Lyceum Theatre RFP 3/2014 Request for Proposals (RFP) 30/2014 Purchase of Lyceum Theatre 22 N. Cumberland Street For the Corporation of the City of Thunder Bay Development Services Department Realty Services Division TABLE OF CONTENTS RFP 30/2014 Closing Date Wednesday June 18 th, 2014 4:00 p.m., EST
Table of Contents TABLE OF CONTENTS... 1 INFORMATION TO PROPONENTS... 3 Definitions... 3 Process... 3 Submission... 3 Non-Mandatory Site Visit... 2 Questions/Inquires... 2 INTRODUCTION... 4 Purpose and objectives... 4 PROPERTY INFORMATION... 4 Legal description/title... 5 Site/Location Plan... 5 GENERAL BUILDING INFORMATION... 6 Architectural & Structural Summary... 6 KGS Structural Review... 9 Designated Substance Survey Reports... 9 Zoning Information... 9 SUBMISSION REQUIREMENTS... 11 EVALUATION CRITERIA... 12 SUBMITTAL FORM... 14 Lyceum Theatre RFP 30/2014
INFORMATION TO PROPONENTS THE CORPORATION OF THE CITY OF THUNDER BAY invites Request for Proposals (RFP) from parties interested in purchasing the City-owned Lyceum Theatre, municipally known as 22 N. Cumberland Street. This property will be sold to the bidder receiving the highest score in the evaluation. There is an interest from the City in preserving the building and heritage features if feasible. The City will negotiate an Agreement of Purchase and Sale with the successful proponent. Agreements will require the successful proponent to commit to a development proposal and adhere to any proposed construction schedule or project milestones. DEFINITIONS Applicants: Means all persons, partnerships or corporations who respond to this Request for Proposals (RFP) and includes their heirs, successors, and permitted assigns. City: Means the Corporation of the City of Thunder Bay. Request for Proposal: Means this Request for Proposal (RFP) document including all schedules, parts, and attachments, as issued by the City, including any addenda or amendments made to it after initial issue. May: Used in this document denotes permissive. Must/Shall/Will: Used in this document denotes imperative. Short List Candidates: Means the Applicants whose RFP submissions are recognized as fulfilling the evaluation criteria to a level in which the City is interested in receiving a detailed Business Plan/Proposal. PROCESS This RFP is a one stage process. Submitted RFPs will be analyzed on how well they meet criteria provided within this document. Target dates for the comprehensive process are described as follows: Target Dates Wednesday May 28 th, 2014 at 1:00 p.m. EST Wednesday June 18 th, 2014 at 4:00 p.m. EST Site Visit Request for Proposal Deadline SUBMISSION If your firm or organization is interested in this opportunity, please submit three (3) printed copies of your RFP in a sealed envelope, delivered, or mailed, to: City of Thunder Bay Supply Management Division Victoriaville Civic Centre (main floor) 111 Syndicate Avenue South Thunder Bay, ON, P7E 6S4 Lyceum Theatre RFP 30/2014
Sealed envelopes should be clearly marked RFP 30/2014 22 N. Cumberland Street Lyceum Theatre Consideration will only be given to your RFP if received not later than the date and time shown on the cover page. The City reserves the right to reject any and all RFP's and/or re-issue the RFP in its original or revised form. RFP's received after the deadline will not be considered. The City will assume no responsibility for submissions that do not arrive by the specified closing date and time. FACSIMILE, E-MAIL OR TELEPHONE SUBMISSIONS WILL NOT BE ACCEPTED Grounds for Disqualification of Submission The City will disqualify or deem submissions non-compliant for the following reasons, unless otherwise noted in this document: Failure to submit documents in accordance with the closing date and time on the cover page or any subsequent addenda. Failure to complete, sign, and return submittal form provided. Failure to comply with any of the mandatory requirements. NON-MANDATORY SITE VISIT There will be a one-time only non-mandatory site visit of the building to be held on: Date: Wednesday May 28th, 2014 Time: 1:00 p.m. to 3:00 p.m., local time Location: 22 N. Cumberland Street Personal safety equipment required at the site visit: Steel-toed shoes and hard hat. Failure to comply will result in no entry to any of the buildings Respiration devices, gloves and protective eyewear will be provided for all who have registered for the site visit. All interested parties are to contact Jessi Ruberto at 807-625-2477 or jruberto@thunderbay.ca to confirm your attendance. QUESTIONS/INQUIRES Communications concerning this RFP are to be in writing and directed to: Vicki Gagné-Smith (or designate) Supply Management Division Phone: (807) 625-2426 - Fax: (807) 622-0181 E-mail: vgagne-smith@thunderbay.ca 2 P a g e
