AGENDA PLANNING, BUILDING AND ZONING COMMITTEE Village of Hoffman Estates November 10, 2014 Immediately Following the Transportation & Road Improvement Committee Members: Karen Mills, Chairperson Anna Newell, Trustee Gayle Vandenbergh, Vice Chairperson Gary Stanton, Trustee Gary Pilafas, Trustee Michael Gaeta, Trustee William McLeod, Mayor I. Roll Call II. Approval of Minutes - October 13, 2014 October 27,2014 (Special Meeting) NEW BUSINESS I. Request approval of a license agreement with Chicago SMSA Limited Partnership (d/b/a Verizon Wireless) for the installation of small cell antennas on Village-owned light poles. 2. Request acceptance of Department of Development Services monthly report for Planning Division. 3. Request acceptance of Department of Development Services monthly report for Code Enforcement Division. 4. Request acceptance of Department of Development Services monthly report for Economic Development and Tourism. III. President's Report IV. Other V. Items in Review VI. Adjournment The Village of Hoffman Estates complies with the Americans with Disabilities Act. For accessibility assistance, cal/ the ADA Coordinator at 847.882.9100.
Village of Hoffman Estates PLANNING, BillLDING & ZONING COMMITTEE MEETING MINUTES DRAFT October 13, 2014 I. Roll Call Members in Attendance: Management Team Members in Attendance: Karen Mills, Chairperson Gayle Vandenbergh, Vice Chairperson Gary Stanton, Trustee Anna Newell, Trustee Gary Pilafas, Trustee Michael Gaeta, Trustee William D. McLeod, Village President Jim Norris, Village Manager Arthur Janura, Corporation Counsel Mark Koplin, Asst. Vlg. Mgr., Dev. Services Peter Gugliotta, Director of Planning Kevin Kramer, Economic Development Coord. Ted Bos, Acting Police Chief Patrick Seger, Director ofhrm Patricia Cross, Asst. Corp. Counsel Joe Weesner, Senior Traffic Engineer Clayton Black, Mgmt. Analyst Ben Gibbs, Sears Centre Arena Bev Romanoff, Village Clerk The Planning, Building & Zoning Committee meeting was called to order at 7:19p.m. II. Approval of Minutes Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve the Planning, Building & Zoning Committee meeting minutes of September 8, 2014. Voice vote taken. All ayes. Motion carried. NEW BUSINESS 1. Request by WNQE Hoffman Village VI, LLC (owner) for approval of a plat of easement for watermain at Hoffman Village Shopping Center, located at the southeast corner of Barrington Road and Golf Road. An item summary sheet from Peter Gugliotta and James Donahue was presented to Committee. Motion by Trustee Stanton, seconded by Trustee Vandenbergh, to approve request by WNQE Hoffman Village VI, LLC (owner) for a plat of easement for watermain at Hoffman Village Shopping Center, located at the southeast comer of Barrington Road and Golf Road. Voice vote taken. All ayes. Motion carried.
Planning, Building & Zoning Committee -2- October 13, 2014 2. Request approval to award a contract for elevator inspection and plan review services to Elevator Inspection Services, Inc., Burr Ridge, IL. An item summary sheet from Peter Gugliotta and Clayton Black was presented to Committee. Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve award a contract for elevator inspection and plan review services to Elevator Inspection Services, Inc., Burr Ridge, IL. Voice vote taken. All ayes. Motion carried. 3. Request acceptance of Department of Development Services monthly report for Planning Division. The Department of Development Services monthly report for Planning Division was submitted to the Committee. Motion by Trustee Stanton, seconded by Trustee Gaeta, to accept the Department of Development Services monthly report for Planning Division. Voice vote taken. All ayes. Motion carried. 4. Request acceptance of Department of Development Services monthly report for Code Enforcement Division. The Department of Development Services monthly report for Code Enforcement was submitted to the Committee. Motion by Trustee Gaeta, seconded by Trustee Stanton, to accept the Department of Development Services monthly report for Code Enforcement Division. Voice vote taken. All ayes. Motion carried. 5. Request acceptance of Department of Development Services monthly report for Economic Development and Tourism. The Department of Development Services monthly report for Economic Development and Tourism was submitted to the Committee. Motion by Trustee Gaeta, seconded by Trustee Stanton, to accept the Department of Development Services monthly report for Economic Development and Tourism. Voice vote taken. All ayes. Motion carried. III. President's Report IV. Other V. Items in Review VI. Adjournment Motion by Trustee Gaeta, seconded by Trustee Pilafas, to adjourn the meeting at 7:25p.m. Voice vote taken. All ayes. Motion carried. Minutes submitted by: Debbie Schoop, Executive Assistant Date
Village of Hoffman Estates DRAFT SPECIAL PLANNING, BUILDING & ZONING COMMITTEE MEETING MINUTES October 27, 2014 I. Roll Call Members in Attendance: Management Team Members in Attendance: Others in Attendance: Karen Mills, Chairperson Gayle Vandenbergh, Vice Chairperson Gary Stanton, Trustee Anna Newell, Trustee Gary Pilafas, Trustee Michael Gaeta, Trustee William D. McLeod, Village President James H. Norris, Village Manager Art Janura, Corporation Counsel Dan O'Malley, Deputy Village Manager Mark Koplin, Asst. Vlg. Mgr., Dev. Services Gary Salavitch, Director of Engineering Ted Bos, Acting Police Chief Jeff Jorian, Fire Chief Algean Garner, Director ofh&hs Joe Nebel, Director of Public Works Rachel Musiala, Finance Director Patricia Cross, Asst. Corporation Counsel Fred Besenhoffer, Acting Director of IS Patricia Cross, Asst. Corporation Counsel Bruce Anderson, Cable TV Coordinator Ashley Monroe, Asst. to Village Manager Ben Gibbs, GM of the Sears Centre Arena Daily Herald The Special Planning, Building & Zoning Committee meeting was called to order at 7:25p.m. NEW BUSINESS 1. Request approval of an ordinance approving: a) a Redevelopment Agreement for the Barrington Higgins Redevelopment Project Area; and b) Issuance of a TIF Note. An item summary sheet from Mark Koplin and Kevin Kramer was presented to Committee. Motion by Trustee Stanton, seconded by Trustee Gaeta, to approve an ordinance approving a Redevelopment Agreement for the Barrington Higgins Redevelopment Project Area and issuance of a TIF Note. Voice vote taken. All ayes. Motion carried.
Special Planning, Building & Zoning Committee -2- October 27, 2014 II. Adjournment Motion by Trustee Pilafas, seconded by Trustee Gaeta, to adjourn the meeting at 7:27p.m. Voice vote taken. All ayes. Motion carried. Minutes submitted by: Debbie Schoop, Executive Assistant Date
COMMITTEE AGENDA ITEM VILLAGE OF HOFFMAN ESTATES NBl SUBJECT: MEETING DATE: COMMITTEE: FROM: Request approval of a license agreement with Chicago SMSA Limited Partnership (d/b/a Verizon Wireless) for the installation of small cell antennas on Village-owned light poles November 10, 2014 Planning, Building and Zoning '{:l{r ce. James H. Norris/Peter Gugliotta/Clayton Black REQUEST: BACKGROUND: Request approval of a license agreement with Chicago SMSA Limited Partnership (d/b/a Verizon Wireless) for the installation of small cell antennas on Village-owned light poles. The rapidly expanding use of cellular technology to provide digital data connection for smart phones and other mobile devices has placed a growing demand on cellular networks. Cellular carriers are supplementing their traditional approach to provision of service (placing large, wide range equipment on specialized cell antennas or municipal water towers) with the installation of small antennas on municipal-owned light poles to reach "dead zones" where the demand for service exceeds capacity. This new technology provides a means to enhance service in residential areas where a tower installation might be costly and obtrusive. Village staff, Corporation Counsel, and Verizon Wireless have come to terms on a proposed master licensing agreement that would establish basic criteria for an administrative approval process for review of proposed plans and installation inspections. The Village would receive monthly rent for each pole and would reserve the right to deny any installation. This agreement, if approved, would serve as the template/standard agreement for other carriers that propose similar technology in the future. DISCUSSION: Villages all over the Chicago suburbs have been approached by cellular carriers requesting to install small cell antennas on municipal-owned light poles in the public right of way. Verizon Wireless is the first carrier to approach the Village about installing these devices. This agreement would establish a streamlined review process, allowing staff to approve plans and inspect installations. Small cell antennas are not an alternative to traditional antenna installations, but rather a supplement to the existing network. They are mounted to existing utility or light poles, addressing local connectivity needs, saving the provider the cost of constructing new facilities and protecting the community from large obtrusive towers.
Planning, Building and Zouing Committee -2- November 10,2014 DISCUSSION: (Continued) Images of small cell antennas have been included in the attached presentation. Installations generally include a small antenna mounted on the top half of the pole and a cabinet mounted towards the bottom of the pole or placed on the ground. Designs vary depending on the existing electrical services at the pole and the amount of service the antenna is intended to provide. The Northwest Municipal Conference Home Ruie Attorney's group and the Village's Corporation Counsel have confirmed that FCC rules prohibit the Village from restricting installation of these antennas in the public right of way and on private poles. Verizon currently has an agreement in place that would allow them to use CornEd utility poles. If the carrier were to install these antennas on non-village owned utility poles, the Village would have no authority to regulate, approve, or deny installations. Therefore, this agreement would give discretion and generate revenue for the Village that would not be available if V erizon were to use utility poles. Administrative Staff Review Instead of requiring a lengthy and cumbersome process for the Village Board to review each specific light pole, Verizon is proposing a master agreement for the Village Board to consider to govern all potential installations. The licensing agreement includes criteria to allow for a streamlined, administrative, staff level review process to approve individual installations without the special use review. Verizon has agreed to compensate the Village up to $1,000 for plan review, consultant review, and inspection to ensure installations do not jeopardize public safety or the structural soundness of the pole. For each proposed location, the carrier must submit a site plan showing detailed drawings that address each of the following criteria. If a location were to not meet these standards, the request would be denied and the petitioner couid modify or relocate the proposal. If Verizon seeks approval of a pole in a critical location that does not meet the staff-level criteria, then it would be brought to this Committee for further review. Location preference: Preferred poles are those that are not adjacent to a residential building. For those that are, the carrier must show the coverage for that location, as well as the best possible alternate site. Ifthere is no reasonable trade-off in service, the alternate site will be preferred. Proximity to residential building and similar devices: The cellular carrier would not be allowed to install devices within 25 feet of any residential building nor within 300 feet of another Verizon personal wireless service antenna. Pole and ground mounted equipment: Pole mounted installations should be at least 8 feet off the ground. Ground mounted installations are limited to one cabinet. The cellular carrier may also install landscaping at the base of poles on which ground equipment is being installed. Equipment specifications: All devices will be painted to match the structure they are being mounted on. There is a limit of three antennas at each site and they should not exceed a height of3 feet or a width of 2 feet. Types of poles: Installations are limited to non-decorative light poles. If an installation is proposed on a pole that does not meet the Village's current design requirements, the carrier will replace the pole with the current design at their cost.
Planning, Building and Zoning Conunittee -3- November 10,2014 DISCUSSION: (Continued) Terms of Agreement with Verizon Wireless This master licensing agreement would be effective for a term of ten years. V erizon has agreed to pay the Village $250 per month per pole, increasing 3% annually. Rent would start at $250 for the first year regardless when the first year falls in the master licensing agreement. Each individual installation would be approved for a ten year term that could be extended for up to two additional five year terms. Verizon will also provide the Village with a $10,000 master bond to guarantee removal of equipment from light poles if rental payments were to cease. Because the Village pays CornEd a flat rate for power to the light pole system, Verizon will also be responsible for coordinating and arranging their own electrical access with CornEd. If CornEd recommends separate electrical service be installed, then V erizon will coordinate with CornEd. If CornEd recommends use of existing power, then Verizon will coordinate with CornEd to install a sub-meter or to identify a flat fee to be paid directly to the Village. CornEd's power arrangements will be reflected in the individual antenna agreements. SUMMARY: The licensing agreement would create a streamlined review/approval process, generate revenue, and give the Village control over aesthetics that would not be available if Verizon were to install these antennas on non-village owned utility poles in the public right of way. FINANCIAL IMPACT: Verizon Wireless currently anticipates five installations during the first year of this agreement that would generate $250 per month or $15,000 annually. The monthly rate would increase at 3% annually. They may identify other areas where installations would occur throughout the term of this ten year agreement. In addition, Verizon will compensate the Village for plan review, consultant review, and inspection costs associated with individual installations. RECOMMENDATION: Approval of a licensing agreement with Verizon Wireless to allow for the installation of small cell antennas on Village-owned light poles in the public right of way. Attachments cc: Ray Shinkle (Insite, Inc.)
SITE NAME: Hoffman Estates SC SITE NUMBER: A TTY/DATE: GJ MASTER LICENSE AGREEMENT This Master license Agreement (the "Agreement") made this day of 2015, between the Village of Hoffman Estates_, with its principal offices located at 1900 Hassell Road, Hoffman Estates, Jl 60169, hereinafter designated LICENSOR and Chicago SMSA limited Partnership d/b/a Verizon Wireless, an Illinois limited Partnership, with its principal offices at One Verizon Way, Mail Stop 4AW100, Basking Ridge, New Jersey 07920 (telephone number 866-862-4404), hereinafter designated LICENSEE. LICENSOR and LICENSEE are at times collectively referred to hereinafter as the "Parties" or individually as the "Party." WITNESSETH WHEREAS, LICENSOR is the owner, grantee or licensee of certain light poles, rights of way and/or real property, which are located within the geographic area of a license to provide wireless services licensed by the Federal Communications Commission ("FCC") to LICENSEE; and WHEREAS, LICENSEE desires to install, maintain and operate communications equipment in and/or upon certain of LICENSOR's light poles, facilities, rights of way and/or real property; and WHEREAS, LICENSOR and LICENSEE desire to enter into this Agreement to define the general terms and conditions which would govern their relationship with respect to particular sites at which LICENSOR may wish to permit LICENSEE to install, maintain and operate communications equipment as hereinafter set forth; and WHEREAS, LICENSOR and LICENSEE acknowledge that they will enter into a license Supplement ("Supplement"), a copy of which is attached hereto as Exhibit A, with respect to any particular location or site which the Parties agree to license; and WHEREAS, the Parties acknowledge that different related entities may operate or conduct the business of LICENSEE in different geographic areas and as a result, each Supplement may be signed by LICENSEE affiliated entities as further described herein, as appropriate based upon the entity holding the FCC license in the subject geographic location. NOW THEREFORE, in consideration of the mutual covenants contained herein and intending to be legally bound hereby, the Parties hereto agree as follows: 1. PREMISES. Pursuant to all of the terms and conditions of this Agreement and the applicable Supplement, LICENSOR agrees to license to LICENSEE that certain space on or upon LICENSOR's light poles, rights of way and/or real property as more fully described in each Supplement to be executed by the Parties hereinafter referred to as the "Premises", for the installation, operation and maintenance of communications equipment; together with the non-exclusive right of ingress and egress from a public right-of-way, seven (7) days a week, twenty four (24) hours a day, over the Property (as defined below) and to and from the Premises for the purpose of installation, operation and maintenance of LICENSEE's communications equipment. The LICENSOR's light poles and other poles and towers are hereinafter referred to as "Pole" and the entirety of the LICENSOR's property is hereinafter referred to as "Property". In the event there are not sufficient electric and telephone, cable or fiber utility sources located at the Premises or on the Property, LICENSOR agrees to grant LICENSEE the right to install such utilities on, over and/or under the Property and to the Premises as necessary for LICENSEE to operate its communications facility, provided the location of such utilities shall be designated by LICENSOR.
