VIC CONVEYANCING October 2014 CONTENTS SECTION 1 User Notes MISCELLANEOUS DOCUMENTS Manual Page CV 00 MASTER Master File...1 CV 03 INFO Matter Information Sheet...7 CV 03 ACCT General Account...9 CV 03 ACCTDISB General Disbursement Account...13 CV 03 COVER File Cover Sheet...15 CV 03 FILENOTE Memo to File...20 CV 03 MEMO Office Memo...21 CV 03 STATDEC Statutory Declaration...22 SECTION 2 GENERAL - LETTERS AND FACSIMILES CV 01 L1 Letter to Client...1 CV 01 L2 Letter to Other Party Solicitor...2 CV 01 L3 Letter General...3 CV 01 L4 Letter to Agent...4 CV 01 L5 Letter to Mortgagee's Solicitor...5 CV 01 L6 Letter to Mortgagee...6 CV 02 F1 Facsimile to Client...7 CV 02 F2 Facsimile to Other Party Solicitor...8 CV 02 F3 Facsimile General...9 CV 02 F4 Facsimile to Agent...10 CV 02 F5 Facsimile to Mortgagee's Solicitor...11 CV 02 F6 Facsimile to Mortgagee...12 Softdocs (Oct 2014) 1.
SECTION 3 VENDOR - CHECKLISTS V. CV V002 Vendor Checklist Pre Contract (LIV)...43 CV V004 Vendor Checklist Post Contract (LIV)...45 VENDOR - LETTERS CV V010 Letter to Client requesting Instructions...1 CV V040 Letter to Client re Draft Contract...2 CV V050 Letter to Agent forwarding Draft Contract...4 CV V060 Letter to Agent forwarding Contract Before Auction of Property...5 CV V070 Letter to Purchaser's Solicitor enclosing Counterpart Contract...6 CV V072 Letter to Client enclosing Sales Advice...7 CV V090 Letter to Client forwarding Contract for Execution...8 CV V100 Letter to Client requesting Attendance to Execute Contract...9 CV V110 Letter to Purchaser's Solicitor requesting Appointment for Exchange within a Specified Time Limit...10 CV V120 Letter to Purchaser's Solicitor requesting Exchange Appointment...11 CV V130 Letter to Agent confirming Exchange...12 CV V140 Letter to Agent confirming Exchange, enclosing Balance of Commission...13 CV V150 Letter to Purchaser's Solicitor to Complete Exchange by Mail...14 CV V190 Letter to Purchaser's Solicitor forwarding Particulars of Title...15 CV V200 Letter to Mortgagee to Prepare Discharge...16 CV V210 Letter to Mortgagee's Solicitors re Discharge of Private Mortgage...17 CV V220 Letter to Client confirming Exchange...18 CV V280 Letter to Purchaser's Solicitor requesting Transfer...20 CV V290 Letter to Client forwarding Transfer for Execution...21 CV V300 Letter to Purchaser's Solicitor requesting Settlement Appointment...22 CV V310 Letter to Purchaser's Solicitor requesting Settlement in "x" days...23 CV V320 Letter to Purchaser's Solicitor Direction to Pay...24 CV V380 Letter to Agent to account to Vendor for Deposit...25 CV V390 Letter to Agent to disburse Commission...26 CV V395 Letter to Water Authority enclosing Notice of Disposition...41 CV V396 Letter to Council enclosing Notice of Disposition...42 CV V430 Settlement Letter to Client (short)...27 CV V440 Settlement Letter to Client...28 CV V450 Statement of Account...39 CV V490 Memo of Costs and Disbursements for Sale (no reduction)...30 CV V500 Memo of Costs and Disbursements for Sale & Discharge Mortgage (no reduction)...33 CV V510 Memo of Costs and Disbursements for Sale & Discharge Mortgage (with reduction)...36 Softdocs (Oct 2014) 2.
