Preparing for the new ASC 842 Leasing Standard Challenges and Solutions. August 24, PDF Free Download

Preparing for the new ASC 842 Leasing Standard Challenges and Solutions August 24, 2017

Learning objectives Define leasing implications related to recently revised FASB standard Differentiate between new and existing leasing standard Describe four pillars of compliance to address the standard Assess the impact of the new standard on the business Identify areas for change and benefits Grant Thornton LLP. All rights reserved. 2

Understanding the new leasing standard Requires lessees to put most leases on their balance sheets but recognize expenses on their income statements in a manner similar to today s accounting Requires entities to classify leases to determine how to recognize lease-related revenue and expense Entities may be required to develop new processes and controls or adjust existing processes and controls to identify and account for leases Allows entities to make policy choice to apply existing lease identification and classification conclusions; however asset and liabilities must still be booked on balance sheet (part of a package of transition-related expedients) FASB standard is not fully converged with IFRS 16 issued by International Accounting Standards Board (IASB) Grant Thornton LLP. All rights reserved. 4

OVERVIEW OF NEW FASB STANDARD FOR LEASES WHAT IS THE IMPACT TO COMPANIES? $1.25 trillion in off balance sheet lease obligations Based on 2005 estimates of SEC registrants Assuming Tax rate of 40% on 2005 SEC numbers Leads to $500 billion in possible deferred tax assets/liabilities Financial statement ratios and taxes paid may see big change Policies, processes, controls, and system capabilities will need to adjust accordingly Grant Thornton LLP. All rights reserved. 5

Technical Accounting Topics Part 1 Definition of a lease key components Identified asset Physically distinct Explicitly or implicitly identified No substantive substitution rights Right to control use of the asset Right to obtain substantially all economic benefits from use Right to direct the use Period of use Time Output Components of contract change in practice ASC 840 Other goods or services Supplies Lease component Maintenance Operating lease ASC 842 Other goods or services Supplies Lease component Maintenance Recognize over time Recognize asset / liability Grant Thornton LLP. All rights reserved. 6

Finance Technical Accounting Topics Part 2 Classifying a lease finance or operating Classifying a discount rate Ownership transfers to lessee at end of lease term No Purchase option that is reasonably certain of being exercised Yes Implicit rate Use when readily determinable Often not known to lessee No Lease term = major part of remaining economic life (e.g. 75%) No PV of lease payments + lessee RVG = substantially all of FV (e.g. 90%) Yes Yes Incremental borrowing rate Rate lessee would pay to borrow on collateralized basis Assume similar term/environment No Specialized asset with no alternative use Yes Risk-free rate Practical expedient for non-public business entities Would likely increase measurements No Yes Operating Grant Thornton LLP. All rights reserved. 7

Technical Accounting Topics Part 3 Measuring ROU assets and lease liabilities ROU asset Lease liability + Payments made before commencement - Lease incentives + Initial direct costs Lease liability Present value of lease payments *Note: Can elect to account for short term leases "off balance sheet" ROU asset Lease liability Operating Lease Lease liability + prepaid rent - accrued rent - remaining incentive + unamortized initial direct costs - impairment PV of remaining lease payments Finance Lease Previous carrying amt - accumulated amortization - impairment Previous carrying amt + interest expense - lease payments Grant Thornton LLP. All rights reserved. 8

Technical Accounting Topics Part 4 Disclosures enable users to assess cash flows from leases Transition Practical Expedients Qualitative disclosures Quantitative disclosures General description of lease Basis and terms and conditions of variable lease payments, extension and termination options, and residual value guarantees Restrictions or covenants imposed by leases Significant assumptions and judgments made in identifying a lease, allocation of lease consideration, lease term, and discount rate Significant rights and obligations for leases not yet commenced Finance lease cost (separating amortization and interest cost) Operating lease cost Short-term lease cost Variable lease cost Separately for finance and operating leases: cash paid, weighted-average remaining lease term, weighted-average discount rate, supplemental noncash information about lease liabilities recognized from obtaining ROU assets, maturity analysis of undiscounted lease cash flows and a reconciliation of undiscounted cash flows to lease liabilities Modified retrospective application, with certain practical expedients Elect not to assess - Whether expired/existing contracts are or contain leases - Classification of any expired/existing leases - Whether initial direct costs for existing leases qualify for capitalization Elect to use hindsight to determine lease term and to evaluate ROU asset for impairment Grant Thornton LLP. All rights reserved. 9

Timing: it s sooner than you think For public companies repository design/build underway by Q3 2017 For public companies software selection and integration of repository underway Q4 2017 Special challenge for public entities: SEC is requiring a comparative reporting period 3 years for income statements 2 years for balance sheets Bottom line: public entities need to begin tracking new data now! Public entities effective date Private entities effective date 1/1/2017 1/1/2018 1/1/2019 1/1/2020 Public entities transition Private entities transition Grant Thornton LLP. All rights reserved. 10

Pillar 1: Identifying leases 1 Identifying and centralizing all current and relevant lease information Create a custom repository Identify embedded leases Design a future state process to identify leases at time of contract Design policies and procedures to ensure best effort of lease identification is followed Grant Thornton LLP. All rights reserved. 13

Pillar 2: Classifying leases 2 Determine the type of leases in scope for the new standard Classify the definition of leases vs. services Recognize the differences in operating leases and finance leases Grant Thornton LLP. All rights reserved. 14

Pillar 3: Measuring leases 3 Create the necessary calculation assumptions and templates Ensure the proper information is available to properly complete all calculations Define the required disclosure information Manage all ratio updates and debt covenant requirements Grant Thornton LLP. All rights reserved. 15

Pillar 4: Maintaining leases 4 Centralize the collection and management of lease information and documentation Align a service or software model to the management of leases and lease calculations Integrate with accounting systems for journal entry and sub-ledger related activities Manage all fiscal and statutory related reporting activities Grant Thornton LLP. All rights reserved. 16

What it means to your organization Updates to existing financial accounting policies, procedures and systems Updates to controls and contracts New disclosures and lease management activities Grant Thornton LLP. All rights reserved. 18

Big impact throughout your organization Primary functions effected Finance Financial planning & analysis Tax IT (identifying technology solutions) Functions that will feel the change IT (for leases initiated through IT) Facilities/real estate Operating entities Procurement Legal (contracts) Grant Thornton LLP. All rights reserved. 19

New process challenges for managing leases 1 Gathering data from decentralized sources 4 Inconsistent lease accounting processes 2 Lack of common structure in lease documents 5 Catching all leases before they get into payment system (need policy and process) 3 Inadequate systems to do the job 6 Managing lease renegotiations Grant Thornton LLP. All rights reserved. 20

New analytical challenges for managing leases 1 Classifying leases vs. services 2 Identifying lives and discount rates 3 Calculating lease vs. other operating expenses Grant Thornton LLP. All rights reserved. 21

Closing data gaps Volume Complexity of contracts Contract retention and repository Data quality Data gaps Multiple data source Embedded leases Inconsistent data Amendments Grant Thornton LLP. All rights reserved. 22

Areas potentially requiring change Updated accounting policies and disclosures New application of judgment and estimation Updates or overhauls to related internal controls New systems to capture, process, and maintain lease data Adjusted income and other taxes Revised debt covenant compliance Grant Thornton LLP. All rights reserved. 23

Silver linings: unplanned benefits Better lease decisions Stronger leverage for lease negotiations Improved systems and lease processes based on best practices Stronger controls and standardized policies Management insight through centralized information Better business decisions Clearer decisions on leasing vs. services Stronger debt covenants Grant Thornton LLP. All rights reserved. 24

Disclaimer This Grant Thornton LLP presentation is not a comprehensive analysis of the subject matters covered and may include proposed guidance that is subject to change before it is issued in final form. All relevant facts and circumstances, including the pertinent authoritative literature, need to be considered to arrive at conclusions that comply with matters addressed in this presentation. The views and interpretations expressed in the presentation are those of the presenters and the presentation is not intended to provide accounting or other advice or guidance with respect to the matters covered. For additional information on matters covered in this presentation, contact your Grant Thornton, LLP adviser. Grant Thornton LLP. All rights reserved. 25

Preparing for the new ASC 842 Leasing Standard Challenges and Solutions. August 24, 2017