Moline Housing Authority

Moline Housing Authority ADMINISTRATIVE PLAN FOR THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM Approved by the MHA Board of Commissioners: Submitted to HUD:

Copyright 20156 by Moline Housing Authority All rights reserved This document may not be reprinted or distributed to any other person or entity other than the purchasing agency without the express written permission of Moline Housing Authority.

Administrative Plan -Table of Contents INTRODUCTION ABOUT THE REFERENCES CITED IN THE MODEL ADMINISTRATIVE PLAN GLOSSARY Chapter 1 OVERVIEW OF THE PROGRAM AND PLAN PART I: THE PHA... 1-2 1-I.A. Overview... 1-2 1-I.B. Organization And Structure Of The PHA... 1-2 1-I.C. PHA Mission... 1-2 1-I.D. The PHA s Programs... 1-2 1-I.E. THE PHA s Commitment To Ethics And Service... 1-3 PART II: THE HOUSING CHOICE VOUCHER (HCV) PROGRAM... 1-4 1-II.A. Overview And History Of The Program... 1-4 1-II.B. HCV Program Basics... 1-5 1-II.C. The HCV Partnerships... 1-5 The HCV Relationships:... 1-6 What does HUD do?... 1-7 What does the PHA do?... 1-7 What does the Owner do?... 1-7 What does the Family do?... 1-8 1-II.D. Applicable Regulations... 1-9 PART III: THE HCV ADMINISTRATIVE PLAN... 1-10 1-III.A. Overview And Purpose Of The Plan... 1-10 1-III.B. Contents Of The Plan (24CFR 982.54)... 1-10 Mandatory vs. Discretionary Policy... 1-12 1-III.C. Organization Of The Plan... 1-12 1-III.D. Updating And Revising The Plan... 1-12 TOC-1

Administrative Plan -Table of Contents Chapter 2 FAIR HOUSING AND EQUAL OPPORTUNITY PART I: NONDISCRIMINATION... 2-2 2-I.A. Overview... 2-2 2-I.B. Nondiscrimination... 2-2 Providing Information to Families and Owners... 2-3 Discrimination Complaints... 2-3 PART II: POLICIES RELATED TO PERSONS WITH DISABIILTIES... 2-4 2-II.A. Overview... 2-4 2-II.B. Definition Of Reasonable Accommodation... 2-4 Types of Reasonable Accommodations... 2-4 2-II.C. Request for an Accommodation... 2-5 2-II.D. Verification of Disability... 2-5 2-II.E. Approval/Denial Of A Requested Accommodation [Joint Statement of the Departments of HUD and Justice: Reasonable PART III: 2-II.F. Accommodations under the Fair Housing Act].... 2-6 Program Accessibility for Persons with Hearing or Vision Impairments... 2-7 2-II.G. Physical Accessibility... 2-7 2-II.H. Denial or Termination of Assistance... 2-8 IMPROVING ACCESS TO SERVICES FOR PERSONS WITH LIMITED ENGLISH PROFICIENCY (LEP)... 2-9 2-III.A. Overview... 2-9 2-III.B. Oral Interpretation... 2-9 2-III.C. Written Translation... 2-10 2-III.D. Implementation Plan... 2-10 Exhibit 2-1: Definition Of A Person With A Disability Under Federal Civil Rights Laws [24 CFR Parts 8.3, and 100.201]... 2-11 TOC-2

Administrative Plan -Table of Contents Chapter 3 ELIGIBILITY PART I: DEFINITIONS OF FAMILY AND HOUSEHOLD MEMBERS... 3-2 3-I.A. Overview... 3-2 3-I.B. Family And Household [24 CFR 982.201(c), HUD-50058 IB, p. 13]... 3-2 Family... 3-2 Household... 3-2 3-I.C. Family Break-Up And Remaining Member Of Tenant Family... 3-2 Family Break-up [24 CFR 982.315]... 3-2 Remaining Member of a Tenant Family [24 CFR 5.403]... 3-3 3-I.D. Head Of Household [24 CFR 5.504(b)]... 3-3 3-I.E. Spouse, Cohead, And Other Adult... 3-3 3-I.F. Dependent [24 CFR 5.603]... 3-4 Joint Custody of Dependents... 3-4 3-I.G. Full-Time Student [24 CFR 5.603, HVC GB p. 5-29]... 3-4 3-I.H. Elderly And Near-Elderly Persons, And Elderly Family [24 CFR 5.100 and 5.403]... 3-4 Elderly Persons... 3-4 Near-Elderly Persons... 3-4 Elderly Family... 3-4 3-I.I. Persons With Disabilities And Disabled Family [24 CFR 5.403]... 3-4 Persons with Disabilities... 3-4 Disabled Family... 3-5 3-I.J. Guests [24 CFR 5.100]... 3-5 3.I.K. Foster Children And Foster Adults... 3-5 3-I.L. Absent Family Members... 3-6 Definitions of Temporarily and Permanently Absent... 3-6 Absent Students... 3-6 Absences Due to Placement in Foster Care [24 CFR 5.403]... 3-6 Absent Head, Spouse, or Cohead... 3-6 Family Members Permanently Confined for Medical Reasons [HCV GB, p. 5-22]... 3-6 Return of Permanently Absent Family Members... 3-7 3-I.M. Live-In Aide... 3-7 TOC-3

Administrative Plan -Table of Contents PART II: BASIC ELIGIBILITY CRITERIA... 3-8 3-II.A. Income Eligibility And Targeting... 3-8 Income Limits... 3-8 Types of Low-Income Families [24 CFR 5.603(b)]... 3-8 Using Income Limits for Eligibility [24 CFR 982.201]... 3-8 Using Income Limits for Targeting [24 CFR 982.201]... 3-9 3-II.B. Citizenship Or Eligible Immigration Status [24 CFR 5, Subpart E]... 3-9 Declaration [24 CFR 5.508]... 3-9 Mixed Families... 3-10 Ineligible Families [24 CFR 5.514(d), (e), and (f)]... 3-10 Timeframe for Determination of Citizenship Status [24 CFR 5.508(g)]... 3-11 3-II.C. Social Security Numbers [24 CFR 5.216 and 5.218]... 3-11 3-II.D. Family Consent To Release Of Information [24 CFR 5.230, HCV GB, p. 5-13]... 3-11 3-II.E. Students Enrolled In Institutions Of Higher Education [24 CFR 5.612 and FR Notice 4/10/06]... 3-11 Definitions... 3-12 Determining Student Eligibility... 3-13 PART III: DENIAL OF ASSISTANCE... 3-15 3-III.A. Overview... 3-15 Forms of Denial [24 CFR 982.552(a)(2); HCV GB, p. 5-35]... 3-15 Prohibited Reasons for Denial of Program Assistance [24 CFR 982.202(b), Pub.L. 109-162]... 3-15 3-III.B. Mandatory Denial Of Assistance [24 CFR 982.553(a)]... 3-15 3-III.C. Other Permitted Reasons For Denial Of Assistance... 3-16 Criminal Activity [24 CFR 982.553]... 3-16 Previous Behavior in Assisted Housing [24 CFR 982.552(c)]... 3-17 3-III.D. Screening... 3-18 Screening for Eligibility... 3-18 Screening for Suitability as a Tenant [24 CFR 982.307]... 3-18 3-III.E. Criteria For Deciding To Deny Assistance... 3-19 Evidence [24 CFR 982.553(c)]... 3-19 Consideration of Circumstances [24 CFR 982.552(c)(2)]... 3-19 Removal of a Family Member's Name from the Application [24 CFR 982.552(c)(2)(ii)]... 3-20 Reasonable Accommodation [24 CFR 982.552(c)(2)(iv)]... 3-20 3-III.F. Notice Of Eligibility Or Denial... 3-20 TOC-4

Administrative Plan -Table of Contents 3-III.G. Prohibition Against Denial of Assistance to Victims of Domestic Violence, Dating Violence, and Stalking [Pub.L. 109-162]... 3-21 Definitions... 3-21 Notification and Victim Documentation... 3-22 Perpetrator Removal or Documentation of Rehabilitation... 3-22 PHA Confidentiality Requirements... 3-23 Exhibit 3-1: Detailed Definitions Related To Disabilities... 3-24 Person with Disabilities [24 CFR 5.403]... 3-24 Individual with Handicaps [24 CFR 8.3]... 3-25 Exhibit 3-2: Definition Of Institution Of Higher Education... 3-27 Eligibility of Students for Assisted Housing Under Section 8 of the U.S. Housing Act of 1937; Supplementary Guidance; Notice [Federal Register, April 10, 2006]... 3-27 TOC-5

Administrative Plan -Table of Contents Chapter 4 APPLICATIONS, WAITING LIST AND TENANT SELECTION PART I: THE APPLICATION PROCESS... 4-2 4-I.A. Overview... 4-2 4-I.B. Applying For Assistance [HCV GB, pp. 4-11 4-16]... 4-2 4-I.C. Accessibility Of The Application Process... 4-2 Elderly and Disabled Populations [24 CFR 8 and HCV GB, pp. 4-11 4-13]... 4-2 Limited English Proficiency... 4-3 4-I.D. Placement On The Waiting List... 4-3 Ineligible for Placement on the Waiting List... 4-3 Eligible for Placement on the Waiting List... 4-3 PART II: MANAGING THE WAITING LIST... 4-4 4-II.A. Overview... 4-4 4-II.B. Organization Of The Waiting List [24 CFR 982.204 and 205]... 4-4 4-II.C. Opening And Closing The Waiting List [24 CFR 982.206]... 4-5 Closing the Waiting List... 4-5 Reopening the Waiting List... 4-5 4-II.D. Family Outreach [HCV GB, pp. 4-2 to 4-4]... 4-5 4-II.E. Reporting Changes In Family Circumstances... 4-6 4-II.F. Updating The Waiting List [24 CFR 982.204]... 4-6 Purging the Waiting List... 4-6 Removal from the Waiting List... 4-7 PART III: SELECTION FOR HCV ASSISTANCE... 4-8 4-III.A. Overview... 4-8 4-III.B. Selection And HCV Funding Sources... 4-8 Special Admissions [24 CFR 982.203]... 4-8 Targeted Funding [24 CFR 982.204(e)]... 4-8 Regular HCV Funding... 4-8 4-III.C. Selection Method... 4-8 Local Preferences [24 CFR 982.207; HCV p. 4-16]... 4-8 Income Targeting Requirement [24 CFR 982.201(b)(2)]... 4-9 Order of Selection... 4-9 4-III.D. Notification Of Selection... 4-10 4-III.E. The Application Interview... 4-10 4-III.F. Completing The Application Process... 4-11 TOC-6

Administrative Plan -Table of Contents Chapter 5 BRIEFINGS AND VOUCHER ISSUANCE PART I: BRIEFINGS AND FAMILY OBLIGATIONS... 5-2 5-I.A. Overview... 5-2 5-I.B. Briefing [24 CFR 982.301]... 5-2 Notification and Attendance... 5-2 Oral Briefing [24 CFR 982.301(a)]... 5-3 Briefing Packet [24 CFR 982.301(b)]... 5-3 Additional Items to be Included in the Briefing Packet... 5-4 5-I.C. Family Obligations... 5-5 Time Frames for Reporting Changes Required By Family Obligations... 5-5 Family Obligations [24 CFR 982.551]... 5-5 PART II: SUBSIDY STANDARDS AND VOUCHER ISSUANCE... 5-8 5-II.A. Overview... 5-8 5-II.B. Determining Family Unit (Voucher) Size [24 CFR 982.402]... 5-8 5-II.C. Exceptions To Subsidy Standards... 5-9 5-II.D. Voucher Issuance [24 CFR 982.302]... 5-9 5-II.E. Voucher Term, Extensions, And Suspensions... 5-10 Voucher Term [24 CFR 982.303]... 5-10 Extensions of Voucher Term [24 CFR 982.303(b)]... 5-10 Suspensions of Voucher Term [24 CFR 982.303(c)]... 5-11 Expiration of Voucher Term... 5-11 TOC-7

Administrative Plan -Table of Contents Chapter 6 INCOME AND SUBSIDY DETERMINATIONS [24 CFR Part 5, Subparts E and F; 24 CFR 982] PART I: ANNUAL INCOME... 6-2 6-I.A. Overview... 6-2 6-I.B. Household Composition And Income... 6-2 Summary of Income Included and Excluded by Person... 6-3 Temporarily Absent Family Members... 6-3 Family Members Permanently Confined for Medical Reasons... 6-4 Joint Custody of Dependents... 6-4 Caretakers for a Child... 6-4 6-I.C. Anticipating Annual Income... 6-5 Basis of Annual Income Projection... 6-5 Using Up-Front Income Verification (UIV) to Project Income... 6-6 6-I.D. Earned Income... 6-6 Types of Earned Income Included in Annual Income... 6-6 Types of Earned Income Not Counted in Annual Income... 6-7 6-I.E. Earned Income Disallowance For Persons With Disabilities [24 CFR 5.617]... 6-9 Eligibility... 6-9 Calculation of the Disallowance... 6-10 6-I.F. Business Income [24 CFR 5.609(b)(2)]... 6-10 Business Expenses... 6-11 Business Expansion... 6-11 Capital Indebtedness... 6-11 Negative Business Income... 6-11 Withdrawal of Cash or Assets from a Business... 6-11 Co-owned Businesses... 6-11 6-I.G. Assets [24 CFR 5.609(b)(3) and 24 CFR 5.603(b)]... 6-12 Overview... 6-12 General Policies... 6-12 Types of Assets... 6-14 6-I.H. Periodic Payments... 6-18 Periodic Payments Included in Annual Income... 6-18 Lump-Sum Payments for the Delayed Start of a Periodic Payment... 6-18 Periodic Payments Excluded from Annual Income... 6-18 6-I.I. Payments In Lieu Of Earnings... 6-19 6-I.J. Welfare Assistance... 6-19 Overview... 6-19 Sanctions Resulting in the Reduction of Welfare Benefits [24 CFR 5.615]... 6-19 TOC-8

