NATIONAL FERTILIZERS LIMITED CIN : L74899DLI974GOI007417 (A Govt. of India Undertaking) A-11, Sector-24, Noida-201301 Ph.: 0120-2412294, 2412445, 3292201-08, Fax: 0120-2412397 Ref.No.:NFL/CO/ADM/P/875/2016/1061 Date : 14.01.2016 M/s Sub: Invitation to Bid for Lease of office premises. Dear Sirs, Sealed offers are invited from Govt. Departments / Autonomous Bodies / Banks / Reputed Private Organizations for Lease of office premises as detailed below on the Terms and Conditions enclosed as Annexure-II: Sl.No. Location of the property Area 1. Office space at NFL CO Complex, A-11, Sector-24, NOIDA (Furnished): Carpet Area C & F Wings at Ground Floor E Wing at Ground Floor F Wing at First Floor 2. Office space at Paryawas Bhawan, Arera Hills, Rail Road Bhopal (As is where is basis): Ground Floor Third Floor 3. Office Flat No.108, 10 th Floor, Bajaj Bhawan, Nariman Point, Mumbai (As is where is basis) 8444 Sq. Ft. 4600 Sq. Ft. 4548 Sq. Ft. Office Terrace 1314.22 sq. ft. Nil 2107.02 sq. ft. 896.48 sq. ft. Carpet Area 825 sq. ft. 2. Tender Document can be obtained from the office of the undersigned from 15.01.2016 onwards between 02.30 PM and 04.00 PM on all working days. Tender Document can also be downloaded from our website "www.nationalfertilizers.com". 3. Tender in Two Sealed Covers The Tender/Bid shall be submitted in Two Sealed Covers as under:- Cover No.: 1 - Tender Documents as per Annexure I, II, III, IV & V and requisite amount of EMD as prescribed in Annexure-II. Cover No.: 2 - Annexure VI - (Schedule of Rates) Sign. of Party Page No.:1 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061
Cover No.: I shall contain : Annexure I to V of the Tender Documents duly signed and stamped on each page by the Tenderers. Cutting or overwriting if any, should be signed and stamped by the person signing the Tender. All proformae forming part of the Tender Documents shall be filled in, signed and stamped by the Tenderer. Documents as per Clause No.12 of the Terms & Conditions for lease of premises. requisite amount of EMD as prescribed in Annexure-II in the form of Demand Draft issued by any Nationalized/Scheduled Bank in favour of National Fertilizers Limited payable at New Delhi in a separate cover. Cover No.: II shall contain : Annexure VI of the Tender Documents with rates duly filled in, signed and stamped by the Tenderer. Cover No. II shall contain only the above documents, i.e. Financial Bid in Annexure VI and no other conditions. All corrections must be signed and stamped by the Tenderer. 4. Sealed Offers complete in all respects, should be submitted to Dy. General Manager (PR & HR), National Fertilizers Limited, Corporate Office, A-11, Sector-24, NOIDA latest by 03.00 p.m. on 19.02.2016. Envelope No.1 containing Techno-commercial Bids shall be opened on the same day at 03.30 p.m. in the presence of Tenderers who wish to be present. Envelope No.2 containing Financial Bids shall be opened later in the presence of tenderers or their authorized representatives, the date of which shall be intimated to the parties. 5. Tender shall be accompanied with requisite amount of EMD as prescribed in Annexure-II in the form of Demand Draft issued by any Nationalized/Scheduled Bank in favour of National Fertilizers Limited payable at New Delhi in a separate cover, failing which bid / offer of the tenderer will not be opened / considered. 6. Tenders received after the closing date and time shall not be considered. 7. This Letter shall form part of the contract and shall be signed and returned along with the Tender Documents. Yours faithfully, For National Fertilizers Limited, Encls : As above. (Ashok Shrivastava) Sr. Manager (HR) Sign. of Party Page No.:2 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061
To Sir, TENDER FORM Dy. General Manager (PR & HR), M/s National Fertilizers Limited, A 11, Sector 24, Distt. Gautam Budh Nagar, NOIDA (U.P.) 201 301. ANNEXURE-I From: 1. We hereby submit our offer for Lease of following office premises owned by National Fertilizers Limited (CIN : L74899DLI974GOI007417) and situated at A-11, Sector-24, NOIDA, duly signed and accepted by me/us at the Schedule of Rates quoted by me/us in accordance with the Notice Inviting Tender and Terms & Conditions of the Contract as detailed in the Tender Documents: Sl.No. Location of the property Area Please Tick ( ) A. Office space at NFL CO Complex, A-11, Sector-24, NOIDA (Furnished): Carpet Area 1. C & F Wings at Ground Floor 8444 Sq. Ft. 2. E Wing at Ground Floor 4600 Sq. Ft. 3. F Wing at First Floor 4548 Sq. Ft. B. Office space at Paryawas Bhawan, Arera Office Terrace Hills, Rail Road Bhopal (As is where is basis): 1. Ground Floor 1314.22 sq. ft. Nil 2. Third Floor 2107.02 sq. ft. 896.48 sq. ft. C. Office Flat No.108, 10 th Floor, Bajaj Bhawan, Nariman Point, Mumbai (As is where is basis) Carpet Area 825 sq. ft. 2. I/We agree and accept the Terms and Conditions for lease of premises (Annexure-II and Annexure-III). 3. I/We submit the following documents along with my/our offer: (i) PAN allotted by Income Tax Department (ii) Certificate of Incorporation or Registration or Partnership Deed (iii) Memorandum / Article of Association (iv) Any other relevant document(s) Address Tel. No. Date: Signature of Offeror with Seal Sign. of Party Page No.:3 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061
ANNEXURE-II TERMS & CONDITIONS FOR LEASE OF PREMISES 1. Owner of the premises: National Fertilizers Ltd. CIN : L74899DLI974GOI007417 (A Government of India Undertaking), a company incorporated under the Companies Act, 1956 and having its Registered Office at Scope Complex, Core III, 7, Institutional Area, Lodhi Road, New Delhi - 110003 and Corporate Office at A-11, Sector-24, Noida, Distt. Gautam Budh Nagar (UP). 2. Description of premises: Premises as per following description, owned by National Fertilizers Limited are to be given on lease: Sl.No. Location of the property Area A. Office space at NFL CO Complex, A-11, Sector-24, NOIDA (Furnished *): Carpet Area 1. C & F Wings at Ground Floor 8444 Sq. Ft. 2. E Wing at Ground Floor 4600 Sq. Ft. 3. F Wing at First Floor 4548 Sq. Ft. B. Office space at Paryawas Bhawan, Arera Office Terrace Hills, Rail Road Bhopal (As is where is basis): 1. Ground Floor 1314.22 sq. ft. Nil 2. Third Floor 2107.02 sq. ft. 896.48 sq. ft. C. Office Flat No.108, 10 th Floor, Bajaj Bhawan, Nariman Point, Mumbai (As is where is basis) Carpet Area 825 sq. ft. Furnished *: The premises are centrally air-conditioned and furnished. Power back-up is available. There is one chamber, four half cabins, one meeting room, one cash room, twenty four staff seats, one pantry, two toilets (gents and ladies - one no. each) and office furniture, fixtures and other appliances as per list enclosed as Annexure-III in each Wing. 3. Period of Lease: The period of lease shall be THREE YEARS, which can be extended further with mutual consent of both the parties. 4. Enhancement in rent: The rent shall be enhanced by 10% over the previous year s rent. 5. Evaluation & Award Criteria: Evaluation of bids shall be done separately premiseswise and H-1 bidder(s) for respective premises shall be considered for leasing out the different premises. 6. Other Charges: Apart from Lease Rent, Maintenance Charges shall be payable based on the actual expenditure during the lease period to be worked out at the end of financial year. However, till such time the actual Maintenance Charges are worked out ad-hoc monthly payment towards Maintenance Charges shall be made by Lessee along with the Lease Rent on previous year's Maintenance Charges, which will be subject to adjustment upon finalization of Maintenance Charges. In addition to Lease Rent and Maintenance Sign. of Party Page No.:4 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061
Charges, Service Tax on both Lease Rent and Maintenance Charges, as applicable from time to time, shall be paid by the Lessee to NFL along with monthly rent. 7. Mode of Payment: During the period of lease, the Lessee shall pay to NFL Lease Rent together with Maintenance Charges and applicable Service Tax on both Lease Rent and Maintenance Charges on or before 7 th day of the month, in advance, for every calendar month without any deductions, whatsoever, except permissible under law. 8. Delayed Payment: Any delay / default in making payment of monthly lease rent and maintenance charges by the lessee on or before 7 th day of the month, in advance, shall attract interest charges equivalent to SBI PLR + 2%. 9. Earnest Money Deposit: The Offeror shall be required to furnish Earnest Money Deposit as prescribed below along with his offer by way of DD in favour of National Fertilizers Ltd. Payable at New Delhi. EMD shall not bear any interest: Sl.No. Location of the property EMD (Rs.) A. Office space at NFL CO Complex, A-11, Sector-24, NOIDA (Furnished): 1. C & F Wings at Ground Floor Rs.1,00,000/- (Rupees One Lac Only) 2. E Wing at Ground Floor Rs.1,00,000/- (Rupees One Lac Only) 3. F Wing at First Floor Rs.1,00,000/- (Rupees One Lac Only) B. Office space at Paryawas Bhawan, Arera Hills, Rail Road Bhopal (As is where is basis): 1. Ground Floor Rs.25,000/- (Rupees Twenty Five Thousand Only) 2. Third Floor Rs.50,000/- (Rupees Fifty Thousand Only) C. Office Flat No.108, 10 th Floor, Bajaj Bhawan, Nariman Point, Mumbai (As is where is basis) Rs.1,00,000/- (Rupees One Lac Only) Note: (a) (b) Bidders who wish to submit offer for taking on lease more than one premises on lease basis, shall have to submit separate EMD as prescribed above along with their offer. The Earnest Money shall be refunded to the unsuccessful bidder(s) after finalization of the contract for lease of premises. 10. Security Deposit: Lessee shall pay Security Deposit equivalent to three months' Lease Rent, excluding Maintenance Charges, in advance, at the time of occupation of the demised premises. The Earnest Money deposited by the successful bidder shall be adjusted towards initial Security Deposit and the Lessee shall make payment of the balance amount of Security Deposit at the time of occupation of the demised premises. The Security Deposit shall not carry any interest and shall be returned to the Lessee upon expiry of the lease agreement against peaceful handing over of possession of the demised premises by the Lessee to NFL and after settlement of dues. Sign. of Party Page No.:5 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061
11. Documents : The bidders shall have to submit the following documents along with their offer: (i) (ii) (iii) PAN allotted by Income Tax Department, Certificate of Incorporation or Registration or Partnership Deed, and Memorandum / Article of Association. 12. Execution & Registration of Lease Agreement: The Lessee shall be responsible for execution and registration of lease agreement with NFL (including cost of Stamp Duty), cost of which shall be borne by the Lessee. 13. The Lessee will not, without the previous consent and permission of NFL, in writing, sell, mortgage or sublet or in any other manner transfer or part with the possession of the whole or any part of the demised premises or create third party interest. 14. The Lessee shall abide by the bye-laws and regulations of the local authorities including NOIDA in relation to the demised premises. 15. The Lessee shall comply with the provisions of Fire Prevention and Fire Safety for or in connection with the demised premises as notified by the Government and applicable from time to time. 16. Lessee shall not store any inflammable or injurious articles in the demised premises that may cause damage either to the demised premises or to any other property, assets, objects belonging to NFL. 17. The Lessee shall not conduct in the demised premises or any part thereof any offensive acts or dangerous trade/business, manufacture or occupation nor shall do or cause to be done in the demised premises or any part thereof any act, matter or thing that may cause any annoyance or nuisance or cause damages to NFL or the neighborhood nor shall use or allow the same to be used for illegal and immoral purposes. 18. If the Lessee fails to hand over the peaceful and vacant possession of the demised premises to NFL after the expiry of this lease or upon its earlier determination by NFL, the Lessee s occupancy will be treated as trespasser and Lessee shall be evicted as trespasser from the said premises. The Lessee shall be liable to pay penal charges/damages at double rate of rent per month till trespass continues, on account of use and occupation till vacant possession is given and the lease shall not be deemed to be renewed. 