INVITATION TO BID SURPLUS RAIL COAL CARS Quantity: Up to 260 Available * Rotary Aluminum Gondolas * Manufactured in 2009 Manufacturer: Freightcar America Model: Bethgon II, 4520 Cubic Foot Capacity Length: 53 1 Over Pulling Face of Free Couplers Width: 10 8 (Extreme) Height: 12 10 (Extreme) Gross Maximum Load: 286,000 pounds Carrying Capacity: 120 tons of coal
REQUIREMENTS FOR BIDDING, AND INSTRUCTIONS TO BIDDERS SURPLUS RAIL COAL CARS SPECIFIC REQUIREMENTS 1. Description: These surplus coal rail cars were delivered new to GRDA in 2009, but are now surplus due to a planned reduction in coal use. These modern aluminum bodied cars are in excellent condition, and in regular service on the BNSF and UP railroads thru Kansas City, Missouri, and Grand Island, Nebraska. These cars have been used by GRDA exclusively to transport low sulfur PRB coal, and are available immediately. These cars have not been subject to radiant heat shed thawing. Quantity: Up to 260 available Bids for partial quantities will be considered Manufacturer: Freightcar America (USA) Model: Bethgon II, 4520 Cubic Foot Capacity Series: GRDX 2001 thru GRDX 2536; and also Double Coupler Cars GRDX 1011 thru 1014 (Up to 260 of the attached listing of 510 GRDX cars) Length: 53 1 Over Pulling Face of Free Couplers Width: 10 8 (Extreme) Height: 12 10 (Extreme) Gross Maximum Weight: 286,000 pounds Carrying Capacity: 120 tons of PRB coal 2. Receipt and Opening of Bids: The Grand River Dam Authority ( GRDA ), invites sealed bids for Surplus Rail Coal Cars using the attached form. Sealed Bids will be opened at 3:00 p.m. Central Daylight Time, June, 30, 2016. Any Bid received after the Bid Opening, will not be considered and will be returned unopened. Bids must be submitted in a sealed envelope and marked Sealed Bid Surplus Rail Coal Cars and addressed to: Monica Fowler, Asst. Supt. Of Purchasing Grand River Dam Authority Administration Headquarters 226 W Dwain Willis Ave. P.O. Box 409 Vinita, Oklahoma 74301-0409
All bids that have been correctly submitted and duly received will be publicly opened and read aloud at the GRDA Administration Headquarters, Vinita, Oklahoma, at the time and date shown above. GRDA may, in its sole discretion, waive any informalities or reject any and all Bids. Bids cannot be submitted by telephone, fax machine, telegram or electronic transfer. Any Bid may be withdrawn prior to the above scheduled time for the opening of Bids or authorized postponement thereof. 3. Qualifications of Bidder: GRDA may make such investigations as necessary to determine that any Bidder possesses the appropriate financial resources to fully and completely perform each of the terms of any bid, and all Bidders shall promptly furnish to GRDA all such information and data for this purpose as GRDA may request. GRDA reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy GRDA that such Bidder is properly qualified to fully and completely perform each of the terms of any bid. 4. Addenda and Interpretations: No interpretation will be made to any bidder orally. To be considered, every request for interpretation must be in writing addressed to Monica Fowler at mfowler@grda.com and received no later than June 23, 2016 at 5:00 P.M. Central Time. All such interpretations and any supplemental instructions will be in the form of written addenda posted to the GRDA website. 5. Condition of Cars, Inspections, Warranty, and Delivery: Numerous example cars are available for inspection in Chouteau, Oklahoma, or alternatively along route of regular unit train route of service, by contacting: Chris Cornett, Rail Service Superintendent Grand River Energy Center (GREC) 8142 Hwy 412B PO Box 609 Chouteau, Oklahoma 74337 (918) 824-1074 office (918) 530-1957 cell ccornett@grda.com Inspection at the Chouteau GREC facility requires one-day advance notice, to make security arrangements, and is limited to Monday-Friday 8 am to 4 pm. All cars will be delivered to the successful Bidder in suitable condition for acceptance by Class I railroads NEITHER GRDA NOR ANY REPRESENTATIVE OF GRDA HAS MADE ANY REPRESENTATIONS OR WARRANTIES ABOUT THE CARS WHATSOEVER. BIDDER IS RELYING SOLELY ON BIDDER S OWN INVESTIGATIONS AND
