Installation Boundary Mapping and the DoD Real Property Inventory Program 11 October 2007 SAME Mid-Atlantic Regional Conference Jeff Swallow
Real Property History Real Property data reported to the Office of the Secretary of Defense (OSD) Need to accurately report the DoD land interest for financial accountability Audit reports state that DoD can not properly account for and report real property Unreliable or unauditable valuations and asset information Lack of integration of financial and property systems
Real Property Need What s Missing? Formal Guidance and Specific Implementation Protocols for geospatial capture of Real Property Assets Integrated business processes for managing Property, Plant, & Equipment (PP&E) across DoD Practical strategy to aggregate the data across multiple sources Recognize DoD s strengths and weaknesses Site (and Asset) unique identification registry Necessary Outcomes Assignment of unique identifiers to all real property sites and assets Enable linkage to personnel, property, and environmental systems Reduced information asset management cost and increased productivity Results Real Property Inventory Requirements
RPUID Registry Concept DISDI Viewer (GIS) DoD Metadata & XML Registries RPUID Registry RP Analyst ODS / Data Warehouse Component Geo-databases IFS ACES RP infads WHS User Interface Enterprise Services Layer FSM FAD Recap Federal Reports Congress TMA Systems DLA Systems DoDEA Systems
Real Property UID Hierarchy Installations are composed of one or more Sites. Sites are: Managed by a single Service A contiguous area of land Installation Site Unique Identification Project Focus Sites are composed of one or more Land Parcels and/or Facilities Site A Site B Site.. Asset Unique Identification Project Focus An individual Facility (e.g., building, structure, linear structure) or Land Parcel Over 571,000 facilities on over 29M acres Facility(ies) Land Parcel(s) Facility(ies) Land Parcel(s)
FY06 RPI Pilot Project Installation Boundary Mapping for Land Geospatial Data Model Demonstrate an optimized and validated methodology of parcel compilation for DoD installations Compilation per Real Property Inventory Requirements, Jan 05 Deliverables per DoD RPI Site and Land Recommendations for the SDSFIE, Sep 05 May 2006 Pilot Study Report Documents processes, metrics & Lessons Learned Includes recommendations for future parcel creation efforts Furnishes specific & practical protocols for building Parcels & RP Sites
ODUSD(I&E) Phase 1 Scorecard Goals Accomplished: Established new geo-data model for capturing RPI sites and land parcels DoDwide Validated geospatial data collection process and synchronization with Real Property Unique Identifier (RPUIR) registry Established per-unit data collection costs Process Confirmed Mapped parcels using land descriptions from legal deeds Compiled sites in accordance with RPIR rules 18 installations in National Capital Region (NCR) and USACE Seattle District area Data delivered May 06, distributed to Services Jun 06 Sites and Land Parcels Dover AFB, DE Site Boundaries Land Parcels (owned) Land Parcels (non-owned)
RPIR Work Product Installation_Area [CIP 2007] RPI_Parcels [Andrews Pilot 2006] New Level of Data Granularity Attributes per RPIR Guidance Interactions w PPE Spectrum
Lessons Learned Research Identify responsible installation level POC Obtain most recent tract register or parcel listing per installation when available Initial site visit to where vesting documents are stored to determine level of effort for research Perform additional research at state and local level Determine boundary of site to acquire full imagery of site Original Reservations additional research needed to determine parcel boundaries labeled as prior acquisitions or original reservations on RESM Official list of installation names and site determinations before compilation to ensure consistency with the DoD Site Registry
Lessons Learned Compilation Compile adjacent installations among different services simultaneously (Ft Lewis McChord AFB) Compile all components of the site at same time (outgrants, disposals, parcels) Use imagery along with vesting documents to resolve erosion and accretion Use COGO supplemented with digitization when vesting document is incomplete Geodatabase Feature class created to handle non-polygonal tracts Manage the RPI geodatabase versions using Microsoft Visio Feature level metadata need link to records in geodatabase as to the status of the parcel (complete, issues, etc.) Review and revise topology rules Update metadata guide to include all features