SECTION 4 PURCHASER - CHECKLISTS P. CV P002 Purchaser Checklist Pre Contract (LIV)...64 CV P004 Purchaser Checklist Post Contract (LIV)...66 PURCHASER - LETTERS CV P010 Letter to Vendor's Solicitor requesting Contract...1 CV P011 Initial letter to Agent...2 CV P015 Letter to Client Acknowledging Instructions...3 OPTIONAL CLAUSES THAT CAN BE INCLUDED IN LETTER TO CLIENT: P014 Matter settled release document...4 P20 We act for the Purchaser...4 P22 Loan approved...4 P21 We act for the Purchaser please send...4 P23 Enclose Trust Account cheque for deposit balance...4 P24 Enclosing Client cheque for balance of deposit...4 P29 Submit Transfer...5 P33 Enclosing signed Section 27 Statement...5 P36 Clients wishing to settle Terms Contract...5 P41 Courtesy opening...5 P42 Confirm details of Contract Note...6 P43 We are searching Title and obtaining Certificates...6 P44 Shall we get Certificates...6 P47 Advice to insure property...6 P48 We can arrange insurance...7 P50 Enclosing copy of Title for Client to survey...7 P51 Excess water - you should arrange reading...7 P52 Excess water - should we arrange reading...7 P54 Courtesy closing...7 P58 Please advise on loan...8 P60 Send cheque for balance of deposit...8 P63 Enclosing Contract for signing...8 P64 Enclosing Transfer for signing explain consideration...8 P68 Enclosing mortgage documents...8 P71 Enclose and explain Section 27 Statement...9 P75 Asking for cheque prior to settlement...9 P76 Asking for cheque prior to settlement...9 P79 Will account after settlement...10 P85 Enclosing Rate Adjustment Statement...10 P88 Advising Title Issued - we will hold...10 P89 Advising Transfer now registered...10 P90 Thank you for instructions...11 P96 Transferring insurance...11 CV P020 Letter to Vendor's Solicitor requesting Contract...12 CV P021 Letter to Vendor's Solicitor requesting Contract...13 CV P025 Letter to Client confirming details of Contract Note...14 CV P029 Letter to Vendor's Solicitor enclosing Transfer for Signing...15 CV P030 Letter to Client submitting Contract...16 CV P036 Letter to Vendor's Solicitor to settle Terms of Contract...17 CV P040 Letter to Client re making Appointment to Sign Contract...18 CV P045 Letter to Vendor's Solicitor forwarding Counterpart Contract...19 Softdocs (Oct 2014) 3.
SECTION 4 PURCHASER - LETTERS (Continued) P. CV P050 Letter to Client requesting Details of Loan Approval...20 CV P055 Letter to Client enclosing Statutory Declaration...21 CV P058 Letter to Client requesting Advice re Loan...22 CV P060 Letter to Client requesting Deposit Monies...23 CV P063 Letter to Client enclosing Contract for Signing...24 CV P064 Letter to Client enclosing Transfer and Explaining Consideration...25 CV P068 Letter to Client enclosing Mortgage Documents...26 CV P069 Letter to Vendor's Solicitors forwarding Settlement Figures...27 CV P101 Letter to Vendor's Solicitors notifying of Loan Approval...28 CV P102 Letter to Broker notifying of Loan Approval...29 CV P103 Letter to Broker paying Brokerage Costs...30 CV P240 Letter to Client advising Contracts have been Exchanged...32 CV P251 Letter to Surveyor requesting Survey Certificate...33 CV P260 Letter to Mortgagee's Solicitor giving Particulars of Title...34 CV P270 Letter to Mortgagee giving Particulars of Title...35 CV P280 Letter to Vendor's Solicitor regarding Early Possession...36 CV P370 Letter to Vendor's Solicitor submitting Transfer for Execution...37 CV P410 Order on the Agent...41 CV P420 Letter to Mortgagee's Solicitor - Direction to Pay...42 CV P430 Letter to Mortgagee - Direction to Pay...43 CV P440 Mortgage Authority Undertaking and Direction...44 CV P450 Letter to Client to Sign Mortgages...45 CV P495 Letter to Water Authority enclosing Notice of Acquisition (with opt for o/s rates)...46 CV P496 Letter to Council enclosing Notice of Acquisition (with opt for o/s rates)...47 CV P501 Settlement Letter to Client - Purchase...48 CV P510 Settlement Letter to Client - Sale and Purchase...50 CV P520 Statement of Account...62 CV P560 Memo of Costs and Disbursements for Purchase (no reduction)...53 CV P570 Memo of Costs and Disbursements for Purchase & Mortgage (no reduction)...56 CV P580 Memo of Costs and Disbursements for Purchase & Mortgage (with reduction)...59 Softdocs (Oct 2014) 4.
