Rountree Commons Room Assignment Information Fall 2012 13 A Place to Call Home
2
Table of Contents Rountree Commons Opening Dates and Times................5 Bike Information....................................... 6 Loft Information....................................... 6 Notification to Cancel Rental Agreement.................... 7 Important Notice to Students within Commuting Distance....... 7 Can I change my Room Assignment?........................7 Early Arrival for Scheduled Practices for Sports Teams or Band Members.............................................. 8 What is my Mailing Address?..............................8 Room Furnishings Provided...............................10 Walls and Ceilings...................................... 10 Room Arrangement Information........................... 10 What Can I Bring and Use................................ 12 Rountree Commons Services and Facility Information.......... 13 Information Resources................................... 14 Meningitis and Hepatitis B................................14 Insurance............................................. 14 Parking............................................... 14 Questions to Ask your Roommate and Suitemates..............15 3
A Place to Call Home This theme reflects the opportunities and activities that await you as a new, transfer, or returning student in the residence halls. Whether you currently know very few other students or you have been here for a year or more, you will find people with whom you ll enjoy spending time and sharing experiences. Your home away from home will provide facilities, staff, other students and experiences that will form the foundation for this academic year at UW-Platteville. It s up to you to open the doors and take advantage of the many opportunities for learning and having fun! We encourage you to contact your roommate prior to arriving on campus. You can talk about things that each of you will bring and coordinate what you need (and what will fit!) in your room. Rooms in Rountree Commons come with a full refrigerator and microwave, so you won t need to bring these. If you do not receive the name, address and phone number for your assigned roommate with this mailing, you may request that information from this office. Please review the information contained in this room assignment packet. Although not required, it s helpful to bring the assignment notification sheet when you check into your room. The Resident Assistant staff will be available to answer questions and assist you with check-in details. A brochure is distributed to new students during summer registration that describes things that you ll want to know as you prepare to move in. It is entitled Guide to Living on Campus. Get one! The check-in schedule is adapted to fit Welcome Weekend activities and the start of classes on Tuesday, September 4th. Please note the specific check-in times and staff / services available if you are a continuing student. Watch for our Opening Newsletters around August 15th on the website! 4
ROUNTREE COMMONS OPENING DATES AND TIMES New Students Friday, August 31 8 a.m.-2 p.m. Welcome Weekend activities begin at 3p.m. with a special convocation for students and parents. Plan time to move in, attend the convocation and say goodbye to family and friends. Saturday, September 1st 9-11 a.m. Those unable to arrive on Friday may move in. Instructions regarding move in procedures (where to park, who can use the elevators, charges for damages to walls, flooring, etc) will be provided in an August newsletter. Continuing Students To ease congestion, students are scheduled below by designated floors. Friday, August 31: 9-11 a.m. Transfer students moving into Rountree Commons are eligible to arrive to participate in the Welcome Weekend activities Saturday, September 1: 8-2 p.m. Floors 2, 5 and 6 Sunday, September 2: 8-2 p.m. Floors 3 and 4 Monday, September 3: 10-2 p.m. Anyone If you are unable to adhere to this schedule, you may arrive at the next scheduled time, but not earlier than your scheduled time. We understand that people may have other plans for the weekend, but we are not able to accommodate preferred times based on your specific needs. We appreciate and expect your cooperation. Staff have other responsibilities and are attending or facilitating Welcome Weekend activities. They may not be available nor able to handle the various check-in stations at other times. If you do not arrive within the scheduled times, you will need to seek a hotel and wait until the next scheduled check-in. Make appropriate arrangements to arrive within the designated times. Contact the Office of Residence Life if you are unable to check-in by Tuesday, September 4. 5
BIKE INFORMATION Order on the Office of Residence Life Website! Bicycles cannot be stored in your room. Rountree Commons provides two options for students and their bicycle storage and safety needs. You may use free bike racks outside the hall or rent a bike storage space in the basement of Rountree. These spaces are available on a first come, first served basis. More information on reserving a bike space will be sent to you this summer. How do I register my bike? Submit the form at http:// www.uwplatt.edu/police/bikeform.html to the University Police Department. You need your residence hall room assignment to register your bike. Please call University Police at 608.342.1584 with questions. RENTAL LOFTS Order on the Office of Residence Life website! Order on the Office of Residence Life website at http://reslife.saf.uwplatt.edu/housing/ Resident receives a confirmation e-mail that the order was received. Residents are NOT allowed to build / bring their own lofts. Residents may NOT rent from www.bedloft.com WOOD frame futons do NOT fit under the high lofts in these halls. Rental price of $115 will be due at the time of loft pickup. Checks made out to Real Estate Foundation. Lofts utilize the bed frame, bed ends and mattress provided in the room. Information on loft distribution will be included in your August newsletter 6