EXAMINATIONS OF THE CARS, AND BY PURCHASING ANY CARS, BIDDER ACKNOWLEDGES THAT BIDDER HAD THE OPPORTUNITY TO PERFORM ANY INSPECTIONS OF THE CARS THAT BIDDER DEEMED NECESSARY TO EVALUATE THE NATURE AND CONDITION OF THE CARS. BIDDER HAS THE SOLE RESPONSIBILITY TO DETERMINE THE EXISTENCE OR NONEXISTENCE OF ANY FACT RELATING TO THE FACILITIES THAT IS MATERIAL TO BIDDER S DECISION TO PURCHASE THE CARS. BIDDER ACKNOWLEDGES THAT BIDDER IS PURCHASING THE CARS ON AN AS-IS BASIS, WITHOUT ANY WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. As these cars are in unit train service, it is expected that the successful bidder will be provided cars from a train set that is currently assembled. Cherry picking of cars will not be allowed, however, a car that has a clear defect may be excluded by Bidder, subject to the approval of GRDA. Each Unit Train, of up to 135 cars, will include one double coupler car. Delivery will be on GRDA property or at a location mutually agreed. 6. Bid Proposal Requirements: Incomplete proposals may be cause for rejection of a Bid. Bids will become the property of the Grand River Dam Authority. 7. Bid Comparisons: GRDA reserves the right to reject any or all Bids, to waive any and all informalities, to evaluate Bids, and to disregard all nonconforming, nonresponsive, or conditional Bids. 8. Submittal Documents: Any Bid submitted must contain the following documents, in this order, which are contained in the INVITATION TO BID: Signed cover letter, on company letter head, referencing the bid. Signed BID FOR SURPLUS RAIL COAL CARS. Signed NON-COLLUSION AFFIDAVIT 9. Alternative Proposals: GRDA will consider alternative proposals, such as a long term lease of a unit train of 115 or more rail cars, for a minimum of five (5) years. Full details of proposed terms for such a lease must be included with the alternative proposal.
BID FOR SURPLUS RAIL COAL CARS Grand River Dam Authority Bid Closing: June 30, 2016 MADE BY: TITLE: Business Address: Street No: City: State: Zip Code: Telephone Number: E-Mail: The Bidder named above hereby tenders his Bid and declares that the only person or persons interested in this proposal is or are named above; that the Bid is made without collusion with any other Bidder and is in all respects without collusion or fraud. Bid Price, Per Rail Coal Car: Quantity of Rail Cars Bid: Total Bid (Price/Car x Quantity): Requested Delivery Location: Requested Time Frame for Delivery: Conditions (if none, write none): Note: If this Bid is made by an individual, it shall be signed with his/her usual business signature, with his/her business address and place of residence; if by a firm, the co-partnership name shall be signed by a member of the firm and the name and address of each member shall be given; if by a corporation, it shall be signed by a duly authorized officer, with the corporate name attested by the corporate seal, and the business address of the corporation shall be given. Signed: Title: (Attest Seal) Date:
NON-COLLUSION AFFIDAVIT for Bid on Surplus Rail Coal Cars Grand River Dam Authority Bid Closing: June 30, 2016 For purposes of competitive bid, being of lawful age and first duly sworn on oath, I certify: 1. I am the duly authorized agent of _, (Company Name) the bidder submitting the bid which is attached to this statement, for the purpose of certifying the facts pertaining to the existence of collusion among bidders and between bidders and state officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the sale of Surplus Rail Coal Cars; 2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and have been personally and directly involved in the proceedings leading to the submission of such bid; and 3. Neither the bidder, nor anyone subject to the bidder s direction or control, has been a party: a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding, b. to any collusion with any state official or employee as to quantity, quality or price in the prospective bid, nor c. to any discussions between bidders and any state official concerning exchange of money or other thing of value, or has paid, or agreed to pay to any officer or employee of the State of Oklahoma any money or other thing of value, either directly or indirectly, to procure special consideration in the sale of Surplus Rail Coal Cars. Authorized Signature Certified this Date Printed Name Title State of County of Subscribed and sworn to me this day of, 20 Notary Public Signature My commission expires: My commission number: Notary Seal:
ATTACHMENTS for Bid on Surplus Rail Coal Cars Grand River Dam Authority Bid Closing: June 30, 2016 Listing of Rail Cars Available for Sale Specifications for Rail Cars During Manufacture Photos of Cars in Chouteau, Oklahoma (2016) Photos of Cars After Manufacture (2009)
Grand River Dam Authority Listing of Railcars Available For Sale Car Number Car Number Car Number Car Number GRDX001011 GRDX002041 GRDX002088 GRDX002135 GRDX001012 GRDX002042 GRDX002089 GRDX002136 GRDX001013 GRDX002043 GRDX002090 GRDX002137 GRDX001014 GRDX002044 GRDX002091 GRDX002138 GRDX002092 GRDX002139 GRDX002093 GRDX002140 GRDX002094 GRDX002141 GRDX002001 GRDX002048 GRDX002095 GRDX002142 GRDX002002 GRDX002049 GRDX002096 GRDX002143 GRDX002003 GRDX002050 GRDX002097 GRDX002144 GRDX002004 GRDX002051 GRDX002098 GRDX002145 GRDX002005 GRDX002052 GRDX002099 GRDX002146 GRDX002006 GRDX002053 GRDX002100 GRDX002147 GRDX002007 GRDX002054 GRDX002101 GRDX002148 GRDX002008 GRDX002055 GRDX002102 GRDX002149 GRDX002009 GRDX002056 GRDX002103 GRDX002150 GRDX002010 GRDX002057 GRDX002104 GRDX002151 GRDX002011 GRDX002058 GRDX002105 GRDX002152 GRDX002012 GRDX002059 GRDX002106 GRDX002153 GRDX002013 GRDX002060 GRDX002107 GRDX002154 GRDX002014 GRDX002061 GRDX002108 GRDX002155 GRDX002015 GRDX002062 GRDX002109 GRDX002156 GRDX002016 GRDX002063 GRDX002110 GRDX002157 GRDX002017 GRDX002064 GRDX002111 GRDX002158 GRDX002018 GRDX002065 GRDX002112 GRDX002159 GRDX002019 GRDX002066 GRDX002113 GRDX002160 GRDX002020 GRDX002067 GRDX002114 GRDX002161 GRDX002021 GRDX002068 GRDX002115 GRDX002162 GRDX002022 GRDX002069 GRDX002116 GRDX002163 GRDX002023 GRDX002070 GRDX002117 GRDX002164 GRDX002024 GRDX002071 GRDX002118 GRDX002165 GRDX002025 GRDX002072 GRDX002119 GRDX002166 GRDX002026 GRDX002073 GRDX002120 GRDX002167 GRDX002027 GRDX002074 GRDX002121 GRDX002168 GRDX002028 GRDX002075 GRDX002122 GRDX002169 GRDX002029 GRDX002076 GRDX002123 GRDX002170 GRDX002030 GRDX002077 GRDX002124 GRDX002171 GRDX002031 GRDX002078 GRDX002125 GRDX002172 GRDX002032 GRDX002079 GRDX002126 GRDX002173 GRDX002033 GRDX002080 GRDX002127 GRDX002174 GRDX002034 GRDX002081 GRDX002128 GRDX002175 GRDX002035 GRDX002082 GRDX002129 GRDX002176 GRDX002036 GRDX002083 GRDX002130 GRDX002177 GRDX002037 GRDX002084 GRDX002131 GRDX002178 GRDX002038 GRDX002085 GRDX002132 GRDX002179 GRDX002039 GRDX002086 GRDX002133 GRDX002180 GRDX002040 GRDX002087 GRDX002134 GRDX002181 1
Car Number Car Number Car Number Car Number GRDX002182 GRDX002232 GRDX002287 GRDX002360 GRDX002183 GRDX002233 GRDX002288 GRDX002361 GRDX002184 GRDX002234 GRDX002290 GRDX002362 GRDX002185 GRDX002235 GRDX002291 GRDX002363 GRDX002186 GRDX002236 GRDX002304 GRDX002364 GRDX002187 GRDX002237 GRDX002307 GRDX002365 GRDX002188 GRDX002238 GRDX002308 GRDX002366 GRDX002189 GRDX002239 GRDX002309 GRDX002367 GRDX002190 GRDX002240 GRDX002310 GRDX002368 GRDX002191 GRDX002241 GRDX002311 GRDX002369 GRDX002192 GRDX002242 GRDX002312 GRDX002370 GRDX002193 GRDX002243 GRDX002313 GRDX002371 GRDX002194 GRDX002244 GRDX002320 GRDX002372 GRDX002195 GRDX002245 GRDX002323 GRDX002373 GRDX002196 GRDX002246 GRDX002324 GRDX002374 GRDX002197 GRDX002247 GRDX002325 GRDX002375 GRDX002198 GRDX002248 GRDX002326 GRDX002376 GRDX002199 GRDX002249 GRDX002327 GRDX002377 GRDX002200 GRDX002250 GRDX002328 GRDX002378 GRDX002201 GRDX002251 GRDX002329 GRDX002381 GRDX002202 GRDX002252 GRDX002330 GRDX002382 GRDX002203 GRDX002253 GRDX002331 GRDX002383 GRDX002204 GRDX002254 GRDX002332 GRDX002384 GRDX002205 GRDX002255 GRDX002333 GRDX002385 GRDX002206 GRDX002256 GRDX002334 GRDX002386 GRDX002207 GRDX002257 GRDX002335 GRDX002387 GRDX002208 GRDX002258 GRDX002336 GRDX002388 GRDX002209 GRDX002259 GRDX002337 GRDX002389 GRDX002210 GRDX002260 GRDX002338 GRDX002390 GRDX002211 GRDX002261 GRDX002339 GRDX002391 GRDX002212 GRDX002262 GRDX002340 GRDX002392 GRDX002213 GRDX002263 GRDX002341 GRDX002393 GRDX002214 GRDX002264 GRDX002342 GRDX002394 GRDX002215 GRDX002265 GRDX002343 GRDX002395 GRDX002216 GRDX002266 GRDX002344 GRDX002396 GRDX002217 GRDX002267 GRDX002345 GRDX002397 GRDX002218 GRDX002268 GRDX002346 GRDX002398 GRDX002219 GRDX002269 GRDX002347 GRDX002399 GRDX002220 GRDX002270 GRDX002348 GRDX002400 GRDX002221 GRDX002271 GRDX002349 GRDX002401 GRDX002222 GRDX002272 GRDX002350 GRDX002402 GRDX002223 GRDX002273 GRDX002351 GRDX002403 GRDX002224 GRDX002274 GRDX002352 GRDX002404 GRDX002225 GRDX002275 GRDX002353 GRDX002405 GRDX002226 GRDX002277 GRDX002354 GRDX002406 GRDX002227 GRDX002278 GRDX002355 GRDX002407 GRDX002228 GRDX002279 GRDX002356 GRDX002408 GRDX002229 GRDX002282 GRDX002357 GRDX002409 GRDX002230 GRDX002284 GRDX002358 GRDX002410 GRDX002231 GRDX002286 GRDX002359 GRDX002411 2
Car Number Car Number Car Number Car Number GRDX002412 GRDX002462 GRDX002512 GRDX002413 GRDX002463 GRDX002513 GRDX002414 GRDX002464 GRDX002514 GRDX002415 GRDX002465 GRDX002515 GRDX002416 GRDX002466 GRDX002516 GRDX002417 GRDX002467 GRDX002517 GRDX002418 GRDX002468 GRDX002518 GRDX002419 GRDX002469 GRDX002519 GRDX002420 GRDX002470 GRDX002520 GRDX002421 GRDX002471 GRDX002521 GRDX002422 GRDX002472 GRDX002522 GRDX002423 GRDX002473 GRDX002523 GRDX002424 GRDX002474 GRDX002524 GRDX002425 GRDX002475 GRDX002525 GRDX002426 GRDX002476 GRDX002526 GRDX002427 GRDX002477 GRDX002527 GRDX002428 GRDX002478 GRDX002528 GRDX002429 GRDX002479 GRDX002529 GRDX002430 GRDX002480 GRDX002530 GRDX002431 GRDX002481 GRDX002531 GRDX002432 GRDX002482 GRDX002532 GRDX002433 GRDX002483 GRDX002533 GRDX002434 GRDX002484 GRDX002534 GRDX002435 GRDX002485 GRDX002535 GRDX002436 GRDX002486 GRDX002536 GRDX002437 GRDX002487 GRDX002438 GRDX002488 GRDX002439 GRDX002489 GRDX002440 GRDX002490 TOTAL 510 GRDX002441 GRDX002491 GRDX002442 GRDX002492 GRDX002443 GRDX002493 GRDX002444 GRDX002494 GRDX002445 GRDX002495 GRDX002446 GRDX002496 GRDX002447 GRDX002497 GRDX002448 GRDX002498 GRDX002449 GRDX002499 GRDX002450 GRDX002500 GRDX002451 GRDX002501 GRDX002452 GRDX002502 GRDX002453 GRDX002503 GRDX002454 GRDX002504 GRDX002455 GRDX002505 GRDX002456 GRDX002506 GRDX002457 GRDX002507 GRDX002458 GRDX002508 GRDX002459 GRDX002509 GRDX002460 GRDX002510 GRDX002461 GRDX002511 3