SECTION 5 FORMS CV 05 ADJSETTLE Adjustments & Settlement Statement...132 CV 05 AMEND Application to Amend Certificate of Title...3 CV 05 BUSCONT2008 Contract of Sale of Business - Estate Agent Regs Form 3 (2008 release)...75 CV 05 CONGNTE1 Guarantee of Contract (Short form)...4 CV 05 CONGNTE2 Guarantee of Contract (Long form)...7 CV 05 CONT2014 Contract of Sale of Real Estate - Estate Agent Regs Form 1 & 2 (2014 release)...140 CV 05 DISPO Notice of Disposition...28 CV 05 LTOLSF LTO Lodging Summary Form...31 CV 05 PE Property Enquiry Application...33 CV 05 PE CGG City of Greater Geelong Building Information Request Form...97 CV 05 PE GMW Goulburn Murray Water Property Information Request Forms...102 CV 05 PE GVW010 Goulburn Valley Water Property Info Request form...109 CV 05 PE GVW020 Goulburn Valley Water Special Meter Reading form...112 CV 05 PE VR010 VicRoads Info Statement Request...113 CV 05 RESCIND Notice to Purchaser of Recission of Contract...39 CV 05 SEC27 Particulars and Acknowledgement required by Section 27...41 CV 05 SEC32 Vendor's Statement under Section 32...44 CV 05 S32EXTRA Additional Vendor's Statement (Mortgage/Terms Contract)...49 CV 05 SETTLEINST Settlement Instructions...138 CV 05 STRATA1 Body Corporate Certificate...51 CV 05 SROQWIT_1 List of Witnesses for Statutory Declarations...115 SECTION 6 STATE REVENUE OFFICE FORMS CV 05 ACQ Notice of Acquisition of an Interest in Land...1 CV SRO DA Form 01 Statement for Goods Transferred with Residential Land [SRODAF01]...77 CV SRO DA Form 02 Goods Statutory Declaration - on Sales [SRODAF02]...62 CV SRO DA Form 03 Real Property Value Statutory Declaration [SRODAF03]...68 CV SRO DA Form 04A Off the Plan Sales Statutory Declaration [SRODAF04A]...291 CV SRO DA Form 06A Transactions treated as sub-sales of land - Statutory Declaration [SRODAF06A]...28 CV SRO DA Form 06N Nomination Form - Sale of Real Estate (attachment) [SROTR3095C]...43 CV SRO DA Form 07E First Home Owner Exemption/Concession Declaration [SRODAF07E]...275 CV SRO DA Form 08F Pensioner Exemption/Concession Declaration [SRODAF08F]...192 CV SRO DA Form 09A Transfer Between Spouses/Domestic Partners Statutory Declaration [SRODAF09A]...17 CV SRO DA Form 12 Primary Production and Water Entitlements (for all Land Types )Statutory Declaration [SRODAF12]...11 CV SRO DA Form 13 Family Farm Exemption Statutory Declaration [SRODAF13]...23 CV SRO DA Form 14 Statement on Change of Beneficial Ownership in Duitable Property [SROTR3134]...90 CV SRO DA Form 16 Statement on Transfer under Pt 3 of Financial Sector (Tfr Business) Act [SROTR3123]..74 CV SRO DA Form 25 Document Lodgement Form [SRODAF25]...10 CV SRO DA Form 45 Corporate Reconstruction Exemption Application [SROTR000537]...162 CV SRO DA Form 49 Section 80 Land Rich Acquisition Statement [SROTR1219]...180 CV SRO DA Form 50 Land Use Entitlement Acquisition Statement [SROTR0050]...316 CV SRO DA Form 52 Corporate Consolidation Exemption Application [SRODAF52]...170 CV SRO DA Form 53D PPR Concession Declaration [SRODAF53D]...351 CV SRO DA Form 54 Equity Release Program Exemption Statutory Declaration [SROTR000539]...264 CV SRO DA Form 55 Statement for Livestock Duty Payment [SROTR000540]...310 CV SRO DA Form 56 Young Farmers Exemption/Concession Claim Form [SROTR0056]...202 CV SRO DA Form 58 Section 83 - Landholder Acquisition Statement [SRODAF58]...328 Softdocs (Oct 2014) 5.
