City of Palo Alto (ID # 6360) City Council Staff Report Report Type: Informational Report Meeting : 12/14/2015 Summary Title: Property Leases Entered into by City Manager in Fiscal Year 2015 Title: Property Leases Entered Into by the City Manager Under Palo Alto Municipal Code Section 2.30.310(h), and Reported per Section Code 2.30.710 Fiscal Year 2015 From: City Manager Lead Department: Administrative Services This is an informational report and no Council action is required. DISCUSSION PAMC Section 2.30.710 requires an annual report to the council of all leases and rentals of city property with third parties approved by the City Manager. The attached report transmits the information (Attachment A) for fiscal year (FY) 15 as required by the PAMC. Palo Alto Municipal Code (PAMC) Section 2.30.210 (h) authorizes the City Manager to award and sign contracts to rent, lease or license city property to other parties regardless of the price for a term not exceeding three years. Notwithstanding the preceding sentence, the City Manager may enter into and sign contracts to rent, lease or license property at the Cubberley site for terms up to five years. Total Rental revenues for the leases authorized by the City Manager for FY16 totaled $385,188 reflecting an increase of $63,336 from the FY14 revenues. This is attributed to a more active asset management of city properties. MUNICIPAL CODE 2.30.710 City Manager Report Report to Council. The City Manager shall make a biannual report to the council of all contracts awarded by the purchasing manager or the City Manager for general services and professional services, the cost of which exceed $25,000.00, and of all contracts awarded by the City City of Palo Alto Page 1
Manager for public works and goods the cost of which exceed $65,000.00. The City Manager shall also make an annual report to the council of all leases and rentals of city property with third parties approved by the City Manager. (Ord. 4827 1 (part), 2004) 2.30.210 City Manager Contract Award Authority (h) Contracts to rent, lease, or license city property to other parties. The authority granted under this section is distinct from the authority of the director of community services to grant individuals and groups permits for the exclusive use of buildings, facilities and areas of city parks and open spaces described in Title 22 of this code. The City Manager may award and sign contracts to rent, lease or license city property to other parties regardless of the price for a term not exceeding three years. Notwithstanding the preceding sentence, the City Manager may enter into and sign contracts to rent, lease or license property at the Cubberley site for terms up to five years. Attachments: Attachment A FY 2015 Property Leases Entered By City Manager (DOCX) City of Palo Alto Page 2
CITY OF PALO ALTO ADMINISTRATIVE SERVICES DEPARTMENT/REAL ESTATE DIVISION 2015 Annual Report Lease s Entered Into By City Manager For PAMC Section Under Section 2.30.210 (h) Fiscal Year: 2014/2015 1 4000 Middlefield Road Cubberley Artist Studio 720 Ulla DeLarios Tenant Term Monthly Rent 11.5 $ 590 $6,860 7/01/2014 2 4000 Middlefield Road Cubberley Artist Studio 360/600 Marianne Lettieri 12 **$ 328/$546 $ 3,936 7/01/2014 3 4000 Middlefield Road Cubberley Artist Studio 720 Marguerite Fletcher 2 $ 590 $ 1,180 7/01/2014 4 4000 Middlefield Road Cubberley Artist Studio 480 Sharon Ingle 2 $ 394 $ 768 7/01/2014 5 4000 Middlefield Road Cubberley Artist Studio 600 Nora Raggio 2 $ 492 $ 984 7/01/2014 6 4000 Middlefield Road Cubberley Artist Studio 360 Ken Edwards 12 $ 295 $ 3,540 7/01/2014 7 4000 Middlefield Road Cubberley Artist Studio 360/480 Ann McMillian 12 **$ 328/$437 $ 5,354 7/01/2014 8 4000 Middlefield Road Cubberley Artist Studio 1,020/360 Barbara Gunther 12 **$ 928/$309 $6,184 7/01/2014 9 4000 Middlefield Road Cubberley Artist Studio 465/480 Inge Infante 12 **$ 381/$394 $ 4,637 7/01/2014 Cristina Valasquez 10 4000 Middlefield Road Cubberley Artist Studio 520 3 $ 473 $1,419 7/01/2014