2. PERMIT APPROVAL PROCESS. LICENSEE shall submit application to LICENSOR for permit that includes detailed drawings, including any required extensions of electric, telephone, cable, or fiber to the premises, and specifications for the equipment. Prior to issuance of a permit for any location, LICENSEE must provide adequate documentation to demonstrate the proposed equipment can be structurally accommodated with the proposed pole. LICENSEE shall be held responsible for all consultant review cost of structural installation, with said review fees not to exceed $1,000.00 per individual site location. LICENSOR shall make best efforts to review the request in a timely fashion and approve or deny the request within 30 days of submittal. Only requests that get written approval shall be authorized to proceed. Failure to receive approval in 30 days does not equate to approval. Permit approval will only be given to those sites that meet the following criteria. a} LICENSEE shall submit a site plan that shows detailed drawings, including the size, surface area, height, and specifications of proposed installation. b) Sites that are not located adjacent to the front yard of a residential building are preferred. For sites that are located on a light pole adjacent to the front yard of a residential building, LICENSEE shall show best alternate location. LICENSEE shall show and explain the difference in service capability between the two sites. If alternate site is preferred by LICENSOR and there is no reasonable trade-off in service capability, the alternate site shall be considered. c) LICENSEE shall not install devices within 25 feet of any residential building and no closer than 300 feet from any other personal wireless service antenna d) LICENSEE shall not install devices on the existing pole that extend beyond 10' of the poles existing height. e) LICENSEE shall install pole mounted equipment at a minimum of 8' feet from the ground. f) LICENSEE shall be limited to one (1} cabinet or other ground mounted device for ground mounted installations. g) LICENSEE shall paint antennas, mounting hardware, and other devices to match or complement the structure upon which they are being mounted. h) LICENSEE shall install landscaping at the base of poles with respect to any ground equipment installed by Licensor on which devices are being installed at the reasonable discretion of the LICENSOR. i} LICENSOR shall be limited to 3 antennas at each site. The antennas shall not exceed a height of 3' or a width of 2'. j} If LICENSEE proposes installation on a pole that does not meet the structural requirements set forth by the Village's Development Requirements and Standards Manual, LICENSEE shall replace the pole with the current design at their cost.
3. APPEAL PROCESS. LICENSOR shall have the right to deny any application for installation in LICENSOR's reasonable discretion. Sites that are not approved through the administrative process listed in section 2 are allowed to appeal their denial. The appeal will require LICENSEE to submit a written request that includes detailed drawings, including any required extensions of electric, telephone, cable, or fiber to the premises, and specifications for the equipment to be reviewed by the Planning, Building, and Zoning Committee of the Village Board. 4. CONDITION OF PREMISES. Where the Premises includes one or more Poles, LICENSOR covenants that it will keep the Poles in good repair as required by all federal, state, county and local laws. If the LICENSOR fails to make such repairs including maintenance within 60 days, of any notification to LICENSOR the LICENSEE shall have the right to cease monthly rental for the effected poles. 5. GENERAL RESTRICTIONS. Licensee shall not located or install any equipment on decorative street lights or poles containing or displaying banners unless receiving special permission from the Licensor. 6. TERM; RENTAL Subject to paragraph 7 of this Agreement, this Agreement shall be for a term of ten (10) years commencing upon the execution hereof by both Parties. Each Supplement shall be effective as of the date of execution by both Parties (the "Effective Date"), provided, however, the initial term of each Supplement shall be for five (5) years and shall commence on the first day of the month following the day that LICENSEE commences installation of the equipment on the Premises (the "Commencement Date") at which time rental payments shall commence and be due at a total annual rental as set forth in the Supplement, to be paid in advance annually on the Commencement Date and on each anniversary of it in advance, to the LICENSOR in the Supplement (unless LESSOR otherwise designates another payee and provides notice to LICENSEE). LICENSOR and LICENSEE acknowledge and agree that the initial rental payment for each Supplement shall not actually be sent by LICENSEE until thirty (30) days after the Commencement Date. LICENSOR and LICENSEE agree that they shall acknowledge in writing the Commencement Date of each Supplement. Rental for the use of any poles pursuant to this Agreement, shall be a monthly fee of $250.00 per each Pole to which LICENSEE attaches its equipment. Thereafter, Rent will increase 3% at each annual anniversary of the "Commencement Date" of the applicable Supplement. Upon agreement of the Parties, LICENSEE may pay rent by electronic funds transfer and in such event, LICENSOR agrees to provide to LICENSEE bank routing information for such purpose upon request of LICENSEE. LICENSOR hereby agrees to provide to LICENSEE certain documentation (the "Rental Documentation") including without limitation: (i) right to receive rental payments and other benefits under each Supplement; (ii) a completed Internal Revenue Service ("IRS") Form W-9, or equivalent and other documentation necessary to comply with IRS regulations for any party to whom rental payments are to be made pursuant to this Agreement or a Supplement. All documentation shall be acceptable to LICENSEE in LICENSEE's reasonable discretion. Delivery of Rental Documentation to LICENSEE shall be a prerequisite for the payment of any rent by LICENSEE and notwithstanding anything to the contrary herein or in any Supplement, LICENSEE shall have no obligation to make any rental payments until Rental Documentation has been supplied to LICENSEE as provided herein.