Administrative Plan -Table of Contents 6-I.K. Periodic And Determinable Allowances [24 CFR 5.609(b)(7)]... 6-20 Alimony and Child Support... 6-20 Regular Contributions or Gifts... 6-20 6-I.L. Student Financial Assistance [24 CFR 5.609(b)(9)]... 6-21 Student Financial Assistance Included in Annual Income [24 CFR 5.609(b)(9) and FR 4/10/06]... 6-21 Student Financial Assistance Excluded from Annual Income [24 CFR 5.609(c)(6)]... 6-21 6-I.M. Additional Exclusions From Annual Income... 6-22 PART II: ADJUSTED INCOME... 6-24 6-II.A. Introduction... 6-24 Overview... 6-24 Anticipating Expenses... 6-24 6-II.B. Dependent Deduction... 6-24 6-II.C. Elderly Or Disabled Family Deduction... 6-25 6-II.D. Medical Expenses Deduction [24 CFR 5.611(a)(3)(i)]... 6-25 Definition of Medical Expenses... 6-25 Summary of Allowable Medical Expenses from IRS Publication 502... 6-25 Families That Qualify for Both Medical and Disability Assistance Expenses... 6-26 6-II.E. Disability Assistance Expenses Deduction [24 CFR 5.603(b) and 24 CFR 5.611(a)(3)(ii)]... 6-26 Earned Income Limit on the Disability Assistance Expense Deduction... 6-26 Eligible Disability Expenses... 6-26 Necessary and Reasonable Expenses... 6-27 Families That Qualify for Both Medical and Disability Assistance Expenses... 6-27 6-II.F. Child Care Expense Deduction... 6-28 Clarifying the Meaning of Child for This Deduction... 6-28 Qualifying for the Deduction... 6-28 Earned Income Limit on Child Care Expense Deduction... 6-29 Eligible Child Care Expenses... 6-29 TOC-9

Administrative Plan -Table of Contents PART III: CALCULATING FAMILY SHARE AND PHA SUBSIDY... 6-31 6-III.A. Overview Of Rent And Subsidy Calculations... 6-31 TTP Formula [24 CFR 5.628]... 6-31 Family Share [24 CFR 982.305(a)(5)]... 6-31 PHA Subsidy [24 CFR 982.505(b)]... 6-31 Utility Reimbursement [24 CFR 982.514(b)]... 6-31 6-III.B. Financial Hardships Affecting Minimum Rent [24 CFR 5.630]... 6-32 Overview... 6-32 HUD-Defined Financial Hardship... 6-32 Implementation of Hardship Exemption... 6-32 6-III.C. Applying Payment Standards [24 CFR 982.505]... 6-34 Overview... 6-34 Changes in Payment Standards... 6-35 Reasonable Accommodation... 6-35 6-III.D. Applying Utility Allowances [24 CFR 982.517]... 6-36 Overview... 6-36 Reasonable Accommodation... 6-36 Utility Allowance Revisions... 6-36 6-III.E. Prorated Assistance For Mixed Families [24 CFR 5.520]... 6-36 Exhibit 6-1: Annual Income Inclusions... 6-37 HHS Definition Of "Assistance"... 6-38 Exhibit 6-2: Annual Income Exclusions... 6-40 Exhibit 6-3: Treatment Of Family Assets... 6-43 Exhibit 6-4: Earned Income Disallowance For Persons With Disabilities... 6-44 Exhibit 6-5: The Effect Of Welfare Benefit Reduction... 6-46 TOC-10

Administrative Plan -Table of Contents Chapter 7 VERIFICATION [24 CFR 982.516, 24 CFR 982.551, 24 CFR 5.230] PART I: GENERAL VERIFICATION REQUIREMENTS... 7-2 7-I.A. Family Consent To Release Of Information [24 CFR 982.516 and 982.551, 24 CFR 5.230]... 7-2 Consent Forms... 7-2 Penalties for Failing to Consent [24 CFR 5.232]... 7-2 7-I.B. Overview Of Verification Requirements... 7-2 HUD s Verification Hierarchy... 7-3 Requirements for Acceptable Documents... 7-4 File Documentation... 7-4 7-I.C. Up-Front Income Verification (UIV)... 7-4 Definition of Substantial Difference... 7-4 When No Substantial Difference Exists... 7-4 When a Substantial Difference Exists... 7-4 Use of HUD s Enterprise Income Verification (EIV) System... 7-4 7-I.D. Third-Party Written And Oral Verification... 7-6 Reasonable Effort and Timing... 7-6 When Third-Party Information is Late... 7-6 When Third-Party Verification is Not Required... 7-7 7-I.F. Self-Certification... 7-8 PART II: VERIFYING FAMILY INFORMATION... 7-9 7-II.A. Verification Of Legal Identity... 7-9 7-II.B. Social Security Numbers [24 CFR 5.216 and HCV GB, p. 5-12]... 7-9 7-II.C. Documentation Of Age... 7-11 7-II.D. Family Relationships... 7-11 Marriage... 7-12 Separation or Divorce... 7-12 Absence of Adult Member... 7-12 Foster Children and Foster Adults... 7-12 7-II.E. Verification Of Student Status... 7-12 General Requirements... 7-12 Restrictions on Assistance to Students Enrolled in Institutions of Higher Education... 7-12 7-II.F. Documentation Of Disability... 7-13 Family Members Receiving SSA Disability Benefits... 7-14 Family Members Not Receiving SSA Disability Benefits... 7-14 7-II.G. Citizenship Or Eligible Immigration Status [24 CFR 5.508]... 7-14 Overview... 7-14 U.S. Citizens and Nationals... 7-15 Eligible Immigrants... 7-15 7-II.H. Verification Of Preference Status... 7-15 TOC-11

Administrative Plan -Table of Contents PART III: VERIFYING INCOME AND ASSETS... 7-16 7-III.A. Earned Income... 7-16 Tips... 7-16 7-III.B. Business And Self Employment Income... 7-16 7-III.C. Periodic Payments And Payments In Lieu Of Earnings... 7-17 Social Security/SSI Benefits... 7-17 7-III.D. Alimony Or Child Support... 7-17 7-III.E. Assets And Income From Assets... 7-18 Assets Disposed of for Less than Fair Market Value... 7-18 7-III.F. Net Income From Rental Property... 7-18 7-III.G. Retirement Accounts... 7-18 7-III.H. Income From Excluded Sources... 7-19 7-III.I. Zero Annual Income Status... 7-19 7-III.J. Student Financial Assistance... 7-19 7-III.K. Parental Income Of Students Subject To Eligibility Restrictions... 7-20 PART IV: VERIFYING MANDATORY DEDUCTIONS... 7-21 7-IV.A. Dependent And Elderly/Disabled Household Deductions... 7-21 Dependent Deduction... 7-21 Elderly/Disabled Family Deduction... 7-21 7-IV.B. Medical Expense Deduction... 7-21 Amount of Expense... 7-21 Eligible Household... 7-22 Qualified Expenses... 7-22 Unreimbursed Expenses... 7-22 Expenses Incurred in Past Years... 7-22 7-IV.C. Disability Assistance Expenses... 7-22 Amount of Expense... 7-22 Family Member is a Person with Disabilities... 7-23 Family Member(s) Permitted to Work... 7-23 Unreimbursed Expenses... 7-23 7-IV.D. Child Care Expenses... 7-24 Eligible Child... 7-24 Unreimbursed Expense... 7-24 Pursuing an Eligible Activity... 7-24 Allowable Type of Child Care... 7-25 Reasonableness of Expenses... 7-25 Exhibit 7-1: Excerpt From HUD Verification Guidance Notice (PIH 2004-01, pp. 11-14)... 7-25 TOC-12

