The News at Imperial Golf Estates December 2013 Issue 12-13 GIB GATEHOUSE Voice Mail: 597-2005 GIB Gatehouse Fax: 597-1069 IGEHOA TOWNE PROPERTY MANAGEMENT Property Manager: Kendra Byrne, LCAM 596-1031 Platinum PM Fax 596-1082 Email: KByrne@PlatinumPM.net Acct: Kevin Gaffney 434-8866 Kgaffney@PlatinumPM.net WEB MASTER: Mike Shields mshields@platinumpm.net IGEHOA Website: www.igenaples.info THE BOARD 2014 Pres. Len Joyce 384-9181 lenjoyce@lenjoyce.com V.P. Scott Toth 216-2907 sjtoth@gmail.com Treas. Bob Neff 598-9893 neffguitar@comcast.net Sect. Ed Lindsay 431-5950 elindsay1@comcast.net Dir. Scott Toth 216-2907 sjtoth@gmail.com Dir. Deb Clemente 593-8148 daclemente1@gmail.com Dir. Bob Gundaker 596-4052 gundakeri8@aol.com. Dir. Debbie Frost 250-8701 Deb@DebFrost.com COMMITTEE CHAIRPERSONS: ARB - Scott Toth 216-2907 sjtoth@gmail.com Security - Deb Clemente 593-8148 daclemente1@gmail.com Entrada Gate Committee - Dir. Debbie Frost 250-8701 Deb@DebFrost.com Superintendent - Mark Thieme 227-9201 ImperialMarkThieme@gmail.com GIB PROPERTY MANAGER Towne Property Management Kendra Byrne, LCAM 596-1031 ARB COMMITTEE MEMBERS: Scott Toth, Janard Clemente, Duff McKenzie, Ron Mamrick & John J. Singerling II. IMPERIAL GOLF ESTATES HOMEOWNERS ASSOCIATION INC. Highlights of Jan 30th BOD Meeting The meeting was called to order at 8:32 A.M. by Len Joyce. Those also present were Bob Gundaker, Deb Frost, Ed Lindsay, Scott Toth and Deb Clemente, as well as Superintendent Mark Thieme and Kendra Byrne from Towne Properties. A quorum was present. Directors Absent: Bob Neff Imperial HOA Treasurer s Report - Bob Neff Imperial Golf Estates Homeowners Association Annual Board of Director s Meeting Jan. 27, 2014 As of Dec. 31, 2013 Operating Cash $102,513 Reserves $460,716 Total Cash & Reserves $563,229 Account Receivable $52,368 Other Current Assets $55,035 Total Current Assets $618,264 Total Current Liabilities $145,073 Total Assets $618,950 Treasurer s Report Imperial Homeowners Association ended both the year of December 2013 in a strong financial position. As just highlighted a moment ago, the balance and income statement ended the year with a strong cash position with operating cash at over $100,000 and reserves at over $450,000. This produced a total asset position of almost $620,000. The key number of total reserves, the ability of Imperial HOA to maintain and replenish the community s hard assets grew by over $100,000 during the course of the year from $360,000 to $460,000. A concerted effort has been and will continue to be made to grow our reserves. Two areas that will continue to be focused upon in terms of reserves are storm water drainage and roadways. Given the overall age of Imperial and the type of drainage system that we depend upon, the year-end balance for drainage grew to over $190,000 from $160,000 the prior year. Additionally, we spent over $17,000 on drainage expense and improvements during the year. In fact, we spent $9,000 more that we had budgeted in this area due to situations that arose during the year. This is precisely why we are growing this reserve fund and will continue to do so. Imperial maintained our financial position at the same time we continued to reduce the accounts receivable to very manageable levels. To add some perspective to this, two years ago accounts receivable reached almost $250,000 of which over $150,000 was unpaid special assessment (the back gate road). We are now at about $50,000, a normal level and the special assessment has been almost eliminated. This has been a long and somewhat painful process that involved collections, attorneys, negotiations, and writesoffs. 1
As a result, we had a bad debt write-off of $9,000 during the year and will have an additionally smaller amount during the upcoming year. Hopefully, we will recover additional funds due Imperial. As you can see reducing receivables has been a major area during the recent past. Briefly, some year to date numbers. For the full year Imperial HOA had total operating expenses of $822,437, which was $17,889 under budget. Total grounds care came in at $113,000 and included landscaping, irrigation, and roads. Total administrative expenses were $180,000 and included payroll, management fees, legal, and office expenses. While total grounds expenses were over budget by about $31,000, total administrative expenses were under budget by $31,000 offsetting each other. Total incomes for the full year was slightly over $1,000,000 and included maintenance fees (member fees), sales and transfer fees, newsletter income, and various other fees and was over budget by $31,000. As a result of the offsets and income being over budget total operating income was $31,000 over budget by the same amount. After netting out the cost of utilities and interest income, net operating income was 13,232 for the full year. This was our year to date net income for the full year 2013. Regarding transfer fees for the full year, Imperial recorded total transfer fees of $21,500 or 43 homes sold and transferred. This was $6,500 greater that the amount budgeted based upon a $500 