MANORS OF REGENCY SHELBY TOWNSHIP, MICHIGAN CO-OWNERS GUIDE 2 nd Edition 2014
TABLE OF CONTENTS 1. Introduction - Rights and Responsibilities of Co-Owners 2. Rules and Regulations - Annual Meeting - Balconies/Patios - Planting of Annuals - Holiday Decorations - Fireworks - Discharge of Firearms - Common Areas - Contact Information - Front Doors - Garages - Garage/Yard Sales - Malicious Destruction of Property - Pets - Quiet Hours - Rental of Units - Retention Pond - Satellite Dish Installation - Spring Walk-Through of Complex - Trash Disposal - Removal of Large/Bulk Items - Hazardous Waste - Recycling - Vehicle Parking - Winterization Policy 3. Useful Contact Information 4. Forms - Co-Owner/Resident Information Sheet - Alteration/Modification Request - Pet Registration Form - Satellite Dish Request Form - Spring Walk-Through Form
INTRODUCTION Do you know...? - Your rights and responsibilities as a co-owner? - What s planned for the future of the Manors of Regency Complex? - The rental policy of the complex? - The rules and regulations (By-Laws) of the complex? - Garbage Pickup - Satellite Dishes - Permitted Vehicle Parking - Contact Information - What costs are included in the monthly dues? - When the Annual Meeting occurs? - Your voting rights and use of proxies NOTE: This document answers all of the questions above, and also provides other useful information about what it means to be a condominium co-owner in the Manors of Regency Condominium Association. While this document describes many of the Rules and Regulations that govern our community, it is not intended to replace the association Bylaws that were provided to you upon purchasing your unit. If you do not have a copy of the Bylaws, please contact Main Street Property Management, LLC as soon as possible and they will be happy to provide you with a copy or you can visit our website at: www.manorsofregency.weebly.com and obtain a copy yourself.
Rights and Responsibilities of Co-Owners: What is a Condominium? The word condominium means common ownership. The Manors of Regency Condominium Association consists of 13 separate buildings, with 115 unit s total. Ten buildings include ten individual units and three buildings contain five individual units. The inner space which you own- is yours to decorate, maintain and live in. Everything else in the complex the foundation, exterior walls, the land, and the remainder of the complex is the common property for everyone who owns a unit and is called the common elements. What are limited or general common elements? Some of the commonly owned property, such as your patio or balcony, are called limited common elements and are restricted to your use only. The rest of the common elements roads, sidewalks, roofs, landscaped areas are general common elements which have an undivided interest and available for use by everyone in the complex. The co-owners of the complex are legally organized into an Association which is responsible for governing and maintaining the common elements of the complex. Each co-owner pays a monthly fee (or association dues) for these services. What is a Master Deed or Condominium By-Laws? The Master Deed and Condominium By-Laws are the basic documents that established and describe the Manors of Regency Condominium Association. These documents were recorded with the Macomb County Register of Deeds. You were provided copies of these documents when you purchased your Unit. Should you sell your Unit, you are required to transfer these documents to the purchaser. If you have lost your copy of these documents, you may obtain a copy from Main Street Property Management Group, LLC or visit our website at: www.manorsofregency.weebly.com What is the Association? When you took title to your Unit, you automatically became a co-owner and a voting member of the Association, which was formed to administer the affairs of the Complex. The Association is a non-profit corporation.
The Association is governed by a Board of Directors, elected by the co-owners. The rules regulating the number of votes per Unit, the procedure or voting and the holding of an annual meeting are outlined in the Bylaws of the Association. The Association is responsible for the maintenance of the common elements as stated in the Master Deed or other condominium documents, accomplished through the payment of monthly Association Dues. Special Assessments may be made by the Board of Directors to cover capital improvements to the common elements from time-to-time as deemed necessary. What are the responsibilities of the Co-Owners? Co-Owners are responsible for the maintenance and upkeep of the interior of your unit. There are restrictions on your use of the interior enforced by the Association, including restrictions on pets, renting/leasing your unit, placement of satellite dishes, replacement of exterior doors, including garage doors; replacement of windows, etc. What is the Reserve Account? All Condominium Associations created and operating under the Michigan Condominium Act must make provisions for a Reserve Fund to be used for major repairs and replacement of common elements. What do the monthly Associations Dues include? Your monthly dues include: lawn maintenance, including a Spring and Fall clean-up; snow removal and salting roadways and sidewalks; watering the general common elements; security lighting; garbage pickup; insurance premiums and deductibles; management company fees; legal fees; auditing fees and filing of required tax returns, and routine maintenance of the buildings and grounds (shingle replacement, gutter replacement, pest control, frozen pipe issues, and other routine maintenance items). A copy of the annual budget is provided to each Co-Owner, and is discussed at the Annual Meeting. Your Board of Directors has established an exterior painting project of usually two to three buildings per year, mulching every other year, and cement and asphalt replacement as needed. What is the plan for the Manors of Regency Complex? The Board of Directors is working on a long-term Master Plan for the Manors of Regency Condominium Association, including such capital improvements as exterior painting, cement/asphalt repair, roof evaluation, upgrading the exterior lighting and landscaping.
What happens when a Unit goes into foreclosure? Please keep in mind that if a co-owner loses their Unit through foreclosure to a lender, the lender is not liable for assessments charged to the Unit prior to the time the foreclosure sale took place. The lender is only legally responsible for the Association Dues from that point forward. However, the Association can legally pursue the prior owner if assets are to be found and they do not claim bankruptcy naming the Association. Association Dees / Late Fee Policy: As outlined in the Associations Bylaws, assessments shall be in default if such assessment, or any part thereof, is not paid to the Association in full on or before the due date for such payment. NOTE: Assessments are due on the 1 st of the each month and considered late after the tenth (10 th ). Please refer to Article II; Section 4-6 of the Association Bylaws for further clarification. There is a $25 late fee for any payments that are not received by the 10 th of the month. If the payment is postmarked after the 10 th of the month, you will still receive a late fee regardless if you mailed it prior to the post marked date. Collection Policy: Association Dues are due on the 1 st of each month and late by the 10 th. The first month you are late, the unit owner will get a statement with late fees The second month a friendly reminder letter with a statement and late fees The third month a 30-day demand letter will be sent with a statement including late fees. Late fees will continue to accumulate until the past debt is settled in full. If any unit owner chooses to ignore the 30-day demand letter, they will be immediately turned over to collections. Any legal fees will be back-billed to the unit owner s account for reimbursement. Once a lien is placed it cannot be removed until the account has been satisfied. The Association will NOT remove any penalties or fees once legal representation has been obtained.
MANORS OF REGENCY CONDOMINIUM ASSOCIATION RULES AND REGULATIONS Annual Meeting: Notices of the Association s Annual Meeting are mailed to all Co-Owners. Co-Owners are encouraged to attend the Annual Meetings. Don t miss your opportunity to provide your input on our Association. An update is provided on the current year s budget, as well as a discussion of upcoming projects within the complex. Balconies/Patios: All balconies and patios are to remain free of dead plants, trash bags, Barbeques and any item not permitted in the Bylaws and City Ordinances. Balconies and patios should not be used for storage. Per the Condominium By-Laws, replacement and maintenance of balconies and patios are the responsibility of the Co-Owners. Permission for replacement must be obtained from the Board of Directors and must be done in conformance with the existing footprint and configurations. The approved color for staining of your deck that is to be used throughout the Complex, Sherwin Williams DeckScapes : CEDAR SW 3034. Balconies are not permitted to be covered. Patios are not permitted to be expanded into the general common elements. If a patio has been expanded into the general common elements, the expansion will be removed at the co-owners expense. Planting of annuals around the porches and patios must be approved by the Board of Directors. No vegetable plants will be permitted along the front of any building. Vegetable gardens are not permitted in the common areas. Modification/Alterations Forms must be completed and submitted to Main Street Property Management Group, LLC for review by the Board of Directors. Ceramic or other Plant Pots are not permitted on any grass area within in the complex. Plant Pots cause a disruption to the sprinkler system and the lawn maintenance service. Holiday Decorations are allowed; however, the decorations must not be excessive, or disturb any neighboring Unit. Distasteful or lewd decorations will be removed at the Co-Owner s expense.
Fireworks are not permitted in the Complex. Any Co-Owner caught discharging fireworks in the Complex will be reported to the Shelby Township Police Department. Discharge of Firearms is not permitted anywhere in the Complex. Violators will be reported to the Shelby Township Police Department. Common Areas: No personal items are to be stored in the common and/or limited areas, including around patios and air conditioning units. (All storage is confined to individual garages or units). Items too large for storage in the individual garages or units must be stored at an off-site location. Littering is not permitted in the complex. Littering includes dumping of dirt from planters without raking the dirt into the existing dirt. Littering also includes disposal of cigarette or other smoking materials on the lawns, sidewalks, parking areas, roadways or other common areas. All smoking materials must be properly and safely disposed of by the Co-Owner. No planting of any type is permitted in the common areas. Contact Information: Co-Owners are required to provide current contact information to the Association. Current contact information must be mailed to Main Street Property Management Group, LLC and must include a current mailing address and telephone number. A completed Co-Owner/Resident Information Sheet must be on file with Main Street Property Management Group, LLC at all times. Co-Owners are responsible for updating contact information. Front Doors: Front doors are to be maintained by the Co-Owner and must remain in the current paint color used throughout the Complex, Sherwin Williams: HUNT CLUB SW 6468. The board requests that all front doors are painted in conjunction with the painting of your building. Each building is set to be painted in 5-year rotations. Alteration to the front doors, or the installation of a screen door, must be approved by the Board of Directors. A Modification/Alteration Form must be completed and submitted to Main Street Property Management Group, LLC for review by the Board of Directors. It is the responsibility of the Co-Owner to maintain screen doors and keep them in good repair and working order.
Garages: Garages are used for parking of co-owner vehicles and storage of items belonging to the registered co-owner. Garages may not be used for additional living space or recreation rooms. Garage doors are to remain closed at all times. This is particularly important during the winter months. Water lines/pipes run through the garage ceilings, and leaving a garage door open may cause frozen pipes to adjacent units. Garage doors are the responsibility of the Co-Owner. All garage doors are to be maintained in good repair and in working order. Garage door replacement must be authorized by the Association Board. Garage doors may only be replaced with a similar style as the original. Garage/Yard Sales: Garage Sales are not permitted in the Manors of Regency Complex. The Association Board may permit an Annual Garage Sale, should a request be made at the Annual Meeting and agreed upon by the Co-Owners in attendance. If an Annual Garage Sale is permitted, it will only take place one time a year between the months of May - September. The dates of the sale will only be held on Thursday Saturday, during the hours of 8am 4pm. All cost incurred by advertising of the sale will be the responsibility of those who participate, not the Association. Only one sign at the front entrance is permitted. No lawn signs are permitted in the front of any unit. Malicious Destruction of Property: All damages sustained to the Association property due to malicious destruction will be pursued to the fullest extent of the law. Pets: Pets must be registered with the Association. Completed Registration Forms must be submitted to Main Street Property Management Group, LLC. The size and number of pets are regulated by the Condominium By-Laws.
Pets must be leashed or properly contained when on the Association property such as to and from vehicles, walking, etc. DO NOT LET YOUR PET ROAM THE CONDOMINIUM PREMISES WITHOUT BEING LEASHED AND PROPERLY SUPERVISED. All pet waste matter must be immediately removed from the Common or Limited Common Elements or those found in violation will be fined. Tethering is strictly prohibited anywhere in the Complex. Co-Owners will be responsible for the full replacement cost of grass or plants destroyed by pets, including the associated manpower rates, yard waste dumping fees, and equipment rental fees required for the removal and replacement of sod, soil, shrubs or trees Quiet Hours: The Manors of Regency Condominium Association follows the Shelby Township Ordinance for quiet enjoyment of the complex. Quiet hours are from 11:00 PM through 6:00 AM. Co-owners and/or their guests found disturbing the peace will be reported to the Shelby Township Police Department. Co-owners are reminded that carriage units are situated above the garages. Co-owners must refrain from activities in their garages or immediately outside their garages that disturb the carriage unit co-owners. Our units are not sound proof. Please be respectful of your neighbors and keep disturbances to a minimum. Rental/Leasing of Units: Co-Owners are required to provide the Association Board a copy of all rental/lease agreements at least ten (10) days before submitting it to a perspective tenant. Copies of all executed rental/lease agreements must be mailed to Main Street Property Management Group, LLC and will be placed in your unit file. Tenant contact information must be provided to Main Street Property Management Group, LLC. Co-Owners who rent/lease their units must inform their tenants of the Association s Rules and Regulations. Tenants must adhere to all Rules and Regulations. Tenants who violate the Association Rules and Regulations will have their rental/lease agreements terminated by the Association Board.
Retention Basin (pond): The retention basin located at the corner of 25 Mile Road and Kingsley Drive is currently a regulated wetland monitored by the Michigan Department of Environmental Quality (MDEQ). The pond is to be left in its natural state as much as possible and is considered a wild-life refuge. No activities are permitted in or around the retention basin. No dumping of any type is permitted in the retention basin. Violators will be reported to the Shelby Township Police Department and the Michigan Department of Environmental Quality. A fence has been installed to keep the trash from the Kroger parking lot to a minimum as we are responsible for the upkeep and maintenance of the Retention Basin. Any persons found to be tampering with or damaging the fence will be prosecuted. That area is now under surveillance. What is a Retention Basin? A retention basin is used to manage storm water runoff to prevent flooding and downstream erosion, and improve water quality in an adjacent river, stream, lake or bay, it is an artificial lake with vegetation around the perimeter, and includes a permanent pool of water in its design. Satellite Dish Installation: Satellite Dish Installation guidelines have been established for the Manors of Regency Complex. Prior to installation of a satellite dish, an installation form must be completed and submitted to Main Street Property Management Group, LLC for review and approval by the Board of Directors. o o o o o o o THE SATELLITE DISH MUST BE INSTALLED BY A QUALIFIED AND PROFESSIONAL SERVICE PROVIDER WHO IS LICENSED AND INSURED. ALL LINES CANNOT BE VISIBLE FROM THE EXTERIOR OF ANY UNIT. THE DISH CANNOT BE LARGER THAN ONE METER (39.37 inches) IN DIAMETER OR AS ALLOWED BY THE FCC AND THE MICHIGAN CONDOMINIM ACT AT THE TIME OF INSTALLATION. THE DISH CAN ONLY BE INSTALLED ON THE RAILING OF THE BALCONY AND/OR PATIO OF THE REQUESTING UNIT ONLY SATELITTE DISHES CANNOT BE INSTALLED AT THE FRONT OF BUILDING, ON THE ROOF, SOFFIT, FASCIA OR SIDING OF THE BUILDING. CO-OWNER ASSUMES FULL RESPONSIBILITY FOR ANY AND ALL DAMAGES SUSTAINED DUE TO THE INSTALLATION OF THE DISH. CO-OWNER ASSUMES FULL RESPONSIBILITY FOR THE RESTORATION OF THE COMMON AND/OR LIMITED COMMON ELEMENT WHEN THE SATELITTE DISH IS REMOVED.
