INDEX A B Barney Frank Amendment, IV-7 accounts beneficiary characteristics (form), VI-1, 2, 19 escrow, II-2,4,7-11, 16,20 bidder s instructions, I-12 interest-bearing, II-7, 0 compliance notion, I-12 non-interest bearing, II-2, 11 bid document, V-1 administrative costs, I-3 deductive alternates, V-1 administrative rules, I-9 document checklist, V-15 administrator, I-3 items included, V-1 advertisement, sample, I-38 bid documents Advisory Council on Historic Preservation, III-49 opening, V-3 affirmative action, I-9, 16, 17, 20, 45, 49; VI-3, 4, 10 reviewing, V-3 contract provisions bonding for disabled veterans, I-66; V-34 labor and materials payment, V-6 for handicapped workers, I-66; V-33 performance, V-5, 6 for Vietnam era veterans, I-66; V-34 budget amendment, I-1, 2, 8, 26, 27, 34, 35; II-2 (see employment practices, VI-3 also grant contract amendment) notice of, V-17 Section 3, V-2 standard provisions, V-31..34 C steps, I-16 Age Discrimination Act of 1975, VI-1, 9 cash disbursements, II-8 Americans with Disabilities Act of 1990, VI-3, 27 advances, II-7 Antidisplacement/residential relocation assistance plan, drawdown II-2, 7, 16 IV-7 reimbursements, II-7 appraisal, IV-2 cash on hand, II-7 invitation to attend, IV-3, 4, 5, 16 categorically excluded, III-3..6, 10, 11, 20, 25, 29, 53 new, IV-5 Certification of Continued Environmental Status: I-3, requirements, IV-l5 26, 27; III-8, 44, 45 waiver of, IV-4, 15, 21 Certification of Environmental Assessment, III-7, 42 appraiser, IV- 2 certified payrolls, V-8 agreement for appraisal services, IV-2 Statement of Compliance, V-8 level of, IV-2, 4, 21 change orders, II-4; V-10 applicant characteristics (form), VI-2, 6, 21 citizen participation, I-2, 8, 31, 35 Architectural Barriers Act of 1968, VI - 3 public hearing, I-8 audit, 1-3, 5, 7, 28, 51; II - 3 civil rights, VI-1, 3..6, 9, 11,13 annual, I-7, 28, 51; VIII - l complaints, VI-l, 5..7, 13 common rule, VIII-3 forms, VI-1 findings, VIII-4 protected groups, VI-l of subrecipients, VIII -2 records, VI-1, 4, 13 OMB Circular A-110, VIII - 3 closeout OMB Circular A-122, VIII- 3 certification: I-28 OMB Circular A-128, VIII - 1 report: I-7, 11, 28; II-11; IX OMB Circular A-133, VIII - 2 co-funding, I-21 program audit,viii- 2 coastal high hazard area, III-11, 16, 18, 20, 53 review guide, VIII - 7 non-critical action, III-53 single audit, VIII - 2 code of standards of conduct, I-9, 51 Single Audit Act, VIII - 1 sample, I-37 yellow book, VIII- 3 combined notice, III-7, 41, 44 Authorization to Submit Payment Requests (form), II-2, II-17 Common Rule, I-9 competitive negotiation, I-13 conditions, I-13 engineering or architectural services, I-14 Request for Proposal (RFP), I-13
Request for Qualifications (RFQ), I-14 reporting, 1-20 requirements, I-13 conversion, I- 15 Competitive sealed bids, I-11..13 corrective action: I-24 advertised, I-12 cost allowability, II-2 bidder s instructions, I-12 ineligible expenditures, II-3 conditions, I-11 administration costs, II-3 construction contracts, I-12 alterations, II-2 cost estimating forms, I-12 payroll, II-6 debarred, I-12 housing rehabilitation, I-15 D lowest, responsible bidder, I-13 Prospective Contractor Status Request, I-12 Davis-Bacon, V-7 process,v-3, 29 debarment, I-12 registered to do business in NH, I-12, 70 displacement, I-15, IV-7 rejecting, I-13 drawdown, II-2, 7, 16 steps, I-12 three day rule, II-7 condemnation, IV-2 (see also eminent domain) construction management bid opening, V-3 bid package, V-3 change orders,v-10 E documentation, V-67 Notice to Proceed, V-57 economic development phases, V-1, 12 financial management for, II-4, 10 preconstruction conference, V-5 program income, II-4, 11 recommended files, V-67 eligible activities, I-1, 25; II-2 contract administrator, I-3 eminent domain, IV-l, 2 decision to employ, I-4 employment practices, VI-3 administrative expenses, I-4 engineering or architectural services, I-14 list of all firms, I-4 pre-qualified, I-14 contract (grant) amendment, see grant contract Environmental Assessment, III-4, 6 contract management, I-19, II-4 Checklist, III-6, 15, 31..37 contact price and cost, I-16 Environmental Certifying Officer (ECO), III-2, 12, 25, 45 cost analysis, I-16 environmental clearance, II-1, 5, 15, 45 cost plus a percentage of cost, I-16 Environmental Impact Statement (ElS), III-3, 8, 9, 11, 28, estimating, I-16 39, 41, 43, 53 contract reporting, I-20 environmental review, III-1-12 prior review by OSP, I-20 agency responsibilities, III-23 Notice of Contract Award, I-21, 69, 70 contacts, III-5, 21, 22 contracts, I-12, 20; II-4, 23 files, III-1, 2, 8, 15, 20 awarding, V-4 Environmental Review Record (ERR), III-2, 5, 15 civil rights requirements, VI-13 historic preservation (see Historic Preservation) clean air and water provisions, V-35 legal responsibilities, III-2 consistency, I-20 level of review defined, III-3 construction categorically excluded, III-3 required provisions, V-2, 4, 5, 17, 45, 46; V1-I-5, 6, environmental assessment, III-3, 4, 5, 10, 20, 28, 11,13, 33 43 contract log, II-9, 10, 29 exempt, III-3, 4, 17, 21 firm-fixed-price, I-11 liability III-2 format, I-19 NEPA (National Environmental Policy Act), III-1, 2, labor compliance (see labor compliance section ) 9, 11, 17, 22, 45, 47 non-construction other environmental legislation, III-1, 9, 21, 22 required provisions, I-2, 4, 5, 15, 61..63, 65..67 overview, III-1 notice of award, V-47, 48 review procedures, III-5 prior review by OSP, I-20 combined notice, III-7, 34 provisions, 1-19 coordination with other agencies, III-11 provisions required by state and federal law, 1-20 categorically excluded, III-5 records, 11-29 certifications categorically excluded, III-6, 29
continued environmental status, III-8, 15, 45 Final Wage Compliance Report, V-65, 66 exempt, III-5, 17 financial management, II-1 no significant impact (FONSI), III-7, 11, 15, administration costs, II-3 43 authorized signature(s), II-2, 8, 19, 29 environmental assessment checklist, III-6, cash disbursements, II-8 31..38 cash on hand, II-7 exempt III-5, 10, 15, 22, 45 contract log, II-27 files, III-15 documentation, II-3, 8, 20, 29 finding of no significant impact (FONSI), III-7, 11, drawdown, II-7 15, 43 duties, II-1, 2, 6, 17 floodplains (see floodplain) files, II-4, 5, 7, 16, 29 new activities, III-8 fund deposits, II-2 notice of intent to request release of funds, III- glossary, II-15 41, 42 housing, II-2, 4, 7, 9-11 notice of public explanation (see floodplain) ineligible expenditures, II-3 public comment, III-6-9, 12, 15, 17, 25, 33, 35, invoices, II-5,7..9, 17, 20, 29 36, 45 municipal payroll system, II-2, 4, 6, 8 required waiting period, III-8 OSP review, II-11 public notice for early public review, III-11, 15, Payment Request form, II-2, 8, 19, 21 48 processing payments, II-9 re-evaluation, III-8 program income, II-4, 9, 11, 12 substantial changes, III-8 property management, II-12, 13 substitute, III-12 purchase order procedures, II-5 valid objections III-7 records, II-3..10, 12, 25, 27, 29, 31 relevant laws, regulations, executive orders, activity ledgers, II-25 III-21..24 cash control register, II-4, 23 responsible federal official, III-2, 23 contract log, II-27 request for release of funds, III-5..7, 17, 29, 42 contracts, II-4 review procedures, III-5 economic development, II-10 scope of project, III-2 files, II-7, 29 Statutory/Coordination Checklist, III-5, 21 general journal, II-3, 5, 7..9, 16, 23 equal employment opportunity, VI-1, 3..6, 10, 11 ledger, II-2..9, 15, 25 certification of bidder, V-19 payroll register, II-4, 6 Equal Pay Act of 1963, VI-4 project activity ledger sheets, II-4 ERR (see Environmental Review Record) property register, II-12, 27 escrow account, II-2, 9, 11 purchase orders, II-5 expendable personal property, II-12 source documents, II-5 Executive Order l1063, I-61..66; V-27..35; VI-6, 11 time sheets, II-6 Executive Order 11246, VI-4, 10 reporting, II-11 close-out, II-11 Financial Status Report, II-11 F responsibility, II-1, 17 salary, II-2, 3, 15 fair housing, VI-1, 5 seven steps, II-1 affirmatively furthering, VI-5, 7, 31 signature form, II-2 federal amendments, VI-12 time sheets, II-2, 3, 5, 6 NI Fair Housing Manual, VI-5 violations, II-1 suggested activities, VI-5, 31 finding of non-compliance: I-24 fair market value, IV-3 floodplain review establishing, IV-3, 4 early notice, III-11, 15, 53, 56 family income verification (form), VI-2, 6, 13, 15,17 eight step review, III-53..55 files final notice of explanation, III-11, 15, 54 construction management, V-67 OSP review, III-55 environmental, III--1, 2, 8, 15, 20 public comment, III-11, 54 financial, II-7, 29 review procedures, III-53..57 general, 1-29 FONSI (see environmental review) property acquisition, IV-29 relocation, IV-4l
G general journal (see financial management, records) grant agreement, I-l; II-2, 3, 11 activity codes, I-25 budget revisions, I-2 change orders, V-10 L contract I-1 grant contract amendment, I-2, 27, 28 labor compliance, I-12, 20, 29, 43, 46, 51-54; approval, I-2 administrative requirements, V-7, 8 criteria for approval, I-3 certified payrolls, V-8 public hearing, I-2, 8 checklist, V-50..55 Request for Amendment Form, I-3, 26-28 Contract Work Hours & Safety Standards Act, V-8 second year funds, I-2 Copeland Anti-Kickback Act, V-8 grievance procedures Davis-Bacon Act, V-7 handicapped access, VI-3 documentation, V-10 employee interviews, V-9 H Executive Order 11063, I-61..66; V-27..35; VI-6, 11 Final Wage Compliance Report, V-10, 65, 66 handicapped accessibility, VI-2..4, 6, 7, 9, 13, 27 Payroll Form WH-347, V-53..55, 59, 60 self-evaluation, VI-2..4, 6, 13, 23, 25, 27 prevailing wage rates, V-7 Historic preservation, III-9, 15, 45, 47..52 record of employee interview, V-63 adverse effect, III-10, 49 standard contract provisions, V-27..35 Memorandum of Agreement, III-10, 49 Statement of Compliance, V-61 NHDHR, III-47 violations, V-9 no adverse effect, III-49 liquidated damages, V-9 no effect, III-49 restitution, V-9 no resource present, III-49 serious, V-10 programmatic agreement, III-10, 49, 51 labor surplus area firms, I-16 resource survey, III-49 ledger (see financial management, records) review procedures, III-47 liquidated damages, V-9 review requirements, III-9 low bidders, I-18 Slate Historic Preservation Officer (SHPO), III-9, lowest, responsible bidder, I-13 47 Housing & Community Development Act of 1992 Section 109, VI-1, 9 M Housing & Urban Development Act of 1974 Section 104, V-1 Memorandum of Agreement (see historic preservation) housing rehabilitation monitoring (of grantees) financial management for, II -2,4, 7, 9..11 by OSP: I-5, 6, 10, 22..23 non-streamlined, I-15 corrective action, I-24 streamlined, I-15 criteria, I-23 housing replacement, IV-7 desk, I-22 conversion, IV-7 frequency. I-23 antidisplacement/residential relocation plan, IV-7 on-site, I-22 results, I-23 I of subrecipients: minority-owned business: I-9, 16, 17, 45, 49, 56 ineligible costs, II-3 municipal/county staff composition (form). VI-l, 9, 29 Initial Disclosure Report, I-3 interest-bearing accounts, II-7, 9, 10 N J National Environmental Policy Act (NEPA), III-1, 9 journal, (see financial management, records) just compensation, IV-17 K National Flood Insurance Program, III-53 National Register of Historic Places, III-9 New Hampshire
Commission on Human Rights rules, VI-5 Fair Housing Manual, VI-6 NHCG (see appraiser, level) NHCR (see appraiser, level) NHLR (see appraiser, level) NOI/RROF (Sec Notice of Intent to Request Release of Funds) non-competitive proposals, I-14 allowable circumstances, I-14 Non-construction contracts (see contracts, nonconstruction) nonexpendable personal property, II-12 non-interest bearing account, II-2, 11 non-voluntary acquisition (see property acquisition) Notice of Contract Award: I-21, 69, 70 Notice of Intent to Request Release of Funds, III-5, 7, 15, 27, 41 notice of public explanation (see floodplain) Notice of Removal of Environmental Review Grant Conditions, III-5..7, l5 Notice to Proceed, V-57 Notice To Public/Finding Of No Significant Impact, III-7, 11, 15, 22, 37-35, 57 O P Payment Request form, 11-2, 8,11,19,20,23 sample form, II-21 Payroll Form WH-347, instructions for completing, V-53..55 personal property (records and requirements) expendable, II-12 nonexpendable, II-12 plans and specifications, V-2 pre-construction conference agenda, V-5 checklist, V-49..55 notification of OSP, V-5 Programmatic Agreement, III-10, 41, 43 procurement, I-8..10 auditor, VIII-3 advice, I-18 affirmative action, I-9, 16, 17; V-17 code of standards of conduct, I-9 Common Rule, I-8, 9 competition, I-10 competitive negotiation, I-13 competitive sealed bids, I-11 of construction contractors advertising, V-3, 39 affirmative action, V-3 bid opening, V-3 bonding requirements, V-2 history of, V-4 pre-bid conference, V-3 prospective contractor status, V-41,43 contract price and cost, I-16 housing rehabilitation programs, I- 15 low bidders, I-l8 methods, I-11 non-competitive proposals, I-14 objectives, I-9 other innovative methods, I-14 records, I-17, 45 references, I-18 requirements, I-9 sample advertisement, I-53 small purchase procedures, I-11; II-5, 6 standards, I-9 time table, I-18 tips, I-17..19 program income, II-4, 9, 11, 12 definition, II-11 records, II-9 property acquisition, IV-I..5; V-1 administrative settlement, IV-4 basis of settlement costs, IV-39 coercion, IV-8 condemnation, IV-5 conflict of interest, IV-5 decision not to acquire, IV-5, 27 easement, IV-31 fair compensation, IV-4 individual parcel file requirements, IV-29 intent to acquire, IV-4 non-voluntary, IV-I, 3, 11 notices decision not to acquire, IV-27 easement, IV-31 several voluntary owners, IV-15 specific voluntary owner, IV-l 3 tenants not displaced, IV-17 tenants who may be displaced, IV-19 OSP review and approval, IV-3, 5 offer of just compensation, IV-25 uneconomic remnant, IV-5 unjustified payments, IV-4 voluntary, IV-1, 2,9 waiver of rights, IV-4, 35 property management, II-12 personal property, II-12 procedures, II-12 property control, II-13 property register, II-33 types of property, II-12 property management register, II-12, 33 property owner, IV-4 notification, IV-1, 12 relocation, IV-6 rights, IV-4 Prospective Contractor Status Request, I-12, 57 Sample, I-55, 57
