT 1. Adjournment That this meeting be adjourned. Page 7 of 145

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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS ON TUESDAY, JUNE 24, 2014 AT 6:00 PM PRESENT: ABSENT: IN ATTENDANCE: DELEGATIONS: Councillors I.N. Bonnell, G.W. Bourdon, D.M. Hughes, SPS Rathor, L.T. Walters and Acting Mayor S.J. Zacharias - Chair Mayor K.L. Cook D. Garceau, Chief Administrative Officer C. Bouchard, Manager of Legislative Services T. Chung, Manager of Information Technology N. Whitehead, Planner 1) Director Margo Wagner - CRD Library Chair, Wanda Davis - CRD Manager of Library Services and Caroline Derkson - Area Librarian, Williams Lake Branch Library - 2014 Accessibility Award of Merit 2) RCMP S/Sgt Ken Brissard and Community Safety Coordinator Dave Dickson - RCMP Update CALL TO ORDER A1. Minutes of the Regular Meeting of Council held June 10, 2014 RES #262/14 Moved by Councillor Bonnell Seconded by Councillor Walters That the Minutes of the Regular Meeting of Council held June 10, 2014 be adopted as circulated. CARRIED A2. Adoption of Agenda RES #263/14 Moved by Councillor Walters Seconded by Councillor Hughes That Council adopt the agenda as amended by bringing forward Item H1. CARRIED Page 9 of 145 1. Minutes of the Regular Meeting of Council held June 24, 2...

June 24, 2014 Regular Council Meeting Minutes Page 2 H1. In-Camera Report #03-2014 re 2014 Accessibility Award of Merit to Cariboo Regional District Library - Williams Lake Branch RES #264/14 Moved by Councillor Rathor Seconded by Councillor Bourdon That In-Camera Report #03-2014 regarding the awarding of the 2014 Accessibility Award of Merit to the Cariboo Regional District Library's Williams Lake Branch be received for information. CARRIED C1a. A/P Computer Cheque Listing RES #265/14 Moved by Councillor Bourdon Seconded by Councillor Hughes That the accounts payable computer cheque listings for the periods ending June 12 and 19, 2014 be received for information. CARRIED C1b. Financial Information Act - 2013 Statement of Financial Information RES #266/14 Moved by Councillor Bourdon Seconded by Councillor Hughes That pursuant to the report of the Director of Financial Services dated June 17, 2014, Council approve the 2013 Statement of Financial Information (SOFI) as presented and the Mayor be authorized to sign Schedule 8 on behalf of Council. CARRIED Page 10 of 145 1. Minutes of the Regular Meeting of Council held June 24, 2...

June 24, 2014 Regular Council Meeting Minutes Page 3 C1c. 2013 Annual Municipal Report RES #267/14 Moved by Councillor Bonnell Seconded by Councillor Bourdon That pursuant to the report of the Manager of Legislative Services dated June 17, 2014, Council receive and approve the 2013 Annual Report in accordance with Section 98 of the Community Charter. CARRIED C1d. Community Works Fund Agreement 2014-2024 RES #268/14 Moved by Councillor Bonnell Seconded by Councillor Bourdon That pursuant to the report of the Director of Financial Services dated June 19, 2014, Council approve entering into the 2014-2024 Community Works Fund (CWF) Agreement with the Union of BC Municipalities and the Mayor and Corporate Officer be authorized to sign the Agreement on behalf of the City. CARRIED The meeting recessed to convene the Public Hearing at 6:58 PM. The meeting reconvened at 7:03 PM. Page 11 of 145 1. Minutes of the Regular Meeting of Council held June 24, 2...

June 24, 2014 Regular Council Meeting Minutes Page 4 C2a. Development Variance Permit - DVP #08-2014 - Gilbert Johnston - Rear Yard Setback Reduction - 1717 Renner Road RES #269/14 Moved by Councillor Rathor Seconded by Councillor Bourdon That pursuant to the report of the Planner dated May 20, 2014, Council approve Development Variance Permit #08-2014 for Gilbert Johnston to vary Section 310.3 of City of Williams Lake Zoning Bylaw No. 1825, 2002 by reducing the minimum rear lot line setback from 7.6 m (24.9 ft) to 3.35 m (11 ft), for the proposed addition to the existing single family dwelling only, on Lot 5, District Lot 8834, Cariboo District, Plan 12401, situate at 1717 Renner Road. CARRIED C2b. Development Variance Permit Application - DVP #11-2014 - Mark Russell - Front & Interior Side Lot Line Setback Reductions - 1706 Hazel Street RES #270/14 Moved by Councillor Rathor Seconded by Councillor Bourdon That pursuant to the report of the Planner dated June 18, 2014, Council accept the Development Variance Permit application from Mark Russell requesting to vary Section 310.3 of City of Williams Lake Zoning Bylaw No. 1825, 2002 by reducing the minimum front lot line setback from 7.6 m (24.9 ft) to 6.4 m (21 ft), and by reducing the minimum interior side lot line setback from 10% of the lot width (4.9 m; 16.1 ft) to 1.8 m (5.9 ft), for the proposed single family dwelling only, on Lot 35, District Lot 8834, Cariboo District, Plan 16387, situate at 1706 Hazel Street; and further, that Staff be directed to issue notice of the application to surrounding property owners and tenants within a 100 metre radius of the subject property and the application, comments and recommendations be brought back to Council for further consideration at the July 22, 2014 Regular Council Meeting. CARRIED Page 12 of 145 1. Minutes of the Regular Meeting of Council held June 24, 2...

June 24, 2014 Regular Council Meeting Minutes Page 5 C2c. Development Permit Application - DP #03-2014 - Platform Properties Ltd. - New 5-Unit Retail Building - 800-1185 Prosperity Way RES #271/14 Moved by Councillor Rathor Seconded by Councillor Walters That pursuant to the report of the Planner dated June 16, 2014, Council accept the Development Permit application from Platform Properties Ltd. for the development of a new 5-unit retail building on Lot 3, District Lots 7046, 7047 and 8836, Cariboo District, Plan BCP38739, situate at 800-1185 Prosperity Way; and further, that Staff be directed to issue notice of the application to surrounding property owners and tenants within a 100 metre radius of the subject property, as well as the Cariboo Regional District, and the application, comments and recommendations be brought back to Council for further consideration at the July 22, 2014 Regular Council Meeting, subject to submission of a traffic impact analysis in accordance with the covenant registered as Document No. BB1171439 on the subject property, and a suitable Wildfire Assessment Report from a qualified engineer or Registered Professional Forester as per the Official Community Plan. CARRIED C3a. Poll of Council - Cariboo GM Soap Box Derby Road Closure Request - June 20, 2014 RES #272/14 Moved by Councillor Rathor Seconded by Councillor Walters That pursuant to the report of the Corporate Services / Records Management Coordinator dated June 18, 2014, the letter from Cariboo GM dated June 16, 2014 be received and the poll of Council authorizing the 3rd Annual Soap Box Derby on Friday, June 20, 2014 from 4:00 PM to 9:00 PM on Fourth Avenue from the top of Barnard Street to Mackenzie Avenue, with barricades at the locations as requested, be ratified. CARRIED Page 13 of 145 1. Minutes of the Regular Meeting of Council held June 24, 2...

June 24, 2014 Regular Council Meeting Minutes Page 6 C3b. Arena Roof Replacement - Award of Contract RES #273/14 Moved by Councillor Walters Seconded by Councillor Bonnell That pursuant to the report of the Purchasing Agent dated June 13, 2014, Council award the contract to replace the arena roof over Rink #1 and Rink #2 at the Cariboo Memorial Recreation Complex to Mainline Roofing for the bid price of $478,400, excluding applicable taxes. CARRIED C3c. Poll of Council - Cariboo Potters' Guild Request for Use of Fourth Avenue Boulevard during Stampede Parade RES #274/14 Moved by Councillor Walters Seconded by Councillor Bonnell That pursuant to the report of the Corporate Services/Records Management Coordinator dated June 19, 2014, the poll of Council authorizing the Cariboo Potters' Guild to use the portion of the City boulevard on Fourth Avenue in front of the Kiwanis Park tennis courts and adjacent to the Seniors Activity Centre driveway from 7:30 AM to 10:00 AM on Saturday, June 28, 2014 for their 'Mugging in the Park' fundraising event be ratified. CARRIED D1. Zoning Amendment Bylaw No. 2212 - Disability Off Street Parking Regulations RES #275/14 Moved by Councillor Rathor Seconded by Councillor Bourdon That Zoning Amendment Bylaw No. 2212, 2014 be given third reading and reconsidered and adopted. CARRIED Page 14 of 145 1. Minutes of the Regular Meeting of Council held June 24, 2...

June 24, 2014 Regular Council Meeting Minutes Page 7 E1. Road Closure of Signal Point Road Lake Access RES #276/14 Moved by Councillor Rathor Seconded by Councillor Bonnell That pursuant to Committee of Whole Council Report #21-2014, the report of the Planner dated June 12, 2014 regarding Road Closure of Signal Point Road Lake Access be received and it be a policy that the City of Williams Lake not dispose of lake access property. CARRIED E2. Lake Access Property Inventory RES #277/14 Moved by Councillor Rathor Seconded by Councillor Bourdon That pursuant to Committee of Whole Council Report #22-2014, Staff report back to Council with an inventory of existing City owned lake access that includes the functionality of each and options for development if possible. CARRIED E3. Smoke Free Communities RES #278/14 Moved by Councillor Rathor Seconded by Councillor Walters That pursuant to Committee of Whole Council Report #23-2014, Staff be directed to prepare a report for Council's consideration recommending a smoke-free bylaw for Williams Lake. CARRIED Page 15 of 145 1. Minutes of the Regular Meeting of Council held June 24, 2...

June 24, 2014 Regular Council Meeting Minutes Page 8 F1. Tl'etinqox-T'in Health Department - Request for Donation Towards July 2014 Raven Lake Culture Camp RES #279/14 Moved by Councillor Bonnell Seconded by Councillor Hughes That the letter from the Tl'etinqox-T'in Health Department dated May 21, 2014 requesting a financial donation towards their Culture Camp scheduled for July 7 to 17, 2014 at Raven Lake be received. CARRIED F1(b). Discussion on Partnership Opportunities with First Nations for Annual Community Events RES #280/14 Moved by Councillor Bonnell Seconded by Councillor Rathor That the topic of the possibility of partnering with First Nations on their various annual community events be referred to a future meeting with the Chiefs of the TNG. CARRIED F2. Williams Lake Elks Lodge & Royal Purple - Thank You for Conference Incentive Grant RES #281/14 Moved by Councillor Rathor Seconded by Councillor Bourdon That the letter from the Williams Lake Elks Lodge and Royal Purple dated June 17, 2014 thanking the City for the conference incentive grant towards their hosting of the Provincial Elks and Provincial Royal Purple Conferences at the Elks Hall in Williams Lake on May 30 and June 1, 2014 be received. CARRIED Page 16 of 145 1. Minutes of the Regular Meeting of Council held June 24, 2...

June 24, 2014 Regular Council Meeting Minutes Page 9 L1. Adjournment RES #282/14 Moved by Councillor Rathor Seconded by Councillor Bourdon That this meeting be adjourned. Time: 7:54 PM CARRIED MAYOR CORPORATE OFFICER Page 17 of 145 1. Minutes of the Regular Meeting of Council held June 24, 2...

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CITY OF WILLIAMS LAKE COUNCIL REPORT C1b DATE OF REPORT: July 3, 2014 DATE & TYPE OF MEETING: July 8, 2014 Regular Council Meeting AUTHOR: Kim Dressler, A/ Executive Assistant SUBJECT: MAYOR S TRAVEL TO BILLY BARKER DAYS FESTIVAL QUESNEL, BC FILE: 2-49-7 SECTION 1: EXECUTIVE SUMMARY The purpose of this report is for Council to approve expenses for Mayor Cook to attend the Billy Barker Days Festival in Quesnel on July 19, 2014. Travel days will be July 18, 2014 to Quesnel, returning to Williams Lake on July 19, 2014. Approximate expenses: Meals and incidentals $80 Travel expenses $120 (based on round trip 240 km @ $0.50/km) Accommodation $150 Council Compensation @$120/day x 1 day: $120 TOTAL $470 SECTION 2: BACKGROUND Quesnel s 41 st annual Billy Barker Days Festival is being held from July 17 to 20, 2014. Mayor Cook has been invited by Mayor Mary Sjostrom to be a guest at the Mayor s pancake breakfast on July 19 th and to represent the City of Williams Lake in the parade and at the rodeo. SECTION 3: DISCUSSION None. SECTION 4: DETAILED ANALYSIS a. Financial Considerations Cost and Resource Allocations: Approximately $470 to be expended from the budget for travel, meals, and Council compensation. b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A c. This project most closely supports the following ICSP Priority Areas: N/A d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A Page 27 of 145 b) Mayor's Travel to Billy Barker Days Festival in Quesnel,...