ODUSD(I&E) Phase Projects Real Property Inventory Requirements (RPIR) Projects 2005 OSD Pilot Phase I: Land Parcel Mapping Process development 18 Installations in National Capital Area and Seattle USACE 2006 OSD RP Land Parcel Mapping Phase II & Environmental Liability Reconciliation Pilot 50 Installations across Army, Navy, Air Force and Marines 2006-2007 USAF Land Parcel Mapping Project 40 Air Force installations
Phase II Approach Compilation methodology through services Army Digitized existing Audited tract maps Air Force and Navy using existing deeds, legal documents, and tract maps gathered at the installation level to compile installation
Personnel RPI Personnel Technical Manager - a licensed surveyor responsible for the RPI Land Parcel compilation Survey/GIS Technician Performs parcel COGO or digitization from deeds and tract maps GIS Manager responsible for data migration, QAQC and final data formatting
Workflow
Spatial Data Components SDSFIE Compliant Personal Geodatabase RPI Land Parcel Area - Polygons representing the geographic extent of owned land parcels and less-than-fee surface rights RPI Land Parcel Line Linear components representing the land interest in which there is no area RPI Sites - RPI site boundaries shall represent the geographic extent of all contiguous land parcels in which the DoD has legal interest. RPI Disposals Land reassigned to other DoD entities, transfer to another DoD or Non DoD entity, exchange, donation, loss by disaster, demolition, and sale RPI Outgrants Polygons representing the geographic extent of lands outgranted by DoD Feature Level Metadata Object table linked to the spatial tables, capturing how the data was created, what source documents used, and any issues encountered during compilation Topology rules enforced
Compilation Overview Collect all legal documentation, existing data Review/Scrub Legal Instruments COGO Using ArcMap tools Attribute Data Create Feature Level Metadata Review Data w/technical Manager Approve by Technical Manager Metadata QAQC Review Draft Data w/installation Deliver Final data approved by RPO at Installation
Compilation Roles Technical Manager and Survey/GI Techs GIS Manager Research/Scrub/Review legal data Digitize and Compile deeds Complete attribution Finalize Land Parcel decisions Review compilation w/rpo Create Site Summary Report Create Sites Perform topology checks Perform spatial/attribution checks Prepare data for final delivery
Compilation Process Determine Sites to Compile Extract Sites for ACES roll up or site listings provided by services
Compilation Process Document Preparation Scrubbing All available Project maps in PDF format (Tract map or latest final audit map) Tract identifiers Site Summary Report- Create a word document for summary report at startup. Document as much as possible explaining thoroughly any decisions or issues encountered as you progress with the process. Objective - to be able to complete a one to one correlation between tract # s shown on map and tract # s shown on tract registry as to whether the tract is fee, less than fee, or disposed of.
Compilation Process Examples of scrubbed data FEE Green Less-Than-Fee Magenta Disposal - Blue
Compilation Process Review Deeds & Compare to Tract Map
DoD RPI Land Parcel Inventory Compilation Process
Compilation Process RPI Land Parcels QAQC and Attribution Initial QAQC Topology Checks Attribution RPI Site Creation and Attribution RPI Site Creation Topology Checks RPI Site Comparison and attribution Metadata Final Delivery of RPI Geodatabase and Report
McConnell AFB Case Study Shows location of found monuments near McConnell
McConnell AFB Case Study T28S R2E Sec 13 Sec 24 Sec 18 Sec 19 T28S R1E Point 200 Ground Point 200
McConnell AFB Case Study Point 201 Sec 28 Sec 25 Sec 19 Sec 30 T28S R2E T28S R1E Ground Point 201
McConnell AFB Case Study Tract 138-E Sec 24 Sec 25 Point 202 T28S R1E Ground Point 202
Holloman AFB Case Study The data set that was used was the most accurate available without doing an actual survey.
Questions? Jeff Swallow (757) 398-6898 jeffrey.swallow@woolpert.com Matt Schrader (618) 632-7004 matt.schrader@woolpert.com
Real Property Accountability Real Property Accountability (RPA) provides the warfighter and CBMs access to near-real time secure, accurate and reliable information on real property assets, and environment, safety, and occupational health sustainability. Objectives: Access to more reliable and accurate real property and Environment, Safety, and Occupational Health (ESOH) information for both warfighter and business mission use. The ability to link individual people and personal property to specific real property assets. The ability to link people, real and personal property to specific environmental sites and liabilities. Decreased operational cost and cycle times, enabled by increased consistency of data, reduced re-work and data calls. Improved accuracy and auditability of financial statements.