public hearing, I-2, 3, 8, 31, 35 request for release of funds, III-5..7, 17, 29, 42 requirements, I-8 categorically excluded, III-29 public comment waiting period, III-6-8, 11, 24, 33, 35, 37 no significant impact, III-43 calculating, III-8 exempt, III-l7 public notice for early public review, III-11, 48????? resource survey, III-49 public notice for early public review, III-48???? responsible federal official, III-2, 20 purchase order, II-5 summaries/contacts, III-18 review appraisal, IV-3 restitution, V-9 Q supplemental payroll, V-9 review appraisal, IV-3 R revolving loan fund, II-2, 10 Right to Know Law, I-5 real property., II-12 records, I-2, 4, 28, 29 access to, I-5 activity files, I-31 categories, I-5 sanctions: I-24 activity, I-5 Section 104, V-1 financial, I-5 Section 106, III-48 general compliance, I-5 Section 109, V1-9 program, I-5 Section 3, V-2, VI-4..6, 11, 13, 33 confidential, I-5, 6 certification of bidder, V-23 files, I-29,31 certification of contractor, V-25 financial (see financial management, records) contract provisions, V-35 procurement, I-17 Section 504, VI-1, 2, 4, 6, 9, 10, 13, 23, 25, 27 retention, I-5 self-evaluation (form), VI-3, 23, 25 subrecipient: I-7, 43 plan, VI-3, 4, 6, 13, 27 Record of Employee Interview (form), V-63 Semi-Annual Progress Report, I-6, 33..41; II-11 Rehabilitation Act of 1973, VI-1, 2, 9, 10, 27 sequence of activities flowchart, ii; I-3 relocation, IV-6, 7 signature, II-2, 19 Barney Frank Amendment, IV-7 Small purchase procedures (see procurement) benefits, lv-6, 7 sole source, I-14 individual household file requirements, IV-41 source documents, (see financial management, records) payments, IV-6 State Historic Preservation Officer (SHPO), III-9, 10, 47 process, IV-6 Memorandum of Agreement, III-10, 49 required notices, IV-6 Programmatic Agreement, III-10, 49 replacement housing: I-15; IV-7 Sample agreement, 51, 52 conversion, I-15, 22; IV-7 resource survey, III-49 reports, I-6, 23, 28,29 Review & Compliance Information Cover Sheet, additional: I-24 III-50 annual audit, I-7 review responsibilities, III-49 Close-Out Report, I-7; II-11 Statement of Compliance,V-8, 61 codes used in: I-25 instructions for preparing,, V-62 contract: I-20, 51 Statutory/Coordination Checklist, III-5, 6, 9, 21 financial (see financial management, reporting) Sub-Recipient Agreements, 1-7 Notice of Contract Award: I-21, 69, 70 approved, I-7 in housing rehabilitation: I-21 contract, I-7 Semi-Annual Progress Report, I-6, 33..41 Updated Disclosure Report, I-6, 43..46 provisions, I-7 subrecipient: I-7, 43 Request for Amendment Form, I-3, 27, 28 S financial obligations, II-10 criteria for approval, I-3 public hearing, I-3 Request for Payment, II-21 tenants, IV-2 Request for Proposal (RFP), I-13, 28 notification of, IV-17, 19 Request for Qualifications (RFQ), I-14, 29 relocation, IV-6 T
Tenant Tracking Form IV-6, 43, 44 Form 308, V-13 time sheets, II-6 request for, V-7, 13 Title VI of the Civil Rights Act of l964, VI-l, 9 wetlands, III-5, 6, 10, 53 Title VIII of the Civil Rights Mt of 1968, VI-5, 12 critical action, III-10 notice of public explanation, III-11, 57 public notice for early public review, III-11, 56 U review procedures, III-53..57 W/MBE firms unallowable costs, II-3 listing, I-59 Updated Disclosure Report, I-3, I-6, 43..46 women s business enterprises, I-6, 9, 16, 17, 59 Vietnam Era Veterans Readjustment Assistance Act of 1974, VI-4, 10 voluntary acquisition (see property acquisition) X W wage rate determinations, V-2 Y Z ~i