ROOM SELECTION GUIDE March 26 through 28 https://ldaps.sonoma.edu/residentweb/ Computer reminders: Use the latest versions of Firefox, Chrome or Internet Explorer for best results. Disable pop-up blockers. Do not attempt to perform this function on a mobile device. Page 1 of 10
LOTTERY SCHEDULE FULL APARTMENT SELECTION March 26 Groups able to fill full apartments (Beaujolais 4; Tuscany 6; and Sauvignon 6) will select rooms on Wednesday, March 26. Only one person from the group will need to login to the ResidentWeb at the earliest appointment time. The group representative will add all the other housemates by using their Name and Roommate Code. Appointment times for lottery numbers are as follows: March 26 - FULL APARTMENT SELECTION Only 9:30 1 to 50 1:00 501 to 550 9:45 51 to 100 1:15 551 to 600 10:00 101 to 150 1:30 601 to 650 10:15 151 to 200 1:45 651 to 700 10:30 201 to 250 2:00 701 to 750 10:45 251 to 300 2:15 751 to 800 11:00 301 to 350 2:30 801 to 850 11:15 351 to 400 2:45 851 to 900 11:30 401 to 450 3:00 901 to 950 11:45 451 to 500 3:15 951 to 1000 3:30 1001 to 1050 3:45 1051 to 1100 4:00 1101 to 1150 4:15 1151 to 1200 4:30 1201 to 1250 4:45 1251 to 1350 Page 2 of 10
GENERAL ROOM SELECTION March 27 and March 28 If you do not select a room on March 26, you will want to select a room either on March 27 or March 28 based on your assigned lottery number/appointment time. The time represents the earliest you can login to the ResidentWeb to start the room selection process. The lottery schedule for March 27 and 28 is as follows: March 27- GENERAL ROOM SELECTION March 28 GENERAL ROOM SELECTION 9:30 1 to 50 1:00 251 to 300 10:00 51 to 100 1:30 301 to 350 10:30 101 to 150 2:00 351 to 400 11:00 151 to 200 2:30 401 to 450 11:30 201 to 250 3:00 451 to 500 10:00 701 to 800 1:00 1201 to 1300 10:30 801 to 900 1:30 1301 to 1350 11:00 901 to 1000 11:30 1001 to 1100 12:00 1101 to 1200 3:30 501 to 550 4:00 551 to 600 4:30 601 to 650 5:00 651 to 700 Please make sure you log on and select a room prior to 4:00 p.m. on Friday, March28. If you do not reserve a space by this time we will assume you no longer want a space on campus and your application will be cancelled. Please note: In order to be fair and give individuals and other pairings an opportunity to also reserve space in Tuscany and Beaujolais, only a certain amount of full apartments will be available on March 26. If your group is not able to book their desired space on Wednesday, March 26 they can try back on March 27 or 28. If there are no spaces together at your appointment time on the 27 or 28 you may need to split the group up. NEED HELP! Please call us during business hours, 8:00 a.m. to 4:30 p.m., or stop by the Housing Office, 3 rd floor of the Student Center if you need assistance. Please don t wait until after deadlines to ask questions if you are confused! Page 3 of 10
HOUSEMATE INFORMATION Use the space below to record the names, emails and Roommate Code of those students you want to live with who have been offered and accepted their space. If an individual offered space has not yet created their own Roommate Code or forget their code, they will need to login to the ResidentWeb to create or redo a code. #1 #2 #3 #4 #5 Name Seawolf Email Roommate Code APARTMENT CHOICES Use the table below to record your preferred apartment/room choices to help expedite your request while processing online. Building Apartment Room #1 #2 #3 #4 #5 #6 #7 #8 This page is for your own reference. Please do not return to the Housing Office. Page 4 of 10
INFORMATION ABOUT THE APARTMENTS Students can choose from a variety of living accommodations. It s important to know what the accommodations are and their numbering system. It s recommended that you do a search to narrow your selection down if you have an earlier appointment time. If you have a later time you may need to limit your search just to gender. Screen shots on page 7 of this guide will show you how to set up the criteria. Beaujolais (http://www.sonoma.edu/housing/docs/maps/bv_map.pdf) 4 bedroom / 4 bath apartments = 4 occupants All single bedrooms All buildings are available except Classico which will be the Transfer House for 2014-2015 Review the Beaujolais Village map to identify where the different floor plans are in each building Sauvignon Village (http://www.sonoma.edu/housing/docs/maps/sv_map.pdf) 4 bedroom/ 4 bath apartments = 6 occupants Two double occupancy and two single occupancy bedrooms Bedrooms A and D are single occupancy bedrooms Bedrooms B and C are double occupancy bedrooms All Sauvignon Village apartments are the same floor plan Only Colombard is available for current students only Tuscany Village (http://www.sonoma.edu/housing/docs/maps/tv_map.pdf) 4 bedroom/ 4 bath townhomes = 6 occupants Two double and two single occupancy bedrooms Bedrooms A and D are double occupancy; bedroom A is downstairs Bedrooms B and C are single occupancy There are five accessible units throughout Tuscany with a few modifications. These apartments have lower countertops, breakfast bars and shorter bar stools. The appliances are slightly different so that they can accommodate an individual in a wheelchair. The microwave rests on the counter instead of above the oven range. The accessible units do have cabinets underneath the sink, but can be adapted and removed if needed. The accessible units include Piemonte 217, Provence 310, Savoie 607, Trentino 702, Veneto 813. The floor plans are all the same in Tuscany except for one feature in the kitchen. In the corner apartments throughout the Village (i.e. PM205 or PM214) the window above the kitchen sink is replaced with additional storage. Rates for the full Academic Year of 2014-2015 Beaujolais, Sauvignon and Tuscany singles are $9,330 Sauvignon and Tuscany doubles are $7,440 Page 5 of 10
How to Select An Apartment/Room ResidentWeb Login Page Please read all the information. March 26 is for full groups only. If you don t have a full group you will need to login Thursday or Friday depending on your lottery number and time. Some of the labels may be different for the General Room Selection on Thursday and Friday as these screen shots are specific to the Full Apartment process. Don t Forget to Accept Your License Agreement Every student offered a space will need to accept the terms and conditions of the License Agreement online no later than 4 p.m. on Friday, March 28. If you fail to accept the License Agreement, you will forfeit your space on campus. To accept your agreement, create or update Roommate Code, or book a space, click the green Enter Here button. Page 6 of 10
Current Students Page This is the page where you accept your offer, update Roommate Code, or book a space, click on the appropriate button to begin the process. Welcome to Room Selection Read through each screen carefully while completing this process. Click Next Step to begin. Page 7 of 10
Full Apartment Selection Information. At this point, you will want to make sure you have all of your Roommate Information with you if you are one with the earliest lottery time. You will not be able to select rooms until you add your housemates successfully. Click Next Step to add Housemates. There are links to the various village maps for your convenience. It s up to the student to know what room is a single and what room is a double in the different areas. The Rate Schedule for 2014-2015 is located on our website. Add Roommates Click on the green + to add roommates. You will enter their first and last name or email address, click Search. When the correct individual appears you will enter that individual s Roommate Code. Then click Select and continue to add as needed to make a full apartment. The search engine will only list apartments based on how many people are listed plus one for the logged in person. For example, it will only show apartments for a total of 4 people which would be Beaujolais. Page 8 of 10
Click Search for Rooms next. Available Apartments Did you take the time to read the information on page 5 about the different accommodations? To search you can click the arrow to have the list display the different Villages and Buildings. Once you highlight a building it will show what s available. The system will only show apartments that match your gender. You will click on the bright green Lock button to lock the apartment and assign bedspaces. Lock Apartment and Assign Bedspaces You will have 6 minutes to complete the process which is plenty of time. You will assign bedspaces to yourself and the housemates. If you don t want this apartment, you will need to click on Release Lock and go back to the previous page to search for available rooms again. Click Next Step to confirm your reservations. Page 9 of 10
Confirm Spaces Read over the bookings to make sure they are correct. You can email or download this confirmation. Each resident will receive an automated email with their assignment once the logged in person clicks Finish YOU MUST CLICK FINISH TO COMPLETE THE PROCESS! Receipt If you clicked Finish then you will get this completion page. Double check that your housemates received their emails; if not please contact our office immediately. Please review these pages before your assigned lottery time to book rooms. This information will help minimize your confusion. Please call (707) 664-2541 or stop by the Housing Office if you are having problems. Page 10 of 10