MUNICIPALITY OF HURON EAST PO Box 610, 72 Main Street South, Seaforth Ontario N0K 1W0 Tel: 519-527-0160 Fax: 519-527-2561 1-888-868-7513 www.huroneast.com Brad Knight, BA, CAO/Clerk bknight@huroneast.com Paula Michiels, CGA, Treasurer-Finance Manager pmichiels@huroneast.com MEMO DATE: March 11th, 2016 PAGES: 1 FROM: Barry Mills, C.E.T., Public Works Manager TO: Area Contractors RE: Municipality of Huron East Request For Proposal - ADDENDUM #1 REQUEST FOR PROPOSAL #2016-01 BUILDING DEMOLITION & DISPOSAL 197 Toronto Boulevard, Vanastra ADDENDUM #1 For greater clarification of Contractor Requirements Section 2, the following Additions have been made to the Request for Proposal: 1. SECTION 2.7: clean fill shall consist of aggregate no larger than 4 2. SECTION 2.11 MAKES REFERENCE TO WSIB: The WSIB coverage shall be classified for demolition. The Request For Proposal closes on Thursday, March 24 th, 2016 at 4:00 PM. If you have any questions, please contact me at 519-527-1710 or toll free at 1-888-868-7513. Bidders shall sign and date all addenda and attach copies to the submitted Bid Contractor s Name: Contractor s Signature: Date: C:\Users\soliver\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MQUGBR9J\ADDENDUM 1 - RFP 2016-01.doc
MUNICIPALITY OF HURON EAST REQUEST FOR PROPOSAL #2016-01 BUILDING DEMOLITION/DISPOSAL 197 TORONTO BOULEVARD, VANASTRA Proposals shall be submitted in a sealed envelope entitled Proposal for Municipality of Huron East Demolition/Disposal of 197 Toronto Blvd., Vanastra to: Brad Knight, CAO Municipality of Huron East 72 Main Street South, PO Box 610 Seaforth, ON N0K 1W0 Up to the Closing Time: 4:00 pm Local Time, Thursday March 24 th, 2016 NOTES: 1. Proponents who have obtained a copy of this RFP from the website are requested to contact Barry Mills to be placed on a list for any addendums that may be issued. It is the Proponent s responsibility to obtain all addendums. 2. Proposals delivered by courier will be received at main reception desk at Town Hall up to the above stated Closing Time. 3. Date and time of receipt will be recorded on the front of all Proposals received. 4. DO NOT SUBMIT COMPLETED RFP S BY FAX OR EMAIL All queries related to this RFP shall be submitted In writing Via Email to: Barry Mills, Public Works Coordinator bmills@huroneast.com Page 1 of 10
INSTRUCTIONS TO PROPONENTS 1. Description of Requirement 1.1 This Request for Proposal ( RFP ) is for the demolition, recycling and disposal of a building located on 197 Toronto Blvd. Vanastra. The building is approximately 12,000 square feet and is a 3-storey barracks type building, built by the Department of National Defense in the 1940 s. Proponents are required to have and demonstrate the capacity, reputation and experience in the Demolition Industry to complete this project. The Municipality obtained a Designated Substance Report for this building and a Type 1 and Type 3 Asbestos Abatement process was completed by W & H Smith Construction in December, 2015. 2. Contractor Requirements 2.1 All equipment, staffing, and supervision needed to perform any and all operations. 2.2 All demolition and other required permits. In acquiring the demolition permit the successful Proponent shall have regard for and assume responsibility for the provisions of Section 1.2.2.3 of the Ontario Building Code. 2.3 Portable construction fencing is to be erected to contain all operations while underway. 2.4 Demolition, removal and disposal of all above/below ground structures as shown on the attached photos in Appendix A. 2.5 Loading, trucking, and landfilling of all materials with all appropriate record keeping. 2.6 Dust control and traffic control (including plans) as needed. 2.7 Final grading and backfilling of the site with clean fill. Clean fill shall consist of aggregate no larger than 4. If contractor has the means to crush and recycling concrete materials and use for granular fill, this option may be considered by the Municipality. Final cover to be a minimum of 150mm clean fill/topsoil. 2.8 The successful Proponent will have exclusive right to any salvageable or recyclable materials. 2.9 The successful Proponent must be able to start work on this project on or before Monday, May 2 nd, 2016. This project must be complete no later than end of day Friday, June 16 th, 2016. Page 2 of 10
2.10 The successful Proponent will provide an onsite manager to ensure that all safety codes are being adhered to, to coordinate work times, to ensure the property is left clean, tidy and safe at the end of each work day, and to act as a liaison between the Municipality and the demolition team. 2.11 The successful Proponent will be required to carry general liability insurance of no less than $2,000,000.00 and will have all employees covered under WSIB. The WSIB Coverage shall be classified for demolitions. 2.12 The successful Proponent will be required to file all required notices to regulatory authorities including Notice of Project to the Ministry of Labour. 2.13 The successful Proponent must include references for commercial demotion work of this nature completed in the past 5 years. The Municipality may complete reference checks and may visit sites listed. 2.14 If any of the terms set out therein are unacceptable to the Proponent, the Proponent must identify such terms and provide suggested alternatives in its Proposal. While the Municipality is not obligated to accept any alternative, all suggested alternatives will be considered during the evaluation process. 2.15 If the successful Proponent fails to execute and return the Agreement to the Municipality within two (2) business days, the Municipality may cease all discussions and have no obligation to the Proponent, and may, if they choose to do so, award the Contract to another Proponent, all without affecting any claim which the Municipality may have against the Proponent as a result thereof. 2.16 The Proponent shall submit with the proposal a certified cheque (or other security acceptable to the Municipality) payable to the Municipality of Huron East in the amount of 10% of the bid amount (exclusive of taxes) which shall be forfeited to the Municipality of Huron East if the project is not completed by the completion date. The deposit cheque will be returned to the Proponent upon project completion. Page 3 of 10