Mayor s Travel to Billy Barker Days Page 2 f. Social Considerations: N/A g. Economic Considerations: N/A SECTION 5: RECOMMENDATIONS That Council approve meals, travel, accommodation, Council compensation and other associated expenses for Mayor Cook to attend the annual Billy Barker Days Festival on July 19, 2014 in Quesnel, BC. Respectfully submitted, Darrell Garceau Chief Administrative Officer ATTACHMENTS: Attachment A Letter of Invitation dated June 2, 2014 Page 28 of 145 b) Mayor's Travel to Billy Barker Days Festival in Quesnel,...

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CITY OF WILLIAMS LAKE PUBLIC NOTICE APPLICATION FOR DEVELOPMENT VARIANCE PERMIT NO. DVP#09-2014 TAKE NOTICE that the Council of the City of Williams Lake on Tuesday, July 8 th, 2014 at the hour of 6:00 PM, at a Regular Council Meeting in the Council Chambers at 450 Mart Street, will consider an application for Development Variance Permit No. DVP-09/14. Members of the public will be given the opportunity to speak in support of or against the issuance of the permit. Written submissions are encouraged and can be submitted in advance of, or presented at, the meeting. A copy of the proposed Permit and relevant background documents may be inspected between 8:30 AM and 4:30 PM, Monday to Friday, inclusive, excluding holidays, from June 11 th, 2014 to July 8 th, 2014, both inclusive, at City Hall, 450 Mart Street, Williams Lake, BC. A Notice giving an explanation of the purpose and effect of the Permit and stating the lands affected is also furnished herewith. DATED at Williams Lake this 11 th day of June, 2014. Cindy Bouchard Manager of Legislative Services City of Williams Lake 450 Mart Street Williams Lake, British Columbia V2G 1N3 EXPLANATORY NOTE OF THE PURPOSE AND EFFECT The purpose of Development Variance Permit No. DVP- 09/14 is to vary the requirements of the City of Williams Lake Sign Bylaw No. 2153, 2012, Part IV - Section C.1.c.i by increasing the total area of fascia sign from 1.0 m sq to 1.35 m sq per 1.0 m of building frontage on which the sign is placed, for the proposed SportChek sign only. The subject property is legally described as Lot 3, District Lots 7046, 7047 and 8836, Cariboo District, Plan BCP38739, and is located at 710-1185 Prosperity Way. The subject property owner is: BC Ltd. Inc. No. 0840205 900-1200 West 73 rd Avenue Vancouver, BC V6P 6G5 Page 31 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

SUBJECT PROPERTY MAP 710-1185 PROSPERITY WAY Page 32 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

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CITY OF WILLIAMS LAKE COUNCIL REPORT C2a DATE OF REPORT: May 29, 2014 DATE & TYPE OF MEETING: June 10, 2014 Regular Council Meeting AUTHOR: Chris Hutton, Planner SUBJECT: DEVELOPMENT VARIANCE PERMIT DVP #9-2014 PLATFORM PROPERTIES 710-1185 PROSPERITY WAY FILE: 3090-72 SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with the information required to determine whether or not to approve the requested development variance permit (DVP). If approved, as recommended, the DVP would allow the applicant to increase the allowable maximum size of a sign by 35%. This would allow the applicant to construct a 32.08 sq m (345.4 sq ft) sign, rather than the maximum 23.82 sq m (256.4 sq ft). The tentative schedule for the approval of the development variance permit is as follows: Council receives application June 10 th, 2014 Public Notification June 11 th, 2014 Final Reading and Approval July 8 th, 2014 The DVP is being sought as a way to allow for a larger sized fascia sign. SECTION 2: BACKGROUND The City issued a development permit for construction of a three (3) retail unit building in January of 2012. This development permit did not indicate the dimensions of the sign area that was to be the SportChek sign. The applicant has indicated in Attachment A, under Reasons and Comments in Support of Application that by including the tenant s corporate brand colour (dark gray) as the background to this sign is aesthetically pleasing and compliments the base building colours. A variance was previously submitted and approved for the first, previously constructed, retail unit, which houses a Dollarama. That variance was also to allow an increase to the maximum allowable sign area. SECTION 3: DISCUSSION The owner has now applied to construct the final two units under the original development permit. The building design incorporates a sign area that would not be attractive if the sign were restricted in size. Staff have no objection to the variance, given that there is no non-conformance with the development permit. Page 34 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

SportChek DVP Application Page 2 SECTION 4: DETAILED ANALYSIS a. Financial Considerations Cost and Resource Allocations: N/A b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A c. This project most closely supports the following ICSP Priority Areas: N/A d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A f. Social Considerations: N/A g. Economic Considerations: N/A h. Council Priorities: This Project Aligns with the Following Priorities N/A SECTION 5: RECOMMENDATIONS That Council accept the application for a development variance permit from Platform Properties Ltd. requesting to vary Part IV Section C.1.c.i of the City of Williams Lake Sign Bylaw No. 2153, 2012 to increase the total area of fascia sign from 1.0 sq m to 1.35 sq m per 1.0 m of building frontage for the proposed SportChek sign only, on Lot 3, District Lots 7046, 7047 and 8836, Cariboo District, Plan BCP38739, located at Unit 710 Building 700 1185 Prosperity Way; and further, Staff issue notice of the application to property owners and tenants within 100 m of the subject property advising of the time and date when the matter will be considered by Council. Page 35 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

SportChek DVP Application Page 3 Respectfully submitted, Darrell Garceau Chief Administrative Officer This report has been prepared in consultation with the following: General Manager of Planning & Operations Manager of Legislative Services Manager of Social Development Initials GG CB AB ATTACHMENTS: Attachment A Application Attachment B Variance Plan Attachment C Draft Development Variance Permit #9-2014 Attachment D Draft Public Notice and Explanatory Note DVP #9-2014 Page 36 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

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TITLE SEARCH PRINT 2014-05-15, 15:45:56 Requestor: Khowarth Folio/File Reference: **CURRENT INFORMATION ONLY - NO CANCELLED INFORMATION SHOWN** Land Title District Land Title Office PRINCE GEORGE PRINCE GEORGE Title Number From Title Number CA2558353 BB1029406 Application Received 2012-05-24 Application Entered 2012-06-01 Registered Owner in Fee Simple Registered Owner/Mailing Address: 0840205 B.C. LTD., INC.NO. BC840205 900-1200 WEST 73RD AVENUE VANCOUVER, BC V6P 6G5 Taxation Authority CITY OF WILLIAMS LAKE Description of Land Parcel Identifier: 027-696-715 Legal Description: LOT 3 DISTRICT LOTS 7046, 7047 AND 8836 CARIBOO DISTRICT PLAN BCP38739 Legal Notations HERETO IS ANNEXED EASEMENT BB1029414 OVER LOT 1 PLAN BCP38739 HERETO IS ANNEXED EASEMENT BB1029415 OVER LOT 1 PLAN BCP38739 HERETO IS ANNEXED EASEMENT BB1029416 OVER LOT 1 PLAN BCP38739 HERETO IS ANNEXED EASEMENT BB1029417 OVER LOT 1 PLAN BCP38739 HERETO IS ANNEXED RESTRICTIVE COVENANT BB1029419 OVER LOT 1 PLAN BCP38739 THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB1201186 Title Number: CA2558353 Title Search Print Page 1 of 5 Page 41 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

TITLE SEARCH PRINT 2014-05-15, 15:45:56 Requestor: Khowarth Folio/File Reference: THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB2012598 THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB4036289 THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB4060898 HERETO IS ANNEXED EASEMENT BB724648 OVER THAT PART OF LOT 1, PLAN BCP38739 INCLUDED IN PLAN BCP38741 THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB901210 THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB901213 NOTICE OF INTEREST, BUILDERS LIEN ACT (S.3(2)), SEE CA1990143 FILED 2011-04-28 Charges, Liens and Interests Nature: STATUTORY RIGHT OF WAY Registration Number: BB724646 Registration Date and Time: 2008-10-24 14:00 Registered Owner: CITY OF WILLIAMS LAKE Remarks: INTER ALIA PART IN PLAN BCP38740 Nature: EASEMENT Registration Number: BB724649 Registration Date and Time: 2008-10-24 14:01 Remarks: PART IN PLAN BCP38741 APPURTENANT TO LOT 1, PLAN BCP38739 Nature: EASEMENT Registration Number: BB1029408 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739 Nature: EASEMENT Registration Number: BB1029409 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739 Title Number: CA2558353 Title Search Print Page 2 of 5 Page 42 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

TITLE SEARCH PRINT 2014-05-15, 15:45:56 Requestor: Khowarth Folio/File Reference: Nature: EASEMENT Registration Number: BB1029410 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739 Nature: EASEMENT Registration Number: BB1029411 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38939 Nature: EASEMENT Registration Number: BB1029412 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739 Nature: EASEMENT Registration Number: BB1029413 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739 Nature: RESTRICTIVE COVENANT Registration Number: BB1029418 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739 Nature: RESTRICTIVE COVENANT Registration Number: BB1029420 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739 Nature: RESTRICTIVE COVENANT Registration Number: BB1029421 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 3 PLAN BCP38739 Nature: RESTRICTIVE COVENANT Registration Number: BB1029422 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739 Nature: RESTRICTIVE COVENANT Registration Number: BB1029423 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739 Title Number: CA2558353 Title Search Print Page 3 of 5 Page 43 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

TITLE SEARCH PRINT 2014-05-15, 15:45:56 Requestor: Khowarth Folio/File Reference: Nature: COVENANT Registration Number: BB1171439 Registration Date and Time: 2010-07-16 09:52 Registered Owner: CITY OF WILLIAMS LAKE Nature: MORTGAGE Registration Number: CA1715886 Registration Date and Time: 2010-08-31 10:46 Registered Owner: FIRST WEST CREDIT UNION Remarks: MODIFIED BY CA2692064 Nature: ASSIGNMENT OF RENTS Registration Number: CA1715887 Registration Date and Time: 2010-08-31 10:46 Registered Owner: FIRST WEST CREDIT UNION Nature: STATUTORY RIGHT OF WAY Registration Number: BB4033464 Registration Date and Time: 2012-01-12 14:52 Registered Owner: BRITISH COLUMBIA HYDRO AND POWER AUTHORITY Nature: STATUTORY RIGHT OF WAY Registration Number: BB4033465 Registration Date and Time: 2012-01-12 14:52 Registered Owner: TELUS COMMUNICATIONS INC. INCORPORATION NO. A55547 Nature: MODIFICATION Registration Number: CA2692064 Registration Date and Time: 2012-07-31 13:40 Remarks: MODIFICATION OF CA1715886 Nature: STATUTORY RIGHT OF WAY Registration Number: BB1496533 Registration Date and Time: 2012-08-23 13:41 Registered Owner: FORTISBC ENERGY INC. INCORPORATION NO. 0778288 Nature: COVENANT Registration Number: BB3003317 Registration Date and Time: 2012-11-30 13:15 Registered Owner: CITY OF WILLIAMS LAKE Duplicate Indefeasible Title NONE OUTSTANDING Title Number: CA2558353 Title Search Print Page 4 of 5 Page 44 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

TITLE SEARCH PRINT 2014-05-15, 15:45:56 Requestor: Khowarth Folio/File Reference: Transfers NONE Pending Applications NONE Title Number: CA2558353 Title Search Print Page 5 of 5 Page 45 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

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PERMITED SIGN AREA PROPOSED SIGN AREA Page 47 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

Attachment C (2 Pages) CITY OF WILLIAMS LAKE 450 MART STREET WILLIAMS LAKE B.C. V2G 1N3 DEVELOPMENT VARIANCE PERMIT DVP #09-2014 ISSUED TO: BC Ltd. Inc. No. 0840205 900-1200 West 73 rd Avenue Vancouver, BC V6P 6G5 PROPERTY ADDRESS: 710 1185 Prosperity Way 1. Except as varied by this Permit, this Development Variance Permit is issued subject to compliance with all applicable Bylaws and Provincial and Federal Statutes and Regulations. 2. This Development Variance Permit applies only to those lands within the City described below: Legal Description: Lot 3, District Lots 7046, 7047 and 8836, Cariboo District, Plan BCP38739 PID: 027-696-715 3. The land described herein shall be developed strictly in accordance with the following terms and conditions and provisions of this Permit and any plans and specifications attached hereto which shall form a part thereof. 4. With respect to the lands, the City of Williams Lake Sign Bylaw No. 2153, 2012 is hereby varied as follows: Part IV - Section C.1.c.i total area of fascia sign is being increased from 1.0 m sq to 1.35 m sq per 1.0 m of building frontage on which the sign is placed, for the proposed Sportchek sign only. 5. If the Applicant does not commence the works permitted by this Permit within 24 months of the date of this Permit, the Permit shall lapse. 6. This Permit prevails over the provision of the Bylaw in the event of conflict. 7. Notice of this Permit shall be filed in the Land Title Office under Section 927(1) of the Local Government Act, and upon such filing, the terms of this Permit or any amendment hereto shall be binding upon all persons who acquire an interest in the land affected by this Permit. 8. This Permit is not a Building Permit. Page 48 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

Platform Properties DVP #09-2014 PAGE 2 Authorizing Resolution No. /14 issued by Council the [DAY] day of [MONTH], 2014. Development Variance Permit no. DVP #09-2014 issued this [DAY] day of [MONTH], 2014. CITY OF WILLIAMS LAKE Mayor Kerry Cook Cindy Bouchard Manager of Legislative Services Page 49 of 145 a) Development Variance Permit - DVP #09-2014 - Platform Pro...