transfer fee. You will hear more on this subject during the course of the meeting as a result of the need to increase this fee area. Robert W. Neff Treasurer, Imperial HOA. Presentation of Slate of Officers/Directors: Officers /Directors as follows: President- Len Joyce. A motion was made to nominate Len Joyce for President by Bob Gundaker. Seconded by Deb Frost. All in favor. Motion passed unanimously. Vice President-Scott Toth. A motion was made to nominate Scott Toth for Vice President by Ed Lindsay. Seconded by Deb Frost. All in favor. Motion passed unanimously. Treasurer- Bob Neff. A motion was made to nominate Bob Neff as Treasurer by Ed Lindsay. Seconded by Bob Gundaker. All in favor. Motion passed unanimously. Secretary- Ed Lindsay. A motion was made to nominate Ed Lindsay as Secretary by Len Joyce. All were in favor. Motion passed unanimously. Director- Deb Clemente Director- Deb Frost Director- Bob Gundaker Presentation of Committees: Architectural Review Board: Scott Toth Beautification: Deb Frost Entrada: Deb Frost Newsletter: Bob Neff and Scott Toth Perimeter Awareness: Len Joyce 2 Roads and Walkpaths: Ed Lindsay Storm Water Drainage: Bob Gundaker Traffic, Safety & Security: Deb Clemente GIB Report (Len Joyce) January 30, 2014 IGE HOA Meeting Over 1 million vehicles came through the Access Control Gate this past year. About 350,000 are guests. All the computers have been upgraded this year with backups installed as well in the Access Control Gate House. We are working with Towne Property Management to ease the processing and payment of new windshield transponders. Residents may apply for them on-line now at Greaterimperialboard.info. Please note the smart passes still have to be applied to your vehicle by the Property Management Staff. The beautification committee is, and has been, doing an excellent job with the entrance to Imperial. We are working on methods of irrigation to help in this process long term. We did punch a well this year, however the water was too high in chlorides. We are continuing to look at ways we can improve the irrigation at reasonable costs to enhance the beauty of our entrance. Our contribution to the GIB well will remain the same this year as it was in 2013. The GIB is currently showing a positive cash flow and the books will close the end of this month. Superintendents Report: Mark Thieme January 30, 2014 Drainage; Countess, Empress, Countess and Princess drainage was completed, landscaping repaired and road and sidewalks repaired. The imminent failure of the eminently failing drain on Countess will be the next on the repair list. Maintenance; Working on equipment maintenance and shop repairs were put aside because of the large drain projects. Perimeter; 100' of fence was replaced on the north perimeter where there was a breach. Monument wall; Fixtures and wiring were replaced in the monument area. Architectural Review Board Report: (Vice President Toth) Monthly Report Architectural Review Board January 30, 2014 The ARB committee reviewed 12 requests for the period December 20, 2013 to January 30, 2014 and they were all approved including new pavers on pool deck, new landscaping, a new circular driveway, removal and replacement of palm tree, replace pool cage, replace 2 roofs with metal roofs, replace 8 windows, replace 2 driveways with pavers and approval of deposit refund.
For details, see the ARB activity report for Dec., posted on the owners only area of our website, http://igenaples.info. To obtain an Exterior Change Request form: Online: igenaples.info, log-in with name imperial and password 2011 From Towne Properties email your request to: mkorri@comcast.net Please remember that ARB approval is required for the use of Dumpsters and Port-a-Potties even if the renovations involve only interior changes. There were no disapproved requests by the Architectural Review Board for the period, December 20 to January 30, 2014. Updated Activity Report for 2014. Scott Toth, Chair PM Property Manager s Comments/Items (PM Byrne): 1) DBPR HOA BOD Member Certification Form: BOD Member Certification Form are in packets. Please review the form and submit to me within 90 days of the Annual Meeting. You may submit a certificate of satisfactory completion of the educational curriculum administered by a division-approved homeowner s education provider. 2) Quarterly Inspections Done: Wednesday, January 29, 2014. 