Within thirty {30) days of a written request from LICENSEE, LICENSOR or any assignee(s) or transferee(s) of LICENSOR must provide updated Rental Documentation as reasonably necessary for lessee to comply with IRS or other governmental requirements. Delivery of Rental Documentation to LICENSEE shall be a prerequisite for the payment of any rent by LICENSEE to such party. 7. ElECTRICAL LICENSEE shall be permitted to connect its equipment to necessary electrical and telephone service, at LICENSEE's expense. LICENSEE shall attempt to coordinate with utility companies to provide separate service to LICENSEE's equipment for LICENSEE use. In the event that LICENSEE can obtain separate electrical service with a separate meter measuring usage, the LICENSEE shall pay the utility directly for its power consumption, if billed directly by the utility. In the event that separate electrical service is not possible or practical under the circumstances, LICENSEE may use existing service, at LICENSEE's expense, upon the reasonable approval of LICENSOR. In the event that LICENSEE uses existing utility service at an individual Premises, the Parties agree to either: i) attempt to have a submeter installed, at LICENSEE's expense, which shall monitor LICENSEE's utility usage (with a reading and subsequent bill for usage delivered to LICENSEE by either the applicable utility company or LICENSOR); or ii) provide for an additional fee in the applicable Supplement which shall cover LICENSEE's utility usage. The Parties agree to reflect power usage and measurement issues in each applicable Supplement. LICENSEE shall be permitted at any time during the Term of each Supplement, to install, maintain and/or provide access to and use of, as necessary (during any power interruption at the Premises), a temporary power source, and all related equipment and appurtenances within the Premises, or elsewhere on the Property in such locations as reasonably approved by LICENSOR. LICENSEE shall have the right to install conduits connecting the temporary power source and related appurtenances to the Premises. 8. EXTENSIONS. Each Supplement may be extended for three {3) additional five (5) year terms unless either party terminates it at the end of the then current term by giving the other party written notice of the intent to terminate at least three {3) months prior to the end of the then current term. The initial term and all extensions under a Supplement shall be collectively referred to herein as the "Term". Notwithstanding anything herein, after the expiration of this Agreement, its terms and conditions shall survive and govern with respect to any remaining Supplements in effect until their expiration or termination. Furthermore, LICENSOR agrees that it shall not exercise the right of nonrenewal pursuant to this Paragraph with respect to the first five (5) year extension term. Such right may be effective, if exercised by licensor, beginning with the second five (5) year extension term following the initial term. 9. USE: GOVERNMENTAl APPROVAlS. LICENSEE shall use the Premises for the purpose of constructing, maintaining, repairing and operating communications equipment and uses incidental thereto. LICENSEE shall have the right to replace, repair, equipment, antennas and/or conduits or any portion thereof and the frequencies over which the equipment operates, in conformance with the original Supplement. It is understood and agreed that LICENSEE's ability to use the Premises is contingent upon its obtaining after the execution date of each Supplement all of the certificates, permits and other approvals (collectively the "Governmental Approvals") that may be required by any Federal, State or local authorities as well as a satisfactory building structural analysis which will permit LICENSEE use of the Premises as set forth above. In the event that (i) any of such applications for such Governmental Approvals should be finally rejected; (ii) any Governmental Approval issued to LICENSEE is canceled, expires, lapses, or is otherwise withdrawn or terminated by governmental authority; and (iii) LICENSEE determines that such Governmental Approvals may not be obtained in a timely manner, LICENSEE shall have the right to terminate the applicable Supplement. Notice of LICENSEE's exercise of its right to terminate shall be given to LICENSOR in accordance with the notice provisions set forth in
Paragraph 16 and shall be effective upon the mailing of such notice by LICENSEE, or upon such later date as designated by LICENSEE. All rentals paid to said termination date shall be retained by LICENSOR. Upon such termination, the applicable Supplement shall be of no further force or effect except to the extent of the representations, warranties and indemnities made by each Party to the other thereunder. Otherwise, the LICENSEE shall have no further obligations for the payment of rent to LICENSOR for the terminated Supplement. Notwithstanding anything to the contrary in this Paragraph 9, LICENSEE shall continue to be liable for all rental payments to the LICENSOR until all equipment is removed from the Property. 10. INSURANCE. a. All such policies of insurance obtained by either Party concerning the Premises or the Property shall waive the insurer's right of subrogation against the other Party. b. LICENSOR and LICENSEE each agree that at its own cost and expense, each will maintain general liability insurance with limits not less than $1,000,000 for injury to or death of one or more persons in any one occurrence and $500,000 for damage or destruction to property in any one occurrence. LICENSOR and LICENSEE each agree that it will include LICENSOR as an additional insured. 11. LIMITATION OF LIABILITY Neither Party shall be liable to the other, or any of their respective agents, representatives, employees for any lost revenue, lost profits, loss of technology, rights or services, incidental, punitive, indirect, special or consequential damages, loss of data, or interruption or loss of use of service, even if advised of the possibility of such damages, whether under theory of contract, tort (including negligence), strict liability or otherwise. 12. INTERFERENCE. LICENSEE agrees to install equipment of the type and frequency which will not cause harmful interference which is measurable in accordance with then existing industry standards to any equipment of LICENSOR or other licensees of the Property which existed on the Property prior to the date this Agreement is executed by the Parties. In the event any after-installed LICENSEE's equipment causes such interference, and after LICENSOR has notified LICENSEE in writing of such interference, LICENSEE will take all commercially reasonable steps necessary to correct and eliminate the interference, including but not limited to, at LICENSEE's option, powering down such equipment and later powering up such equipment for intermittent testing. In no event will LICENSOR be entitled to terminate a Supplement or relocate the equipment as long as LICENSEE is making a good faith effort to remedy the interference issue. LICENSOR agrees that LICENSOR and/or any other tenants of the Property who currently have or in the future take possession of the Property will be permitted to install only such equipment that is of the type and frequency which will not cause harmful interference which is measurable in accordance with then existing industry standards to the then existing equipment of LICENSEE. The Parties acknowledge that there will not be an adequate remedy at law for noncompliance with the provisions of this Paragraph and therefore, either Party shall have the right to equitable remedies, such as, without limitation, injunctive relief and specific performance. 13. REMOVAL AT END OF TERM. LICENSEE shall, upon expiration of the Term, or within ninety (90) days after any earlier termination of a Supplement, remove its equipment, conduits, fixtures and all personal property and restore the Premises to its original condition, reasonable wear and tear and casualty damage excepted. LICENSOR agrees and acknowledges that all of the equipment, conduits, fixtures and personal property of LICENSEE shall remain the personal property of LICENSEE and LICENSEE shall have the right to remove the same at any time during the Term, whether or not said items are considered fixtures and attachments to real property under applicable laws. If such time for removal causes LICENSEE to remain on the Premises after termination of the Supplement, LICENSEE shall pay
rent at the then existing monthly rate or on the existing monthly pro-rata basis if based upon a longer payment term, until such time as the removal of the antenna structure, fixtures and all personal property are completed. 14. RIGHTS UPON SALE. Should LICENSOR, at any time during the Term of any Supplement decide (i) to sell or transfer all or any part of the Property such sale or grant of an easement or interest therein shall be under and subject to the Supplement and any such purchaser or transferee shall recognize LICENSEE's rights hereunder and under the terms of the Supplement. 15. ASSIGNMENT. This Agreement and each Supplement under it may not be assigned without the written permission of Licensor. No change of stock ownership, partnership interest or control of LICENSEE or merger, acquisition or other business reorganization transfer upon partnership or corporate dissolution of LICENSEE shall constitute an assignment hereunder. 16. NOTICES. All notices hereunder must be in writing and shall be deemed validly given if sent by certified mail, return receipt requested or by commercial courier, provided the courier's regular business is delivery service and provided further that it guarantees delivery to the addressee by the end of the next business day following the courier's receipt from the sender, addressed as follows (or any other address that the Party to be notified may have designated to the sender by like notice): LICENSOR: Village of Hoffman Estates 1900 Hassell Road Hoffman Estates, IL 60169 LICENSEE: WITH A COPY TO ATIORNEYS: Chicago SMSA Limited Partnership d/b/a Verizon Wireless 180 Washington Valley Road Bedminster, New Jersey 07921 Attention: Network Real Estate Arthur L. Janura Village of Hoffman Estates 1900 Hassell Road Hoffman Estates, IL 60169 Attorney for Licensee: Notice shall be effective upon actual receipt or refusal as shown on the receipt obtained pursuant to the foregoing. 17. DEFAULT. In the event there is a breach by a Party with respect to any of the provisions of this Agreement or its obligations under it, the non-breaching Party shall give the breaching Party written notice of such breach. After receipt of such written notice, the breaching Party shall have thirty {30) days in which to cure any breach, provided the breaching Party shall have such extended period, not to exceed ninety {90) days, as may be required beyond the thirty {30) days if the breaching Party commences the cure within the thirty (30) day period and thereafter continuously and diligently pursues the cure to completion. The non-breaching Party may maintain any action or effect any remedies for