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CITY OF WILLIAMS LAKE PUBLIC NOTICE APPLICATION FOR DEVELOPMENT VARIANCE PERMIT NO. DVP #10-2014 TAKE NOTICE that the Council of the City of Williams Lake on Tuesday, July 8 th, 2014 at the hour of 6:00 PM, at a Regular Council Meeting in the Council Chambers at 450 Mart Street, will consider an application for Development Variance Permits No. DVP-10/14. Members of the public will be given the opportunity to speak in support of or against the issuance of the permit. Written submissions are encouraged and can be submitted in advance of, or presented at, the meeting. A copy of the proposed Permit and relevant background documents may be inspected between 8:30 AM and 4:30 PM, Monday to Friday, inclusive, excluding holidays, from June 11 th, 2014 to July 8 th, 2014, both inclusive, at City Hall, 450 Mart Street, Williams Lake, BC. A Notice giving an explanation of the purpose and effect of the Permit and stating the lands affected is also furnished herewith. DATED at Williams Lake this 11 th day of June, 2014. Cindy Bouchard Manager of Legislative Services City of Williams Lake 450 Mart Street Williams Lake, British Columbia V2G 1N3 EXPLANATORY NOTE OF THE PURPOSE AND EFFECT The purpose of Development Variance Permit No. DVP-10/14 is to vary City of Williams Lake Zoning Bylaw No. 1825, 2002, Section 302.3 (b) by amending the Minimum Front Lot Line Setback regulation from requiring that accessory buildings be sited to the rear of the front face of the principal building to a 7.32 m (24.0 ft) Front Lot Line Setback for the proposed accessory building only. The subject property is described as Lot 7, District Lot 8818, Cariboo District, Plan 15764, and is located at 1707 Signal Point Road. The subject property owners are: Mary Ellen LeBlanc 1707 Signal Point Road Williams Lake, BC V2G 2W6 Page 51 of 145 b) Development Variance Permit - DVP #10-2014 - Mary LeBlanc...

SUBJECT PROPERTY MAP 1707 SIGNAL POINT ROAD Page 52 of 145 b) Development Variance Permit - DVP #10-2014 - Mary LeBlanc...

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CITY OF WILLIAMS LAKE COUNCIL REPORT C2b DATE OF REPORT: June 3, 2014 DATE & TYPE OF MEETING: June 10, 2014 Regular Council Meeting AUTHOR: Chris Hutton, Planner SUBJECT: DEVELOPMENT VARIANCE PERMIT APPLICATION DVP #10-2014 MARY LEBLANC 1707 SIGNAL POINT ROAD FILE: 3090-73 SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with the information required to determine whether or not to approve the requested development variance permit (DVP). If approved, as recommended, the DVP would amend the front lot line setback regulation requiring that accessory buildings be located to the rear of the front plane of the principal building to allow a 7.32 m (24.0 ft) front lot line setback for the proposed accessory building only. The tentative schedule for approval of the development variance permit is as follows: Council receives application June 10 th, 2014 Public notification June 11 th, 2014 Final reading and decision July 8 th, 2014 SECTION 2: BACKGROUND The subject property is zoned Single Family Residential (R-1) under t he City of Williams Lake Zoning Bylaw No. 1825, 2002. It is a waterfront property on Williams Lake. The Zoning Bylaw defines a front lot line as...the property line which abuts a highway... In some other jurisdictions, land use regulations may make exceptions for waterfront properties; however ours does not. Therefore a variance is required to site the accessory building in front of the principal building. The applicant applied for a similar variance, as well as a height variance, this past spring, which Council approved. That variance requested a 14.3 m setback, rather than a 7.32 m setback. The applicants later determined that they would like to further reduce the setback and have applied for this variance in order to do so. SECTION 3: DISCUSSION It is understandable that most residential waterfront properties seek to maximize back views when developing such property and owners are therefore not inclined to construct accessory buildings between the house and the water s edge that would compromise such views. Additionally, waterfront lots are often developed narrowly to increase the number of waterfront lots, so locating accessory buildings to the side of a dwelling may not be possible. Ultimately, the requirement of the R-1 zone that requires accessory buildings and structures to be located to the rear of the front plane of the house is a good regulation for conventional residential development on conventional, low density, block-based development in the pursuit of developing an attractive, interactive streetscape. Page 54 of 145 b) Development Variance Permit - DVP #10-2014 - Mary LeBlanc...

DVP #10-2014 Mary LeBlanc 1707 Signal Point Road Page 2 The applicant believes that by placing the accessory building further into the bank, the building will be less intrusive, given that less of the street facing wall will be exposed to the street. Staff are of the opinion that this application should proceed to public notification, as there is no reason to deny such a variance request. However, the neighbouring public should have the opportunity to decide whether such a departure from a common streetscape is acceptable or not. SECTION 4: DETAILED ANALYSIS a. Financial Considerations Cost and Resource Allocations: N/A b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A c. This project most closely supports the following ICSP Priority Areas: N/A d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A f. Social Considerations: N/A g. Economic Considerations: N/A h. Council Priorities: This Project Aligns with the Following Priorities 1: Planning for Growth SECTION 5: RECOMMENDATIONS That Council accept the application for a development variance permit from Mary LeBlanc requesting to vary the City of Williams Lake Zoning Bylaw No. 1825, 2002 as follows: a) Section 302.3(b) Minimum Front Lot Line Setback regulation is being amended from requiring that accessory buildings be sited to the rear of the front face of the principal building to a 7.32 m (24.0 ft) Front Lot Line Setback, for the proposed accessory building only, which is located at 1707 Signal Point Road, legally described as Lot 7, District Lot 8818, Cariboo District, Plan 15764; and further, Staff issue notice of the application to property owners and tenants within 100 m of the subject property advising of the time and date when the matter will be considered by Council. Page 55 of 145 b) Development Variance Permit - DVP #10-2014 - Mary LeBlanc...

DVP #10-2014 Mary LeBlanc 1707 Signal Point Road Page 3 Respectfully submitted, Darrell Garceau Chief Administrative Officer This report has been prepared in consultation with the following: General Manager of Planning & Operations Manager of Legislative Services Manager of Social Development Initials GG CB AB ATTACHMENTS: Attachment A Application Attachment B Building Drawings & Site Plan Attachment C Draft Development Variance Permit #10-2014 Attachment D Draft Public Notice and Explanatory Note of DVP #10-2014 Page 56 of 145 b) Development Variance Permit - DVP #10-2014 - Mary LeBlanc...

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Attachment C (2pgs) CITY OF WILLIAMS LAKE 450 MART STREET WILLIAMS LAKE, BC V2G 1N3 DEVELOPMENT VARIANCE PERMIT DVP #10-2014 ISSUED TO: Mary Ellen LeBlanc 1707 Signal Point Road Williams Lake, BC V2G 2W6 PROPERTY ADDRESS: 1707 Signal Point Road 1. Except as varied by this Permit, this Development Variance Permit is issued subject to compliance with all applicable Bylaws and Provincial and Federal Statutes and Regulations. 2. This Development Variance Permit applies only to those lands within the City described below: Legal Description: Lot 7, District Lot 8818, Cariboo District, Plan 15764 PID: 011-955-121 3. The land described herein shall be developed strictly in accordance with the following terms and conditions and provisions of this Permit and any plans and specifications attached hereto which shall form a part thereof. 4. With respect to the lands, City of Williams Lake Zoning Bylaw No. 1825, 2002 is hereby varied as follows: Section 302.3(b) Minimum Front Lot Line Setback regulation is being amended from requiring that accessory buildings be sited to the rear of the front face of the principal building to a 7.32 m (24.0 ft) Front Lot Line Setback. 5. If the Applicant does not finalize the construction permitted by this Permit within 24 months of the date of this Permit, the Permit shall lapse. 6. This Permit prevails over the provision of the Bylaw in the event of conflict. 7. Notice of this Permit shall be filed in the Land Title Office under Section 927(1) of the Local Government Act, and upon such filing, the terms of this Permit or any amendment hereto shall be binding upon all persons who acquire an interest in the land affected by this Permit. 8. This Permit is not a Building Permit. Page 67 of 145 b) Development Variance Permit - DVP #10-2014 - Mary LeBlanc...

Mary LeBlanc DVP #10-2014 PAGE 2 Authorizing Resolution No. /14 issued by Council the [DAY] day of [MONTH], 2014. Development Variance Permit No. DVP #10-2014 issued this [DAY] day of [MONTH], 2014. CITY OF WILLIAMS LAKE Mayor Kerry Cook Cindy Bouchard Manager of Legislative Services Page 68 of 145 b) Development Variance Permit - DVP #10-2014 - Mary LeBlanc...

CITY OF WILLIAMS LAKE COUNCIL REPORT C2c DATE OF REPORT: July 3, 2014 DATE & TYPE OF MEETING: July 8, 2014 Regular Council Meeting AUTHOR: Jeff Bernardy, Engineering Technologist SUBJECT: PAVEMENT REHABILITATION 2014 AWARD FILE: 2320-50 SECTION 1: EXECUTIVE SUMMARY That Council award the Pavement Rehabilitation 2014 tender to Peters Bros. for a total amount of $427,390.55, excluding GST. SECTION 2: BACKGROUND N/A SECTION 3: DISCUSSION The tender associated with the Pavement Rehabilitation 2014 project closed on June 19, 2014, at 2:00pm. There were a total of Two (2) valid tenders received prior to closing time. The audited results are outlined below (excluding GST): 1. Peters Bros. Construction Ltd. $427,390.55 (plus tax) 2. Dawson Construction Ltd. $556,363.95 (plus tax) a. Financial Considerations Cost and Resource Allocations: The total budget amount for this project is approximately $630,000, well above the tender amount. It is proposed that a portion of this surplus be reallocated as extra contingency for the Borland Street Reconstruction project, and the remainder used for additional paving. Budget. $630,000 Tender. $427,390.55 Surplus. $202,610 Amount Reallocated To Borland Street. $95,000 Remainder for additional paving and testing. $107,610 b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A Page 69 of 145 c) Pavement Rehabilitation 2014 - Tender Award

Engineering Services Award Pavement Rehabilitation 2014 Page 2 c. This project most closely supports the following ICSP Priority Areas: N/A d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A f. Social Considerations: N/A g. Economic Considerations: N/A SECTION 5: RECOMMENDATION That Council award the Pavement Rehabilitation 2014 tender to Peters Bros. Construction Ltd. for a total amount of $427,390.55, excluding GST. Respectfully submitted, Darrell Garceau Chief Administrative Officer This report has been prepared in consultation with the following: General Manager of Planning & Operations Director of Financial Services Initials GG MS Page 70 of 145 c) Pavement Rehabilitation 2014 - Tender Award

CITY OF WILLIAMS LAKE COUNCIL REPORT C2d DATE OF REPORT: July 3, 2014 DATE & TYPE OF MEETING: July 8, 2014 Regular Council Meeting AUTHOR: Jeff Bernardy, Engineering Technologist SUBJECT: BORLAND STREET RECONSTRUCTION TENDER AWARD FILE: 2320-51 SECTION 1: EXECUTIVE SUMMARY That Council award the Borland Street Reconstruction tender to Peterson Contracting LTD. for a total amount of $726,230.50, excluding GST. SECTION 2: BACKGROUND N/A SECTION 3: DISCUSSION The tender associated with the Borland Street Reconstruction Project closed on June 19, 2014, at 2:00pm. There was one valid tender received prior to closing time. The audited results are outlined below (excluding GST): 1. Peterson Contracting Ltd. $726,230.50 (plus tax) a. Financial Considerations Cost and Resource Allocations: The total budget amount for this project is approximately $752,000. The above tender amount, though, does not include contingency. A project of thus nature often carries a 15% contingency amount to allow for unforeseen conditions. A 15% contingency in this case would be approximately $109,000. To make up the difference, it is proposed to reallocate funds from the Pavement Rehabilitation project budget, which came in well below anticipated. Budget $752,000 Tender $726,230.50 Difference $25,769.50 Amount reallocated from Pave Rehab $95,000 ($83,000 contingency, $12,000 testing) Total Contingency $109,000 b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A Page 71 of 145 d) Borland Street Reconstruction - Tender Award

