Leasing Agents Checklist Thank you for showing our property! To make the application procedure goes as smoothly as possible for you and your client, our property management department has prepared this checklist for you. Please call us if you have any questions. Review the New Tenant Qualification Guidelines with each applicant to determine if the basic requirements are met. Have all applicants sign this form. Contact the listing agent and assist your applicant(s) with completing the Agreement for Application Deposit and Hold on Property form which is attached to the MLS listing. Instruct each applicant to complete all areas of the Application with as much detail as possible. Have them sign the Application, the Hold Form and the Authorization to Release Information forms. Incomplete applications will not be processed. Verify identities by viewing government photo identification supplied by applicant(s). Please submit a copy of the applicant s photo identification with the Application. Attach separate Certified Funds for application processing fee and application deposit. We will not accept personal checks, traveler s checks or cash. Funds should be made payable to Violet Crown Realty unless specified, please call for confirmation. Make copies of all documents for your records Attach your business card so we may contact you with questions and advise on approval or non- approval of your clients. Deliver all forms (completed) to our office; a locked mailbox is available after hours, for your convenience. Call listing agent to confirm delivery. An accepted applicant will be contacted by us and asked to come to our office for a formal lease signing. We will provide the lease, and all supporting documentation for a short orientation (15 to 30 minutes) with the applicants. During this time we will get signature and explain our policies and procedures. Each applicant WILL be required to provide positive identification, such as driver s license, social security card, etc. / LEASING AGENT S COMPANY LEASING AGENT S NAME / / YOUR TREC# DATE PHONE
QUALIFYING CRITERIA Violet Crown Realty The Company and its agents comply with all federal, state and local regulations regarding fair housing for all applicants and residents. Occupancy Standard One Bedroom = (2) person maximum Two Bedroom = (4) person maximum Three Bedroom = (5) person maximum All residents living in the dwelling must be on the lease as either a leaseholder or an occupant. Income, criminal background and credit history will be verified on all leaseholders &/or Guarantors. A criminal background will be verified on all occupants over the age of 18. If city occupancy guidelines pertain to this property, those will supersede these maximums. (*Other restrictions may apply.) Age Requirements Lease Holders must be at least 18 years of age. All Lease Holders and Occupants age 18 years or older are required to submit an application for approval. The only exception to this would be an emancipated minor; though under the age of 18, this individual has been granted legal adult status by a court of law. Documented proof from the court will be required and applicant must meet all other qualifications. Credit The last three years of credit history must reflect no more than 30% of accounts reported to be over 90 days past due. Bankruptcy history that is discharged is acceptable if good credit is reflected for the most recent 24 months. Medical accounts and Student Loans are exempted from the above evaluation. There is an automatic disqualification for Un-paid collections-debt to landlords and Evictions. No credit is considered qualifying credit. Additional Deposit An additional deposit in the amount of one month s rent will be required for any applicant not meeting the above Credit Criteria. Check Writing Rental History Positive verification of check writing authorization or checks will NOT be accepted. Applicant may be required to pay all future monies due i.e. Deposits and rents by certified or electronic funds only. No formal rental history will be interpreted as good rental history; however, formal rental history is defined as information obtained from a mortgage company, Property Management Company, condominium association or other apartment community. If renting from a private owner (i.e. single family home) proof of previous six months rental payments will be accepted (copies of checks and/or money orders acceptable). References from family or friends are not acceptable. Page 1 of 3 Revised 12/13/2014
Social Security Number Foreign Applicants All lease holders or co-signers must have a valid US issued SSN. The credit reporting service used performs name matching to all SSN provided. Should the applicants name not match the SSN given on the rental application, Applicant will be required to provide documentation from the Social Security Administration validating their SSN. Applicants from Foreign Countries who do not have a Social Security Number or Citizenship must have proper and current U.S. Visa, I-9 documentation, and meet other criteria. Criminal Income Employment Cosigner/Guarantor Pet Policy A criminal background check will be performed on all applicants and occupants over the age of 18 years. All applicants (Occupant or Lease Holder) may not have been convicted of a felony offense, Violent Crime or terrorist related activity. Any misdemeanor conviction that involves drugs, violent crime, crime against property, sex related crime or weapons in the past 7 years will be declined. No applicant (Occupant or Lease Holder) may have received deferred adjudication or probation for the above listed offenses. This requirement does not constitute a guarantee or representation that residents or occupants have not been convicted of a felony or misdemeanor or are subject to deferred adjudication for such offenses. Our ability to verify this information is limited to the information made available to us by the credit reporting services used. Income is the amount of three (3) times the monthly rent is required. Allowances, third party support and other income require verification. Two (2) consecutive paycheck stubs or a W-2 are acceptable verification of both income and employment. If not employed, applicant must present evidence of regular income. If selfemployed must present income tax return from the previous year and bank statements from the previous two months. Persons who hold commission-only or base plus commissions, tips and bonuses jobs are considered self-employed. A letter of intent to hire from the employer should be provided if employment has not yet begun. Violet Crown Realty does not allow guarantors to co-sign for any property. Pets may be permitted on the property with written permission from property owner and/or Property Manager only. (Owner may make certain exceptions.) Unless otherwise noted, if pets are allowed there is a maximum of (2 )pets weighing no more than (50) pounds. Aggressive breeds will not be permitted. These include, but not limited to Pit Bulls, Rottweilers, German Shepherds, Doberman Pinchers, and Chows. A separate fee and/or deposit will be required for having a pet. Half of the pet deposit is non-refundable. Page 2 of 3 Revised 12/13/2014