NOTIFICATION TO CANCEL A RENTAL AGREEMENT You may not cancel your Rountree Commons reservation unless you withdraw from the university or are granted permission from the Director of Residence Life. You have entered into an academic year contract and are financially obligated for room rental in Rountree Commons for the 2012 13 academic year. Exceptions to the above will be available to students who participate in a recognized university program that requires the student to live away from this area in programs such as student teaching, internship, co-op and study abroad. Students who graduate in December will also be released at the end of the Fall semester from the remainder of the rental agreement terms. IMPORTANT NOTICE TO STUDENTS WITHIN COMMUTING DISTANCE Freshmen and sophomore students are required to live in the residence halls unless a written release has been authorized by the Office of Residence Life at UW-Platteville. Students may commute from the home of their parent / legal guardian by providing the necessary documentation and receiving the written release from this department. However, if a freshman or sophomore student decides not to commute and submits a residence hall rental agreement, that student is obligated to live in the residence halls for the entire year. They are not eligible to be released from the contractual agreement at midyear or any time during the year. CAN I CHANGE MY ROOM ASSIGNMENT? Assignments are not changed during the summer. We have procedures that enable us to manage those spaces and that were described in our reservation processes. Someone s change of plans or preference for someone else cannot be accommodated. We appreciate your understanding. Residence hall staff will explain room change procedures and timeframes if you remain interested after you arrive and can assist with roommate issues. 7
EARLY ARRIVAL FOR SCHEDULED PRACTICES FOR SPORTS TEAMS OR BAND MEMBERS You will receive specific instructions from your coach / instructor regarding your move into the residence halls. You move directly into your regular Fall assignment. Early loft pick up information will be available at your check-in. Student athletes may contact their specific coach or call Athletics at 608.342.1567 with questions. Marching Pioneers may contact Matthew Gregg at 608.342.1019, e-mail greggm@uwplatt.edu or find information on their website at http://www.uwplatt.edu/org/marchingpioneers/bandcamp.html WHAT IS MY MAILING ADDRESS? Each student receives a mailbox located in the lobby of Rountree Commons. Each resident will have a mailbox. Each mailbox is opened by a combination. You will receive this combination during the check in process. USPS mail, along with campus mail, is sent to this mailbox and must be checked daily. If a student receives a package too large for the mailbox, the student is notified to pick up the package during posted desk hours. Packages from UPS, FedEx, etc. are delivered directly to the main desk. [First and Last Name] [Room No.] Rountree Commons 800 S Chestnut Street Platteville, WI 53818 8
MEAL PLAN Freshmen and sophomore students living in residence halls must select a meal plan. The meal plan is activated once your contract is received. The Pioneer Passport is needed at all Dining Service locations. Your passport has a magnetic strip used by the dining services computer to pay for your transactions. Where do I go if I have problems with my meal plan? The Meal Access Office is located in Glenview Commons. E-mail mao@uwplatt.edu or call 608.342.1404. What if I have misplaced or lost my Pioneer Passport? The Pioneer Passport Office, located on the second floor of the Pioneer Student Center, can make a new card and deactivate the missing card. The cost for replacing your ID is $10. Call 608.342.1449 with questions. Can I change my meal plan? Students may change meal plans during Meal Plan Change Week which is September 11-14, 2012. E-mail mao@uwplatt.edu or call 608.342.1404 with questions. Freshmen and Transfer Students: Meals are provided with Welcome Weekend activities beginning with Friday dinner. Lunch may be purchased separately at Glenview Commons on Friday. Continuing Students: Meal plans begin with Sunday brunch. All Dining Service locations begin regular hours Tuesday, September 4 9
ROOM FURNISHINGS PROVIDED IN ROUNTREE COMMONS Each student is furnished with: Bed - Mattresses are 36 x80 (Students supply their own extra-long twin sheets) Carpeted student rooms Desk, desk hutch, and chair Blinds Two Drawer Dresser Refrigerator (shared with suite) Microwave (shared with suite) Wastebaskets WALLS AND CEILINGS IN ROUNTREE COMMONS You may NOT utilize nails, masking tape, poster putty, duct tape, etc. on any walls or ceilings. If you wish to hang items on your walls, you must utilize 3M Command Strips. ROOM ARRANGEMENT FOR ROUNTREE COMMONS The furniture that has been provided in each room must stay in that room. You are not allowed to take any furniture home, or move it from one room to another. Residents are able to arrange their room while staying within the guidelines provided. All furniture is movable. Refer to your Student Handbook on arrival if you have questions. Although most Rountree suites are the same size, there are some rooms that are slightly larger or smaller. The Office of Residence Life does not have exact room or furniture sizes nor the staff available to measure each individual room. Please do not call to ask. 10
