The Silver Spring Township Board of Supervisors met in a regular session on Wednesday, July 13, 2016 at the Township Building, 8 Flowers Drive, Mechanicsburg, Pennsylvania. Chairman Konhaus Griffie called the Board of Supervisors meeting to order at 6:30 pm and the Pledge of Allegiance to the Flag was given. Supervisors present: Nancy Konhaus Griffie, David Lenker, Harold Kertes, Carl Machamer and Robert Seader. Staff members present: Corrina Chandler, Administrative Assistant; Theresa Eberly, Township Manager; Florence Ford, Assistant Township Manager; Jason Foster, Building & Codes Manager: Alexis Isenberg, Mike Pastick & Brian Emberg, Township Engineers: Tom Kilko, Public Works Director; Kristy Owens, Parks & Recreation Manager: Christopher Raubenstine, Chief of Police; Sean Shultz, Township Solicitor. Others present: Roger Fugere Ellen Fugere Susan Hostetler Robert Hostetler Glen Hostetler Jennifer Hostetler Jim Hostetler Laura Brown Paula Leight Jim Hall Robert Shaw James Green Harry Kotzmoyer Dennis Hrzic Sharon Neibert Paul Marsh Jarvis Warick Douglas Cuienk JL Brunner John Diener Georgianne Diener Ken Gray Christine Musser Cooper Wingert Karen Best Julie Stambaugh Keith Stambaugh John Rickards Elaine Sweger Neil Sweger Jenette Zeigler CALL TO ORDER PLEDGE OF ALLEGIANCE ANNOUNCEMENTS/ PRESENTATIONS 1. Executive Sessions Chairman Konhaus Griffie announced that an Executive Session was held on June 28, 2016 to discuss a real estate matter. 2. Chairman Comments Chairman Konhaus Griffie made a formal request that her comments in regard to the Bell Tavern from the June 8, 2016 be included with the official meeting minutes. Page 1 of 12
3. Shane McMillan Chief of Police Christopher Raubenstine presided over the swearing in of Shane McMillan as a Silver Spring Township Police Officer. 4. Life Saving Awards Chief of Police Christopher Raubenstine and Emergency Management Coordinator Jason Foster presented Life Saving Awards to Officer Christopher Butler and Firefighter/EMA Safety Officer Glen Hostetler for their efforts in regard to the life saving measures used in the resuscitation an electrocution victim on May 29, 2016. 5. Bell Tavern Association Cooper Wingert, Executive Director of the Bell Tavern Association, updated the Board in regard to the Association's efforts in raising funds and planning for the restoration of the Tavern. PUBLIC COMMENT Resident Jim Green noted an issue with the lighting from CarMax at the corner of 114 and Carlisle Pike and asked if anything could be done to decrease its brightness as he felt it posed a driving hazard. Building & Codes Manager Jason Foster agreed to look into the issue, stating that it may be a zoning matter. Supervisor Lenker noted that concerns in regard to light pollution were raised during the development of the site. Mr. Green further noted that he felt something needed to be done in regard to the noise caused by motorcycles with modified equipment that use Woods Drive to reach the Harley Davidson facility. Green requested that some sort of ordinance similar to the one under consideration for engine-retarding devices be created. Supervisor Seader asked staff to look into the possibility of creating an ordinance. Green also requested that the developers of the warehouse being constructed at 51 Commerce Drive start their weekend work at some point later than 7:00 AM. Township Manager Theresa Eberly agreed to follow up in regard to both issues. Page 2of12
CONSENT AGENDA 1. - 06/08/2016 & 06/22/2016 2. EXPENSES- 07/13/2016 3. TREASURER REPORT - May 2016 General Fund Checking 05/31/2016 General Fund Investment Petty Cash Total General Fund Balance 05/31/2016 *File subject to audit $7,288,488.06 $1,137,661.14 $ 333.33 $8,426,482.53 On a Kertes/Lenker/ motion, the Board of Supervisors approved the consent agenda as presented. PUBLIC HEARINGS 1. Bobby Rahal Sales and Inventory Lot (CU2016-2): Conditional Use Application the Bobby Rahal Sales and Inventory Lot Conditional Use Application (CU2016-2) in regard to the installation of a sales and inventory lot in the C-3 zoning district. 2. Ordinance No. 2016-02: Engine-retarding Devices Ordinance No. 2016-02 regarding the regulation and use of engineretarding devices in Hogestown and New Kingstown. 3. Ordinance No. 2016-04: Joint Composting Facility Ordinance No. 2016-04 1 an intermunicipal agreement with Mechanicsburg Borough for the operation of a joint composting facility. Page 3of12
4. Ordinance No. 2016-05: Parking Regulations Ordinance No. 2016-05, which regulates the parking of vehicles on public streets located within the Township. On a Seader/Lenker motion, the Board of Supervisors approved a correction to the minutes for May 25, 2016 such that the motion pertaining to a Zoning Ordinance Text Amendment (2016-04) of Section 2017.10.1 on page 4 of 6 of the minutes reads as having been tabled. The motion carried with Supervisor Kertes opposed. the Scope of Work presented by HRG for the preparation of bid documents for construction at Potteiger Park and the Vincent DiFilippo Nature Preserve at a cost not to exceed $7,930.00. the total project expense toward the construction of Potteiger Park, in relation to the previously approved site plan, at a cost not to exceed $100,000.00 to be funded by a DCNR grant in the amount of $50,000.00 and a contribution of $50,000.00 from the Recreation Fund. advertisement of bid documents on July 21, 2016 for the Huston Mill Restoration Project, Phase 1 contingent on solicitor review and FEMA approval. The motion carried with Supervisor Seader opposed. OLD BUSINESS 1. Correction to May 25, 2016 Minutes NEW BUSINESS 1. Potteiger Park & Vincent DiFilippo Nature Preserve a. Bid Proposal: Scope of Work b. Expense Approval 2. Huston Mill Restoration Project, Phase 1 Page 4of12
3. Program Management Improvement Plan: Scope of Work the Scope of Work presented by HRG in regard to the development of a Program Management Improvement Plan at a cost not to exceed $6, 120.00. 4. Township Engineering Projects a. Pleasant View Drive/Rt. 114 & Mulberry Drive/Rt. 114-Traffic Signals Township Engineer Mike Pastick advised that Pleasant View Drive has met the warrants for the installation of a traffic signal, and that Mulberry Drive should be approved once the accident data had been included. Pastick suggested that the application for both be submitted to PennDOT and that the Township meet with Mechanicsburg Borough to develop an intermunicipal agreement for Pleasant View Drive. Township Engineer Alexis Isenberg noted that the Township would need to provide Penn DOT with a letter of financial support. Supervisor Kertes expressed that he felt Mulberry Drive should be prioritized above Pleasant View Drive. the preparation of a letter of financial support and submission of the application to PennDOT, and the establishment of an intermunicipal agreement with Mechanicsburg Borough. b. State/Trindle Roads & Bare/Trindle Roads Traffic Plan Isenberg advised that a signal is warranted and that Monroe Township has agreed to the designs submitted by Alpha Engineering for scenario 2b which includes the installation of a traffic signal at the intersection of Trindle/State Roads and limited access at the intersection of Trindle/Bare Roads. Page 5of12
Supervisor Lenker asked how it was that the warrants were met for this project, which carries less traffic, yet were not met for Mulberry Drive. Chairman Konhaus Griffie suggested that the accident rate may have played a part. Isenberg agreed to review the data and report back. scenario 2B, the preparation of a letter of financial support and submission of the application to PennDOT, and the establishment of an intermunicipal agreement with Monroe Township. c. Mulberry Drive Bridge - TSL Alternatives Brian Emberg of Herbert, Rowland & Grubic suggested that the best option for the bridge would be to undergo a total replacement of the structure and requested Board approval for the preparation of a scope and bidding documents. Supervisors Lenker and Kertes requested information for the cost differences between bidding it out versus completing the replacement in house. Director of Public Works Tom Kilko noted that the department was lacking in the necessary equipment and staff experience. Manager Eberly suggested that the Board approve preparation of the scope of work and allow staff to compile information for the Board's review in advance of making a decision between completing the work in house or bidding it out. On a Kertes/Lenker motion, the Board of Supervisors approved total replacement of the Mulberrry Drive Bridge, submitted by Herbert, Rowland & Grubic as Option 2. d. Beechcliff Drive Bridge - Alternatives Emberg noted that the per-year costs for a total replacement were nearly equal to the option involving replacement of the superstructure when averaged out over the expected life span of the project. Emberg advised however that costs for a total replacement would initially be higher as it involved more work. Supervisor Lenker noted that he was in favor of the total replacement option despite the added expense due to the extended life span of the final product. Manager Eberly suggested that the Board allow her to gather budget data for the Township's Capital Improvement projects and decide at that point if sufficient funds were available for a total replacement. Eberly offered to present data at the August 10, 2016 meeting; Board Supervisors agreed. Page 6of12
5. Recreation Advisory Council: Committee Appointment the appointment of Thompson M. Young, II to the Recreation Advisory Council for a term to expire January 4, 2021. 6. Expense Approvals a. 2016 Ram 1500 SSV the purchase of a 2016 Ram 1500 SSV from New Holland Dodge, to be used by the Police Department at a cost not to exceed $28, 067. 00, with upfitting cost not to exceed $15,000.00 through 10-8 Emergency Vehicle Service to be paid by funds raised through the K-9 GoFundMe program. b. Traffic Data Collection On a Kertes/Konhaus Griffie motion, the Board of Supervisors approved an expense toward the collection of traffic data on various Township-owned roads as part of the HRG Roadway Management Plan at a cost not to exceed $8,820.00. The motion carried with Supervisor Lenker opposed. 7. Personnel Matters a. Employment Status On a Lenker/Seader motion, the Board of Supervisors approved conversion of Tom Allison, MS4 Program Coordinator, to a regular fulltime employment status having successfully completed his probationary period, effective July 4, 2016. Page 7of12
SUBDIVISION AND LAND DEVELOPMENT 1. Eagles Crossing (2013-01): Renaming of Streets On a Kartes/Lenker motion, the Board of Supervisors approved the renaming of various streets located within the Eagles Crossing development, such that Lehman Way shall now be known as Grayhawk Way North and Stonewall Drive shall now be known as Grayhawk Way South. 2. Trindle Flats Tract "A" (2006-21 ): Planning Exemption On a Seader/Lenker motion, the Board of Supervisors approved the Planning Exemption for Trindle Flats Tract "A" (2006-21). 3. Glendale Estates (2016-08): Plan Review Extension On a Kartes/Lenker motion, the Board of Supervisors approved a Plan Review Extension for Glendale Estates (2016-08) from August 3, 2016 to September 21, 2016. 4. Bobby Rahal Sales Storage Lot (LD2015-06F) 07/29/16 a. Preliminary/Final Land Development Plan On a Seader/Machamer motion, the Board of Supervisors approved the revised Preliminary/Final Land Development Plan with associated waivers, subject to staff and engineering comments. 5. Grayhawk Landing, Phases 1 & 2 (2016-9) 08/03/16 a. Final Subdivision Plan Chairman Konhaus Griffie and Supervisor Seader expressed concerns in regard to the safety of potential homeowners and their investments in light of the potential for sinkholes and asked what would be done in order to advise buyers of the potential problems. Paula Page 8of12