Administrative Plan -Table of Contents Chapter 8 HOUSING QUALITY STANDARDS AND RENT REASONABLENESS DETERMINATIONS [24 CFR 982 Subpart I and 24 CFR 982.507] PART I: PHYSICAL STANDARDS... 8-2 8-I.A. General HUD Requirements... 8-2 HUD Performance and Acceptability Standards... 8-2 Tenant Preference Items... 8-2 Modifications to Provide Accessibility... 8-3 8-I.B. Additional Local Requirements... 8-3 Thermal Environment [HCV GB p.10-7]... 8-3 Clarifications of HUD Requirements... 8-3 8-I.C. Life Threatening Conditions [24 CFR 982.404(a)]... 8-4 8-I.D. Owner And Family Responsibilities [24 CFR 982.404]... 8-5 Family Responsibilities... 8-5 Owner Responsibilities... 8-5 8-I-E. Special Requirements For Children With Environmental Intervention Blood Lead Level [24 CFR 35.1225]... 8-5 8-I-F. Violation Of HQS Space Standards [24 CFR 982.403]... 8-6 PART II: THE INSPECTION PROCESS... 8-7 8-II.A. Overview [24 CFR 982.405]... 8-7 Types of Inspections... 8-7 Inspection of PHA-owned Units [24 CFR 982.352(b)]... 8-7 Inspection Costs... 8-7 Notice and Scheduling... 8-7 Attendance at inspections by owner and family... 8-8 8-II.B. Initial HQS Inspection [24 CFR 982.401(a)]... 8-8 Timing of Initial Inspections... 8-8 Inspection Results and Reinspections... 8-8 Utilities... 8-9 Appliances... 8-9 8-II.C. Annual HQS Inspections [24 CFR 982.405(a)]... 8-9 Scheduling the Inspection... 8-9 8-II.D. Special Inspections [HCV GB p. 10-30]... 8-9 8-II.E. Quality Control Inspections [24 CFR 982.405(b), 8-II.F. HCV GB p. 10-32]... 8-10 Inspection Results And Reinspections For Units Under HAP Contract... 8-10 Notification of Corrective Actions... 8-10 Extensions... 8-10 Reinspections... 8-11 8-II.G. Enforcing Owner Compliance... 8-11 HAP Abatement... 8-11 HAP Contract Termination... 8-11 8-II.H. Enforcing Family Compliance With HQS [24 CFR 982.404(b)]... 8-11 TOC-13

Administrative Plan -Table of Contents PART III: RENT REASONABLENESS [24 CFR 982.507]... 8-13 8-III.A. Overview... 8-13 PHA-owned Units [24 CFR 982.352(b)]... 8-13 8-III.B. When Rent Reasonableness Determinations Are Required... 8-13 Owner-initiated Rent Determinations... 8-13 PHA- and HUD-Initiated Rent Reasonableness Determinations... 8-13 8-III.C. How Comparability Is Established... 8-14 Factors to Consider... 8-14 Units that Must Not be Used as Comparables... 8-14 Rents Charged for Other Units on the Premises... 8-14 8-III.D. PHA Rent Reasonableness Methodology... 8-14 How Market Data is Collected... 8-14 How Rents are Determined... 8-15 Exhibit 8-1: Overview Of HUD Housing Quality Standards... 8-16 Exhibit 8-2: Summary Of Tenant Preference Areas Related To Housing Quality... 8-19 TOC-14

Administrative Plan -Table of Contents Chapter 9 GENERAL LEASING POLICIES 9-I.A. Tenant Screening... 9-2 9-I.B. Requesting Tenancy Approval [Form HUD-52517]... 9-2 9-I.C. Owner Participation... 9-3 9-I.D. Eligible Units... 9-4 Ineligible Units [24 CFR 982.352(a)]... 9-4 PHA-Owned Units [24 CFR 982.352(b)]... 9-4 Special Housing Types [24 CFR 982 Subpart M]... 9-4 Duplicative Assistance [24 CFR 982.352(c)]... 9-4 Housing Quality Standards (HQS) [24 CFR 982.305 and 24 CFR 982.401]... 9-5 Unit Size... 9-5 Rent Reasonableness [24 CFR 982.305 and 24 CFR 982.507]... 9-5 Rent Burden [24 CFR 982.508]... 9-5 9-I.E. Lease And Tenancy Addendum... 9-6 Lease Form and Tenancy Addendum [24 CFR 982.308]... 9-6 Lease Information [24 CFR 982.308(d)]... 9-6 Term of Assisted Tenancy... 9-6 Security Deposit [24 CFR 982.313 (a) and (b)]... 9-7 Separate Non-Lease Agreements between Owner and Tenant... 9-7 PHA Review of Lease... 9-8 9-I.F. Tenancy Approval [24 CFR 982.305]... 9-8 9-I.G. HAP Contract Execution [24 CFR 982.305]... 9-9 9-I.H. Changes In Lease Or Rent [24 CFR 982.308]... 9-10 TOC-15

Administrative Plan -Table of Contents Chapter 10 MOVING WITH CONTINUED ASSISTANCE AND PORTABILITY PART I: MOVING WITH CONTINUED ASSISTANCE... 10-2 10-I.A. Allowable Moves... 10-2 10-I.B. Restrictions On Moves... 10-3 Denial of Moves... 10-3 Restrictions on Elective Moves [24 CFR 982.314(c)]... 10-4 10-I.C. Moving Process... 10-4 Notification... 10-4 Approval... 10-4 Reexamination of Family Income and Composition... 10-4 Voucher Issuance and Briefing... 10-5 Housing Assistance Payments [24 CFR 982.311(d)]... 10-5 PART II: PORTABILITY... 10-6 10-II.A. Overview... 10-6 10-II.B. Initial PHA Role... 10-6 Allowable Moves under Portability... 10-6 Determining Income Eligibility... 10-7 Reexamination of Family Income and Composition... 10-7 Briefing... 10-8 Voucher Issuance and Term... 10-8 Voucher Extensions and Expiration... 10-8 Initial Contact with the Receiving PHA... 10-9 Sending Documentation to the Receiving PHA... 10-9 Initial Billing Deadline [Notice PIH 2004-12]... 10-10 Monthly Billing Payments [24 CFR 982.355(e), Notice PIH 2004-12]... 10-10 Annual Updates of Form HUD-50058... 10-10 Subsequent Family Moves... 10-11 Denial or Termination of Assistance [24 CFR 982.355(c)(9)]... 10-11 10-II.C. Receiving PHA Role... 10-11 Initial Contact with Family... 10-11 Briefing... 10-12 Income Eligibility and Reexamination... 10-12 Voucher Issuance... 10-13 Notifying the Initial PHA... 10-14 Administering a Portable Family s Voucher... 10-14 Absorbing a Portable Family... 10-16 TOC-16