default against the breaching Party subsequent to the 30 day cure period, as potentially extended to ninety (90) days based on circumstances.. 18. REMEDIES. In the event of a default by either Party with respect to a material provision of this Agreement, without limiting the non-defaulting Party in the exercise of any right or remedy which the non-defaulting Party may have by reason of such default, the non-defaulting Party may terminate the applicable Supplement and/or pursue any remedy now or hereafter available to the non-defaulting Party under the laws or judicial decisions of the state in which the Premises are located. Further, upon a default, the non-defaulting Party may at its option (but without obligation to do so), perform the defaulting Party's duty or obligation on the defaulting Party's behalf, including but not limited to the obtaining of reasonably required insurance policies. The costs and expenses of any such performance by the non-defaulting Party shall be due and payable by the defaulting Party upon invoice therefor. 19. ENVIRONMENTAL licensor will be responsible for all obligations of compliance with any and all environmental and industrial hygiene laws, including any regulations, guidelines, standards, or policies of any governmental authorities regulating or imposing standards of liability or standards of conduct with regard to any environmental or industrial hygiene conditions or concerns as may now or at any time hereafter be in effect, that are or were in any way related to activity now conducted in, on, or in any way related to the Pole or Property, unless such conditions or concerns are caused by licensee's specific activities or failures to act. To the extent permitted by law, licensor shall hold licensee harmless and indemnify licensee from and assume all duties, responsibility and liability at licensor's sole cost and expense, for breach of any environmental compliance obligations on the Premises. licensee shall hold licensor harmless and indemnify licensor from and assume all duties, responsibility and liability at licensee's sole cost and expense, for all duties, responsibilities, and liability (for payment of penalties, sanctions, forfeitures, losses, costs, or damages) and for responding to any action, notice, claim, order, summons, citation, directive, litigation, investigation or proceeding which is in any way related to: a) failure to comply with any environmental or industrial hygiene law, including without limitation any regulations, guidelines, standards, or policies of any governmental authorities regulating or imposing standards of liability or standards of conduct with regard to any environmental or industrial hygiene concerns or conditions as may now or at any time hereafter be in effect, to the extent that such non-compliance results from conditions caused by licensee; and b) any environmental or industrial hygiene conditions arising out of or in any way related to the condition of the Property or activities conducted thereon, to the extent that such environmental conditions are caused by licensee. 20. CASUAlTY. In the event of damage by fire or other casualty to the Pole or Premises that cannot reasonably be expected to be repaired within forty-five (45) days following same or, if the Pole or Property is damaged by fire or other casualty so that such damage may reasonably be expected to disrupt licensee's operations at the Premises for more than forty-five (45) days, then licensee may, at any time following such fire or other casualty, provided licensor has not completed the restoration required to permit licensee to resume its operation at the Premises, terminate the Supplement upon fifteen (15) days prior written notice to licensor. Any such notice of termination shall cause the Supplement to expire with the same force and effect as though the date set forth in such notice were the date originally set as the expiration date of the Supplement and the Parties shall make an appropriate adjustment, as of such termination date, with respect to payments due to the other under the Supplement. Notwithstanding the foregoing, the rent shall abate during the period of repair following such fire or other casualty in proportion to the degree to which licensee's use of the Premises is impaired.
21. APPLICABLE LAWS. During the Term, LICENSOR shall maintain the Property and the Pole in compliance with all applicable laws, rules, regulations, ordinances, directives, covenants, easements, zoning and land use regulations, and restrictions of record, permits, building codes, (collectively "Laws"). LICENSEE shall, in respect to the condition of the Premises and at LICENSEE's sole cost and expense, comply with (a) all Laws relating solely to LICENSEE's specific and unique nature of use of the Premises; and (b) all building codes requiring modifications to the Premises due to the improvements being made by LICENSEE in the Premises. It shall be LICENSOR's obligation to comply with all Laws relating to the Pole in general, without regard to specific use (including, without limitation, modifications required to enable LICENSEE to obtain all necessary building permits).
22. BOND: CASH ESCROW. LICENSEE shall deposit with LICENSOR on one occasion prior to the commencement of the first Supplement a bond in a form reasonably acceptable to LICENSOR in the amount of $10,000, to guarantee the safe and efficient removal of any equipment from the Premises, which equipment remains more than 30 days after rental payment has ceased and Licensee has failed to remove the equipment. The funds may also be used to restore the premises to original condition, if LICENSEE fails to do so. The amount of the bond or escrow shall be as listed on each supplement. 23. MISCELLANEOUS. This Agreement and the Supplements that may be executed from time to time hereunder contain all agreements, promises and understandings between the LICENSOR and the LICENSEE regarding this transaction, and no oral agreement, promises or understandings shall be binding upon either the LICENSOR or the LICENSEE in any dispute, controversy or proceeding. This Agreement may not be amended or varied except in a writing signed by all Parties. This Agreement shall extend to and bind the heirs, personal representatives, successors and assigns hereto. The failure of either party to insist upon strict performance of any of the terms or conditions of this Agreement or to exercise any of its rights hereunder shall not waive such rights and such party shall have the right to enforce such rights at any time. The performance of this Agreement via each Supplement shall be governed interpreted, construed and regulated by the laws of the state of Illinois.. 24. AUTHORIZATION. LICENSEE certifies and warrants that it has the authority to enter into this Agreement and that Cellco Partnership is authority to sign as LICENSEE and General partner.
IN WITNESS WHEREOF, the Parties hereto have set their hands and affixed their respective seals the day and year first above written. LICENSOR: Village of Hoffman Estates, an Illinois municipal corporation By:. WITNESS Its:------------------------ Date: ------------------------- LICENSEE: Chicago SMSA Limited Partnership d/b/a Verizon Wireless By: Cellco Partnership, its general partner By: Lynn Ramsey WITNESS Its: Area Vice President Network Date:,
EXHIBIT"A" LICENSE SUPPLEMENT This License Supplement ("Supplement"), is made this day of between the Village of Hoffman Estates, whose principal place of business is 1900 Hassell Road, Hoffman Estates, Illinois 60169 ("LICENSOR"), and Chicago SMSA Limited Partnership, an Illinois limited partnership, d/b/a Verizon Wireless, whose principal place of business is One Verizon Way, Mail Stop 4AW100, Basking Ridge, New Jersey 07920 ("LICENSEE"). 1. Master License Agreement. This Supplement is a Supplement as referenced in that certain Master License Agreement between the Village of Hoffman Estates and Chicago SMSA Limited Partnership d/b/a Verizon Wireless, dated, 2014, (the "Agreement"). All of the terms and conditions of the Agreement are incorporated herein by reference and made a part hereof without the necessity of repeating or attaching the Agreement. In the event of a contradiction, modification or inconsistency between the terms of the Agreement and this Supplement, the terms of this Supplement shall govern. Capitalized terms used in this Supplement shall have the same meaning described for them in the Agreement unless otherwise indicated herein. 2. Premises. The Property owned by Licensor is located at :--:-:-:----:---:--:-:--::--::-- The Premises licensed by the LICENSOR to the LICENSEE hereunder is described on Exhibit "1" attached hereto and made a part hereof. 3. Term. The Commencement Date and the Term of this Supplement shall be as set forth in Paragraph 6 of the Agreement. 4. Consideration. Rent under this Supplement shall be _$250.00 per month, payable to LICENSOR at. Thereafter, Rent will increase 3% at each annual anniversary of the "Commencement Date" of this Supplement. In consideration for electrical service, ----------shall be added to the rent due under this Supplement as additional rent. 5. BOND; CASH ESCROW. LICENSEE has attached a bond in a form acceptable to LICENSOR in the amount of $ or deposited $ with the LICENSOR. The bond or cash will be held for the purpose of the safe and efficient removal of any equipment that remains more than 30 days after rental payment has ceased. The bond or cash may also be used to restore the premises to the original condition upon LICENSOR demand. 6. Site Specific Terms. (Include any site-specific terms)
IN WITNESS WHEREOF, the Parties hereto have set their hands and affixed their respective seal the day and year first above written. LICENSOR Village of Hoffman Estates By: WITNESS Name: Title:------------ Date:---------- WITNESS LICENSEE Chicago SMSA Limited Partnership d/b/a Verizon Wireless By: Cellco Partnership, its general partner By: WITNESS Name: lynn Ramsey Title: Area Vice President Network Date: WITNESS
EXHIBIT 1 Premises
Village of Hoffman Estates, IL November 10th, 2014 Ray Shinkle - agent for Verizon Wireless Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement.