Spring Walk-Through of Complex: Each spring the Association Board and the Management Company conduct a walk-through of the grounds of the complex. This enables the Board to determine what projects are necessary. Notes of any rules violations are also addressed at this time. Co-Owners are encouraged to report any items of concern to Main Street Property Management Group, LLC. The Board will review the items during the Spring Walk-Through. Items of concern include sidewalks, pathways, parking areas, drainage issues, and exterior of buildings, storm sewers, dead trees or shrubs. Trash Disposal: Regular weekly trash pickups are on THURSDAY, unless the Thursday is a legal Holiday, in which case trash pickup will be on Monday. Trash should not be placed outside until 5:00pm the Wednesday evening before pickup (or on Sunday evening if the pickup follows a legal Holiday). Trash is to be put at the curb contained in trash carts as approved. Garbage containers must be stored in garages they are not permitted to be stored in any other area of the complex. If trash is placed in regular kitchen trash bags they must be secure, no trash in permitted in unapproved bags (Kroger, etc.). Trash Carts must be removed from the curb after pickup is complete. Please do not allow your trash carts to roam around the complex or sit in the streets or on the sidewalks. Trash Carts MUST be marked with the unit address. If any garbage containers are found left at the curb 12 hours after pickup is complete they will be removed and discarded. Absolutely no garbage containers or trash bags are permitted on front porches or outside garages at any time. Yard Waste: Rizzo Services will not remove yard waste. Removal of large/bulk items: Co-Owners are responsible for arranging for a special pickup of large or bulk items by contacting Waste Management at 1-800-796-9696. DO NOT PUT APPLIANCES, FURNITURE, CARPETING, DRYWALL, WOOD OR SIMILAR ITEMS OUT FOR THE WEEKLY PICKUP.
Hazardous Waste should be properly disposed of through the Macomb County Health Department. Please call 586-469-5236 for details. Any Macomb County resident may take advantage of this free program. Recycling: Waste Management has offered our Complex a recycling program; however, the recycling program is strictly between the Co-Owner and Waste Management. Billing for this service is strictly between the Co-Owner and Waste Management. The Association will not invoice for this service, will not resolve disputes between the Co-Owner and Waste Management, and will not oversee this program in any manner. Vehicle Parking: Co-owners have designated parking areas one space inside their garage, and one space directly outside their garage. Visitor parking areas are for guests of co-owners and are not to be used for parking spaces for co-owners. No parking is permitted along streets and driveways. Beginning in 2014, parking will be enforced. Vehicles parked in streets or driveways will be ticketed and/or towed at the co-owners expense. Inoperable Vehicles or Vehicles without a Valid License Plate are not permitted within the complex. Inoperable vehicles or vehicles without a valid license plate will be tagged for removal by the Shelby Township Police Department and removed at the Co-Owners expense. Commercial Vehicles are not permitted in the complex. No storage of commercial vehicles is permitted within the complex. Winterization Policy: A Winterization Policy will become effective for the Manors of Regency Complex a copy is included in this Guide. All Co-Owners are responsible for maintaining sufficient heat in their units to avoid freezing of water lines/pipes and subsequent damage to adjacent units. Any Co-Owner found leaving their unit in such state as to cause frozen water lines/pipes will be required to reimburse the Association for any expenses incurred to correct the damage. This will include reimbursement of the insurance deductible; locksmith fees; after-hours expenses of the management company, and all related clean-up expenses. It is extremely important that all Co-Owners exercise due care and diligence in avoiding frozen pipes and water lines. These expenses increase your Association Dues.
Useful Contact Information: Main Street Property Management Group, LLC 919 W. University Drive, Suite 500 Rochester, Michigan 48307 (586) 255-1298 / Office (248) 218-0344 / Fax Emergency 9-1-1 Shelby Township Police Department: 586-731-2121 Detroit Edison: Electric Outage: 1-800-477-4747 Gas Leak: 1-800-947-5000 Customer Service: 1-800-477-4747- www.dteenergy.com Consumers Power: Emergency: 1-800-477-5050 Customer Service: 1-800-477-5050 www.consumersenergy.com Comcast: 1-877-842-6622 www.comcast.com