SECTION 6 STATE REVENUE OFFICE FORMS (Continued) CV SRO DA Form 59 Application for Registration as WUTS, IWUTS or DWUTS [SRODAF59]...338 CV SRO DA Form 60 Application for Registration as a declared PUTS [SRODAF60]...346 CV SRO DA Form 61 PPR Concession and Eligible First Home Buyer Duty Reduction Decln [SRODAF61]...359 CV SRO FHOG Form 02 Application for First Home Owner Grant [SROFHOG002]...248 CV SRO FHOG Form 03 Addendum for First Home Owner Boost Scheme [SROFHOG003]...302 CV SRO GAIC Form 01 CV SRO GAIC Form 02 Application for Growth Areas Infrastructure Contribution Certificate [SROGAIC001]...269 Application for Growth Areas Infrastructure Contribution Exemption [SROGAIC002]...272 CV SRO LTG Form 01 Application for Refund [SROLTGF01]...4 CV SRO LTG Form 02B Land Tax Objection Form (assessments 2006 onwards) [SROLTXF02B]...208 CV SRO LTG Form 06 Application for Remission or Postponement of Payment of Land Tax [SROLTXF06]...217 CV SRO LTG Form 07 Land Valuation Objection Form (Commercial/Industrial) [SROLTXF07]...231 CV SRO LTG Form 08 Land Valuation Objection Form (Residential) [SROLTXF08]...238 CV SRO LTG Form 09 Land Valuation Objection Form (Rural) [SROLTXF09]...243 CV SRO LTG Form 11 Land Tax Amendment Form [SROLTXF11]...313 CV SRO LTX Trust 08 Notice of Trust Acquisition of an interest in Land [SROLTXT08]...110 CV SRO LTX Trust 13 Deceased Estate - Commencement of administration [SROLTXT13]...115 CV SRO LTX Trust 14 Deceased Estate - Completion of administration [SROLTXT14]...120 CV SRO LTX Trust 15 Discretionary Trust - Nomination of subsequent beneficiary [SROLTXT15]...125 CV SRO LTX Trust 16 Trusts - Notification or change of beneficial interests/unit holding [SROLTXT16]...130 CV SRO LTX Trust 17 Trusts - Nomination of PPR/subsequent PPR beneficiary [SROLTXT17]...137 SECTION 7 LAND TITLES OFFICE - TRANSFER OF LAND ACT FORMS CV LTO A1PYO Annexure Page (Form 1)...1 CV LTO CPYO Caveat (Vendor/Purchaser details)...3 CV LTO CPYOX Caveat (General)...5 CV LTO DMPYO Discharge of Mortgage or Charge...7 CV LTO M1PYO Mortgage...14 CV LTO MCPPYO Memorandum of Common Provisions...18 CV LTO T1PYO Transfer of Land...23 CV LTO T2PYO Transfer of Land with Easement and/or Covenant (Form T2)...28 CV LTO T3PYO Transfer of Land by Mortgage or Annuitant (Form T3)...34 CV LTO TLAF10 Application for New Certificate of Title in Place of one Lost or Destroyed (Form 10 including Stat Dec)...164 CV LTO TLAF11 Application for New Folio of the Register (Form 11 including Stat Dec)...166 CV LTO TLAF13 Creation of Easement (Form 13)...121 CV LTO TLAF14 Surrender of Easement (Form 14)...123 CV LTO TLAF30 Application for Recording of Easement (Form 30)...174 CV LTO TLAF42 Notification of Charge Easement or Right (Form 42)...125 CV LTO TLAF43 Application for Service of a Notice (Form 43 including s89a Certificate)...127 CV LTO TLAF56 Application to Correct Name in the Register (Form 56 including Stat Dec)...168 CV LTO TLAF61 Application for Amendment or Alteration of Registered Proprietor's Address (Form 61).170 CV LTO VMPYO Variation of Mortgage or Charge (Form VM)...37 CV LTO WCPYO Withdrawal of Caveat (Form WC)...39 CV LTO WCPYOSD Statutory Declaration in Support of a Withdrawal of Caveat...162 Softdocs (Oct 2014) 6.
SECTION 7 LAND TITLES OFFICE - WATER REGISTER FORMS CV LTO WR03SLT Surrender of Limited Term Transfer of Water Share...55 CV LTO WR04LPR Application By Legal Personal Representative in Respect of a Water Share...58 CV LTO WR05SVR Application By Surviving Owner of Water Share...60 CV LTO WR06TIB Transmission Application by Trustee in Bankruptcy in Respect of a Water Share...64 CV LTO WR07M1 Mortgage of Water Share (All Monies)...66 CV LTO WR08M2 Mortgage of Water Share (Principal Sum)...69 CV LTO WR09VM Variation of Recorded Mortgage of Water Share...72 CV LTO WR10VPM Variation of Priority of Recorded Mortgages of Water Share...75 CV LTO WR11TM Transfer of Recorded Mortgage of Water Share...77 CV LTO WR12MTWS Transfer of Water Share by Mortgagee...80 CV LTO WR13DM Discharge of Mortgage of Water Share...83 CV LTO WR14AX Annexure Page...85 CV LTO WRACN Application to Correct or Amend Name and/or Address in the Water Register...96 CV LTO WRACO Application to Confirm Ownership of a Water Share...87 CV LTO WRSTATDEC Statutory Declaration (Water Register)...94 LAND VICTORIA - SUBDIVISION ACT 1998 / OWNERS CORPORATION FORMS CV LV OC00 Request for Copy of Certificate...99 CV LV OC01 Unlimited Owners Corporation Information...101 CV LV OC02 Limited Owners Corporation Information...103 CV LV OC03 Notification of Change of Address...105 CV LV OC04 Notification of Alteration...108 CV LV OC05 Owners Corporation Rules...111 CV LV OCPSPC Accompanying Document Lodgement Checklist...119 CV LV SA22 Subdivision or Consolidation...19 CV LV SA22(1B) Service of Notice by the Registrar...138 CV LV SA23E Easement Creation, Removal or Variation...136 CV LV SA23R Restriction, Creation, Removal or Variation...139 CV LV SA24A Reserves Vest land in Council, Remove Status or Remove Restriction...141 CV LV SA26 Approval of Boundary Plan...113 CV LV SA32 Owners Corporation - Subdivision...115 CV LV SA32B Owners Corporation - Creation...143 CV LV SA33(1) Alteration of Lot Entitlement and Liability...145 CV LV SA34G(4) Owners Corporation Notice of Intention to Wind Up...147 CV LV SA34(H) Owners Corporation Cancel or Amend a Plan on Winding Up...149 CV LV SA35(6) Acquiring Authority Record the Vesting Date of Land Acquired Compulsorily...151 CV LV SA35 Acquiring Authority Subdivision...153 CV LV SA44(4A) Accessory Lot...117 CV LV SA44(5) Removal of Restriction...155 CV LV SA44(5A) Alteration or Cancellation of Scheme of Development by Owners Corporation...157 CV LV SA44(5B) Alteration or Cancellation of Scheme of Development by Registered Proprietor...160 LAND VICTORIA - OTHER ACTS FORMS CV LV NOM Nomination Request...171 CV LV PEAF18 Application for Recording of an Agreement (S181 Planning & Environment Act - Form 18)...130 CV LV PEAF19 Notification of the Ending of an Agreement (S183 Planning & Environment Act - Form 19)...132 CV LV PEAF20 Notification of the Amendment of an Agreement (S183 Planning & Environment - Form 20)..134 CV LV PEAF21 Notification of Removal of Land from an Agreement (S183 Planning & Env Act - Form 21)... 173 Softdocs (Oct 2014) 7.
SECTION 8 SUNDRY LEASE DOCUMENTS CV LSE ASSIGN Lease Documents...1 CV LSE LGNTE1 Guarantee of Lease (Short Form)...3 CV LSE LGNTE2 Guarantee of Lease (Long Form)...4 CV LSE SURREND Deed of Surrender of Lease...6 CV LSE TRFLEASE Transfer of Lease (LIV Form)...8 CV LSE DISCSTAT1 Landlord's Disclosure Statement - Retail Premises Not in Retail Shopping Centre Retail Leases Act 2003...9 CV LSE DISCSTAT2 Landlord's Disclosure Statement - Retail Premises in Retail Shopping Centre Retail Leases Act 2003...23 CV LSE DISCSTAT3 Landlord's Disclosure - Statement on Renewal of Lease Retail Leases Act 2003...42 CV LSE DISCSTAT4 Disclosure Statement - Assigned Lease Where Ongoing Business Retail Leases Act 2003...47 Softdocs (Oct 2014) 8.