David Tinsley CLEVELAND COUNTY ASSESSOR 201 S. Jones, Room 120 NORMAN, OK 73069 PHONE (405) 366-0230 FAX (405) 366-0234 www.clevelandcountyassessor.us PUBLIC RECORD LAYOUT The Account file is the primary file with the other 6 files being subordinate to that file. The primary key on all of the files is Account Number. It is not necessary to use all of the files to obtain information. If you are looking for mailing name and address only, you could use the Owner file by itself. If you needed the physical location of the property in addition to the mailing address you would have to use the Account and Owner files tying them together with the primary key field. The Value Detail file contains information on the land and improvement values. The Land Attributes file contains information about Location, Easements, Size, Topography, Utilities, etc. The Improvement File describes the property type and contains information about any improvements on the property, square footages, building characteristics, number of rooms, year built, etc. The Improvement Detail File contains information about any sales within the past 5 years. Any Business Personal record with a Status of I has not filed a business return but may still be an active account. The Status will be changed from I to A if the Business return is received. These are standardized layouts provided by our vendor. Cleveland County may not use some of the fields and they may be blank. All dates will reflect the date as MM/DD/YYYY.
Account File Account Number Primary key to all of the records. The format is: Rnnnnnnn -Real Estate Property R0123456 11 Pnnnnnnn -Personal Property/Public Service Property P0100525 Mnnnnnnn -Manufactured Housing on Leased Land M0123456 There is one record per parcel. Parcel Number Real Estate parcel ID number (Real Estate and Business Personal 19 Accounts only). The first four spaces are the taxing district. The next five spaces are a subdivision code or a township number. The next three spaces are a block number or a range plus direction. The next four spaces are a lot number or a section number. The final three spaces are an assigned unique identifying number. Information in each group of spaces is aligned on the right except the first four spaces for the taxing district, which aligns on the left. i.e. N C 2 9 W O D W 2 1 0 2 4 0 0 1 Will be NC29WODW20100024001 i.e. S D 2 9 9 1 W 1 5 0 2 7 Will be SD290000901W0015027 Account Type Describes the type of account. Valid Account Types are: 15 Residential Commercial Agricultural Farm State Assessed Exempt Real (or Exempt Personal) Personal Public Service Mobile Home, Leasing, Vacant Land (commercial or residential) Physical Location
House Number House or building number 1300 etc. 15 Direction N, S, E, W, NE, NW, SE, SW 2 Street Name Acres 22 Street Suffix AVE, ST, DR, etc. 4 Unit / # A 6 Full Address 125 W ACRES, UNIT A 100 City Norman 40 Zip Code 730691234 10 Business Name 100 Mobile Home Space Number 4 Map Number 20 Economic Area ID 10 Economic Area Description 20 Buildings Building count. Improvement records associated with this record. 2 Full Legal Full legal description 2000 Land Economic Area ID 8 Land Economic Area Description 30 Sub Division ID 30 Sub Division Description 255 Land Total Acres 15 Land Total Square Foot 15 Land Total Front Foot Commercial property only. 15 Land Total Units/Sites 15 Land Width 15 Land Depth 15 Vacant Land -1 indicates vacant land 2 Platted Land -1 indicates platted land 2 Land Appraisers Initials 3 Land Appraisal Date 10 Tax District 10
Total Mill Levy 8 Notice of Valuation Value 8 Total Market Value 8 Total Taxable Value 8 Total Assessed Value 8 Adjusted Assessed Total Assessed Value + Penalties Exemptions 8 Value Last Doc Date Last date non-sale document was filed. 10 Last Sale Date Last date sale document was filed. 10 Legal Change Date Last date legal was changed. 10 Account Created Date 10 Account Deleted Date 10 Status A=Active; I=Inactive; E=Exempt (E & I are Business Personal 1 Codes) (Inactive indicates that the business has not filed a business Return but may still be an active account) Account Number 10 (without prefix) Parent Parcel Number 13 Subdivision Lot Number 3 Subdivision Block Number 3 Account Change Date 10
Owner File Account Number 11 There is one record per parcel. Parcel Number 19 Owner Name 1 40 Owner Name 2 40 Mailing Address 1 40 Mailing Address 2 40 Mailing City 40 Mailing State 2 Mailing Zip code 10 Primary Owner -1 indicates primary owner 2 Status 1 Owner Change Date 10 Address Change Date 10 Account Number (without prefix) 10
Value Detail File Account Number 11 Parcel Number 13 Value Type 20 Abstract Code 10 Abstract Code Description 40 Abstract Acres 15 Abstract Square Feet 15 Abstract Units 15 Tax District 6 Abstract Assessed Value 15 Abstract Account Value 15 Status 1 Account Number (without prefix) 10
Land Attributes File Account Number Primary key to all of the records. The format is: R0012345 11 Rnnnnnnn -Real Estate Property There may be multiple records per parcel Parcel Number 13 Attribute Type 30 Attribute Description 50 Attribute Adjustment 15 Status 1 Account Number (without prefix) 10
Improvement File Account Number Primary key to all of the records. The format is: 11 Rnnnnnnn - Real Estate Property R123090311 Mnnnnnnn -Personal Property (Mobile Homes) M0100525 Building Number There will be one record per building but possibly multiple Buildings per parcel 2 Parcel Number 13 Property Type Describes the property type. Valid Types are: 15 Commercial Condo Residential Out Building Multiple Unit Townhouse Mobile Home Duplex Triplex Industrial Neighborhood Code 10 Owner Occupied Is the improvement owner occupied? 1 indicates owner occupied 2 Occupancy Code 8 Occupancy Description 50 Built As Id 8 Built As Description 50 Square Feet 8 Condominium Square Feet 8 Total Basement Square Feet 8 Finished Basement Square Feet 8 Garage Square Feet 8
Car Port Square Feet 8 Balcony Square Feet 8 Porch Square Feet 8 Linear Feet of Perimeter 8 Percent Complete 1 = 100% 15 Condition 15 Quality 15 Heat/Vent/Air Id 8 Heat/Vent/Air Description 50 Exterior 25 Interior 15 Unit Type End or Inside 10 Number of Stories 8 Square Feet of Sprinkler Coverage 15 Roof Type 20 Roof Cover 20 Floor Cover 20 Foundation Type 20 Number of Rooms 8 Number of Bedrooms 8 Number of Bathrooms 8 Number of Units 15 Type of Construction ID 50 Type of Construction Description 20 Year Built 8 Year Remodeled 8 Percent Remodeled 15
Adjusted Year Built 8 Age 8 Mobile Home Title Number 50 Mobile Home Serial Number 50 Mobile Home Length 8 Mobile Home Width 8 Appraiser Initials 3 Appraisal Date 10 Improvement Value 8 New Construction Value for Current Year 8 New Growth Value for Current Year 8 Building Permit Value Change 8 Status 1 Account Number (without prefix) 10
Improvement Detail File Account Number Primary key to all of the records. The Format is: 11 Rnnnnnnn - Real Estate Property R0012345 Mnnnnnnn - Personal Property (Mobile Homes) M0100525 Building Number There will be one record per building but possible 2 multiple buildings per parcel. Parcel Number 13 Detail Type Appliance, Add on, etc. 10 Detail Description 50 Number of Units 15 Status 1 Account Number 10 (without prefix)
Sales File Account Number Primary key to all of the records. The format is: 11 Rnnnnnnn -Real Estate Property R0012345 There may be multiple records per parcel. Includes all sales within the last 5 years based on the current month. Reception Number 10 Parcel Number 13 Grantor 80 Grantee 80 Sale Price 15 Sale Date 10 Deed Type 10 Valid or Invalid 7 Confirmed or Unconfirmed 11 Account Number 10 (without prefix) Book 4 Page 4 Revenue Stamps 8 Change Date 10