Required Forms: 1) TAR Residential Lease Application (TAR No. 2003 version 1/1/14). 2) Signed Qualifying Criteria (This form) 3) Move-Out Instructions from Violet Crown Realty 4) Landlord Rules from Violet Crown Realty 5) Copy of Driver s License or Government Issued ID Required Funds: Processing: Application fee of $50 per applicant and the Security Deposit in the form of Certified Funds made payable to Violet Crown Realty. *We will not process application until proper funds and all forms are received. The process can take between 1-3 days. We strive to provide you the fastest service possible; however, we use a third party company for reference/credit verification. Once application is accepted, we will prepare the new lease Agreement and arrange for the lease signing with the tenant. We may pull a credit report from any or all of the three major credit reporting bureaus. A third-party company and the owner of the property will evaluate all applicants against the qualifying policies as listed above. Should your application be declined based on information in your credit report, you may contact each of the reporting bureaus to obtain a free copy of your credit report. The third-party verification company will provide you with the telephone numbers & address, if applicable. The staff members of Violet Crown Realty are unable to discuss or provide you with reasons for denial. Signing this acknowledgment indicates that you have had the opportunity to review these Qualifying Criteria for tenant selection. The selection criteria may include factors such as criminal history, credit history, current income, and rental history. If you do not meet the selection criteria, or if you provide inaccurate or incomplete information, your application may be rejected and your application fee will NOT be refunded. Signature of Applicant Date Signature of Applicant Date Signature of Owner s Representative-Date Page 3 of 3 Revised 12/13/2014
LANDLORD RULES TO BE ATTACHED TO LEASE AND LEASE APPLICATION 1. Application deposit paid with completed application(s) will hold the property of your choice off the market while your application(s) are being processed. If your application(s) does not come with an application deposit, please beware the property in question will remain on the market for lease and will be held for the first person(s) who submits such application deposit with complete application(s). 2. No waterbeds without proof of insurance. 3. Pets: These breeds are not allowed: Rottweiler, Doberman, Chow, Akita, German Shepherd, Pit Bull, American Bull and any dog with an aggressive history. All pet applications must include proof of current shot records. 4. Tenant understands that a 30 day written move out notice is required per paragraph 4A of the Residential Lease Contract. All move out notices must be for the end of the lease term or the renewal term. Also, written notice must be in our possession on or before the first day of the last month of the lease or renewal term. 5. If tenant is required to pay additional deposit, it will become part of the regular deposit and stay with the unit. If lease is broken, these funds may be applied to any debts owed as a result of such breach. 6. If tenant fails to move in after being approved, all funds including security deposit, application fee and any rent paid, will be automatically forfeited. 7. If unit is equipped with attic space, space is not to be used for any type of heavy storage. Attic spaces are not equipped to carry the weight of a person. Tenant hereby agrees to hold harmless Owner/landlord/ management company from any and all physical losses, both personal and property. 8. Any payment of late rent must be made in certified funds. Furthermore, if any payment made by check is returned NSF, then all future payments will be required to be made with certified funds.
9. All applications, deposits and first rental payments are required to be paid in certified funds. 10. Tenants are responsible for all pest control. Please be aware that if ants are found in the air conditioning unit and damages are caused tenant will be responsible for payment of these repairs. 11. All tenants are required to keep yard Trash Free and grass and shrubs watered. Trash removal and replacement of dead landscaping caused by tenant negligence will be withheld from security deposits. 12. Tenant is not to store personal belongings in any closets or storage areas where there are water heaters, air conditioning units or other mechanical devices. 13. Tenant is responsible for changing air conditioning filters once per month. If an air conditioning unit malfunctions because of a dirty filter, tenant will be responsible for the payments of such repairs. 14. Tenant understands that a garbage disposal is not made to dispose of large amount of food, bones and other hard objects. If a service call is made to repair such items, tenant will be responsible for payment. 15. Do not at anytime change the locks on your unit. If you install an alarm, you must have written permission and we must have the security code or access at all times. 16. No smoking inside the property or garage is allowed at any time. Tenant shall be responsible for any and all costs related to smoke damage inside the property. These costs shall include, but are not limited to, smoke remediation, duct replacement, paint, flooring replacement and furniture replacement. I HAVE READ AND UNDERSTAND ALL PARTS AND ATTACHMENTS TO THIS APPLICATION TO THE LEASE. THE APPLICATION WILL BECOME AN ADDENDUM TO LEASE CONTRACT UPON SIGNING OF LEASE CONTRACT. TENANT DATE TENANT DATE TENANT DATE
MOVE OUT INSTRUCTIONS Please refer to the paragraphs in your lease pertaining to Move Out and Security Deposit Deductions. This list in not all-inclusive and is meant only to assist you when you vacate the property. 1. Lease term completed, 30-day written notice with move out on last day of month. 2. Forwarding address given to landlord or property manager. 3. Keys and remote openers (if applicable) returned. 4. Carpets professionally cleaned, paid receipt turned in with keys. 5. House professionally cleaned, paid receipt turned in with keys. 6. Yard mowed, trimmed. Trees trimmed off house. 7. All repairs done before vacating. 8. Any oil stains removed from garage and driveway. 9. Oven, range, refrigerator, microwave (if applicable) cleaned. 10. Screens on windows and in good shape (or the same condition as beginning of lease) 11. Blinds in good shape or replaced. Windows cleaned. 12. Walls to be cleaned (no touch up paint unless the paint matches) 13. Clean all fans and light fixtures. 14. Replace all burned out or missing light bulbs. 15. Install new A/C/furnace filter. 16. Sweep out garage / porch. 17. Haul off all trash. 18. Pet owners- fill in all holes in yard. Repair any damage caused by pet (including but not limited to replacement or carpet/padding and repairing all scratch marks on doors inside and out). TENANT: DATE: DATE: DATE: DATE: ADDRESS: