BID DOCUMENTS FOR DISPOSAL OF OFFICE EQUIPMENT

NILE BASIN INITIATIVE NILE EQUATORIAL LAKES SUBSIDIARY ACTION PROGRAM BID DOCUMENTS FOR DISPOSAL OF OFFICE EQUIPMENT Bid Addressed to (PD Entity): Nile Equatorial Lakes Subsidiary Action Program (NELSAP) Date of Bid: 13 th August 2014 Disposal Reference Number: Subject of Disposal: NELSAP/DISP/2014/02 DISPOSAL OF OFFICE EQUIPMENT

INVITATION NOTICE AND BIDDING PROCEDURES SALE OF OFFICE EQUIPMENT The Nile Equatorial Lakes Subsidiary Action Program (NELSAP) located in Kigali, Rwanda invites interested bidders to submit bids for the purchase of office equipment as follows: S/NO ITEM DESCPTION LOCATION 1 Laptops, Printers, Computer KCT 4 th Floor screens, CPUs, UPS, keyboards and other accessories. 2 Photocopiers 3 Scanners 4 Telephone Sets & PABX 5 Fax Machine 6 Shredder 7 Projector 8 Water Dispenser KCT 5 th Floor The equipment can be viewed at the NELSAP office on 5 th Floor, Kigali City Tower from 26 th to 29 th August 2014 during working hours i.e. 9:00 am to 4:00pm, Monday to Friday working days. Viewers may contact the IT Officer on the telephone provided here below during office hours. The equipment will be sold AS IS, WHERE IS. Bidding document may be downloaded by interested bidders from the NELSAP website: http://nelsap.nilebasin.org or www.nilebasin.org/nelsap. For details, please contact the Logistics Assistant on Tel: +250 788307334. Email: juwimana@nilebasin.org Bids may be priced in Rwanda Francs or any other freely convertible currency. The currency of evaluation will be Rwanda Francs. Bids in other currencies will be converted to this currency for evaluation purposes only, using the exchange rates published by the National Bank of Rwanda on the date of the submission deadline. Bids in sealed envelopes clearly marked Purchase of Office Equipment should be addressed and submitted to the above address indicated below and should be delivered to: Regional Coordinator Nile Equatorial Lakes Subsidiary Action Program NELSAP Kigali City Tower Avenue du Commerce P.O. Box. 6759 Kigali, Rwanda Tel: +250 788307334 Fax: +250 252 580100 E-mail: nelcu@nilebasin.org 2

Bids must be received not later than 1 st September 2014 at 2:30 pm. Bids submitted after this deadline will not be considered. Bid opening will be done publicly immediately after closing. The sale will be made to the highest evaluated bid, however NELSAP reserves the right to accept or reject any bid. 3

BID SUBMISSION SHEET We/I offer to purchase the item or items listed in the attached List of Assets and Price Schedule, at the prices indicated on the attached List of Assets and Price Schedule, in accordance with the terms and conditions stated in your Bidding Document referenced above. The validity period of our bid is: days/weeks/months from the time and date of the submission deadline. We confirm that the prices quoted in the List of Assets and Price Schedule are fixed and firm for the duration of the validity period and will not be subject to revision or variation. Bid Submitted By: Signature: Name: Date: Address: (DD/MM/YY) Tel No: Fax e-mail 4

DESCRIPTION OF ASSETS List of Assets and Price Schedule Disposal Reference Number: NELSAP/DISP/2014/02 The descriptions of the assets given below are for information purposes only and the Nile Equatorial Lakes Subsidiary Action Program (NELSAP) gives no guarantee of the accuracy of the description.the Bidder bears all risk for the condition of the Assets. Lot/ No Brief Description Asset of Model Bid Number Price 1 Laptop DELL LATITUDEd510 LAP/01 2 Laptop DELL LATITUDEd510 LAP/02 3 Laptop DELL LATITUDEd510 LAP/03 4 Laptop DELL LATITUDE/XT2 LAP/04 5 Laptop LENOVO LAP/05 3000/V100Type 0763-2VU 6 Laptop HP pavillion LAP/06 7 Laptop TOSHIBA SatellitePro LAP/07 U400-S1301 8 Laptop TOSHIBASatellitePro LAP/08 U400-S1301 9 Laptop LENOVO Type 0763- LAP/09 2VU 10 Laptop HP, Model number:d40 LAP/10 11 Laptop IBM LAP/11 12 Laptop DELL LATITUDE LAP/12 2120 13 Laptop LENOVO LAP/13 3000/V100Type 0763-2VU 14 Laptop IBM T43,Type: 2686- LAP/14 M7U 15 Laptop HP Laserjet 8200 LAP/15 16 Laptop HP 630 LAP/16 17 Printer HP PRT/04 18 Printer CANON PRT/05 19 Printer HP PRT/06 PHOTOSMARTC7283 20 Printer HP Laserjet P3005dn PRT/07 21 Printer HP Color laserjet 3800 PRT/02 5