Engineering Services Award Borland Street Reconstruction Page 2 c. This project most closely supports the following ICSP Priority Areas: N/A d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A f. Social Considerations: N/A g. Economic Considerations: N/A SECTION 5: RECOMMENDATION That Council award the Borland Street Reconstruction tender to Peterson Contracting Ltd. for a total amount of $726,230.50, excluding GST. Respectfully submitted, Darrell Garceau Chief Administrative Officer This report has been prepared in consultation with the following: General Manager of Planning & Operations Director of Financial Services Initials GG MS Page 72 of 145 d) Borland Street Reconstruction - Tender Award

CITY OF WILLIAMS LAKE COUNCIL REPORT C2e DATE OF REPORT: June 30, 2014 DATE & TYPE OF MEETING: July 8, 2014 Regular Council Meeting AUTHOR: Chris Hutton, Planner SUBJECT: DEVELOPMENT VARIANCE PERMIT DVP #12-2014 LUIGI MANDARINO 199 EAGLE CRESCENT FILE: 3090-75 SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with the information required to determine whether or not to approve the requested development variance permit (DVP). If approved, as recommended, the DVP would: a) reduce front lot line setabacks for 2.2 m for Single Family Dwellings, with garages setback 5.15 m; b) increase the maximum cul-de-sac length from 150 m to 180 m; and c) increase the maximum road grade for a road from 10% to 12%. The tentative schedule for approval of the development variance permit is as follows: Council receives application July 8 th, 2014 Public notification July 9 th,2014 Final reading and decision August 19 th, 2014 SECTION 2: BACKGROUND Development Context: The applicant has presented a plan of subdivision to create 31 lots on the subject property by extending Eagle Crescent to Westridge Drive and constructing an intersecting cul-de sac. The proposed lots along the Eagle Crescent extension are zoned Single Family Residential (R-1) and the lots on the new cul-de-sac are currently zoned Single Family Residential 2 (R-1A). Therefore, this development contains a number of lots that area smaller than the R-1 minimum of 560 sq m. Previous Variances: The applicant has successfully obtained a variance (DVP No. 04-2013) to reduce front lot line setbacks for the dwellings, leaving appropriate parking in front of garages. In the same variance the maximum length of cul-de-sac was increased. Figure 1: R-1 areas in brown. R-1A areas in yellow. Page 73 of 145 e) Development Variance Permit Application - DVP #12-2014 -...

New Cul-de-Sac at Eagle Crescent Grade Increase & Setback Reduction Page 2 SECTION 3: DISCUSSION Current Proposal: The applicant has applied to be permitted to develop the proposed cul-de-sac to a maximum grade of 12%. The applicant indicates that a better road can be developed by having increased slope over part of the roadway and having smoother curves. The alternative would be a road where the grades are met, but visibility is affected by road curvature on other parts of the road. The question of whether or not to approve this variance, from a technical perspective, is addressed in that the Municipal Works Department has no concerns with the grade change impeding the operation of machinery. In addition, the slope increase is more desirable than a road with poor visibility as the only options for development of the site. Staff therefore supports the variance proceeding to public consultation. Variances Consolidated: Staff have prepared the attached DVP 12-2014 so that it will provide all variances for the R-1 zone, as well as the road variances for a 12% grade and 180 m length. Therefore, staff propose that issuance of this variance will be subject to the applicant discharging DVP No. 04-2013 at their expense. SECTION 4: DETAILED ANALYSIS a. Financial Considerations Cost and Resource Allocations: N/A b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A c. This project most closely supports the following ICSP Priority Areas: N/A d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A f. Social Considerations: N/A g. Economic Considerations: N/A h. Council Priorities: This Project Aligns with the Following Priorities 1: Planning for Growth Page 74 of 145 e) Development Variance Permit Application - DVP #12-2014 -...

New Cul-de-Sac at Eagle Crescent Grade Increase & Setback Reduction Page 3 SECTION 5: RECOMMENDATIONS That Council accept the application for a development variance permit from Westridge Ventures Ltd. requesting to vary the City of Williams Lake Zoning Bylaw No. 1825, 2002 as follows: 1. Notwithstanding the site triangle provisions outlined in Section 215 of the City of Williams Lake Zoning Bylaw No. 1825, 2002: a) Section 302.3 Single Family Residential (R-1) Zone Front Lot Line Setback for the Principal Building is being reduced from 5.5 m to 2.2 m for the principal building; b) Section 302.3 Single Family Residential (R-1) Zone Front Lot Line Setback for any attached garage is being reduced from 5.5 m to 6.0 m in addition to being required to be located to the rear of the front face of the principal building; c) Section 303.3 Single Family Residential 2 (R-1A) Zone Front Lot Line Setback for the Principal Building is being reduced from 6.1 m to 2.2 m for the principal building; and d) Section 303.3 Single Family Residential 2 (R-1A) Zone Front Lot Line Setback for any attached garage and/or accessory building is being reduced from 6.1 m to 5.15 m in addition to being required to be located to the rear of the front face of the principal building; 2. And to further vary the City of Williams Lake Subdivision and Development Servicing Bylaw No. 1730, 2000 as follows: a) Section C-2.17, Table C.2 Road Grades, based on classification for Local is being changed from 10% to 12%. b) Section C-2.04 Maximum length of cul-de-sacs is being increased from 150 m (492.13 ft) to 180 m (590.55 ft); for the proposed subdivision only on Lot 13, District Lots 8840 and 8841, Cariboo District, Plan PGP39740, Except Plan PGP45352, situate at 199 Eagle Crescent, subject to the applicant, at their own cost, discharging the existing DVP No. 04-2013 from the subject property; and further, Staff issue notice of the application to property owners and tenants within 100 m of the subject property advising of the time and date when the matter will be considered by Council. Respectfully submitted, Darrell Garceau Chief Administrative Officer This report has been prepared in consultation with the following: Director of Financial Services General Manager of Planning & Operations Manager of Legislative Services Manager of Social Development Planner Initials MS GG CB AB NW Page 75 of 145 e) Development Variance Permit Application - DVP #12-2014 -...

New Cul-de-Sac at Eagle Crescent Grade Increase & Setback Reduction Page 4 ATTACHMENTS: Attachment A Application Attachment B Building Drawings & Site Plan Attachment C Draft Development Variance Permit #12-2014 Attachment D Draft Public Notice and Explanatory Note of DVP #12-2014 Page 76 of 145 e) Development Variance Permit Application - DVP #12-2014 -...

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TITLE SEARCH PRINT 2014-04-10, 11:13:29 Requestor: PE98829 Folio/File Reference: **CURRENT INFORMATION ONLY - NO CANCELLED INFORMATION SHOWN** Land Title District Land Title Office PRINCE GEORGE PRINCE GEORGE Title Number From Title Number CA3496312 PP12013 Application Received 2013-12-06 Application Entered 2013-12-16 Registered Owner in Fee Simple Registered Owner/Mailing Address: WESTRIDGE VENTURES LTD., INC.NO. BC0431857 499 WESTRIDGE DRIVE WILLIAMS LAKE, BC V2G 5J1 Taxation Authority CITY OF WILLIAMS LAKE Description of Land Parcel Identifier: 023-245-450 Legal Description: LOT 13 DISTRICT LOTS 8840 AND 8841 CARIBOO DISTRICT PLAN PGP39470 EXCEPT PLAN PGP45352 Legal Notations THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB3014887 Charges, Liens and Interests Nature: STATUTORY RIGHT OF WAY Registration Number: P5328 Registration Date and Time: 1980-02-20 15:00 Registered Owner: CITY OF WILLIAMS LAKE Remarks: INTER ALIA PART FORMERLY LOT C PLAN 25090 EXCEPT PLANS 25281, 33057, 33504 AND 33763 Title Number: CA3496312 Title Search Print Page 1 of 2 Page 82 of 145 e) Development Variance Permit Application - DVP #12-2014 -...

TITLE SEARCH PRINT 2014-04-10, 11:13:29 Requestor: PE98829 Folio/File Reference: Nature: STATUTORY RIGHT OF WAY Registration Number: P5329 Registration Date and Time: 1980-02-20 15:02 Registered Owner: CITY OF WILLIAMS LAKE Remarks: INTER ALIA PART FORMERLY LOT 1 PLAN 25281 EXCEPT PLANS 27793 29464, 33103, PGP35370 AND PGP36521 Nature: STATUTORY RIGHT OF WAY Registration Number: R44541 Registration Date and Time: 1981-10-27 14:39 Registered Owner: CITY OF WILLIAMS LAKE Remarks: INTER ALIA PART FORMERLY LOT C PLAN 25090 EXCEPT PLANS 25281, 33057,33504 AND 33763 Nature: STATUTORY RIGHT OF WAY Registration Number: PB26777 Registration Date and Time: 1988-06-24 10:43 Registered Owner: CITY OF WILLIAMS LAKE Remarks: INTER ALIA PART FORMERLY LOT C PLAN 25090 EXCEPT PLANS 25281, 33057, 33504 AND 33763 Nature: EASEMENT Registration Number: PF20992 Registration Date and Time: 1992-06-29 10:49 Remarks: PART ON PLAN PGP36330 APPURTENANT TO LOT 15 PLAN 33103, EXCEPT PLAN 34691 Duplicate Indefeasible Title NONE OUTSTANDING Transfers NONE Pending Applications NONE Title Number: CA3496312 Title Search Print Page 2 of 2 Page 83 of 145 e) Development Variance Permit Application - DVP #12-2014 -...

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Attachment C (2pgs) CITY OF WILLIAMS LAKE 450 MART STREET WILLIAMS LAKE, BC V2G 1N3 DEVELOPMENT VARIANCE PERMIT DVP #12-2014 ISSUED TO: PROPERTY ADDRESS: Westridge Ventures Ltd. 499 Westridge Drive Williams Lake, BC V2G 5J1 199 Eagle Crescent 1. Except as varied by this Permit, this Development Variance Permit is issued subject to compliance with all applicable Bylaws and Provincial and Federal Statutes and Regulations. 2. This Development Variance Permit applies only to those lands within the City described below: Legal Description: Lot 13, District Lots 8840 and 8841, Cariboo District, Plan PGP39470, Except Plan PGP45352 PID: 023-245-450 3. The land described herein shall be developed strictly in accordance with the following terms and conditions and provisions of this Permit and any plans and specifications attached hereto which shall form a part thereof. 4. With respect to the lands, City of Williams Lake Zoning Bylaw No. 1825, 2002 is hereby varied as follows: Notwithstanding the site triangle provisions outlined in Section 215 of the City of Williams Lake Zoning Bylaw No. 1825, 2002: a) Section 302.3 Single Family Residential (R-1) Zone Front Lot Line Setback for the Principal Building is being reduced from 5.5 m to 2.2 m for the principal building; b) Section 302.3 Single Family Residential (R-1) Zone Front Lot Line Setback for any attached garage a is being reduced from 5.5 m to 5.15 m in addition to being required to be located to the rear of the front face of the principal building; c) Section 303.3 Single Family Residential 2 (R-1A) Zone Front Lot Line Setback for the Principal Building is being reduced from 6.1 m to 2.2 m for the principal building; and d) Section 303.3 Single Family Residential 2 (R-1A) Zone Front Lot Line Setback for any attached garage and/or accessory building is being reduced from 6.1 m to 5.15 m in addition to being required to be located to the rear of the front face of the principal building. 5. With respect to the lands, City of Williams Lake Subdivision and Development Servicing Bylaw No. 1730, 2000 is hereby varied as follows: a) Section C-2.17, Table C.2 Road Grades, based on classification for Local is being changed from 10% to 12%. b) Section C 2.04 Maximum length of cul-de-sacs is being increased from 150 m (492.13 ft) to 180 m (590.55 ft). Page 86 of 145 e) Development Variance Permit Application - DVP #12-2014 -...

Westridge Ventures Ltd. DVP # 12-2014 PAGE 2 6. If the Applicant does not substantially start the construction permitted by this Permit within 24 months of the date of this Permit, the Permit shall lapse. 7. This Permit prevails over the provision of the Bylaw in the event of conflict. 8. Notice of this Permit shall be filed in the Land Title Office under Section 927(1) of the Local Government Act, and upon such filing, the terms of this Permit or any amendment hereto shall be binding upon all persons who acquire an interest in the land affected by this Permit. 9. This Permit is not a Building Permit. Authorizing Resolution No. XXX/14 issued by Council the [DAY] day of [Month], 2014. Development Variance Permit No. DVP #12-2014 issued this [DAY] day of [Month], 2014. CITY OF WILLIAMS LAKE Mayor Kerry Cook Cindy Bouchard Corporate Officer Page 87 of 145 e) Development Variance Permit Application - DVP #12-2014 -...

Attachment D (2 pgs) CITY OF WILLIAMS LAKE PUBLIC NOTICE APPLICATION FOR DEVELOPMENT VARIANCE PERMIT NO. DVP # 12-2014 TAKE NOTICE that the Council of the City of Williams Lake on Tuesday, [DATE], 2014 at the hour of 6:00 PM, at a Regular Council Meeting in the Council Chambers at 450 Mart Street, will consider an application for Development Variance Permit No. DVP-12/14. Members of the public will be given the opportunity to speak in support of or against the issuance of the permit. Written submissions are encouraged and can be submitted in advance of, or presented at, the meeting. A copy of the proposed Permit and relevant background documents may be inspected between 8:30 AM and 4:30 PM, Monday to Friday, inclusive, excluding holidays, from July 9 th, 2014 to [DATE], 2014, both inclusive, at City Hall, 450 Mart Street, Williams Lake, B.C. A Notice giving an explanation of the purpose and effect of the Permit and stating the lands affected is also furnished herewith. DATED at Williams Lake this 9 th day of July, 2014. Cindy Bouchard Manager of Legislative Services City of Williams Lake 450 Mart Street Williams Lake, BC V2G 1N3 EXPLANATORY NOTE OF THE PURPOSE AND EFFECT The purpose of Development Variance Permit No. DVP-12/14 is to vary Section C-2.17, Table C.2 of the City of Williams Lake Subdivision and Development Servicing Bylaw No. 1730, 2000 (Servicing Bylaw) Road Grades, based on classification for Local is being changed from 10% to 12%; and to increase the maximum length of cul-de-sacs from 150 m (492.13 ft) to 180 m (590.55 ft). In addition, DVP-12/14 will vary Section 302.3 Single Family Residential (R-1) Zone Front Lot Line Setback for the Principal Building is being reduced from 5.5 m to 2.2 m for the principal building; and Section 302.3 Single Family Residential (R-1) Zone Front Lot Line Setback for any attached garage a is being reduced from 5.5 m to 5.15 m in addition to being required to be located to the rear of the front face of the principal building; Section 303.3 Single Family Residential 2 (R-1A) Zone Front Lot Line Setback for the Principal Building is being reduced from 6.1 m to 2.2 m for the principal building; and Section 303.3 Single Family Residential 2 (R-1A) Zone Front Lot Line Setback for any attached garage and/or accessory building is being reduced from 6.1 m to 5.15 m in addition to being required to be located to the rear of the front face of the principal building. The subject property is described as Lot 13, District Lots 8840 and 8841, Cariboo District, Plan PGP39470, Except Plan PGP45352, and located at 199 Eagle Crescent. The subject property owners are: Westridge Ventures Ltd. 499 Westridge Drive Williams Lake, BC V2G 5J1 Page 88 of 145 e) Development Variance Permit Application - DVP #12-2014 -...

Attachment D (2 pgs) SUBJECT PROPERTY MAP 199 EAGLE CRESCENT Page 89 of 145 e) Development Variance Permit Application - DVP #12-2014 -...

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C3a CITY OF WILLIAMS LAKE CENTRAL CARIBOO/CITY OF WILLIAMS LAKE JOINT COMMITTEE REPORT #14-2014 PRESENTED: Regular Council Meeting July 8, 2014 DATE: June 23, 2014 FROM: Central Cariboo/City of Williams Lake Joint Committee FILE: 7800-01 SUBJECT: June 2014 Review of Operations and Management of the Central Cariboo Arts Centre Report The Central Cariboo/City of Williams Lake Joint Committee met on June 18, 2014 and the following recommendation is being brought forward for endorsement by Council. RECOMMENDATION: That the Central Cariboo/City of Williams Lake Joint Committee recommends the report of the Central Cariboo Arts and Culture Society titled Review of Operations and Management of the Central Cariboo Arts Centre dated June 2014 be received for information. Respectfully submitted, Cindy Bouchard Manager of Legislative Services Page 91 of 145 a) June 2014 ' Review of Operations and Management of the Ce...

Review of Operations and Management of the Central Cariboo Arts Centre!! June 2014 90 Fourth Avenue North! Williams Lake, BC! For more information, please V2G contact: 2C6 Central Cariboo Arts and Culture Society 90 North Fourth Avenue Williams Lake, BC V2G 2C6 P: (778) 412-9044 info@centralcaribooarts.com! www.centralcaribooarts.com CentralCaribooArts CentralCaribooArtRoute! PerformancesinthePark! CaribooArts Page 92 of 145 a) June 2014 ' Review of Operations and Management of the Ce...

2014 Review of Operations and Management of the Central Cariboo Arts Centre!!! This report summarizes the results of the 2014 Review of Operations and Management of the Central Cariboo Arts Centre. Throughout March and April 2014, anonymous data was collected from the approximately 45 user groups of the Arts Centre via a survey, which was conducted online through SurveyMonkey. The survey recipient list of Arts Centre users, which consisted of 169 recipients, was created through email addresses provided on Arts Centre Rental Agreements and tenant group membership/distribution lists. An email was sent to the entire recipient list on March 14 th with a request to complete the survey by Friday, April 4 th 2014 at 4pm. A reminder email was also sent on March 31 st. We are very please to have received 71 responses by the April 4th deadline. The report below summarizes the survey findings.! Page 93 of 145 a) June 2014 ' Review of Operations and Management of the Ce...

We found the survey to have produced very good results with a respectable cross-section of responses, balanced well between tenant and other group usage, and including private and nonarts groups. A minimum of 72% of the respondents identified with using the Centre at least monthly (Survey Q1), which we determined to represent that the majority of respondents are quite familiar with the Centre s management and operations and therefore the feedback received is quite relevant. We were pleased to note that none of the responses really came as a surprise, which we interpreted to signify that users are communicating well and that the Board and Staff maintain a good sense of what is going on. Questions 2 and 3 referred to the spaces used and the groups/ organizations that users participated in while using the Centre.!!!!!!! Page 94 of 145 a) June 2014 ' Review of Operations and Management of the Ce...

! The issue of the Centre s locked front door, which we were previously aware of but is difficult to address due to the layout of the building, liability, and safety issues, was a hot topic for respondents (Survey Q4 Q6). When asked if users would feel comfortable if the front door were to be kept unlocked during regular hours, only 59.68% responded yes out of 62 respondents. Users who indicated they were a member of a tenant group (31 respondents for this question) provided a similar percentage at 58.1%. Page 95 of 145 a) June 2014 ' Review of Operations and Management of the Ce...

! Users who responded yes were asked to suggest regular hours (Survey Q6), and 32 responses indicated weekdays as the main regular hours to keep, though text responses indicate that, while most would like to see the door unlocked during some form of regular hours or during public events, they would prefer this only if more than one person is on site or if an authority figure is present. This indicates that, while just over half of the users desire to have the door unlocked, just under half of the users are not comfortable alone in the unsecured building and do not necessarily want to maintain the responsibility for it.! When asked if users would feel comfortable if the front door were to be kept unlocked during public events, 93.65% out of 63 users responded yes (Survey Q5). A similar response was obtained by those who identified as a member of a tenant group (32 responses for this question) with a percentage of 90.6% in favour.!!!! Page 96 of 145 a) June 2014 ' Review of Operations and Management of the Ce...

!! User satisfaction (Survey Q7) rated Centre accessibility, interior and exterior appearances, available equipment, booking process and orientation, maintenance, building security, direct communications and public and indirect communications as generally very good to excellent, based on 61 responses (0 = Poor, 5 = Excellent). Numerous comments around accessibility and building security, again, referred to the issue of the front door being locked and the difficulties around accessibility due to this circumstance, though some users did indicate that they feel secure with and appreciate the door being locked during their use of the Centre.!!! Page 97 of 145 a) June 2014 ' Review of Operations and Management of the Ce...

Similar results were received with regard to respondent levels of agreement with the Centre s policies (Survey Q8), with an average agreement of agree for the most part or agree fully out of 55 respondents (0 = Disagree Totally, 5 = Agree Fully). The Policy on Keys and Front Door, which received the lowest satisfaction rating of 3.78 out of 5, again garnered comments regarding either the difficulties or agreement with the door being locked.!!!!!!!!! Page 98 of 145 a) June 2014 ' Review of Operations and Management of the Ce...

When asked to rank, in order of priority, which users groups and/or activities respondents feel should be using the Centre, 55 respondents indicated that arts and culture groups are the top priority. What was interesting to the Committee, and also highlights the importance of attempting to find a reasonable solution to the front door concerns, was that public events were ranked as the third priority for Centre use, following Community Groups as second priority.! We also referred to the results of a CCACS stakeholder survey conducted in September 2011, noting that public perception and awareness of the Arts Centre has substantially improved. Overall, the Central Cariboo Arts and Culture Society Board of Directors is pleased with the generally positive responses from a wide use of the Centre, including tenant responses. The common response to Leah and her role as CCACS/Centre Coordinator is high and appreciative. We feel these positive responses indicate an overall feeling of good will and sense of effective and efficient operation and management of the Centre. Recommendations include the establishment of an accessibility task force to gather options and potential solutions to the issues around the Centre s front door, to look into the hiring of an Arts Centre Manager, and to continue to update the Centre s appearance and equipment as opportunities arise. We wish to thank everyone who took the time to complete the survey and provide their valuable input. Your contributions help to us to improve the Central Cariboo Arts Centre as a central space for the arts in our community.!! Page 99 of 145 a) June 2014 ' Review of Operations and Management of the Ce...

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C3b CITY OF WILLIAMS LAKE CENTRAL CARIBOO/CITY OF WILLIAMS LAKE JOINT COMMITTEE REPORT #15-2014 PRESENTED: Regular Council Meeting July 8, 2014 DATE: June 23, 2014 FROM: Central Cariboo/City of Williams Lake Joint Committee FILE: 2280-22-02 SUBJECT: CMRC Sports Store Operating Agreement RFP Award The Central Cariboo/City of Williams Lake Joint Committee met on June 18, 2014 and the following recommendation is being brought forward for endorsement by Council. RECOMMENDATION: That the Central Cariboo/City of Williams Lake Joint Committee recommends pursuant to the report of Deb Radolla, Manager of Active Living, City of Williams Lake dated June 9, 2014, Joint Committee approve the proposal from Oasis Leisure Group Inc. to begin a three-year contract with the City of Williams Lake to operate the sports store at the Cariboo Memorial Recreation Complex effective June 1, 2014 to May 31, 2017, with an option to renew for an additional twoyear term from June 1, 2017 to May 31, 2019, providing all terms and conditions of the Agreement are adhered to. Respectfully submitted, Cindy Bouchard Manager of Legislative Services Page 101 of 145 b) CMRC Sports Store Operating Agreement RFP Award - Joint C...

CITY OF WILLIAMS LAKE COUNCIL REPORT B3 DATE OF REPORT: June 9, 2014 DATE & TYPE OF MEETING: June 18, 2014 Joint Committee Meeting AUTHOR: Deb Radolla, Manager of Active Living SUBJECT: SPORTS STORE OPERATING AGREEMENT OASIS LEISURE GROUP INC. FILE: 2280-22-02 SECTION 1: EXECUTIVE SUMMARY This report is to inform Joint Committee that Oasis Leisure Group Inc. has submitted an RFP to begin a new three-year contract with the City of Williams Lake to operate the sports shop at the Cariboo Memorial Recreation Complex. This agreement starts June 1, 2014 and continues until May 31, 2017. Included is an option, at the City s discretion, to extend the contract an additional two years until May 31, 2019. SECTION 2: BACKGROUND Oasis Leisure Group was the only bidder on the 2014 Sports Shop Rental RFP. This company held the previous agreement and has been a reliable contractor since 2007. They provide retails sales of sporting goods equipment and clothing, skate sharpening, and skate rentals. SECTION 3: DISCUSSION Oasis Leisure Group Inc. has maintained a clean and safe sports store for the past seven years. Skate rentals have been very popular for customers and have allowed many people to sample this form of active living without purchasing expensive equipment. The price for skate rentals, sharpening and merchandise has been affordable and competitive. The Occupier paid a license fee of $260.00 per month, from September to March, between 2009 and 2014, and $185.00 per month in the off season. The total annual amount was $2745.00. In the 2014 RFP Oasis Leisure Group proposes to pay $265.00 per month from September to March, the winter season, and $195.00 per month from April to August, the summer season, for a total of $2830.00. They have built a small inflationary fee of $85.00 into the proposal. Oasis Leisure Group will have a onetime option to request a renewal of this agreement for a two year term by giving written notice to the City of Williams Lake, not earlier than January 1, 2017 and not later than April 31, 2017. Any such renewal shall be on the same covenants, terms and conditions of this agreement, save and except there shall be no further rights for renewal. SECTION 4: DETAILED ANALYSIS a. Financial Considerations Cost and Resource Allocations: N/A b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A Page 102 of 145 b) CMRC Sports Store Operating Agreement RFP Award - Joint C...