3) November Entrada Gate Passes: Barcodes sold for December were 27. Kendra Byrne, Towne Property Management Newsletter -(Director Toth and Treasurer Neff): Len Joyce requested that the Comcast Channel line up be included in the newsletter. New Business: Entrada Gate Len Joyce reported that the rear gate is now on google and may be causing people to locate the back gate and try to utilize it. Discussion was held concerning changing the signage to clearly indicate to people they must enter through US 41 entrance if they do not have a pass. respond. Deb Frost made a suggestion that the BOD research having the entire Association conform to one style of mailbox. The board agreed to put a moratorium on the requirement of new home owners to purchase a new mailbox if current mailbox appears to not conform. This would be reviewed again in context of decision on one confirming mailbox for all residents. The Amendment changes for Article X- Transfer of Ownership and Leasing Lots will be recorded and a date for the start of the new transfer fee will be advised. Discussion was held concerning the Amendment change to Article IV Covenants for Maintenance Assessment. The BOD will review further. The meeting was adjourned at 9:26 a.m. Good News Item: North Naples Fire District has broken ground on the new Fire Station 48 on Thursday that will be located on the east side of Livingston just north of Entrada. They are estimating about 1 ½ years for construction completion and for Station 48 to be open for operations. If you would like to advertise a service or product in the Estates Newsletter please contact: Bob Neff 598-9893, or e-mail to: neffguitar@comcast.net For rate and deadline information. An Advertising Request Form will be sent to you for completion. We accept existing ads, business cards and photos. Submissions of existing art need to be in jpg, tiff or pdf format, (300DPI, RGB or CMYK). We can also design an ad for you. For submissions of art work and files or ad design and layout please email your information to: Greg Hierro 592-7501, hierro@comcast.net RESIDENT CLASSIFIED ADS Imperial residents can place a classified ad in The Estates Newsletter to sell household items within Imperial Golf Estates at NO CHARGE. Residents can also place Rental Property ads for properties within Imperial Golf Estates. Ads should be 4 lines or less. Simply email your text ad to Greg at: hierro@comcast.net Unfinished Business: Len Joyce noted that the mailboxes from ASAP do not appear to be that high of quality and complaints have been made by residents that ASAP does not 3
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Classifieds While we hope that you support our advertisers, the Board of Directors of Imperial Golf Estates HOA, Inc. does not officially endorse any producs or services advertised herein. To Our Imperial Golf Estates Neighbors * Come Visit the Flooring Experts *PRIOR PURCHASES EXCLUDED. NOT VALID ON SALE OR CLEARANCE ITEMS. ONE CERTIFICATE PER PERSON. EXPIRES 7/31/13. Naples Finest Flooring Showroom Screen Repair Plumbing & Electrical Painting NO JOB TOO SMALL! FIX-IT-FAST SCREEN REPAIR & HANDYMAN SERVICES Now Offering Pressure Whashing DAN GREEN 1836 Imperial Golf Course Blvd. Naples, FL 34110 Mobile: 239-398-7835 Home: 239-598-0040 5 jkmccauleyinsurance@hotmail.com
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Quarterly Maintenance Fees - Coupon/Due Dates 2014 Quarterly Maintenance Fee $377.00/Qtr Quarterly Payment due Jan 1, 2014 at the new rate of $377.00 per quarter. Coupon about Dec 1, Payment DUE JAN 1; Coupon about Mar 1, Payment DUE APR 1; Coupon about Jun 1, Payment DUE JUL 1; Coupon about Sep 1, Payment DUE OCT 1. Quarterly Maintenance Fees - Please include your Account Number (Phase and Lot Number) on all payments to preclude any delay in processing. The Account Number is on the coupon that should be returned with your payment. Owners with multiple lots must indicate how they wish their payments applied. The correct mailing address for Quarterly Maintenance Assessments is Imperial Golf Estates Homeowners Association, Inc., PO Box 9056, Naples, FL 34101-9056. If you are using an automatic bill pay service, give them this address for mailing purposes and ask that they include your Account Number (Phase and Lot Number) on all payments. Lot Owners can contact Kendra Byrne in Towne Properties Accounting at 239-434-8866 if you need another coupon book or to discuss the coupon book process. Future Board of Director Meetings BOD Meetings are held at the Weybridge Clubhouse, 8:30 AM; BOD Meeting March 20th. Note: Contents of this newsletter are not official and only the approved minutes represent the Association. IMPORTANT NUMBERS TO KEEP HANDY Sheriff Non-Emergency----------------- 252-9300 Domestic Animal Control-------------- 252-7387 Humane Society Animal Shelter----- 643-1555 Garbage / Waste Pick-up--------------- 252-2380 Solid Waste Management-------------- 252-2508 Code Enforcement----------------------- 252-2440 Comcast------------------------------------- 432-9277 Naples Daily News Circulation Dept 263-4839 Current Activity as of January 31st 2014 (Averages are for Year 2014) Active Houses on the Market 20 Pending with Contingencies 4 Pending with No Contingencies 0 Closed Sales During 2014 from 1/1/14-1/31/14 4 Average 2013 Sales Price $411,125 Average 2013 Price Per Sq. Ft. $169.63 Closed Foreclosures or Short Sales 0 Non Foreclosure Average 2014 Sales Price $411,125 Non Foreclosure Average 2014 Price Per Sq. Ft. $169.63 IGE Residents: Full Time 70% Seasonal 30% Source: From Naples MLS Provided by John R Wood Inc. 7
Imperial Golf Estates Homeowners Association, Inc. Platinum Property Management 1016 Collier Center Way, Suite 102 Naples, FL 34110 PRSRT STD US POSTAGE PAID PERMIT 524 NAPLES, FL