Introduction - Verizon Wireless and Small Cells(SC) Macro site vs Small Cell (SC) site Tower mounting design and examples Benefits Lease Terms Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 2
~ Cell-edge _:: :.;, Cell-edge i:- ' Microcells Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 3
Capacity demands normally generate the need for Small Cells Small cells provide - Small coverage (between 500 feet and ~mile) - Low power (40 Watts) - Low antenna height (25' to 35') - Smaller space requirement VZW requirements - Power- 100 amp service (VZW only used 15 to 30 amps and work with Com ED on solution) - Easement for power and fiber to each SC - Equipment space requirements average 6' x 6' Transport Options - Dark Fiber Solutions- VZW preferred option - Microwave- VZW 2nd option - Lit Fiber Solutions- VZW 3rd option Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 4
Proposed build is nationwide. Verizon has executed local agreements with North Chicago, St. Charles, Dane County, WI and working on many others. Your residents will experience improved data coverage where small cells are deployed while generating revenue for the village. We'd look to utilize existing light poles in the R.O.W. and buildings where possible. Pole upgrades, if required, will be at VZW's expense Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 5
DC cabinet Dual-band (duai-mco) SCR Battery backup AC cabinet Dual-band (duai-mco) SCR PDU Minimum Single MCO(AC) SCR PDU Size: -55" H x 21.25" W x 20" D Weight: 4001bs (fully equipped) Size: 30"H x 21.25" W x 20" D Weight: -1701bs (fully equipped) Size: 16"W x 11 "0 x13"h Weight: -751bs Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use. disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 6
r ~ I I i ~ I ~ ~ ' I i \ 0-RAN (MRO) MICROCELL (MCO) MICROCELL (MRBS) 0 -RAN (MRRU) Average size per antenna: 17" x 1 0" x 7", weight 251bs. Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 7
Linear space requirement (excluding antennas}: - DC cabinet: -6ft - AC cabinet: -4ft - Minimum: -3ft Mounting zone: - Above ground and at least 31" below the telecom space Recommend minimum height at least 8' above ground Antenna AC Power Fiber Backhaul NID Enclosure 12"x9"x6.5" <50 Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not penmitted to any unauthorized persons or third parties except by written agreement. 8
. Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement 9
Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 10
VZW is looking for strategic partnerships in the marketplace and is interested in leasing Hoffman Estates R.O.W infrastructure. Each VZW partner will receive the benefit of enhanced coverage and a new revenue source. VZW is seeking to obtain a master lease agreements (MLA} in order to streamline process and maximize efficiency for both parties. Each small cell location proposal would be approved independently by the Village staff and must meet certain design criteria. The equipment needs are very small and the designs are more unobtrusive than traditional installations. Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use, disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 11
Each lease will be starting at $250 a month and increasing 3 /o annually. The Master Lease is for ten (1 0) years. Each Site License Agreement is for ten (10) years with two additional five year supplements with Verizon having the right to renew after five years. Once the MLA is in place, VZW will submit candidates for the Village to review. It's solely up to the Village if they want to move forward with a design and execution of the an SLA. Confidential and proprietary materials for authorized Verizon personnel and outside agencies only. Use. disclosure or distribution of this material is not permitted to any unauthorized persons or third parties except by written agreement. 12
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NB2 VILLAGE OF HOFFMAN ESTATES DEPARTMENT OF DEVELOPMENT SERVICES ~z'~]~~3~'', ;:,'::;c'firr: r'rr; SUBMITTED TO: PLANNING, BUILDING & ZONING COMMITTEE BY: Peter Gugliotta, Director of Planning, Building and Code Enforcement November 2014 PLANNING AND ZONING COMMISSION MEETINGS September 17, 2014 Meeting o Meeting Cancelled- No Petitioners October 15, 2014 Meeting o Meeting Cancelled- No Petitioners November 5, 2014 Meeting o Bergman Farm, Ela & Algonquin- PRELIMINARY Site Plan & Subdivision for single family development o Lincoln Properties, Greenspoint Business Park- Site Plan and Consolidation Plat for parking lot expansion Upcoming November 19, 2014 Meeting o Burger King, 2599 Higgins (former Shell)- Site Plan for new restaurant o Lincoln Properties, Greenspoint Business Park- Site Plan and Consolidation Plat for parking lot expansion Upcoming December 3, 2014 Meeting o No Petitioners Scheduled Yet CURRENT ACTIVE PROJECT REVIEWS Prairie Stone Parcel 12- Site Plan for entertainment use, McDonald's- Barrington Square Town Center- Site Plan new restaurant and demolition of existing building Bergman Farm, northwest corner of Algonquin and Ela- Site plan and subdivision for single family homes Wendy's, Golf Center- Site plan for store remodel Huntington Club Townhomes, site plan for parking lot expansion 2495 Pembroke- site plan amendment for parking lot expansion POTENTlAL UPCOMING PROJECTS Moretti's & Whiskey River, W. Higgins Rd. -master sign plan Prairie Stone Parcel 23 -Concept Site Plan for day care center Prairie Stone Parcel23 -Concept Site Plan for retail building SE corner Beverly & Prairie Stone Parkway- Site Plan for entertainment use Woodfield Acura, former Dover Straits - site plan for new auto dealership Hoffman Plaza- Site plan amendment for fa9ade changes, new tenants, and other improvements I 070 N. Roselle (former Myoda)- Concept plan for new restaurant Barrington Road vacant 17 acres between Golf & Bode- Concept plan for mixed use development Beverly Properties - Concept plan for speculative warehouse building Beverly Properties - Concept plan for industrial/office use Glen Lake Plaza- site plan amendment for minor site changes Golf Road Car Wash- Concept plan for car wash redevelopment Firestone, 1050 N. Roselle- site plan amendment for parking lot modifications Lots 2 & 3 Devonshire Woods Estates- Plat of Consolidation and Site Plan Amendment for a new house Lots 25 & 26 Devonshire Woods Estates -Plat of Consolidation and Site Plan Amendment for a new house O'Malley Subdivision Farmhouse- site plan amendment for revised house plan