Sports Store Operating Agreement Oasis Leisure Group Page 2 c. This project most closely supports the following ICSP Priority Areas: World Class Recreation d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A f. Social Considerations: N/A g. Economic Considerations: N/A SECTION 5: RECOMMENDATIONS That the Joint Committee approve the proposal from Oasis Leisure Group Inc. to begin a three-year contract with the City of Williams Lake to operate the sports store at the Cariboo Memorial Recreation Complex effective June 1, 2014 to May 31, 2017, with an option to renew for an additional two year term from May 31, 2017 until May 31, 2019 providing all terms and conditions of the Agreement are adhered to. Respectfully submitted, Darrell Garceau Chief Administrative Officer This report has been prepared in consultation with the following: Director of Community Services Initials GP ATTACHMENTS: Attachment A Contract with Oasis Leisure Group Inc. (2014 2017) Page 103 of 145 b) CMRC Sports Store Operating Agreement RFP Award - Joint C...

ATTACHMENT "A" (8 Pages) SPORTS SHOP OPERATION AGREEMENT This Agreement made this day of, 2014 BETWEEN: City of Williams Lake 450 Mart Street Williams Lake, BC V2G 1N3 (hereinafter called the Operator ) Cariboo Regional District Suite D 180 Third Avenue Williams Lake, BC V2G 2A4 (hereinafter called the Owner ) AND: Oasis Leisure Group Inc. 19 North 1 st Avenue Williams Lake, BC V2G 4T6 (hereinafter called Occupier ) WITNESSES THAT WHEREAS: A. The City (Operator) has entered into an Operating Agreement with the Cariboo Regional District (Owner) whereby the City of Williams Lake (Operator) is to operate, maintain and administer the Cariboo Memorial Recreation Complex (Complex) under the direction of the Central Cariboo/City of Williams Lake Joint Committee. B. The Occupier is desirous of operating a Sports Store, for the consideration and under the conditions hereinafter expressed. NOW THEREFORE, in consideration of the mutual covenants and Agreements hereinafter contained, the parties hereto have agreed and do hereby agree, each with the other, as follows: DEFINITIONS: Premises: The Premises are outlined in red, as shown on the attached schedule: Schedule A: Sports Store. Page 1 Page 104 of 145 b) CMRC Sports Store Operating Agreement RFP Award - Joint C...

Facility: Operator: Cariboo Memorial Recreation Complex including the Sam Ketcham Memorial Pool, Twin Ice Arenas, Gibraltar Room and all lands containing said facilities. Means the Cariboo Regional District or that person or corporation with whom the CRD has entered into a Management Agreement where in the CRD has transferred its authority regarding the operation of the Cariboo Memorial Recreation Complex. Licence Fee: Fees charged for the rental of specified and outlined premises. TERM: PREMISES 1. This Agreement is effective from June 1, 2014 to May 31, 2017, under the terms and conditions hereinafter expressed. 2. The term of this Agreement shall expire upon the earlier of: a. The expiry date as expressed in Section 1; b. Notice given in accordance with this agreement, in the event of a default by one of the parties. 3. The Occupier will have the option to renew if they have adhered to the term of Agreement during the initial term: Provided that: a. The Occupier duly and punctually pays all fees and performs and observes all the covenants, terms and conditions of this agreement; and b. The Occupier shall have the option to renew this agreement once only for an additional two year term, by written notice to the Operator no earlier than January 1, 2017 and no later than May 31, 2017, and any such renewal shall be on the same covenants, terms and conditions of this agreement, save and except there shall be no further rights for renewal. 1. The Premises are provided to the Occupier by the Owner, for the sole purpose of operating a Sports Store, Skate sharpening facility, and Equipment rental. 2. It shall be the responsibility of the Occupier to clean and maintain the Premises exclusively occupied by the Occupier. These Premises shall be available to the Operator for inspection upon reasonable request. 3. The Operator shall provide heat, light and electricity for the Premises, at its expense. All other services and utilities shall be provided by the Occupier, at its expense. Page 2 Page 105 of 145 b) CMRC Sports Store Operating Agreement RFP Award - Joint C...

4. The Occupier shall indemnify and save harmless the Operator and the Owner from any claim, demand, prosecution or other liability in connection with their occupation of the premises. 5. The Occupier shall provide and maintain, at its expense, comprehensive general liability and property damage insurance, to the extent of not less than three million dollars ($3,000,000) for any such single claim allowed and shall name in the policy the Operator and the Owner as third party insured. A certified copy of the policy and policies will be given to the Operator. LICENCE FEE: 1. In consideration of the granting of the use of the licenced area to the Occupier, the Occupier agrees to pay the Operation a licence fee of two hundred and sixty five dollars ($265) per month from September to March and a licence fee of one hundred and ninety five dollars ($195) per month, until expiry of the Agreement on May 31, 2017; with the licence fee total being two thousand, eight hundred and thirty dollars ($2,830) annually. 2. Payment of licence fee shall be received by the Operator on or before the 1 st day of each month. 3. Where the Occupier renews this operating agreement for the period of June 1, 2017 to May 31, 2019, the Occupier agrees to pay the Operator a licence fee of two hundred and sixty five dollars ($265) per month from September to March and a licence fee of one hundred and ninety five dollars ($195) per month, until expiry of the Agreement on May 31, 2019; with the licence fee total being two thousand, eight hundred and thirty dollars ($2,830) annually. 4. During the Spring / Summer (non-ice season), which is April 1 to August 31, it may be agreed to by both the Occupier and Operator that the Sports Store is to be open to serve organized ice rentals, including hockey schools, training camps, figure skating schools, etc., hours of operation will be agreed to by the Occupier and the Operator in writing. HOCKEY SHOP RETAIL OPERATIONS: 1. The Licenced area for the Hockey Shop is leased to the Occupier by the Operator on behalf of the Owner, for the sole purpose of operating a sports store, providing retail sale of sporting goods, skate sharpening and equipment rental. 2. The Occupier shall observe and comply strictly with all Federal, Provincial and Municipal legislation and regulations governing its use and occupation of the licenced area and the operation of a pro shop, including the safe keeping of patrons skates, stock, supplies and the maintenance of the equipment, utensils and furnishing aforementioned. Further the Occupier shall indemnify and save harmless the Operator and the Owner from any claim, demand, prosecution or other liability in connection therewith. Page 3 Page 106 of 145 b) CMRC Sports Store Operating Agreement RFP Award - Joint C...

OTHER 3. The Occupier shall offer an efficient service that will meet the needs of the users of the facility. During the regular ice season, September 1 to March 31, the Hockey shop shall be open Monday to Friday, 4:00pm to 9:00pm, Saturday and Sunday 8:00am to 6:00pm. 1. The Occupier shall not make any structural alterations, additions or improvements to the Premises, without first requesting approval in writing and the prior written consent of the Operator. Where the consent of the Operator to structural alterations, additions or improvements is sought, the Occupier shall submit to the Operator for consideration, plans and specifications of any such work or installation when applying for consent and the Operator reserves the right to recover from the Occupier the cost of having its architects or engineers examine such plans and specifications. Any and all alterations, additions, or improvements done by the Occupier shall be at the sole cost and expense of the Occupier unless by separate agreement between the parties, another cost sharing arrangement has been entered into for a specific alteration, addition or improvement. 2. The Occupier agrees that at the expiration or earlier termination of this agreement, all changes, alterations, additions and improvements made to or installed upon or in the Premises or otherwise, and which in any manner are attached in, to, or under the floors, walls or ceilings (other than unattached moveable trade fixtures) shall remain upon and be surrendered to the Owner with the Premises as a part thereof, without disturbance, molestation or injury and shall be and become the absolute property of the Owner without any payment or indemnity by the Owner to the Occupier unless the Owner, through the Occupier gives written notice requiring the Occupier to remove such fixtures, in which event the Occupier covenants and agrees to restore the Premises to the state in which they were prior to commencing any alterations, additions and improvements and shall make good any damage or injury caused to the Premises resulting from such installation and the Premises resulting from such installation and removal, reasonable wear and tear only accepted 3. The Occupier shall not assign or sublet or otherwise part with possession of the Premises or any part thereof without the prior consent in writing of the Owner which consent shall not be unreasonably withheld. 4. The Occupier shall indemnify and save the Operator and the Owner harmless against and from any and all claims, including without limiting the generality of the foregoing, all claims for personal injury or property damage arising from any act or omission of the Occupier, the Occupiers servants, employees, agents, licensees, invitees or by anyone on or about the Facility arising in any way from the Occupiers Page 4 Page 107 of 145 b) CMRC Sports Store Operating Agreement RFP Award - Joint C...

use or occupation of the Premises. The Occupier shall indemnify and save the Operator and the Owner harmless from and against all cost, counsel fees, expenses and liabilities incurred in or about any such claim or any action or proceeding brought therein. The Occupier shall defend any and all such actions and pay all legal charges, costs and expenses arising therefrom. 5. If the Occupier should be adjudged bankrupt, or makes a general assignment for the benefit of creditors because of his insolvency or if a receiver is appointed because of his insolvency, the Owner may, without prejudice to any other right or remedy it may have, by giving the Occupier or receiver or trustee in bankruptcy written notice, terminate this Agreement. 6. At the expiration of the term of this Agreement the Occupier will surrender the Premises in the same condition or better as at the commencement of occupancy. The Occupier further agrees to be responsible for any damages sustained upon the Premises and agrees to be liable to the Operator and the Owner for any repairs deemed necessary by either the Operator or the Owner upon the expiration of the occupancy of the Premises. 7. No neglect or forbearance of the Operator in endeavoring to obtain payment of the rent reserved herein or other payments required to be made under the provisions of this Agreement as and when the same become due, no delays of the Operator in taking any steps to enforce performance or observance of the several covenants, provisions or conditions contained in the Agreement to be performed, observed of kept by the Occupier, no extension or extensions of time which may be given by the Operator from time to time to the Occupier, and no other act or failure to act of or by the Operator shall release, discharge or in any way reduce the obligations of the Occupier under the provisions of this paragraph. 8. The Operator and the Owner shall not be held responsible nor be liable for any failure or delay in the performance of its covenants hereunder when such failure or delay is due to causes beyond its reasonable control, including, but not limited to, acts of God, acts of military or civil authority, fire, strikes or lockouts or other forms of labour unrest, including picketing whether legal or not, nor shall the Operator nor the Owner, in any event whatsoever, be liable for consequential damage or special damage resulting therefrom the Operator shall be unable to fulfill or perform or be restricted from, or delayed in, fulfilling any obligation hereunder for reasons beyond it s reasonable control but aforesaid, and the Operator and the Owner shall be relieved of the fulfillment of its obligation or, if restricted in the fulfillment of Page 5 Page 108 of 145 b) CMRC Sports Store Operating Agreement RFP Award - Joint C...

Obligations, shall be relieved to the extent restricted or delayed in such fulfillment, and the Occupier shall not be entitled to compensation for any inconvenience, nuisance, discomfort or loss occasioned thereby. In the event of maintenance shutdown, labour disputes or other closure deemed appropriate by the Operator, the parties hereto agree that the services required under this Agreement may, at the sole discretion of the Operator, be put into abeyance and the Operator and the Owner shall not be under obligation to compensate the Occupier for any loss or damages flowing from such abeyance, save and except for rent and other payments for which the Occupier is liable under this Agreement shall be apportioned and paid up to the date on which the services are put into abeyance as aforesaid. 9. In case the Premises or any part thereof shall at any time during the said term be burned down or damaged by fire so as to render the same unfit for the purpose of the Occupier, the rent hereby reserved or a proportionate part thereof according to the nature and extent of the damage sustained, shall be suspended and abated until the Premises shall have been rebuilt or made fit for the purpose of the Occupier, or at the option of the Operator, the said term shall in such case forthwith come to an end, and the Occupier shall cease to be held liable for payment of rent except such rent as shall have already accrued due, and shall be entitled to be repaid any rent paid in advance for the balance of the period so paid in advance. 10. In the event of the said building of the Premises being condemned, for any reason, in whole or in part because of the unsafe condition thereof, this Lease shall cease and determined upon the date of such condemnation, and neither the Operator nor the Owner shall be responsible for any loss, damage or expense which the Occupier may suffer or incur by reason of the same. 11. If either party shall contravene or fail to comply with any of the terms and conditions of this Agreement for fourteen (14) days after written notice by the other party of such default and having failed to remedy the situation within the said fourteen (14) days of such notification, this Agreement may at the option of the party giving such notice be terminated as of the expiry of the said fourteen (14) day notice period. 12. No amendment of this Agreement shall be effective against any party unless it is in writing and signed by all parties. 13. The invalidity of any provision of this Agreement or part thereof shall not affect the remainder of this Agreement or such provision. Page 6 Page 109 of 145 b) CMRC Sports Store Operating Agreement RFP Award - Joint C...

14. Where a party is comprised of more than one person, all of the covenants, Agreements and obligations of such party shall be the joint and several covenants, Agreements and obligations of each person comprising such party. Page 7 Page 110 of 145 b) CMRC Sports Store Operating Agreement RFP Award - Joint C...

IN WITNESS WHEREOF the parties hereto have set their hands and seals attested by their respective proper officers in that behalf, this day and year first above written. The CORPORATE SEAL of the CITY OF WILLIAMS LAKE was Hereunto affixed in the presence of: MAYOR CORPORATE OFFICER The CORPORATE SEAL of the CARIBOO REGIONAL DISTRICT was Hereunto affixed in the presence of: CHAIRMAN SECRETARY Signed on behalf of the OASIS LEISURE GROUP INC: AUTHORIZED SIGNATORY PRINTED NAME TITLE NAME OF WITNESS OCCUPATION ADDRESS Page 8 Page 111 of 145 b) CMRC Sports Store Operating Agreement RFP Award - Joint C...

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C3c CITY OF WILLIAMS LAKE CENTRAL CARIBOO/CITY OF WILLIAMS LAKE JOINT COMMITTEE REPORT #16-2014 PRESENTED: Regular Council Meeting July 8, 2014 DATE: June 23, 2014 FROM: Central Cariboo/City of Williams Lake Joint Committee FILE: 7900-10-03 SUBJECT: Pool Renovations & Upgrade Project Communications Working Group Meeting Notes for June 11, 2014 The Central Cariboo/City of Williams Lake Joint Committee met on June 18, 2014 and the following recommendation is being brought forward for endorsement by Council. RECOMMENDATION: That the Central Cariboo/City of Williams Lake Joint Committee recommends the agenda item summary of Darron Campbell, Manager of Community Services, Cariboo Regional District dated June 12, 2014 regarding the Cariboo Memorial Recreation Complex Pool Renovations and Upgrade Project Communications Working Group Meeting Notes of June 11, 2014 be received for information. Respectfully submitted, Cindy Bouchard Manager of Legislative Services Page 113 of 145 c) Pool Renovations & Upgrade Project - Communications Worki...

B4 Date: 12/06/2014 AGENDA ITEM SUMMARY To: Central Cariboo/City of Williams Lake Joint Committee And To: Janis Bell, Chief Administrative Officer From: Darron Campbell, Manager of Community Services Date of Meeting: Central Cariboo City of Williams Lake Joint Committee_Jun18_2014 File: 7010-01 Short Summary: Pool Renovations and Upgrade Project - Communications Working Group Meeting Notes June 11, 2014 Voting: Committee works by modified consensus Memorandum: The Communications Working Group was formed by the Central Cariboo Joint Committee in November 2013 with the delegated authority to implement the communications plan for the Cariboo Memorial Complex Pool Renovations and Upgrade Project. The group had its fourth meeting on June 11, 2014 and the meeting notes are attached for receipt of the Joint Committee. Attachments: Working Group June 11 Meeting Notes Financial Implications: Printing of the new display boards was completed at minimal cost. Implementation of the communications plan has a budget of $25,000 included in the Central Cariboo Recreation and Leisure Services 2014 budget. Policy Implications: None. The working group has been delegated the authority to implement the communications plan. 1 Page 114 of 145 c) Pool Renovations & Upgrade Project - Communications Worki...

CAO Comments: Concur Options: 1) Receipt; 2) Receipt and other action; 3) Defer Recommendation: That the agenda item summary from Darron Campbell, Manager of Community Services, dated June 12, 2014, regarding the Cariboo Memorial Complex Pool Renovations and Upgrade Project - Communications Working Group Meeting Notes of June 11, be received. 2 Page 115 of 145 c) Pool Renovations & Upgrade Project - Communications Worki...

Sam Ketcham Pool Renovation and Upgrade Project Communications Working Group Meeting MEETING NOTES June 11, 2014, 3:00 pm CRD Board Room Attending: Director Joan Sorley, Councillor Laurie Walters (via conference call), Councillor Sue Zacharias (via conference call), City staff Geoff Paynton and Ken MacKinnis, CRD staff Darron Campbell, Shelly Burich. Absent: Director Byron Kemp and Councillor Ivan Bonnell. Agenda items for discussion: 1) Improvements to the display materials such as creation of a banner and mounting the posters more effectively. - Poster displays have been printed directly to a durable PVC backing in a larger size and will be used for future public and stakeholder presentations. A banner to draw interest in the displays is under creative development. 2) Using these improved displays at Performances in the Park. - The performances run on Thursdays from July 3 to August 21 from 6-8pm. The communications working group will have an information table at least at four performances, preferably the ones in August as a lead-up into the communications period prior to the referendum. Communications group members will be asked to sign up for availability. 3) Newsletters with SD#27 - An email was sent direct to school principals requesting inclusion of project information in the newsletter and a positive response has been received from two schools. - The stakeholder presentation to school board trustees was completed the evening of June 11 and resulted in good questions and dialogue. The trustees agreed they would have further discussion regarding passing a resolution of support for the project. There was also agreement that the school district may have opportunities to distribute information about the project and we can keep in contact to take advantage of them. 4) New communications opportunities, such as the support resolution of the Chamber. - Staff will contact the Chamber and determine if there is an opportunity to get more project information through to its membership and preferably directly to staff at local businesses. Adjourned 3:50pm. Page 116 of 145 c) Pool Renovations & Upgrade Project - Communications Worki...

MINUTES OF THE CENTRAL CARIBOO / CITY OF WILLIAMS LAKE JOINT COMMITTEE MEETING HELD IN THE CARIBOO REGIONAL DISTRICT BOARDROOM ON WEDNESDAY, JUNE 18, 2014 AT 6:00 PM F1 PRESENT: ABSENT: IN ATTENDANCE: Councillors I. Bonnell, G. Bourdon, D. Hughes, S. Rathor and L. Walters Co-Chair J. Sorley, Director B. Kemp and A/Director S. Forseth Co-Chair K. Cook and Councillor S. Zacharias Director D. Bischoff D. Garceau, Chief Administrative Officer, City of Williams Lake G. Paynton, Director of Community Services, City of Williams Lake R. Schill, Corporate Services/Records Management Coordinator, City of Williams Lake D. Campbell, Manager of Community Services, Cariboo Regional District CALL TO ORDER A1. Minutes of the Joint Committee Meeting held May 28, 2014 CCJ.14-06-1 (Voting - Electoral Areas D, E, F and Council) Ratification required by: CRD & City Moved by Councillor Rathor Seconded by Acting Director Forseth "That the Minutes of the Central Cariboo / City of Williams Lake Joint Committee Meeting held May 28, 2014 be adopted as circulated." CARRIED UNANIMOUSLY A2. Adoption of Agenda CCJ.14-06-2 (Voting - Electoral Areas D, E, F and Council) Moved by Councillor Rathor Seconded by Acting Director Forseth "That the agenda be adopted as presented." CARRIED UNANIMOUSLY Page 117 of 145 1. Minutes of the Central Cariboo / City of Williams Lake Jo...

June 18, 2014 Central Cariboo/City of Williams Lake Joint Committee Meeting Minutes Page 2 B1. June 2014 Review of Operations and Management of the Central Cariboo Arts Centre Report CCJ.14-06-3 (Voting - Electoral Areas D, E, F and Council) Ratification for receipt required by: CRD & City Moved by Acting Director Forseth Seconded by Councillor Rathor "That the report of the Central Cariboo Arts and Culture Society titled Review of Operations and Management of the Central Cariboo Arts Centre dated June 2014 be received for information. CARRIED UNANIMOUSLY B2. 2015 Canada Winter Games Torch Relay Community Celebration Expression of Interest Application CCJ.14-06-4 (Voting - Electoral Areas D, E, F and Council) Moved by Acting Director Forseth Seconded by Councillor Bourdon "That the report of Geoff Paynton, Director of Community Services, City of Williams Lake dated June 10, 2014 regarding expressions of interest applications to host a 2015 Canada Winter Games Community Torch Celebration be received and no further action be taken." DEFEATED CONTRARY TO THE MOTION: Councillors Bonnell, Rathor, Walters and Director Sorley Page 118 of 145 1. Minutes of the Central Cariboo / City of Williams Lake Jo...

June 18, 2014 Central Cariboo/City of Williams Lake Joint Committee Meeting Minutes Page 3 In-Camera Session CCJ.14-06-5 (Voting - Electoral Areas D, E, F and Council) Moved by Acting Director Forseth Seconded by Councillor Rathor "That the meeting be closed to the public to discuss an item suitable for discussion incamera pursuant to Sections 90(1) (j) and (k) of the Community Charter." CARRIED UNANIMOUSLY The meeting recessed at 6:37 PM. The meeting reconvened at 7:38 PM. B3. CMRC Sports Store Operating Agreement RFP Award CCJ.14-06-6 (Voting - Electoral Areas D, E, F and Council) Ratification required by: City Moved by Councillor Rathor Seconded by Director Kemp "That pursuant to the report of Deb Radolla, Manager of Active Living, City of Williams Lake dated June 9, 2014, Joint Committee approve the proposal from Oasis Leisure Group Inc. to begin a three-year contract with the City of Williams Lake to operate the sports store at the Cariboo Memorial Recreation Complex effective June 1, 2014 to May 31, 2017, with an option to renew for an additional two-year term from June 1, 2017 to May 31, 2019, providing all terms and conditions of the Agreement are adhered to. CARRIED UNANIMOUSLY Page 119 of 145 1. Minutes of the Central Cariboo / City of Williams Lake Jo...

June 18, 2014 Central Cariboo/City of Williams Lake Joint Committee Meeting Minutes Page 4 B4. Pool Renovations & Upgrade Project Communications Working Group Meeting Notes June 11, 2014 CCJ.14-06-7 (Voting - Electoral Areas D, E, F and Council) Ratification for receipt required by: CRD & City Moved by Councillor Bonnell Seconded by Acting Director Forseth "That the agenda item summary of Darron Campbell, Manager of Community Services, Cariboo Regional District dated June 12, 2014 regarding the Cariboo Memorial Recreation Complex Pool Renovations and Upgrade Project Communications Working Group Meeting Notes of June 11, 2014 be received for information. CARRIED UNANIMOUSLY B5. Action Page for June 18, 2014 CCJ.14-06-8 (Voting - Electoral Areas D, E, F and Council) Moved by Acting Director Forseth Seconded by Councillor Bourdon "That the Action Page dated June 18, 2014 be received. CARRIED UNANIMOUSLY Page 120 of 145 1. Minutes of the Central Cariboo / City of Williams Lake Jo...

June 18, 2014 Central Cariboo/City of Williams Lake Joint Committee Meeting Minutes Page 5 C1. Adjournment CCJ.14-06-9 (Voting - Electoral Areas D, E, F and Council) Moved by Councillor Bourdon Seconded by Director Kemp "That this meeting be adjourned." Time: 7:42 PM CARRIED UNANIMOUSLY CERTIFIED CORRECT: CO-CHAIR Page 121 of 145 1. Minutes of the Central Cariboo / City of Williams Lake Jo...