Inquiries must not be directed to other City employees or Elected Officials. Directing inquiries to other than those designated may result in your RFP being rejected. The deadline for questions/inquiries will be Tuesday, June 12 th, 2014 at 12:00 noon EST. All clarification requests are to be sent in writing to the individual mentioned above. No clarification requests will be accepted by telephone. Responses to clarification requests will be provided to all interested parties. Any and all changes to the RFP will be issued by the City in the form of a written addendum. Addenda, if required, will be emailed directly to each Proponent. Freedom of Information All RFP's submitted to the City become the property of the City, and as such, are subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act. This will confirm that the City will not use/disclose the information provided, without proper authorization, and will keep the information in a physically secure location to which access is given only to staff requiring access. Rights Reserved by the City Request for Proposals will be evaluated from firms or individuals that can demonstrate that they have the necessary staffing, facilities, experience, ability, and financial resources commensurate with their RFP. Submission of an RFP indicates acceptance by the firm of the conditions contained in this RFP, unless clearly and specifically noted in the RFP. The City reserves the right without prejudice to reject any or all RFPs and to determine in its own best judgement the RFP that best fits the City s requirements. The City is not responsible for any costs incurred by the proponents in the preparation of their response to the RFP call or attendance at site visits. The City will not accept responsibility for any delays or costs with any reviews or approval process. The Evaluation Committee reserves the right to be the sole judge of the acceptability of any RFP, and also any alternative proposed, which in its opinion most closely meets the operating requirements of the City. The decision of the Evaluation Committee shall be final and without recourse. The City reserves the right to cancel the RFP without cause and without incurring any liability whatsoever if deemed in the best interest of the City to do so. 3 P a g e
INTRODUCTION The City of Thunder Bay is seeking proposals to purchase the former Lyceum Theatre located in the downtown north core. The Lyceum Theatre was constructed in 1909 to provide the community of Port Arthur with a venue to accommodate travelling shows. When the building was no longer used as a theatre it was converted into a motion picture theatre, and then into several offices. PURPOSE AND OBJECTIVE S The City is seeking Request for Proposals submitted by interested parties wishing to purchase the Lyceum Theatre. The goal of this RFP is to enable the City to select RFPs considering (in no particular order) the following: Alignment with the vision for the downtown north core; Heritage preservation; Land sale revenue to the City; Conditions to an agreement of purchase and sale; Commitment to milestones deadlines for construction; Proponent experience and resources This information package provides a brief overview of the property and the associated terms of reference for the RFP. PROPERTY INFORMATION The City of Thunder Bay owned Lyceum Theatre is located in Thunder Bay s downtown north core and is municipally known as 22 N. Cumberland Street containing a total site area of approximately 615 m 2. The building was vested by the City for non-payment of taxes the week of May 12 th, 2014. The property was listed under the Ontario Heritage Registry in October 2009. The City has received a report from KGS Consultant Engineers (KGS), dated May 12, 2014 which identified the building as being structurally sound. 4 P a g e
LEGAL DESCRIPTION/TITLE Part of Lot 7, Plan 130 N, Part of Reserve A Plan Prince Arthur s Landing, Thunder Bay SITE/LOC ATION PLAN Site Plan - 22 N Cumberland Street (image to be updated) 5 P a g e