Administrative Plan -Table of Contents Chapter 11 REEXAMINATIONS PART I: ANNUAL REEXAMINATIONS [24 CFR 982.516]... 11-2 11-I.A. Overview... 11-2 11-I.B. Scheduling Annual Reexaminations... 11-2 Notification of and Participation in the Annual Reexamination Process... 11-2 11-I.C. Conducting Annual Reexaminations... 11-3 11-I.D. Determining Ongoing Eligibility Of Certain Students [24 CFR 982.552(b)(5)]... 11-4 11-I.E. Effective Dates... 11-4 PART II: INTERIM REEXAMINATIONS [24 CFR 982.516]... 11-6 11-II.A. Overview... 11-6 11-II.B. Changes In Family And Household Composition... 11-6 New Family Members Not Requiring Approval... 11-6 New Family and Household Members Requiring Approval... 11-6 Departure of a Family or Household Member... 11-7 11-II.C. Changes Affecting Income Or Expenses... 11-8 PHA-Initiated Interim Reexaminations... 11-8 Family-Initiated Interim Reexaminations... 11-8 11-II.D. Processing The Interim Reexamination... 11-9 Method of Reporting... 11-9 Effective Dates... 11-9 PART III: RECALCULATING FAMILY SHARE AND SUBSIDY AMOUNT... 11-11 11-III.A. Overview... 11-11 11-III.B. Changes In Payment Standards And Utility Allowances... 11-11 Payment Standards [24 CFR 982.505]... 11-11 Subsidy Standards [24 CFR 982.505(c)(4)]... 11-12 Utility Allowances [24 CFR 982.517(d)]... 11-12 11-III.C. Notification Of New Family Share And HAP Amount... 11-12 11-III.D. Discrepancies... 11-12 TOC-17

Administrative Plan -Table of Contents Chapter 12 TERMINATION OF ASSISTANCE AND TENANCY PART I: GROUNDS FOR TERMINATION OF ASSISTANCE... 12-2 12-I.A. Overview... 12-2 12-I.B. Family No Longer Requires Assistance [24 CFR 982.455]... 12-2 12-I.C. Family Chooses To Terminate Assistance... 12-2 12-I.D. Mandatory Termination Of Assistance... 12-2 Eviction [24 CFR 982.552(b)(2), Pub.L. 109-162]... 12-2 Failure to Provide Consent [24 CFR 982.552(b)(3)]... 12-3 Failure to Document Citizenship [24 CFR 982.552(b)(4) and [24 CFR 5.514(c)]... 12-3 Failure to Provide Social Security Documentation [24 CFR 5.218(c)]... 12-3 Methamphetamine Manufacture or Production [24 CFR 983.553(b)(1)(ii)]... 12-3 Failure of Students to Meet Ongoing Eligibility Requirements [24 CFR 982.552(b)(5) and FR 4/10/06]... 12-3 12-I.E. Mandatory Policies And Other Authorized Terminations... 12-4 Mandatory Policies [24 CFR 982.553(b) and 982.551(l)]... 12-4 Other Authorized Reasons for Termination of Assistance [24 CFR 982.552(c), Pub.L. 109-162]... 12-5 PART II: APPROACH TO TERMINATION OF ASSISTANCE... 12-8 12-II.A. Overview... 12-8 12-II.B. Method Of Termination [24 CFR 982.552(a)(3)]... 12-8 12-II.C. Alternatives To Termination Of Assistance... 12-8 Change in Household Composition... 12-8 Repayment of Family Debts... 12-8 12-II.D. Criteria For Deciding To Terminate Assistance... 12-8 Evidence... 12-8 Consideration of Circumstances [24 CFR 982.552(c)(2)(i)]... 12-9 Reasonable Accommodation [24 CFR 982.552(c)(2)(iv)]... 12-9 12-II.E. Terminating the Assistance of Domestic Violence, Dating Violence, or Stalking Victims and Perpetrators [Pub.L. 109-162, Pub.L. 109-271]... 12-10 Victim Documentation... 12-11 Terminating the Assistance of a Domestic Violence Perpetrator... 12-12 PHA Confidentiality Requirements... 12-13 12-II.F. Termination Notice [HCV GB, p. 15-7]... 12-13 Notice of Termination Based on Citizenship Status [24 CFR 5.514 (c) and (d)]... 12-13 12-II.G. How Termination Of Assistance Affects The HAP Contract And Lease... 12-14 TOC-18

Administrative Plan -Table of Contents PART III: TERMINATION OF TENANCY BY THE OWNER... 12-15 12-III.A. Overview... 12-15 12-III.B. Grounds For Owner Termination Of Tenancy [24 CFR 982.310 and Form HUD-52641-A, Tenancy Addendum, Pub.L. 109-162]... 12-15 Serious or Repeated Lease Violations... 12-15 Violation of Federal, State, or Local Law... 12-15 Criminal Activity or Alcohol Abuse... 12-15 Other Good Cause... 12-16 12-III.C. Eviction [24 CFR 982.310(e) and (f) and Form HUD-52641-A, Tenancy Addendum]... 12-17 12-III.D. Deciding Whether To Terminate Tenancy [24 CFR 982.310(h), Pub.L. 109-162]... 12-17 12-III.E. Effect of Tenancy Termination on the Family s Assistance... 12-18 Exhibit 12-1: Statement Of Family Obligations... 12-19 TOC-19

Administrative Plan -Table of Contents Chapter 13 OWNERS PART I: OWNERS IN THE HCV PROGRAM... 13-2 13-I.A. Owner Recruitment And Retention [HCV GB, pp. 2-4 to 2-6]... 13-2 Recruitment... 13-2 Retention... 13-2 13-I.B. Basic HCV Program Requirements... 13-3 13-I.C. Owner Responsibilities [24 CFR 982.452, Pub.L. 109-162]... 13-4 13-I.D. Owner Qualifications... 13-5 Owners Barred from Participation [24 CFR 982.306(a) and (b)]... 13-5 Leasing to Relatives [24 CFR 982.306(d), HCV GB p. 11-2]... 13-5 Conflict of Interest [24 CFR 982.161; HCV GB p. 8-19]... 13-5 Owner Actions That May Result in Disapproval of a Tenancy Request [24 CFR 982.306(c)]... 13-6 Legal Ownership of Unit... 13-7 13-I.E. Non-Discrimination [HAP Contract Form HUD-52641]... 13-7 PART II: HAP CONTRACTS... 13-8 13-II.A. Overview... 13-8 13-II.B. HAP Contract Contents... 13-8 13-II.C. HAP Contract Payments... 13-9 General... 13-10 Owner Certification of Compliance... 13-10 Late HAP Payments [24 CFR 982.451(a)(5)]... 13-10 Termination of HAP Payments [24 CFR 982.311(b)]... 13-10 13-II.D. Breach Of HAP Contract [24 CFR 982.453]... 13-11 13-II.E. HAP Contract Term And Terminations... 13-12 13-II.F. Change In Ownership / Assignment Of The HAP Contract [HUD-52641]... 13-13 13-II.G. Foreclosure [HUD-5264 and Notice PIH 2010-49]... 13-14 TOC-20

PART I: Administrative Plan -Table of Contents Chapter 14 PROGRAM INTEGRITY PREVENTING, DETECTING, AND INVESTIGATING ERRORS AND PROGRAM ABUSE... 14-2 14-I.A. Preventing Errors And Program Abuse... 14-2 14-I.B. Detecting Errors And Program Abuse... 14-2 Quality Control and Analysis of Data... 14-2 Independent Audits and HUD Monitoring... 14-3 Individual Reporting of Possible Errors and Program Abuse... 14-3 14-I.C. Investigating Errors And Program Abuse... 14-3 When the PHA Will Investigate... 14-3 Consent to Release of Information [24 CFR 982.516]... 14-3 Analysis and Findings... 14-4 Consideration of Remedies... 14-4 Notice and Appeals... 14-4 PART II: CORRECTIVE MEASURES AND PENALTIES... 14-5 14-II.A. Subsidy Under- Or Overpayments... 14-5 Corrections... 14-5 Reimbursement... 14-5 14-II.B. Family-Caused Errors And Program Abuse... 14-5 Family Reimbursement to PHA [HCV GB pp. 22-12 to 22-13]... 14-5 PHA Reimbursement to Family [HCV GB p. 22-12]... 14-5 Prohibited Actions... 14-6 Penalties for Program Abuse... 14-6 14-II.C. Owner-Caused Error Or Program Abuse... 14-7 Owner Reimbursement to the PHA... 14-7 Prohibited Owner Actions... 14-7 Remedies and Penalties... 14-8 14-II.D. PHA-Caused Errors Or Program Abuse... 14-8 Repayment to the PHA... 14-8 PHA Reimbursement to Family or Owner... 14-8 Prohibited Activities... 14-8 14-II.E. Criminal Prosecution... 14-9 14-II.F. Fraud And Program Abuse Recoveries... 14-9 TOC-21