Leight, attorney for the developer advised that the HOA documents would include a list of issues and would recommended that buyers purchase sinkhole insurance. Supervisor Kertes noted that he had issues with the 3: 1 stormwater loading ratio. Isenberg noted that the NPDES permits had been obtained and that she did not have issue with the loading ratios or design of the project. Georgianne Diener of the Planning Commission expressed concern in regard to the existence of multiple karst issues and asked that a note be added to the plans indicating that Silver Spring Township would not be held liable for any damages. Leight advised that the requested note had been added to page 1 of the plans. Supervisor Seader asked Postick if he felt the plans were safe; Postick noted that the development was neither less nor more safe than others in the area. the Final Subdivision Plan for Grayhawk Landing Phases 1 & 2 (2016-9) with associated waivers, subject to staff and engineering comments. The motion carried with Supervisor Seader opposed. b. Planning Exemption the Planning Exemption for Grayhawk Landing Phases 1 & 2 (2016-9). The motion carried with Supervisor Seader opposed. 6. Shaffer Trucking (2016-11) 8/31/2016 a. Preliminary/Final Lot Consolidation and Land Development Plan Supervisor Lenker asked if the property line at 31 Cumberland Drive would be affected by the development of the facility. Project Engineer Brian Evans advised that it would not. Lenker asked if the project would involve blasting; Evans noted that limited trench blasting for the installation of utilities would be necessary. Page 9of12
Chairman Konhaus Griffie noted that she would like to see sidewalks installed along Carlisle Pike in front of the project. Evans suggested that Cumberland Drive may be a better location for the installation of sidewalks due to the amount of traffic along Carlisle Pike; Evans noted that the developer would be paying a fee in lieu of sidewalks that could be used toward that purpose. On a Kartes/Machamer motion, the Board of Supervisors approved the Preliminary/Final Lot Consolidation and Land Development Plan with associated waivers, subject to staff and engineering comments. b. Planning Exemption On a Kertes/Machamer motion, the Board of Supervisors approved the Planning Exemption for Shaffer Trucking (2016-11 ). 7. Improvement Guarantees a. Trindle Flats (2006-21) the establishment of an Improvement Guarantee in the amount of $1, 114,095.40. b. 114 Associates, Lot 1A (LD2011-3F) reduction of the Improvement Guarantee in the amount of $751,815.38, leaving a balance of $386,970.75. c. 114 Associates, Lot 1A and 3 (SW2015-33) reduction of the Improvement Guarantee in the amount of $951,931.80, leaving a balance of $131,833.73. Page 10of12
d. Key Development Group (LD2015-01) reduction of the Improvement Guarantee in the amount of $1,044.431.68, leaving a balance of $298,648.06. SUPERVISOR AND STAFF COMMENTS 1. Chief Raubenstine Chief Raubenstine noted that this year's National Night Out was being held on Tuesday, August 2, 2016 at Stony Ridge Park and invited everyone to attend. 2. Supervisor Machamer Supervisor Machamer asked if the Township had experienced any issues with the new Pokemon Go game. Raubenstine said that we had not. 3. Laura Brown, LPRB Laura Brown of the Land Preservation Review Board advised that the Cumberland County Agricultural Board had approved the agricultural conservation easement for the Ryan Brown property with costs to be split 50/50 between the Township and the County and noted that the applicant would be required to submit a soil conservation plan. 4. Township Manager Manager Eberly requested that the Board provide feedback in regard to the proposed improvements at Commerce/Carlisle Pike and Woods Drive/Texaco Road by the end of the week. Supervisors Kertes and Seader, and Chairman Konhaus Griffie noted they did not have any issues with the submitted proposal. Supervisor Lenker requested additional time to review the information. 5. Township Engineer Township Engineer Mike Pastick presented Chief Raubenstine with a donation in the amount of $275.00 toward the new Police Dog on behalf of the staff of Herbert, Rowland & Grubic. 6. Supervisor Kertes Supervisor Kertes thanked Pastick for his service as Township Engineer, wished him the best of luck in his new position and welcomed Alexis Isenberg to the post. Page 11 of 12
ADJOURNMENT There being no further business or comments to come before the Board, the meeting was adjourned at 9:03 pm on a Kertes motion. Recorder (.~ B. ~ Corrina Chandler Page 12 of 12