GENERAL BUILDING INFORMATION The original purpose of the Lyceum Theatre was to provide the community of Port Arthur with a venue to accommodate traveling shows. The building was originally constructed in 1909 and has undergone various renovations throughout the years. When it was no longer used for stage productions, it was converted into a motion picture theatre. Currently, the Lyceum Theatre is no longer used as a theatre but has been replaced with several offices and stores. ARCHITECTUR AL & STRUCTURAL SUMM ARY Originally constructed in 1909 the building has as many architectural heritage features which include keystones with bearded faces, segmented semi-circular windows, and a large stone panel in the center of the façade with the name LYCEUM prominently incised in large letter. The building is steel framed with brick facing and stone trim, and requires significant renovations to bring the building to a functional standard. The building s interior is significantly damaged. Vegetation, mold, water, bird droppings, and general deterioration are all easily identified upon visual inspection of the interior. Building Façade Semi circular windows with keystone faces 6 P a g e
Noteable water damange on main floor office space Interior main floor office space 7 P a g e
Moderate water pooling in basement Damaged roof View from St. Paul Street 8 P a g e
KGS STRUCTUR AL REVIEW KGS Group (KGS) has completed a structural review of the building, dated May 12, 2014 based on an inspection in August 2013. The report concludes that the building does not represent an immediate risk to public or property outside the building from structural collapse. The report is available for review upon request at the Development Services Department in the Victoriaville Civic Centre. Please contact Jessi Ruberto at 625-2477, or jruberto@thunderbay.ca to make viewing arrangements. DESIGNATED SUBSTANCE SURVEY REPORTS A designated substance survey was completed by KGS dated November 29, 2013 and identified buildings materials which potentially contain asbestos, lead based paint, silica in the concrete foundation, mercury in thermostats, PCB s, pigeon excrements in the ceiling space along with nest materials and dead birds. The report will be available for review upon request at the Development Services Department in the Victoriaville Civic Centre. Please contact Jessi Ruberto at 625-2477, or jruberto@thunderbay.ca to make viewing arrangements. ZONING INFORM ATION C5 CENTRAL BUSINESS DISTRICT ZONE 23.1 a) Permitted Uses No person shall use any land or erect or use any BUILDING or STRUCTURE within any C5 ZONE for any purpose or USE other than the USES listed below: Animal Care Facility; Apartment Dwelling; Artisan's Workshop; Car Rental Agency; Commercial School; Community Centre; Community Health And Resource Centre; Cultural Facility; Day Care Facility; Drive Service Units Associated With Permitted Uses Lodging House; b) Additional Permitted Uses Dwelling Units in Mixed Use Buildings- Where the Other Uses In The Building Are Permitted In This Section; Educational Institution Emergency Services Facility; Funeral Establishment; Hospital; Hotel; Live Work Unit; Long Term Care Facility; Motel; Night Club Office; Parking Lot; Park; Personal Services Establishment; Private Hospital; Recreation Facility; Residential Care Facility One; Residential Care Facility Two; Residential Care Facility Three; Restaurant; Retail Store; Retirement Residence; Shopping Centre; Townhouse Dwelling; In addition to the USES permitted in Section 23.1(a), the following USES are permitted on CORNER LOTS: Fuel Bar; Motor Vehicle Sales or Rental Establishment; Motor Vehicle Service Station; or Car Wash. 9 P a g e
23.2.1 Building Envelope REGULATIONS In addition to all other REGULATIONS of this BY-LAW, no person shall, within any C5 ZONE, use any land, or erect or use any BUILDING or STRUCTURE, except in compliance with the building envelope REGULATIONS in Table 23.2.1. To use the table, locate the applicable building envelope REGULATION in the first column of the table. Read across the table and locate the measurement in the same row as the applicable REGULATION that is within the second column of the table. The measurement in that table cell is the one that applies to the REGULATION in the first column. Table 23.2.1 All Permitted Uses Minimum REQUIRED LOT FRONTAGE 6.0m Minimum LANDSCAPED OPEN SPACE Landscaped Open Space in the form of a 3.0m wide strip along all Lot Lines abutting a Residential Zone Minimum Separation Distance Between Lots Occupied by an Residential Care Facility 240.0m 23.2.2 Privacy Screen Where a LOT within any C5 ZONE abuts a RESIDENTIAL ZONE, and subject to Section 5.10, a RIVACY SCREEN with a HEIGHT of 1.6m is required along all LOT LINES abutting a RESIDENTIAL ZONE. No person shall use a LOT without complying with the requirements of this Section. 10 P a g e
SUBMISSION REQUIREMENTS Respondents are requested to submit a brief proposal which will provide respond to the following: 1. Completed Submittal Form 2. Description of Your Organization: Company, organization or individual name Description of the organization or individual 3. Project Description: A detailed description of the proposed use Detail the name of the project and indicate if it is an extension/enhancement of an existing project Brief description of services that will be offered List of Regulatory Approvals understood to be required Discuss compatibility of the proposed use/project with adjacent land uses Provide a brief description of how the project fulfills a need within the City s downtown north core. 4. Construction: Timeframe to reach committed project milestones (i.e.: start construction, complete construction) Plans, if any, for updating and renovating the existing building Plans, if any, for demolishing the building Plans, if any, for new construction Plans, if any, to preserve built heritage Outline preliminary project costs Indicate sources of funding either potential or secured 5. Offer and Related Terms: 6. Other: Purchase price offered Required conditions to an agreement of purchase and sale Proposed conditional period Proposed closing date Please provide any other information you wish to offer at this time that may assist the City in understanding your project, the proposed use and its value 11 P a g e
EVALUATION CRITERIA CONSIDERATION OF THE VISION AND LAN D USE MAX SCORE Is the RFP compatible with adjacent uses? Is the proposed use and development a logical and efficient use of the lands? Does the proposal contribute to the growth and vitality of the downtown North Core? Does the proposal support the City s strategic vision for the downtown North core? Is the proposed use innovative or unique? 10 Points OFFER Proposed purchase price Proposed closing date Proposed milestone date for demolition, construction or renovation Conditions o o Number and type of conditions Proposed conditional period and probability of meeting deadlines Deposit or other financial guarantee 40 Points HERITAGE PRESERVATION Commitment to preserving significant architectural heritage features 30 points PROBABILITY OF SUCCESS Has the Applicant addressed, at least at this preliminary stage, that there is a market need for the proposed use, whether the property is for the Applicant's own use or the Applicant s described end-user market? Does the proposed use fit within the Municipal/Provincial development frameworks or would it fit inside of these frameworks with only minor adjustments? What is the likelihood of successful project approval? 10 Points Does the scope of the project match with the Applicant's demonstrated experience? Has the Applicant demonstrated that it has the financial capacity to complete the project as proposed o o During redevelopment or repurposing phase (capital expenditures)? For the long-term? 12 P a g e
ENVIRONMENTAL AND SOCIAL STEW ARDSHIP The environmental friendliness of the RFP and/or unique characteristics or social initiatives contained within the RFP or that the company has undertaken will be considered. 5 points COMPLIANCE WITH THE REQUEST FOR PROPOS AL DOCUMENT Does the RFP comply with the request for proposal document and its terms of reference? 5 points TOT AL AV AILABLE POINTS 100 POINTS 13 P a g e
Lyceum Theatre RFP 3/2014 SUBMITTAL FORM (This page must be completed and returned with your submission) Applicant Covenant: I/We the undersigned authorized signing officer of the Applicant, hereby declare that no person, firm or corporation other than the one represented by the signature below, has any interest in this submission. I/We further declare that all statements, schedules and other information provided in this submission are true, complete and accurate in all respects to the best knowledge and belief of the Applicant. I/We further declare that this submission is made without collusion, connection, knowledge, or comparison of figures or arrangement with any other company, firm or persons making a submission and is in all respects fair. I/We understand that this may result in the rejection of our submission if this declaration is found to be untrue. I/We have received, allowed for and included Addendums attached to our submission. I/We are an employee of the Corporation of the City of Thunder Bay Yes No LEGAL NAME OF ORGANZATION/COMPANY MAILING ADDRESS CITY POSTAL CODE NAME OF CONTACT PERSON PHONE NUMBER FAX NUMBER CELLULAR NUMBER E-MAIL ADDRESS SIGNATURE OF AUTHORIZED OFFICIAL PLEASE PRINT NAME DATE 14 P a g e
From: Ph: City of Thunder Bay Supply Management Division Victoriaville Civic Centre 111 Syndicate Ave S (main floor) THUNDER BAY ON P7E 6S4 CLOSING DATE PROPOSAL # When Downloading Proposal Documents, cut or fold this page in half and Affix this ADDRESS LABEL to your proposal submission envelope. Please indicate the Proposal #. Also include your firm s name in the top left corner.