Administrative Plan -Table of Contents Chapter 15 SPECIAL HOUSING TYPES [24 CFR 982 Subpart M] PART I: SINGLE ROOM OCCUPANCY [24 CFR 982.602 through 982.605]... 15-2 15-I.A. Overview... 15-2 15-I.B. Payment Standard, Utility Allowance, And HAP Calculation... 15-2 15-I.C. Housing Quality Standards (HQS)... 15-2 PART II: CONGREGATE HOUSING [24 CFR 982.606 through 982.609]... 15-4 15-II.A. Overview... 15-4 15-II.B. Payment Standard, Utility Allowance, And HAP Calculation... 15-4 15-II.C. Housing Quality Standards... 15-4 PART III: GROUP HOME [24 CFR 982.610 through 982.614 and HCV GB p. 7-4]... 15-5 15-III.A. Overview... 15-5 15-III.B. Payment Standard, Utility Allowance, And HAP Calculation... 15-5 15-III.C. Housing Quality Standards... 15-5 PART IV: SHARED HOUSING [24 CFR 982.615 through 982.618]... 15-7 15-IV.I. Overview... 15-7 15-IV.B. Payment Standard, Utility Allowance And HAP Calculation... 15-7 15-IV.C. Housing Quality Standards... 15-7 PART V: COOPERATIVE HOUSING [24 CFR 982.619]... 15-9 15-V.A. Overview... 15-9 15-V.B. Payment Standard, Utility Allowance And HAP Calculation... 15-9 15-V.C. Housing Quality Standards... 15-9 PART VI: MANUFACTURED HOMES [24 CFR 982.620 through 982.624]... 15-10 15-VI.A. Overview... 15-10 15-VI.B. Special Policies For Manufactured Home Owners Who Lease A Space... 15-10 Family Income... 15-10 Lease and HAP Contract... 15-10 15-VI.C. Payment Standard, Utility Allowance And HAP Calculation... 15-10 Payment Standards... 15-10 Utility Allowance... 15-10 Space Rent... 15-11 Housing Assistance Payment... 15-11 Rent Reasonableness... 15-11 15-VI.D. Housing Quality Standards... 15-11 TOC-22

Administrative Plan -Table of Contents PART VII: HOMEOWNERSHIP [24 CFR 982.625 through 982.643]... 15-12 15-VII.A. Overview [24 CFR 982.625]... 15-12 15-VII.B. Family Eligibility [24 CFR 982.627]... 15-12 15-VII.C. Selection Of Families [24 CFR 982.626]... 15-13 15-VII.D. Eligible Units [24 CFR 982.628]... 15-13 15-VII.E. Additional PHA Requirements For Search And Purchase [24 CFR 982.629]... 15-14 15-VII.F. Homeownership Counseling [24 CFR 982.630]... 15-14 15-VII.G. Home Inspections, Contract Of Sale, And PHA Disapproval Of Seller [24 CFR 982.631]... 15-15 Home Inspections... 15-15 Contract of Sale... 15-15 Disapproval of a Seller... 15-16 15-VII.H. Financing [24 CFR 982.632]... 15-16 15-VII.I. Continued Assistance Requirements; Family Obligations [24 CFR 982.633]... 15-16 15-VII.J. Maximum Term Of Homeowner Assistance [24 CFR 982.634]... 15-17 15-VII.K. Homeownership Assistance Payments And Homeownership Expenses [24 CFR 982.635]... 15-18 15-VII.L. Portability [24 CFR 982.636, 982.637, 982.353(b) and (c), 982.552, 982.553]... 15-19 15-VII.M. Moving With Continued Assistance [24 CFR 982.637]... 15-19 15-VII.N. Denial Or Termination Of Assistance [24 CFR 982.638]... 15-20 TOC-23

Administrative Plan -Table of Contents Chapter 16 PROGRAM ADMINISTRATION PART I: ADMINISTRATIVE FEE RESERVE [24 CFR 982.155]... 16-2 PART II: SETTING PROGRAM STANDARDS AND SCHEDULES... 16-3 16-II.A. Overview... 16-3 16-II.B. Payment Standards [24 CFR 982.503; HCV GB, Chapter 7]... 16-3 Updating Payment Standards... 16-3 Exception Payment Standards [982.503(c)]... 16-5 Unit-by-Unit Exceptions [24 CFR 982.503(c)(2)(ii)]... 16-5 "Success Rate" Payment Standard Amounts [24 CFR 982.503(e)]... 16-5 Decreases in the Payment Standard Below the Basic Range [24 CFR 982.503(d)]... 16-6 16-II.C. Utility Allowances [24 CFR 982.517]... 16-6 Air Conditioning... 16-6 Reasonable Accommodation... 16-6 Utility Allowance Revisions... 16-6 PART III: INFORMAL REVIEWS AND HEARINGS... 16-8 16-III.A. Overview... 16-8 16-III.B. Informal Reviews... 16-8 Decisions Subject to Informal Review... 16-8 Notice to the Applicant [24 CFR 982.554(a)]... 16-9 Scheduling an Informal Review... 16-9 Informal Review Procedures [24 CFR 982.554(b)]... 16-9 Informal Review Decision [24 CFR 982.554(b)]... 16-9 16-III.C. Informal Hearings For Participants [24 CFR 982.555, Pub.L. 109-162]... 16-10 Decisions Subject to Informal Hearing... 16-10 Informal Hearing Procedures... 16-11 16-III.D. Hearing And Appeal Provisions For Non-Citizens [24 CFR 5.514]... 16-16 Notice of Denial or Termination of Assistance [24 CFR 5.514(d)]... 16-16 USCIS Appeal Process [24 CFR 5.514(e)]... 16-17 Informal Hearing Procedures for Applicants [24 CFR 5.514(f)]... 16-17 Informal Hearing Procedures for Residents [24 CFR 5.514(f)]... 16-18 Retention of Documents [24 CFR 5.514(h)]... 16-18 TOC-24

Administrative Plan -Table of Contents PART IV: OWNER OR FAMILY DEBTS TO THE PHA... 16-20 16-IV.A. Overview... 16-20 16-IV.B. Repayment Policy... 16-20 Owner Debts to the PHA... 16-20 Family Debts to the PHA... 16-20 Repayment Agreement [24 CFR 792.103]... 16-21 Repayment Agreement Guidelines... 16-21 PART V: MANAGEMENT ASSESSMENT (SEMAP)... 16-24 16-V.A. Overview... 16-24 16-V.B. SEMAP Certification [24 CFR 985.101]... 16-24 HUD Verification Method... 16-24 16-V.C. SEMAP Indicators [24 CFR 985.3 and form HUD-52648]... 16-25 SEMAP Indicators Chart... 16-25 PART VI: RECORD KEEPING... 16-29 16-VI.A. Overview... 16-29 16-VI.B. Record Retention [24 CFR 982.158]... 16-29 16-VI.C. Records Management... 16-29 Privacy Act Requirements [24 CFR 5.212 and Form-9886]... 16-30 Upfront Income Verification (UIV) Records... 16-30 Criminal Records... 16-30 Medical/Disability Records... 16-31 PART VII: REPORTING AND RECORD KEEPING FOR CHILDREN WITH ENVIRONMENTAL INTERVENTION BLOOD LEAD LEVEL... 16-32 16-VII.A. Overview... 16-32 16-VII.B. Reporting Requirement [24 CFR 35.1225(e)]... 16-32 16-VII.C. Data Collection And Record Keeping [24 CFR 35.1225(f)]... 16-32 PART VIII: DETERMINATION OF INSUFFICIENT FUNDING... 16-33 16-VIII.A. Overview... 16-33 16-VIII.B. Methodology... 16-33 PART IX: NOTIFICATION REGARDING APPLICABLE PROVISIONS OF THE VIOLENCE AGAINST WOMEN REAUTHORIZATION ACT OF 2005 (VAWA)... 16-34 16-IX.A. Notification to Participants [Pub.L. 109-162]... 16-34 16-IX.B. Notification to Applicants... 16-34 16-IX.C. Notification to Owners and Managers [Pub.L. 109-162]... 16-36 TOC-25

Introduction ABOUT THE REFERENCES CITED IN THE MODEL ADMINISTRATIVE PLAN AUTHORITIES FOR POLICIES IN THE MODEL ADMINISTRATIVE PLAN The authority for PHA policies is derived from many sources. Primary among these sources are federal statutes, federal regulations, and guidance issued by HUD. State law also directs PHA policy. State law must be followed where such law exists and does not conflict with federal regulations. Industry practice may also be used to develop policy as long as it does not conflict with federal requirements or prohibitions. HUD HUD provides the primary source of PHA policy through federal regulations, HUD notices, and handbooks. Compliance with federal regulations, current HUD notices, and current HUD handbooks is mandatory. HUD also provides guidance to PHAs through other means such as HUD- published guidebooks, expired HUD notices, and expired handbooks. Basing PHA policy on HUD guidance is optional, as long as PHA policies comply with federal law, federal regulations and mandatory policy. Because HUD has already determined that the guidance it provides is consistent with mandatory policies, PHA reliance on HUD guidance provides MHA with a safe harbor. Material posted on the HUD website can provide further clarification of HUD policies. For example, FAQs on the HUD website can provide direction on the application of federal regulations in various aspects of the program. State Law Where there is no mandatory federal guidance, PHAs must comply with state law, if it exists. Where state law is more restrictive than federal law, but does not conflict with it, MHA should follow the state law. Industry Practice Where no law or HUD authority exists on a particular subject, industry practice may support PHA policy. Industry practice refers to a way of doing things or a policy that has been adopted by a majority of PHAs. RESOURCES CITED IN THE MODEL ADMINISTRATIVE PLAN The model administrative plan cites several documents. Where a document or resource is cited frequently, it may be abbreviated. Where it is cited only once or twice, the model administrative plan may contain the entire name of the document or resource. Following is a key to abbreviations used for various sources that are frequently cited in the administrative plan and a list of references and document locations that are referenced in the model administrative plan or that may be helpful to you. Abbreviations Throughout the model administrative plan, abbreviations are used to designate certain documents in citations. The following is a table of abbreviations of documents cited in the model administrative plan. Intro-i

Abbreviation CFR Document Code of Federal Regulations HCV GB Housing Choice Voucher Program Guidebook (7420.10G), April 2001. HUD-50058 IB HUD-50058 Instruction Booklet RHIIP FAQs Rental Housing Integrity Improvement Program (RHIIP) Frequently Asked Questions. VG PIH Notice 2004-01 Verification Guidance, March 9, 2004. HB 4350.3 Occupancy Requirements of Subsidized Multifamily Housing Programs Resources and Where to Find Them Following is a list of resources helpful to MHA or referenced in the model administrative plan, and the online location of each. Document and Location Code of Federal Regulations http://www.gpoaccess.gov/cfr/index.html Earned Income Disregard FAQ www.hud.gov/offices/pih/phr/about/ao_faq_eid.cfm Eligibility of Students for Assisted Housing Under Section 8 of the U.S. Housing Act of 1937; Final Rule http://edocket.access.gpo.gov/2008/pdf/e8-19435.pdf Enterprise Income Verification (EIV) System, Security Procedures for Upfront Income Verification data http://www.hud.gov/offices/pih/programs/ph/rhiip/docs/eivsecguidepha.pdf Executive Order 11063 http://www.hud.gov/offices/fheo/fhlaws/exo11063.cfm Federal Register http://www.access.gpo.gov/su_docs/aces/fr-cont.html General Income and Rent Determination FAQs www.hud.gov/offices/pih/programs/ph/rhiip/faq_gird.cfm Housing Choice Voucher Program Guidebook (7420.10G), April 2001 www.hud.gov/offices/pih/programs/hcv/forms/guidebook.cfm HUD-50058 Instruction Booklet http://portal.hud.gov/hudportal/documents/huddoc?id=50058i.pdf Joint Statement of the Department of Housing and Urban Development and the Department of Justice, issued May 17, 2004 http://www.hud.gov/offices/fheo/library/huddojstatement.pdf Intro-ii

Final Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, published January 22, 2007 http://www.hud.gov/offices/fheo/promotingfh/federalregisterpublishedguidance.pdf OMB Circular A-133 http://www.whitehouse.gov/omb/circulars/a133/a133.html PIH Notice 2002-01 (HA), Accessibility Notice http://www.hud.gov/offices/pih/publications/notices/02/pih2002-1.pdf PIH Notice 2012-10, Verification of Social Security Numbers (SSNs) and Supplemental Security Income (SSI) Benefits; and Effective Use of the Enterprise Income Verification (EIV) System s Identity Verification Report http://portal.hud.gov/huddoc/pih2012-10.pdf PIH Notice 2005-01 (HA), Implementation of the Consolidated Appropriations Act (HR 4818 H Rept 108-792), 2005 Funding Provisions for the Housing Choice Voucher Program http://www.hud.gov/offices/pih/publications/notices/05/pih2005-1.pdf PIH Notice 2005-7 (HA), Rental Integrity Monitoring (RIM) Disallowed Costs and Sanctions Under the Rental Housing Integrity Improvement Project (RHIIP) Initiative http://www.hud.gov/offices/pih/publications/notices/05/pih2005-7.pdf PIH Notice 2005-9 (HA), Public Housing Agency (PHA) Flexibility to Manage the Housing Choice Voucher Program in 2005 http://www.hud.gov/offices/pih/publications/notices/05/pih2005-9.pdf Project-Based Voucher Program; Final Rule http://www.gpo.gov/fdsys/pkg/fr-2005-10-13/pdf/05-20035.pdf Rental Housing Integrity Improvement Program (RHIIP) Frequently Asked Questions. www.hud.gov/offices/pih/programs/ph/rhiip/faq.cfm Verification FAQ www.hud.gov/offices/pih/programs/ph/rhiip/faq_verif.cfm Verification Guidance, March 2004 (attachment to Notice PIH 2004-1) http://www.hud.gov/offices/pih/publications/notices/04/verifguidance.pdf The HUD website ishttp://portal.hud.gov/hudportal/hud. Guidebooks, handbooks and other HUD published and federal resources may be found at the HUDClips website: http://portal.hud.gov/hudportal/hud?src=/program_offices/administration/hudclips. Intro-iii