22 Printer HP laserp3005n PRT/03 23 Printer HP DESKJET F2280 PRT/01 ALL IN ONE 24 Screen HP SCR/01 Screen HP SCR/01 Screen HP SCR/01 25 Screen HP SCR/02 Screen HP SCR/02 Screen HP SCR/02 26 Screen HP SCR/03 Screen HP SCR/03 Screen SCR/03 27 Photocopier CANON IR 3025 PHOTCOP/01 28 Photocopier CANON PHOTCOP/02 29 Water WDSP/01 Dispenser 30 Shredder SHRDR/01 31 CPU HP CPU/01 CPU DELL CPU/01 CPU HP CPU/01 32 CPU HP COMPAQ CPU/02 CPU HP CPU/02 CPU DELL CPU/02 33 CPU DELL CPU/03 CPU DELL CPU/03 CPU HP COMPAQ CPU/03 CPU DELL CPU/03 34 Projector/Sony SONNY MODEL PROJ/01 NUMBER :VPL-CS7 35 Projector SONY MODEL PROJ/02 NUMBER :VPL-CX120 36 Scanner HP ScanJet 8200 SCAN/01 37 Scanner HP OFFICEJET 7000 SCAN/02 WIDE FORMAT 38 Scanner HP ScanJet 5590 SCAN/02 39 Switch CNET 100 Bas- SWITCH/01 TX/100Base-T Switch CISCO, SF100-24 v2 SWITCH/01 40 Telephone Head 2410 MAIT ATL TELHEAD/1 1604214 Telephone Head 2410 MAIT ATL TELHEAD/1 1604214 Telephone Head PANASONIC MODEL NUMBER:KX- TSC32W TELHEAD/01 41 Keyboard DELL, Model RT7D20 KEYBD/01 6

Keyboard DELL, Model RT7D20 KEYBD/01 Keyboard HP KEYBD/01 42 Keyboard DELL, Model RT7D20 KEYBD/02 Keyboard HP,Model: KB-0316 KEYBD/02 Keyboard HP, Model :KU-03 KEYBD/02 Keyboard DELL, Model RT7D20 KEYBD/02 43 Keyboard HP, Model:SK-1688 KEYBD/03 Keyboard DELL,Model:SK-8135 KEYBD/03 Keyboard DELL,Model:SK-8135 KEYBD/03 Keyboard KEYBD/03 44 Fax CANON FAX-L220 FAX/1 45 PBX PABX/01 46 UPS PRO 700 UPS/1 UPS ELITE 800PRO UPS/1 UPS ELITE 800PRO UPS/1 47 UPS PRO 700 UPS/02 UPS APC UPS/02 UPS APC UPS/02 48 UPS APC UPS/03 UPS APC UPS/03 UPS APC UPS/03 49 CPU Cover CPUCOV/01 CPU Cover CPUCOV/01 Price Schedule Submitted By: Signature: Name: Date: Address: Tel No: (DD/MM/YY) 7

Form of Contract Any resulting contract shall be placed using the contract agreement form below and shall be subject to the Nile Equatorial Lakes Subsidiary Action Program (NELSAP) Conditions of Contract as attached. This CONTRACT (hereinafter called the Contract ) is made the day of the month of between, on the one hand, (hereinafter called the Client ) and, on the other hand, (hereinafter called the Buyer ). NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: This Agreement shall be subject to the attached terms and conditions for the Disposal of NELSAP Assets, except where modified herein. 2. The Buyer hereby covenants to pay the Nile Equatorial Lakes Subsidiary Action Program (NELSAP) in consideration of the provision of the Assets, the Contract Price at the times and in the manner prescribed by the Contract. 3. In consideration of the payments to be made by the Buyer to Nile Equatorial Lakes Subsidiary Action Program (NELSAP) as indicated in the contract, Nile Equatorial Lakes Subsidiary Action Program (NELSAP) hereby covenants with the Buyer to release the Assets in conformity in all respects with the provisions of the Contract. The following documents shall be deemed to form and be read and construed as part of this Agreement, and the priority of the documents shall be as follows: (a) (b) (c) Bid Submission Sheet Price Schedule Terms and Conditions for the Sale of Office Equipment IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written. For and on behalf of Nile Equatorial Lakes Subsidiary Action Program (NELSAP) ANTOINE SENDAMA Nile Equatorial Lakes Regional Coordinator For and on behalf of Buyer 8

Terms and Conditions for the Office Equipment ACCEPTANCE - If accepted, Nile Equatorial Lakes Subsidiary Action Program (NELSAP) shall notify the purchaser of such acceptance within five (5) days after the closing date. TERMS - Cash or Bankers cheque for the full amount within five (14) days after signing of contract and not later than 21 days failure to which the contract will be cancelled.. WITHDRAWAL - Nile Equatorial Lakes Subsidiary Action Program (NELSAP) reserves the right to withdraw from the sale of the office equipment if it has not been delivered to the Purchaser, without incurring any liability except to refund to the Purchaser any amount paid. CONDITION - The property listed is offered "AS IS WHERE IS". Nile Equatorial Lakes Subsidiary Action Program (NELSAP) makes no warranty, express or implied, as to the condition of the office equipment or its fitness for any use or purpose. REMOVAL - the Purchaser/buyer, upon signing of the contract, shall at his/her expense, take the equipment under the supervision of an appointee of Nile Equatorial Lakes Subsidiary Action Program (NELSAP) within fourteen (14) days after payment for the items referred to in paragraph 1 above. At the time of taking the equipment, the Purchaser will provide proof of payment. FAILURE TO REMOVE - Should the purchaser fail to remove the equipment in accordance with paragraph 5, Nile Equatorial Lakes Subsidiary Action Program (NELSAP) without prejudice to other remedies, may cancel the contract without notice to the Purchaser and retain as liquidation damages any amount paid on account of the property. The Purchaser shall lose all claim to and interest in the property and may be held responsible for all loss, cost and expense incurred by Nile Equatorial Lakes Subsidiary Action Program (NELSAP) Nile Equatorial Lakes Subsidiary Action Program (NELSAP) will not bear any cost to the effect of the equipment after a full payment has been effected and agreement duly signed by both parties (the Purchaser and the Buyer) and to the applicability of paragraph 5. The Nile Equatorial Lakes Subsidiary Action Program (NELSAP) reserves the right to accept or reject any bid. 9