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J1 CITY OF WILLIAMS LAKE COMMUNITY SERVICES COMMITTEE REPORT #01-2014 PRESENTED: Regular Meeting of Council July 8, 2014 DATE: July 8, 2014 FROM: Community Services Committee FILE: 0230-20 SUBJECT: WLCBIA REQUEST FOR FUNDING OF ALLEY ART MURAL MENTORSHIP PROJECT The Community Services Committee met on July 7, 2014 to consider the above matter and makes the following recommendation to Council: RECOMMENDATION: That the Community Services Committee recommends Council approve a contribution of $5,000 from the Communities in Bloom operating reserve fund for the 2014 Alley Art Mural Mentorship Project; and further, Council direct Staff to investigate options for long-term sustainable funding for mural programs, in partnership with the WLCBIA, by way of a formal funding agreement and Memorandum of Understanding, and report back to a Committee of Whole Council meeting. Respectfully submitted, Cindy Bouchard Manager of Legislative Services Page 123 of 145 1. LATE ITEM - WLCBIA Request for Funding of Alley Art Mural...

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From: CSCD.minister@gov.bc.ca Sent: June 24, 2014 11:50 AM Subject: Community, Sport and Cultural Development enewsletter - June 2014 If you are having problems viewing this e-newsletter, go to the Online version. Page 129 of 145 1. Council Information Package

Message from the Minister It is my pleasure to connect with you in this Summer 2014 edition of our newsletter. As I continue to work with local governments and organizations, I am consistently impressed by British Columbia s strong, vibrant communities, urban and rural, throughout the province. The Government of British Columbia is committed to helping B.C. s strong communities continue to be great places to live, work, raise a family, invest and visit. There have been many success stories to reflect over in the past few months that are producing tangible benefits for B.C. s local governments, communities, families and citizens. As we look ahead to local government elections this Nov. 15, it is a good opportunity to reflect on how fortunate we all are to live in a strong democracy where all citizens can participate in elections freely and fairly. I encourage all citizens to stay informed about their local government and fully participate in local government elections. I was proud to introduce and celebrate the passage of legislation to modernize local government elections in B.C. This legislation will maximize fairness, transparency and accountability in local elections. It represents the most significant reforms to B.C. s local elections in 20 years. To help candidates better understand these new requirements, a new guide outlining the basics on running for office was developed through multi-party 2015 Canada Winter Games Mascot Makes First Public Appearance From left, Minister Coralee Oakes, 2015 Canada Winter Games mascot Nanguz, mascot designer Kaitlyn Muir and Honourable Shirley Bond, Minister of Jobs, Tourism and Skills Training and Minister Responsible for Labour enjoy festivities looking ahead to the games next winter. Read more Local Government Elections What Every Candidate Needs to Know The next general Local Elections are November 15, 2014. A new brochure outlining the basics of running for office is now available through MLA offices and online. The brochure covers such topics as eligibility, getting nominated, managing campaign contributions and expenses, campaigning and advertising. Read more 2014 Legislative Summary After 48 sitting days, representing an estimated 330 hours of debate, the Government of British Columbia delivered a successful legislative session that supported throne speech promises to control spending, open new markets and attract new investment, improve infrastructure, protect our environment and modernize B.C. s laws. Read Page 130 of 145 1. Council Information Package

consultation. The guide is available online here, and copies can also be found in local MLA offices. My ministry, along with Elections BC, the Local Government Management Association, the Union of British Columbia Municipalities (UBCM) and other stakeholders will continue to work together to provide on-going education to help election participants comply with the new campaign finance rules. In other news, the Government of British Columbia, UBCM and the Government of Canada signed a new 10-year Gas Tax Agreement in May which will deliver $2.76 billion to local governments in this province. The new agreement provides for greater flexibility for local governments to use gas tax funding to meet local needs. Gas Tax-funded projects include water treatment plants, sewer systems, local roads, local and regional airports, green energy, recycling, recreational trails, broadband and connectivity. more $750,000 supports purchase of a new emergency vehicle Minister of Attorney General and Justice Minister Suzanne Anton presented the keys to Saanich Mayor Frank Leonard, and district police and fire officials for a new state-of-the-art emergency command vehicle. The vehicle was purchased using $750,000 in funds received through the Government of British Columbia s Traffic Fine Revenue Sharing Program. Read More. Planning Grants for Northwest communities I am also proud that despite continued economic pressures, Budget 2014 ensures that funding for the Ministry of Community, Sport and Cultural Development s community-based programs remains at record levels, including $60 million for arts and culture and $50 million for sports. Local nonprofit organizations can also apply for $135 million in gaming grants to support vibrant community-based organizations across B.C. I look forward to the continued success of the partnership between the Government of British Columbia, B.C. local governments and communities Two new grant programs, valued at $500,000 each, will help local governments update their bylaws and official community plans, as well as review and assess local infrastructure needs to prepare for LNG developments and industrial expansion. Read more Page 131 of 145 1. Council Information Package

throughout the province. Have a great summer, everyone. Enjoy and stay safe. Sincerely, Honourable Coralee Oakes Minister of Community, Sport and Cultural Development and MLA for Cariboo North Twitter: @coraleeoakes Facebook: /Coralee.Oakes Minister s bio B.C. signs renewed Gas Tax Agreement Open for Business Awards are still open for application B.C. s incorporated municipalities have until July 11 to apply for the Open for Business Awards. These awards recognize local government policies, projects and programs that support small business. The Government of British Columbia provides $10,000 for each Open for Business Award-winner. Last year s winners were Central Saanich, Chilliwack, Coquitlam, Fort St. James, Kelowna, Langley and Penticton. Read more B.C. helps showcase artists at 2015 Canada Winter Games The Government of British Columbia is providing $150,000 to help B.C. s diverse artists, including First Nations, participate in a national arts and culture festival celebrating Canadian talent during the 2015 Canada Winter Games in Prince George, Community, Sport and Cultural Development Minister Coralee Oakes announced on June 1. Read more From left, Minister Coralee Oakes, Honourable James Moore, federal Minister of Industry and Minister Responsible for British Columbia, and Rhona Martin, President of the Union of British Columbia Municipalities signed the renewed Gas Tax Agreement in Vancouver on May 22, 2014. Read more Apply for Community Gaming Grants Upcoming gaming grant deadline applications are: July 1, 2014 - applications will be accepted for the environment sector. The application deadline is August 31. Athletes, MLAs team up for bocce on the lawn July 1, 2014 - applications will be accepted for the public safety sector. The application deadline is August 31. August 1, 2014 - applications will be accepted for the human and social services sector. The application deadline is November 30. Read more BC Amateur Softball Celebrates Champions The lawn of the Legislative Buildings was transformed into a sport hub on May 27 as Special Olympics athletes played alongside MLAs in a series of bocce matches. Read more International figure skating event gets Page 132 of 145 1. Council Information Package

provincial support Premier Christy Clark visited the Kelowna Skating Club to announce $100,000 in support of Skate Canada International, which will bring the world s best figure skaters and future Olympians to Kelowna this fall from Oct. 30-Nov. 1. Nearly 20,000 spectators are expected to attend the event at Prospera Place. Almost $13 million granted for arts and culture in B.C. Key community cultural organizations and events, including local arts councils, art galleries, theatres, museums and arts festivals throughout British Columbia shared nearly $13 million in BC Arts Council grants. Read more B.C. Government Arts Grants Now Open Every year, the BC Arts Council approves about 2,000 grants through approximately 40 programs, funded by the Government of British Columbia, for arts groups, cultural organizations and individual artists throughout B.C. July 2, 2014 applications will be accepted for Capacity and Sustainability grants July 2, 2014 applications will be accepted for Innovations grants July 15, 2014 applications will be accepted for Arts-Based Community Development grants August 1, 2014 applications will be received for Professional Development Touring Initiatives More information can be found at http://www.bcartscouncil.ca/ Check Out the BC Ferries Sport Experience From l eft, Rick Benson, Chief Operating Officer, BC Amateur Softball Association, Zeone Andrijaszyn, Vice President, Finance, BC Amateur Softball Association and Jake DeWitt, President BC Amateur Softball Association presented Minister Oakes with a jersey worn by a player on B.C. s gold medal Canada Summer Games 2013 women s baseball team. Read more Upcoming Events June 20-July 1 TD Vancouver International Jazz Festival July 8-13 2014 Special Olympics Canada Summer Games, Vancouver July 17-20 BC Summer Games, Nanaimo July 20-27 2014 North American Indigenous Games, Regina, SK July 23 August 4 2014 Commonwealth Games, Scotland August 1-3 Kaslo Jazz Etc Summer Music Festival, Kaslo August 3 Symphony Splash, Victoria August 4 B.C. Day Sept. 9-13 BC Senior Games: Torch Page 133 of 145 1. Council Information Package

Program BC Ferries and ViaSport British Columbia recognize that travel is often a barrier to amateur sport teams as they seek competitive opportunities for their athletes. To assist in removing this barrier, the BC Ferries Sport Experience Program has been developed to provide travel support to not-for-profit sport organizations. Through this exciting program, BC Ferries and viasport British Columbia will assist with ferry travel costs for eligible athletes. Lighting Ceremony, Langley Sept. 22-26 - Union of British Columbia Municipalities Conference, Whistler Read more Future champions identified at PODIUM SEARCH Sept. 26-28 BC Culture Days Provincewide Parasport athlete Sarah Perry completes the Schwinn Arm Leg Bike test at the Canadian Sport Institute Pacific s PODIUM SEARCH camp on May 31. Perry was one of four parasport athletes at the Richmond Oval vying to be identified for a paralympic sport. www.gov.bc.ca/cscd/ Subscribe Unsubscribe Privacy Statement Contact Info Page 134 of 145 1. Council Information Package

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June 27, 2014 CRD Tough Enough to Wear Pink The CRD staff and directors dressed up in their finest western wear and pink in support of the Williams Lake Stampede Tough Enough to Wear Pink campaign. So far, the staff and elected officials from the Cariboo Regional District, the City of Quesnel, the City of Williams Lake and the District of 100 Mile House raised just over $750 which will be presented to the Stampede Association during this Sunday s performance. Visit williamslakestampede.com for further event information. Crime Reduction Strategies Discussed Inspector Warren Brown, Williams Lake Detachment, RCMP, appeared before the Board to discuss crime reduction strategies in the Cariboo Chilcotin. Some of the topics included enhanced crime reduction, building relationships with Aboriginal Communities, employee wellness, domestic violence, and impaired driving strategies. Inspector Brown also spoke about prolific and chronic offenders, drug houses, road checks and their positive ticketing program. He also provided an overview of the Williams Lake Community Policing program and the important role it plays in the community. BC Building Code & Community Charter At the request of the Union of British Columbia Municipalities (UBCM), the CRD will be providing feedback to the UBCM regarding the proposed changes to the provincial building code and Community Charter. Some of the proposed changes include removing the ability for local governments to vary or exceed building standards, establishing provincial decision making for code interpretation and collection of a provincial levy for this service as well as establishing mandatory certification for building inspectors. The CRD Board discussed these changes and will respond with concerns about removing flexibility for local government control over standards while still holding the liability for providing this service. Area H Director Initiative Funds The Regional District Board authorized up to $600 of Electoral Area H Director Initiative funds for an Area H Pilot Project. The funds will be used to host a citizen engagement meeting organized by Director Wagner on July 18, 2014 as an alternative to and replacement of the annual Town Hall Meeting for Electoral Area H this year. This project is being undertaken to allow seasonal residents an opportunity to meet their Area H Director and gain a better understanding of the CRD and the services provided to them through taxation. Alexis Creek Red Cross Outpost Hospital Centennial The Cariboo Regional District Board authorized a total of $500 from the Electoral Area K Director Initiative Fund be used towards the Alexis Creek Centennial Ceremony on September 13, 2014. During the meeting, the Board also authorized an additional $500 to purchase a cast bronze plaque to commemorate the special milestone. CRD s Anahim Lake Airport Manager Announced The Cariboo Regional District officially announced the new Airport Manager for the CRD s Anahim Lake Airport. Mr. Dave Chamberlain of Snooka Aircraft Services will start on July 1, 2014. Mr. Chamberlain takes over the reins from Mr. Wayne Escott of Aerotech Services who has been the Airport Caretaker since it was built. Thank you Wayne for your many years of service to the Anahim Lake Airport and the areas its serves. Support for BC Farm Women's Network The Cariboo Regional District Board authorized a total of $500 of Special Projects funds from Electoral Area B, C, D, F, G, and H to support the 2014 BC Farm Women's Network seminar. The event will be held on October 3 & 4, 2014, at the Ramada Inn, in Williams Lake, BC. The Network promotes agriculture within and outside the farm and ranching industry. Their goal is to promote agriculture and educate the consumer about issues affecting agriculture, farm women, and farm families. Upcoming Meetings/Important Dates July 11 CCRHD & CRD Board Meetings For additional information, contact Shelly Burich, Manager of Communications at 250-392-3351 or toll free at 1-800-665-1636 www.cariboord.bc.ca www.facebook.com/caribooregion Page 141 of 145 1. Council Information Package