GLOSSARY A. ACRONYMS USED IN THE HOUSING CHOICE VOUCHER (HCV) PROGRAM AAF Annual adjustment factor (published by HUD in the Federal Register and used to compute annual rent adjustments) ACC Annual contributions contract ADA Americans with Disabilities Act of 1990 AIDS Acquired immune deficiency syndrome BR Bedroom CDBG Community Development Block Grant (Program) CFR Code of Federal Regulations (published federal rules that define and implement laws; commonly referred to as the regulations ) CPI Consumer price index (published monthly by the Department of Labor as an inflation indicator) EID Earned income disallowance EIV Enterprise Income Verification FDIC Federal Deposit Insurance Corporation FHA Federal Housing Administration (HUD Office of Housing) FHEO Fair Housing and Equal Opportunity (HUD Office of) FICA Federal Insurance Contributions Act (established Social Security taxes) FMR Fair market rent FR Federal Register FSS Family Self-Sufficiency (Program) FY Fiscal year FYE Fiscal year end GAO Government Accountability Office GR Gross rent HA Housing authority or housing agency HAP Housing assistance payment HCV Housing choice voucher HQS Housing quality standards HUD Department of Housing and Urban Development HUDCLIPS HUD Client Information and Policy System GL-1

IPA IRA IRS JTPA LBP LEP MSA MTCS MTW NOFA OGC OIG OMB PASS PHA PIC PIH PS QC QHWRA REAC RFP RFTA RIGI SEMAP SRO SSA SSI SWICA TANF Independent public accountant Individual retirement account Internal Revenue Service Job Training Partnership Act Lead-based paint Limited English proficiency Metropolitan statistical area (established by the U.S. Census Bureau) Multi-family Tenant Characteristics System (now the Form HUD-50058 submodule of the PIC system) Moving to Work Notice of funding availability HUD s Office of General Counsel HUD s Office of Inspector General Office of Management and Budget Plan to Achieve Self-Support Public housing agency PIH Information Center (HUD Office of) Public and Indian Housing Payment standard Quality control Quality Housing and Work Responsibility Act of 1998 (also known as the Public Housing Reform Act) (HUD) Real Estate Assessment Center Request for proposals Request for tenancy approval Regional inspector general for investigation (handles fraud and program abuse matters for HUD at the regional office level) Section 8 Management Assessment Program Single room occupancy Social Security Administration Supplemental security income State wage information collection agency Temporary assistance for needy families GL-2

TPV Tenant protection vouchers TR Tenant rent TTP Total tenant payment UA Utility allowance UFAS Uniform Federal Accessibility Standards UIV Upfront income verification URP Utility reimbursement payment VAWA Violence Against Women Act of 2013 GL-3

B. GLOSSARY OF SUBSIDIZED HOUSING TERMS Absorption. In portability (under subpart H of this part 982): the point at which a receiving PHA stops billing the initial PHA for assistance on behalf of a portability family. The receiving PHA uses funds available under the receiving PHA consolidated ACC. Accessible. The facility or portion of the facility can be approached, entered, and used by persons with disabilities. Adjusted income. Annual income, less allowable HUD deductions and allowances. Administrative fee. Fee paid by HUD to the PHA for administration of the program. See 982.152. Administrative plan. The plan that describes PHA policies for administration of the tenant-based programs. The Administrative Plan and any revisions must be approved by the PHA s board and included as a supporting document to the PHA Plan. See 982.54. Admission. The point when the family becomes a participant in the program. The date used for this purpose is the effective date of the first HAP contract for a family (first day of initial lease term) in a tenant-based program. Affiliated individual. With respect to an individual, a spouse, parent, brother, sister, or child of that individual, or an individual to whom that individual stands in loco parentis (in the place of a parent), or any individual, tenant, or lawful occupant living in the household of that individual. Amortization payment. In a manufactured home space rental: The monthly debt service payment by the family to amortize the purchase price of the manufactured home. Annual contributions contract (ACC). The written contract between HUD and a PHA under which HUD agrees to provide funding for a program under the 1937 Act, and the PHA agrees to comply with HUD requirements for the program. Annual income. The anticipated total income of an eligible family from all sources for the 12-month period following the date of determination of income, computed in accordance with the regulations. Applicant (applicant family). A family that has applied for admission to a program but is not yet a participant in the program. Area exception rent. An amount that exceeds the published FMR. See 24 CFR 982.504(b). As-paid states. States where the welfare agency adjusts the shelter and utility component of the welfare grant in accordance with actual housing costs. Assets. (See net family assets.) Auxiliary aids. Services or devices that enable persons with impaired sensory, manual, or speaking skills to have an equal opportunity to participate in, and enjoy the benefits of, programs or activities receiving federal financial assistance. GL-4

Bifurcate. With respect to a public housing or Section 8 lease, to divide a lease as a matter of law such that certain tenants can be evicted or removed while the remaining family members lease and occupancy rights are allowed to remain intact. Budget authority. An amount authorized and appropriated by the Congress for payment to PHAs under the program. For each funding increment in a PHA program, budget authority is the maximum amount that may be paid by HUD to the PHA over the ACC term of the funding increment. Child. A member of the family other than the family head or spouse who is under 18 years of age. Child care expenses. Amounts anticipated to be paid by the family for the care of children under 13 years of age during the period for which annual income is computed, but only where such care is necessary to enable a family member to actively seek employment, be gainfully employed, or to further his or her education and only to the extent such amounts are not reimbursed. The amount deducted shall reflect reasonable charges for child care. In the case of child care necessary to permit employment, the amount deducted shall not exceed the amount of employment income that is included in annual income. Citizen. A citizen or national of the United States. Cohead. An individual in the household who is equally responsible for the lease with the head of household. A family may have a cohead or spouse but not both. A cohead never qualifies as a dependent. The cohead must have legal capacity to enter into a lease. Common space. In shared housing, the space available for use by the assisted family and other occupants of the unit. Computer match. The automated comparison of databases containing records about individuals. Confirmatory review. An on-site review performed by HUD to verify the management performance of a PHA. Consent form. Any consent form approved by HUD to be signed by assistance applicants and participants to obtain income information from employers and SWICAs; return information from the Social Security Administration (including wages, net earnings from selfemployment, and retirement income); and return information for unearned income from the IRS. Consent forms expire after a certain time and may authorize the collection of other information to determine eligibility or level of benefits. Congregate housing. Housing for elderly persons or persons with disabilities that meets the HQS for congregate housing. A special housing type: see 24 CFR 982.606 609. Contiguous MSA. In portability (under subpart H of part 982): An MSA that shares a common boundary with the MSA in which the jurisdiction of the initial PHA is located. Continuously assisted. An applicant is continuously assisted under the 1937 Act if the family is already receiving assistance under any 1937 Housing Act program when the family is admitted to the voucher program. Contract authority. The maximum annual payment by HUD to a PHA for a funding increment. GL-5