11
FURNITURE INFORMATION FOR ROUNTREE COMMONS Additional furniture may be added to the rooms, but it would be beneficial for you to wait until you know how much room you will have. If you rent a high loft kit, you may be able to add a metal futon (not wood frame), loveseat or chair to the bedroom depending on space. A Guide to Living in Rountree Commons will be provided to each resident upon arrival to campus, but we want to make you aware of the following in advance: What can I bring and use in Rountree Commons? The common area of each suite contains a full-size refrigerator, microwave, sink, and cabinets. There is no stove/oven. Rountree Commons residents may bring their own: Coffeepots, blenders and toasters You may not have: Open coil appliances, additional refrigerator or microwave, freezers, portable dishwashers, halogen lamps, washers/dryers, oil lamps, additional heating and air conditioning units such as space heaters or other types. It is strongly encouraged that you purchase appliances with an auto-shut off function if available. The following are also not permitted in Rountree Commons: Candles of any type, firearms, weapons, incense, pets (other than fish). Community kitchens are located on each floor with two cook tops and two ovens. 12
WASHER / DRYER INFORMATION Coin-operated washers and dryers are available in Rountree Commons. There are 12 washers and 18 dryers in the 1st floor laundry room. Regular laundry detergent is recommended for use. Current costs are $1.25 per wash load and $1.00 for 48 minutes of drying (additional minutes available at 12 minutes for $.25) CONVENIENCE STORE A convenience store will be located on the 1st floor of the hall. You are able to use your meal plan to make purchases at the store. Hours of operation will be available at opening. FITNESS CENTER An on-site fitness center will be available for residents of Rountree Commons to use. INTERNET CONNECTION Each student room has a wired internet port for each student. There are wireless internet access points throughout the building in lounges, floor kitchen areas and the 1st floor. If you have technical questions, please contact 1-800-767-9779 or rountreehelpdesk@compunetinc.com. TELEPHONE SERVICE Local phone service is not provided as part of the residence hall room rent. Students may use their own cell phone. WHAT IS A HALL ACTIVITY FEE? Each hall collects an optional activity fee of $15 at the time of check-in at the main desk of their residence hall. The money is used to fund activities and desk services. This fee is required to check out most of the items from the front desk. 13
INFORMATION RESOURCES Welcome Weekend Schedule at http://www.uwplatt.edu/admission/ orientation.html or call 608.342.1075. Welcome Weekend booklets are distributed to new students at their residence hall main desk Friday, August 31. Textbook rental information is at http://www.uwplatt.edu/textbookctr/ or call 608.342.1265. Parking permit information is at http://www.uwplatt.edu/police/parking or call 608.342.1584. Student Health Services information is at http://www.uwplatt.edu/ stuhlthsvcs/ or call 608.342.1891. Cable TV is provided and included in student fees. MENINGITIS AND HEPATITIS B Students who live in a Wisconsin residence hall must complete a form indicating they have received immunizations or that they have been provided the information but do not choose to have immunizations. The Personal Data Sheet and Meningitis / Hepatitis B form is enclosed with this mailing. Please complete both sides and bring to your residence hall when you arrive in the Fall. INSURANCE Situations may occur when belongings disappear (stolen, misplaced) or become damaged. The university does not accept liability for this loss. You must determine if you are covered by your parents insurance or invest in adequate personal property renters insurance. We remind you that personal items (rental textbooks, clothes, bikes, computer, cell phones, etc.) are not covered by the university in these situations. PARKING No overnight parking is available directly at Rountree Commons. There is also no street parking around the building or in the neighborhood. Residents are to use designated parking lots. More information about this will be in the August newsletter. 14
QUESTIONS TO ASK YOUR ROOMMATE What will you have that we might share (TV, futon, small sofa, etc.)? When will you be arriving? Would it help if we came at slightly different times or the same time? Do you plan to rent a loft? Do you want to bunk the beds? How will we organize our space? Can you study with other people in the room? QUESTIONS TO ASK YOUR SUITEMATES What temperature do we want the suite? The climate controls are for the suite. When is it okay for guests to visit? What are our expectations for cleanliness of the shared areas? (sink, counters, bathroom) 15
If you have questions, please contact us: Department of Residence Life University of Wisconsin-Platteville 1 University Plaza Platteville, WI 53818 608.342.1845 Fax: 608.342.1847 E-mail: housing@uwplatt.edu http://reslife.saf.uwplatt.edu/housing/ housing@uwplatt.edu Office Hours: 7:45 a.m. - 4:15 p.m. Summer Office Hours: 7:30 a.m. - 4:00 p.m. 16