19. This lease shall be governed by Indian Laws and the Courts of Delhi (for premises located at NOIDA), Mumbai (for premises located at Mumbai) and Bhopal (for premises located at Bhopal) shall have exclusive jurisdiction. 20. The Lessee will not allow any encroachment to be made or easement to be acquired on or over the demised premises and if any encroachment or easement shall be made or threatened to be made or anything is done or threatened to be done by any person which if not stopped might confer on him a right of easement against the demised premises the Lessee will forthwith give notice thereof to NFL and permit him and his authorized representatives to enter the demised premises to inspect the same at reasonable time. Sign. of Party Page No.:6 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061
21. NFL shall pay all rates, property taxes, ground rent, house tax, charges of whatever character, assessment and outgoing assessed, charged, imposed or payable to Govt. Deptt. / Authority in respect of the demised premises. 22. Any notice required to be served hereunder shall be sufficiently served on the Lessee if left addressed to or sent to it by pre-paid Registered Post/Speed Post or Through Courier to its address given above and shall be sufficiently served on NFL if left addressed or sent to him by pre-paid Registered Post/Speed Post or Through Courier to its address given above and the same shall be deemed to be good notice when it ought to in due course of post be delivered at the address to which it is sent. 23. Arbitration: 23.1 Except where otherwise provided in the contract, all matters, questions, disputes or differences whatsoever, which shall at any time arise between the parties hereto, touching the construction; meaning, operation or effect of the contract, or out of the matters relating to the contract or breach thereof, or the respective rights or liabilities of the parties, whether during or after tenancy or whether before or after termination shall after written notice by either party to the contract be referred to the arbitration of Functional Director / Chairman & Managing Director, National Fertilizers Limited or his / her nominee. 23.2 The Arbitration & Conciliation Act, 1996 or any statutory modification or reenactment thereof and the rules made there under shall govern the Arbitration proceedings. 23.3 The lessee hereby agrees that he shall have no objection if the arbitrator so appointed is an employee of NFL and he had to deal with the matter to which the contract relates and that in the course of his duties as such he has expressed his views on all or any of the matter in dispute or differences. 23.4 If the arbitrator to whom matter is referred, vacates his / her office by any reason whatsoever then the next arbitrator so appointed by the authority referred above may start the proceedings from where his predecessor left or at any such stage he may deem fit. 23.5 It is agreed by and between the parties that in case a reference is made to the Arbitrator or the Arbitral Tribunal for the purpose of resolving the disputes / differences arising out of the contract by and between the parties hereto, the Arbitrator or the Arbitral Tribunal shall not award interest on the awarded amount more than the rate SBI PLR / Base Rate as applicable to NFL on the date of award of contract. 24. NFL will take comprehensive insurance cover for the demised premises inclusive of furniture & fixtures and furnishing etc. provided by NFL, if any. 25. The Lessee shall use the demised premises for locating its offices only. 26. Lessee will not make any structural additions or major alterations in the premises let out and shall not remove any fittings, fixtures etc. attached to the said premises. 27. The Lease can be terminated earlier by the either party by giving three month s notice or three month s rent in lieu thereof. Sign. of Party Page No.:7 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061
28. The premises at Mumbai and Paryawas Bhawan, Bhopal shall be leased out on as is where is basis. The prospective bidder(s) is/are requested to visit these premises to inspect the condition of the building. All necessary repairs, renovation, etc. shall have to be carried out by the successful bidder(s) at his/her/their own cost. 29. The premises at NOIDA shall be leased out in furnished condition. NFL will undertake required repair and maintenance of the portion of building proposed to be let out to the Lessee before handing over possession of building. All kind of maintenance and repairs of office furniture / fixtures / fittings / office equipments including replacement, such as, bursting of pipes, leakages in electricity structural repairs, electrical consumables such as tube lights / bulbs / fans / chokes and its replacements etc., if any, will be carried out by NFL at its own cost. Apart from this, the following facilities shall be provided at the premises located at NOIDA: a. Intercom facility with instruments on each work station free of cost. In case 0 facility is required, the same shall be extended on chargeable basis. b. LAN facility on each work station but the server shall have to be provided by the Lessee. c. Existing entry from the side door between C & F Wings at Ground and First Floors shall be operative for the Lessee. d. Canteen facility to the employees of the Lessee to the extent available. e. Charges towards electricity on working days beyond normal working hours and on Saturday / Sundays / Holidays will be borne by Lessee, if used. The hourly rates of uses will be computed on the basis of actual cost incurred by NFL in last two quarters. f. NFL will allow the Lessee to install Split ACs / Window ACs at Lessee s costs. Electricity charges for such Split ACs / Window ACs would be borne by the Lessee on actual basis for which separate Electric Meter would be provided by NFL to Lessee. 30. The Lessee shall keep interiors of the premises in good order and conditions and shall not remove any fittings attached to the said premises. However, the Lessee may erect temporary partitions for making any cabins etc. and / or may remove / alter the fittings, door and windows, etc. at their own cost with prior permission of NFL and shall restore back the same on vacation of building / termination of lease. 31. The Lessee will permit NFL and their agents, surveyors and authorized representative(s) to enter into the said premises at all reasonable times for purpose either of inspection or repair of the said premises or for any other analogous purpose. 32. NFL, at its sole discretion, shall allow parking of vehicles of the lessee or its employees within the office premises to the extent available free of charge. In this regard, please refer to the detailed terms and conditions of lease agreement. 33. NFL reserves the right to reject or cancel, at any stage, any or all the offers received without assigning any reasons thereof. * * * * * Sign. of Party Page No.:8 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061
LIST OF FURNITURE AND FIXTURES ANNEXURE-III Location S.N. Item Open Work Station (24) Ground Floor Quantity (Nos.) First Floor C Wing E Wing F Wing F Wing 1. Office Tables 24 24 24 24 2. Staff Chairs 24 24 24 24 3. Staff Side Units 24 24 24 24 4. Telephone Instruments 24 24 24 24 Half Cabin (04) 1. Exe. Tables 04 04 04 04 2. Exe. Chairs 04 04 04 04 3. Exe. Side Units 04 04 04 04 4. Exe. Visitor's Chairs 08 08 08 08 5. Telephone Instruments 04 04 04 04 Full Cabins(01) 1. Sr.Exe. Tables 01 01 01 01 2. Sr.Exe. Chairs 01 01 01 01 3. Sr.Exe. Side Units 01 01 01 01 4. Sr.Exe. Visitor's Chairs 03 03 03 03 5. Telephone Instruments 01 01 01 01 6. Sr.Exe Wall Units 01 01 01 01 7. Wall Fans 01 01 01 01 8. Sofas (2 seater) 01 01 01 01 9. Sofas (1 seater) 01 01 01 01 10. Centre Tables 01 01 01 01 11. Carpets / Vitrified Tiles 01 01 01 01 Misc. Items (Toilets & Pantry) 1. Water Cooler 01 01 01 01 2. Exhaust Fans in Toilets and Pantry 03 03 03 03 3. Hot Case 01 01 01 01 Meeting Room (01) 1. Exe. Tables -- 01 01 01 2. Staff Chairs -- 03 03 03 3. Side Units -- 01 01 01 4. Telephone Instruments -- 01 01 01 Cash Room (01) 1. Long Tables -- 01 -- -- 2. Side Units -- 02 -- -- 3. Wall Units -- 01 -- -- 4. Staff Chairs -- 02 -- -- 5. Telephone instruments -- 01 -- -- Sign. of Party Page No.:9 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061
ANNEXURE-IV ACCEPTANCE LETTER Dy. General Manager (PR & HR), National Fertilizers Limited, A-11, Sector-24, NOIDA. Dear Sir, I/we have read and examined the following documents relating to Lease of office premises : a. Terms & Conditions of the Lease including format of lease agreement(s). b. List of Office Furniture & Fixtures at NOIDA premises. c. Schedule of Quantities & Rates. Should this offer be accepted, I / We hereby agree to abide by and fulfill all Terms and Conditions and Provisions of the aforesaid Documents. I / We hereby submit my / our offer for allotment of office premises on lease basis on the terms and conditions referred to in the aforesaid Documents at the rates quoted by me / us. I / We agree to keep the offer valid / open for acceptance for a period of 120 days (One Hundred and Twenty Days) from the due date of opening of Tenders. I / We shall not vary / alter or revoke my / our Bid during the validity period of the Tender. Name: Address Tel. No. Date: Signature of Offeror with Seal Sign. of Party Page No.:10 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061
ANNEXURE-V DECLARATION OF PRICE OFFER 1. This is to certify that I / We have quoted the rates in Financial Bid exactly in the prescribed format and no deviation or any remarks have been written on the face of it and no other papers are enclosed in it. 2. Further, this is to certify that I / We intend to take on lease the following premises and, accordingly, I / we have quoted our rates in the Price Bid / Schedule of Rates (Annexure- VI): a. "C" & F Wings (GROUND FLOOR) at A-11, Sector-24, NOIDA consisting of 8,444 Sq. Ft. b. "E" Wing (GROUND FLOOR) at A-11, Sector-24, NOIDA consisting of 4,600 Sq. Ft. c. F Wing (FIRST FLOOR) at A-11, Sector-24, NOIDA consisting of 4,548 Sq. Ft. d. Paryawas Bhawan (GROUND FLOOR), Arera Hills, Jail Road, Bhopal consisting of 1,314.22 Sq. Ft. e. Paryawas Bhawan (THIRD FLOOR), Arera Hills, Jail Road, Bhopal consisting of 2,107.02 sq. ft. & terrace 896.48 sq. ft. f. Office Flat No.108, 10 TH FLOOR, Bajaj Bhawan, Nariman Point, Mumbai consisting of 825 sq. ft. Please mark ( ) in the respective box. Signature of Offeror Name: With seal of the Firm Date : Sign. of Party Page No.:11 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061
ANNEXURE-VI SCHEDULE OF RATES S.No. Description of property to be leased out 1. "C" & F Wings (GROUND FLOOR) at A-11, Sector-24, NOIDA consisting of 8,444 sq. ft. (furnished along with furniture and fixtures ) 2. "C" & F Wings (GROUND FLOOR) at A-11, Sector-24, NOIDA consisting of 4,600 sq. ft. (furnished along with furniture and fixtures ) 3. F Wing (FIRST FLOOR) at A-11, Sector-24, NOIDA consisting of 4,548 sq. ft. (furnished along with furniture and fixtures ) 4. Paryawas Bhawan (GROUND FLOOR), Arera Hills, Jail Road, Bhopal consisting of 1,314.22 Sq. Ft. (as is where is basis) 5. Paryawas Bhawan (THIRD FLOOR), Arera Hills, Jail Road, Bhopal consisting of 2,107.02 sq. ft. & terrace 896.48 sq. ft. (as is where is basis) 6. Office Flat No.108, 10 TH FLOOR, Bajaj Bhawan, Nariman Point, Mumbai consisting of 825 sq. ft. (as is where is basis) Lump sum Lease Rent (to be quoted by the Offeror in figures & words) Rs. p.m. (Rupees Only) Rs. p.m. (Rupees Only) Rs. p.m. (Rupees Only) Rs. p.m. (Rupees Only) Rs. p.m. (Rupees Only) Rs. p.m. (Rupees Only) Note : 1. Please strike out, whichever is not applicable. 2. Apart from lease-rent, maintenance charges shall be payable extra on actual basis. Maintenance Charges will be charged on provisional basis till the same is worked out on actual basis at the end of respective financial year. 3. Applicable Service Tax on both Lease Rent and Maintenance Charges shall be payable extra. Date : Signature of Offeror with Seal Sign. of Party Page No.:12 of 12 Ref.No. : NFL/CO/ADM/P/875/2016/1061