Village ofhoffinan Estates - 2- Planning Division Monthly Report- November 2014 'Site)(.'JaiJ,Review process' '',,',, <,',,,.,,'',','.. This Month This Quarter. Year to Date. Number administrative cases completed 2 I 100% completed 2 I 100% completed 21 I 75% completed Number of PZC cases completed 0 I administratively 0 I administratively 7 I administratively Annual goal is to complete at least 65% of cases through administrative review process Site'Piiin Review Timing ' >' This Month This Quarter Year to Date Number of cases processed within 105 days Annual goal is to complete 100% of cases within 105 days 2 I 100% completed 1100% completed 100% completed 2 28 within 105 days within 105 days I within 105 days,:cbot~il'lating Planning & Code This Month This Quarter Year to Date Year Target Number of staff coordination meetings held 5 5 50 48 GENERAL ACTNITillS Peter Gugliotta attended (with Mike Hankey) a meeting with the Greenspoint Business Park POA and the Tollway for an update and discussion about the I-90 Corridor Improvements, the Barrington Road Interchange Project, and the planned Pace transit service that will be developed adjacent to the business park. Planning staff continues to work with the Transportation and Engineering Division on the Tollway widening, Barrington Road Tollway Interchange, Pace Park & Ride location, Greenspoint Parkway design, and the RTA Transit Study Project. Planning Division staff is working closely with Code Division staff on several commercial property maintenance issues. Economic Development/Marketing/Promotional Items Planning staff continues to create the graphics for events and perform all regular updates to the Village's www.visithoffman.com tourism website, where detailed information can be found on events, dining, lodging, entertainment, and shopping opportunities. RtBI'\Bmi(Development 16fotmatio!ilt~ms' :,. This Month This Quarter I Year to Date Year Target Number ofvisithoffman.com listings updated 6 6 52 100% updated within 5 days Average number of Village signs in rotation on electronic 3 3 4 100% of time at least 2 Tollway sign signs in rotation New digital signs produced for Tollway sign 3 3 16 6 COMPREHENSNE PLAN www.hoffmanestates.com\compplan Preparatory work is beginning for an update to the Comprehensive Plan. Initial steps include review of the 2007 Comprehensive Plan and plans from comparable communities, as well as development of potential chapter content. :'Cpmpref\ensive Plan Update.,..,. This Month This Quarter Year to Date I Year Target Number of meetings held by staff working group 1 1 7 6 Percentage of detailed draft outline completed 0% 0% 17% 100% completion of detailed draft outline
Village of Hoffman Estates - 3 - Planning Division Monthly Report- November 2014 COMMUNITY DEVELOPMENT BLOCK GRANT CCDBG) www.hoffmanestates.org\cdbg The current CDBG Program Year runs from October 1, 2014 through September 30, 2015. Therefore the information below is for the first month of the new program year. Cg B ~ E~ pe. n d.itu res ;Jn d ~ e p o rt.irrg....... 1--,- ~ ~. ~T"-h"'i s'-m'i-. =-=o-"n-"t h-'-----'-------'j-'c'--'-'t"-h"'i s'-q""i'u a:::rt--:e.:crc.:. ----'-----'ji-c-c.; c-y:_e:..:a:.:.r-=t-t-o -=0-=ac::te=-------i Ratio.... $167,056.98 I o.74% $167,056.98 I o.74% $167,056.98 I o.74% Percentage equals ratio of unspent funds to total allocated funds in program year. Permitted to hold of up to 1.5% of yearly allocation.. tjp~~jogf!iograi11 Goals> Rehabilitation Projects completed 0 0 0 5 Property Files Completed 0 0 0 5 Housing & related issues education pieces released 0 0 0 5....... }... This Month This.. Quarter I Year to Date Year Target On October I, finished Program Year 8 with a timely submittal of all required federal reports. Began work on Program Year 9 of the CDBG program which will be the final year of the current consolidated plan. On October 16, staff attended a training session on the new electronic format for development of the Five Year Consolidated Plan. The plan will guide spending ofcdbg and HOME Consortium Funding from 2015 to 2019. Grant agreement was returned to HUD to secure $251,367 in CDBG funds for Program Year 9. Staff prepared the Consolidated Annual Performance and Evaluation Report (CAPER) to summarize accomplishments during Program Year 8. The report will be available throughout November for public comment as well as at a public hearing on December 2, 2014. Reconstruction and street light installation on Volid Drive with only striping remaining. CDBG funding has paid for $253,000 of the reconstruction cost. North West Housing Partnership (NWHP), acting as the Village's subrecipient, is actively seeking additional homeowners for the loan and construction application process for single family home rehabilitation projects.
NB3 VILLAGE OF HOFFMAN ESTATES DEPARTMENT OF DEVELOPMENT SERVICES!~'Q}j;JJ}JfJJliit:fJ/!JX~l#df!llf!ttll!ltll8lifi;H~.'fittilidii'lfiJiJilJlfillffizJ~i SUBMITTED TO: PLANNING, BUILDING & ZONING COMMITTEE BY: Peter Gugliotta, Director of Planning, Building and Code Enforcement November 2014 GENERAL ACTIVITIES On October 5, 2014, David Banaszynski inspected the GiGi's Playhouse event. On October 18, 2014, Tony Knuth received his ICC Certification for the 2012 International Zoning Code. On October 19, 2014, Betty Melligan conducted the food truck health inspections at Life Changers Church Event. On October 22, 2014, Jeff Mattes and Jolm Shogren attended a seminar presented by the Illinois Department of Public Health on the recent amendment of the Illinois Plumbing Code. On October 23, 2014, David Banaszynski and Betty Melligan inspected the Barrington Area Chamber of Commerce event at the Marriot. On October 27-30, 2014, Betty Melligan attended the American Association of Code Enforcement Annual Conference in Rosemont. On October 29, 2014, David Banaszynski proctored a class for the AACE Annual Conference in Rosemont. On October 30,2014, David Banaszynski attended an emergency meeting of the State Board of Health. On October 31,2014, David Banaszynski inspected the Life Changers church fall fest. CUSTOMER SERVICE/FRONT COUNTER ACTIVITIES Staff has been participating in the training process for new employees recently hired to work at the front counter. Work is being done to npdate tl1e building permit application form and other related documents in order to improve the permit process. This Quarter Year to Date Year Target Number of building permit process improvements made 0 0 1 2 RENTAL HOUSING LICENSE AND INSPECTION PROGRAM As ofnovember 6, 2014, there were a total of 1,796 rental applications submitted and paid, Staff is in the process of pursuing likely rental owners who have not responded to prior notices that were sent. These efforts have been effective in obtaining a number of additional registrations from rental owners. Code Officers continue to perform inspections andre-inspections of rental properties. Collection of any outstanding money owed by rental owners to tile Village continues to occur as part of the rental housing process. Code and Finance staff is working on developing an efficient process for continuing this effort in the future on a monthly basis to coincide with the rental inspection process.
Village of Hoffman Estates - 2- Code Enforcement Division Monthly Report- November 2014 There are approximately 1,842 total addresses subject to annual Fire inspections (this number fluctuates based on businesses opening/closing). This Month 1.. This.Quart:er Year to Date>.... Year:Jarget. Percentage of building inspections within 24 hr. notice 97% 97% 98% 95% within 24 hr. notice Percentage of annual fire inspections completed 2% 2% 51% 95% of total Note: A Fire Inspector position is currently vacant.