Notes to all proponents: As of the time of this RFP, the Buildings site water, power, and natural gas have been cut off. The piping for the water and sanitary services remain attached to the building. The Municipality will facilitate location of these services wherever possible. The sanitary service will be required to be capped and located prior to final backfilling. The water service line will be required to be removed from the foundation in such a way as to not damage the line. The water service line must also be located prior to final backfilling. It will be the responsibility of the successful Proponent to contact Ontario One Call prior to any excavation work for locates in and around the building. As of the time of this RFP, the Municipality is not aware of any in-ground contamination, however, there is always a possibility that unknown in-ground issues may arise. Should the contractor encounter in-ground contamination, they must immediately contact a Municipal representative who will provide further direction. A site inspection of the building at 197 Toronto Boulevard, Vanastra, will be held on Friday, March 11 th, 2016 at 10:00 a.m. 3. Pricing 3.1 Please provide a cost breakdown that clearly indicated line items for the actual building demolition, dust control/abatement, trucking, and disposal of the building and the backfilling of the property 3.2 Prices quoted will be exclusive of all taxes and shall be listed on Appendix C. 4. Inquiries and Clarifications 4.1 It is the responsibility of the Proponent to examine these documents thoroughly as to fully understand the requirements of this RFP. Inquiries are to be in written form only, faxed or e-mailed to the contact person shown on the cover page. If required, an addendum will be issued to all Proponents. 4.2 It is the responsibility of the Proponent to provide a Proposal based on the measurements described in Section 1.1 and the area/location shown in Appendix A of this RFP. Prior to contract execution, the successful Proponent will have an opportunity to measure the Building site to ensure that the measurements listed in this RFP are accurate. Page 4 of 10
5. Submission of Proposal 5.1 The Proponent shall submit 1 copy of its Proposal with all accompanying schedules, appendices or addenda in a sealed envelope or package marked with the Proponent s name and the RFP title up to the Closing Time set out on the date and at the location shown on the title page of this RFP. 5.2 Proposals received after the Closing Time, or in locations other than the address indicated, will not be accepted and will be returned by mail. The Municipality may elect to extend the Closing Time. 5.3 Amendments to a Proposal may be submitted if delivered in writing prior to the Closing Time in a sealed envelop or package, marked with the Proponent s name and the RFP title. 5.4 Proposals may be withdrawn by written notice only, provided such notice is received at the administration office of the Municipality of Huron East prior to Closing Time. 5.5 All costs associated with the preparation and submission of the Proposal, including any costs incurred by the Proponent after the Closing Time, will be borne solely by the Proponent. 6. Evaluation of Proposals 6.1 Proposals will be evaluated on the basis of the best overall value to the Municipality. 6.2 Proposals will be evaluated and scored according to the ratings indicated below: a. Completeness, Accuracy and overall presentation Rating 5% b. Pricing Rating 40% c. Schedule Rating 25% d. References Rating 15% e. Safety Rating 15% Page 5 of 10
7. Acceptance and Rejection of Proposals 7.1 Notwithstanding any other provision in the Proposal documents, the Municipality has in its sole discretion, the unfettered right to: 7.1.1 Accept any Proposal; 7.1.2 Reject any Proposal; 7.1.3 Reject all Proposals; 7.1.4 Accept any Proposal partially and reject specific items in part or in whole; 7.1.5 Accept a Proposal which is not the lowest price quoted; 7.1.6 Accept a Proposal that deviates from the Requirements, Specifications or the Conditions specified in this RFP; 7.1.7 Reject a Proposal even if it is the only Proposal received by the Municipality; 7.1.8 Enter into negotiations with the preferred Proponent. 7.2 All Proposals shall be irrevocable and remain open for acceptance for at least thirty (30) days after the Closing Time, whether or not another Proposal has been accepted. 7.3 Any deviation from the requirements or conditions specified in this RFP must be clearly stated in the Proponent s Proposal. The Municipality will be the sole judge as to what constitutes an acceptable deviation. If no deviations are indicated in the Proponent s Proposal, the Municipality will be entitled to interpret that the Proponent offers to perform in full compliance of the requirements and conditions stated herein. 7.4 A Proposal which contains an error, omissions, or misstatement, which contains qualifying conditions, which does not fully address all the requirements of this RFP may be rejected by the Municipality in whole or in part. 7.5 The awarding of a contract is subject to budgetary constraints and the ultimate decision to proceed required the final approval of Municipal Council. Page 6 of 10
Municipality of Huron East RFP 2016-01 Demolition of 197 Toronto Blvd., Vanastra APPENDIX A Page 7 of 10
Municipality of Huron East RFP 2016-01 Demolition of 197 Toronto Blvd., Vanastra APPENDIX B South Elevation North Elevation Page 8 of 10
East Elevation West Elevation Page 9 of 10
Municipality of Huron East RFP 2016-01 Demolition of 197 Toronto Blvd., Vanastra APPENDIX C 1. Building Demolition $ 2. Safety Fencing $ 3. Dust Control/Abatement $ 4. Trucking & Disposal Costs $ 5. Backfilling of Property $ Sub-Total HST $ $ Total Tender Price $ As per the requirements of Section 2.16, the Proponent shall supply a certified cheque for 10% of the tender price (exclusive of taxes) with the proposal Dated this day of, 2016. Company: Authorized Signature: Address: Telephone: Accepted on behalf of the Municipality of Huron East Mayor Bernie MacLellan CAO Brad Knight Date Page 10 of 10