Tenant Term Monthly Rent 11 4000 Middlefield Road Cubberley Artist Studio 360/ 480 Lessa Bouchard 12 **$ 295/$394 $ 4,431 7/01/2014 12 4000 Middlefield Road Cubberley Artist Studio 430 Michal Gavish 12 $ 353 $ 4,236 7/01/2014 13 4000 Middlefield Road Cubberley Artist Studio 480 Nancy White 12 $ 437 $ 5,244 7/01/2014 14 4000 Middlefield Road Cubberley Artist Studio 480 Linda Gass 12 $ 437 $ 5,244 7/01/2014 15 4000 Middlefield Road Cubberley Artist Studio 465 Andy Muonio 5 $ 423 $ 2,115 7/01/2014 16 4000 Middlefield Road Cubberley Artist Studio 360/435 Paloma Lucas 17 4000 Middlefield Road Cubberley Artist Studio 360/435 Servane Briand 18 4000 Middlefield Road Cubberley Artist Studio 360 Daniele Archambault **$328/$396 $3,127.95 10/15/2014 **$296/$357 $2,228.90 10/15/2014 $ 295 $2,497.62 10/16/2014 19 4000 Middlefield Road Cubberley Artist Studio 1,200 Sahba Shere 8 $ 984 $8,036 10/27/2014 20 4000 Middlefield Road Cubberley Artist Studio 360 Charles Coats 21 4000 Middlefield Road Cubberley Artist Studio 390 Christine Gray 7.5 $328 $2,787.95 10/15/2014 $320 $2,421.22 11/14/2014 22 4000 Middlefield Road Cubberley Artist Studio 480 Mel Day 8 $394 $3,178 10/30/2014 23 4000 Middlefield Road Cubberley Artist Studio 390 Ernest Regua 8 $355 $2,840 11/01/2014 24 4000 Middlefield Road Cubberley Artist Studio 760 Pernilla Anderson & Paola Pereira 25 4000 Middlefield Road Cubberley Artist Studio 360 Elizabeth Foggie 6.5 6.5 $691.60 $4,495.40 12/15/2014 $295 $1,952.72 12/01/2014 26 4000 Middlefield Road Cubberley Artist Studio 360 Jennifer Gonsalves 7 $295 $2,065 12/01/2014 27 4000 Middlefield Road Cubberley Artist Studio 360 Pantea Karimi 7 $328 $2,187 12/10/2014 28 4000 Middlefield Road Cubberley Artist Studio 520 Rachel Doorley $426 $3,408 10/15/2014
Tenant Term Monthly Rent 29 4000 Middlefield Road Cubberley Artist Studio 568 Conrad Johnson 5 $466 $2,330 2/01/2015 30 4000 Middlefield Road Cubberley Artist Studio 360 Barbara Boissevain $295 $3,297.62 10/16/2014 31 2300 Wellesley Street College Terrace Library 2,000 32 3990 Ventura Court Ventura School Site 21,000 33 1305 Middlefield Road Lucie Stern Community Center Palo Alto Community Child Care Palo Alto Community Child Care 3 years $ - $ - 7/1/2013 3 years $ - $ - 7/1/2013 500 Palo Alto Players 2 years $1,181.96 $ 14,125 11/1/2012 34 1237 San Antonio Rd. LATP Land 5,000 Ranger Pipelines M2M $ 1,750 $3,500 5/19/2014 35 1237 San Antonio Rd. LATP Land 14,000 36 1237 San Antonio Rd. LATP Land 10,000 Golden Bay Construction Harris & Sequoia Landscaping M2M $4,900 $ 14,700 2/01/2014 2 yrs $ 3,000 $ 36,000 6/1/2014 37 1237 San Antonio Rd. LATP Land 38,859 PG&E 4 mo. $ 16,709 $ 66,837 3/15/2015 38 1237 San Antonio Rd. LATP Land 26,000 Roadway Engineering M2M $ 1,750 $ 13,213 7/1/2013 39 1237 San Antonio Rd. LATP Land 16,600 Modern Express Courier M2M $ 5,810 $ 29,050 7/01/2014 40 1237 San Antonio Rd. LATP Land 1,000 Davis Paving M2M $ 350 $3,500 7/01/2014 41 1237 San Antonio Rd. LATP Land 7,000 MV Transportation M2M $ 2,800 $22,400 11/01/2014 42 1925 Embarcadero Rd Airport Land 13,250 Audi of Palo Alto M2M $7,950 $51,725 12/15/2014 43 1925 Embarcadero Rd Airport Land 5,000 NexLevel of California M2M $3,000 $12,700 3/23/2015
Tenant Term Monthly Rent 44 1925 Embarcadero Rd Airport Land 500 Arrow Construction M2M $300 $1,853 5/05/2015 45 1925 Embarcadero Rd Airport Land 3,000 Cal Electric M2M $1,800 $1,800 5/23/2015 46 3281 E. Bayshore Rd. Animal Shelter Land 13,500 Anderson Honda M2M $ 5,400 $ 10,800 5/06/2014 Total $385,188 SUMMARY PAMC SECTION 2.30.210 (g) (h) AGREEMENTS Type Number of Transactions 2015 Total Annual Revenue Resulting from Lease s 46 $385,188 Total 46 $385,188 *Please, note that tenancy terms ranged from three to twelve for the tenants. **Tenant changed their suites and rent payment changed.