Village of Hoffman Estates - 3 - Code Enforcement Division Monthly Report- November 2014 150 Garage Sale Permit Summary '0 ~ ~.!1! :1 " ~ 0. 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1112014 2013
Village of Hoffman Estates - 4- Code Enforcement Division Monthly Report-November 2014 $150,000 Permit Revenue Comparison $100,000 " 0 ~ "' $50,000 $0 Jan FebMarAprMayJun Jul AugSep Oct Nov Dec II 2014 II 2013 2014 Budget: $615,000 Total Revenue includes building permits, fire permits and Temporary Certificates of Occupancy. BuildingPe.rmitP.roc!!ssing Performa11C:e' = ; :o = This Month ' Tliis Quarter I Year to Date.. :. YearTarget Percentage of permits entered in computer within 24 98% 98% 94% 95% within 24 hours hours of submittal Percentage of permit plan reviews completed within 10 99% 99% 97% 95% within 10 days business days Percentage affinal permits processed within 48 hours of 98% 98% 93% 90% within 48 hours plan approval
Village of Hoffman Estates - 5 - Code Enforcement Division Monthly Report- November 2014 2014 YTD Tall Accessory Signs 1% _,.Exteri or Issue 2S% Exterior 1% Maintenance 3% 16% l Miscelllaneoc1s..J 13% 2% Storage 11% 2014 Citations Issued lnspe!ctfon Services PE!rfohnand{. (. ;:.. Percentage of property maintenance inspections completed within 24 hours of notice This Month This Quarter.1 Year to Date 96% 96% 97% Year Target. 95% within 24 hr. notice *Note: A Code Enforcement Officer is currently out on extended leave- other staff is assisting to ensure all issues are handled in a timely manner.
Village of Hoffman Estates - 6- Code Enforcement Division Monthly Report- November 2014 Day Care Plan "ev<ew_ 3% 2014 YTD 6% Food establishments are divided into the risk categories of high, moderate or low risk. A high risk establishment presents a high relative risk of causing food borne illness based on the large number of food handling operations typically implicated in food borne outbreaks and/or the type of population served by the facility. There are approximately 690 total facilities subject to annual inspection (this number fluctuates based on businesses opening/closing). This Month ThisQuart r. Yearto.Date Yearrarget Percentage of annual food health inspections completed 7.5% 7.5% 77.1% 100% of total
Village of Hoffman Estates - 7 - Code Enforcement Division Monthly Report- November 2014 New Foreclosures Filed 40 ~ 30 ~ u ~ 20, ~ 10 z 0 New Foreclosures Filed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 112014 II 2013 Foreclosures Resold Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Ill 2014 II 2013
Novth ea I ' "0 0:: c... 0 Cl c ;::::... ~ "' I - ~~. "0 :> ~ s Cl c ;: A :::c ~~;;;;;;;;;;;;;;~;;;;;;;;;;;; Lakewood Blvd ~...,.;;;;;;;;;;;;~~ ~ I --~ Foreclosures e Sep 2010 to Sep 2014 (1204) + October 2014 (11) Schools - Golf Courses - Parks D Incorporated Forest D Unincorporated Forest Village of Hoffman Estates ~ Foreclosures as of 10/31/14 Information Systems Dept N
... tu co Foreclosures e Sep 201 o to Sep 2014 (1204) + October2014 (11 ) VVetlands Schools - Golf Courses - Parks D Incorporated Forest D Unincorporated Forest.. Village of Hoffman Estates ~ Foreclosures as of 10/ 31/14 Information Sys tems Dept \t{j Schaumburg Rd...
West Area ~ "'C Cl:::........ Qj... ns CQ... ~ '.. /II :;_jt/ Shoe Factory Rd~ ~ - f -=:!!...-.... I ~~ ; y I.) -"'C Cl::: c 0... ::I Vl Foreclosures e Sep 2010 to Sep 2014 (1204) + October 2014 (1 1) - Water Bodies - Wetlands Schools - Golf Cou rses - Parks CJ Incorporated Forest D Unincorporated Forest ~ ~ e!'f GolfRd (Rt 58) Village of Hoffman Estates Foreclosures as of 10/ 31/14 Information Systems Dept
ECONOMIC DEVELOPMENT & TOURISM MONTHLY REPORT NOVE NB4 General Finalized the Amendment to the TIF Development Plan, Redevelopment Agreement, and TIF Note with Ala Carte Entertainment to reoccupy and reopen two vacant restaurant spaces. The group will open two restaurants, Moretti's Ristorante & Pizzeria and Whiskey River and receive up to $550,000 over 5 years for the purchase of the land, rehabilitation of the buildings, and associated administrative costs to amend the TIF. Continued to follow-up with meetings and conversations from the ICSC RECon show in May. Talked to several potential entertainment and restaurant users for the Poplar Creek at 59/90 Entertainment District. Communicated with local brokers and property owners to answer questions and help fill their vacant properties. Continued working with the Transportation Division and the owners of the former Myoda property to further the progress of the traffic signal and the development of the site. Now that approval has been given for the signal, staff is working to obtain the appropriate easement agreements from surrounding property owners. Updated the Village's available properties database through Location One Information System (LOIS). The properties are updated weekly. Continued work with the Arts Commission to provide quality events for the residents and businesses. Ongoing phone calls and emails with shopping center owners in town to receive updates on properties and assist in improving the properties. Attended grand opening and ribbon cuttings of various Hoffman Estates businesses. Attended an IEDC Economic Development Real Estate Redevelopment & Reuse training course toward gaining Certified Economic Developer status. Attended the ICSC Chicago Deal Making show in October where staff met with 9 scheduled appointments and had another 9 walk up meetings. The atmosphere was positive with many brokers and developers looking to make deals. Attended the Hoffman Estates Chamber of Commerce fashion show at the Stonegate Conference Centre. Also attended the monthly new members meeting of the Chamber of Commerce. Renewed conversations with the group who would like to operate a German Beer Garden at the Village Green. The owner/operator would like to explore the option and work out any issues in the winter to be able to open in the late spring.
Economic Development Monthly Report - 2- November 10, 2014 Office/Industrial Hosted a GCAMP Marking Sub- Committee meeting to discuss the best ways to promote and market the organization. Attended the Manufacturer's Summit put on by the Schaumburg Business Association to discuss workforce development, a manufacturer's access to capital, and other resources to help the private sector in the area grow and thrive. After the event there was time to network with attendees. Continued scheduling visits for the Business Retention and Expansion program. Will continue the outreach throughout the year. > 13 Businesses Visited > 0 Scheduled Retail Developed several ads and directory listings for advertising in retail publications and on websites. Continued pursuit of a hardware store operator in the Village. Attended the Chicagoland Restaurant Brokers Association monthly luncheon to network and promote the Village's available properties. Attended an ICSC NextGen event where I had the opportunity to network with several young retail brokers and developers. Tourism DAVIS CUP- 9/12-14- Sears Centre Arena Completing compilation of grant fulfillment requirements; outlining adherence to budgets that were submitted, expenditures, samples of collateral, endorsements, and narrative recap. FOOD TASTING FESTIVAL- 11/20/14- The Stonegate Banquet and Conference Centre Extensive field work to solicit restaurant participants. Provided text and content for November CITIZEN article announcing TASTE new date and including the restaurant listing and map dining guide for the Village. Creating and gathering content for Daily Herald supplement featuring Taste flyer, listing of participating restaurants for 2014, full page dedicated to sponsors (Tate & Lyle and Stonegate}, and publicity for the Cupcake Challenge featuring Elgin Community College and Harper College, with Hoffman Estates restaurant listing with location map on back cover. Soliciting volunteers through Park District and Chamber to act as ambassadors (greet each vendor}, bring them to their table, check in with them through the evening, and provide breaks as needed. All volunteers receive a free ticket to enjoy the samplings. ILLINOIS RECREATIONAL CHEERLEADING ASSOCIATION {IRCA) - 11/1/14 - Sears Centre Arena Worked with Village hotels to capture occupancy during this preliminary event leading up to December 5-7 state event also held at Sears Centre Arena (no rebates required for this event so hotels were free to establish an attractive rate to draw}.