The Council of the Municipal District of Foothills No. 31 met at the Foothills Administration Building, High River, Alberta, for a meeting on September 13, 2017 at 9:00 a.m. Present were Mayor L. Spilak, Deputy Mayor T. Mills, Councillors R. Percifield, D. Miller, R. Chase, S. Oel and J. Parker, Municipal Manager H. Riva Cambrin, and Recording Secretary S. Barrett. Mayor Spilak called the meeting to order at 9:07 a.m. The M.D. s Deputy CAO and Director of Community Services R. Payne, Fire Chief J. Smith, Deputy Director of Operations for Public Works M. Gallant, Manager of Agricultural Services, Parks and Recreation J. Porter and Supervisor of Infrastructure J. Edgington were in attendance for a discussion period with Council. COUNCIL AGENDA Moved that Council approve the agenda for the Council meeting of September 13, 2017. ADDITIONS TO COUNCIL AGENDA Moved that Council approve the additions to the agenda for the Council meeting of September 13, 2017. REQUEST FOR QUOTE 2253 DRIVE EAST Moved that Council authorize administration to request a quote from AMEC for the purpose of completing a drainage study on 2253 Drive East. SEAMAN SPORTS PARK SHALE Moved that Council authorize installation of shale at the Seaman Sports Park for a total cost not to exceed $25,000 plus applicable taxes. LED LIGHTING RETRO-FIT PROJECT Moved that Council approve the proposal submitted by Falco Electrical Systems Ltd. for supply and installation of LED lighting to replace existing non-led fixtures within M.D. of Foothills facilities. The M.D. of Foothills shall be responsible for a portion of the total costs in an amount not to exceed $217,580.00 plus applicable taxes, with the remainder of the project costs to be paid or reimbursed by the Town of High River. BAKER HUGHES GRAN FONDO 2017 REVISED ROUTE Moved that Council acknowledge revisions to the route submitted for the Baker Hughes Gran Fondo 2017 cycling event scheduled for September 17, 2017. TOWN OF HIGH RIVER CLAY FILL Moved that Council authorize provision of clay borrow from NW 14-19-28 W4M for use by the Town of High River without requiring a Development Permit. The contractor hired by the Town will be required to enter into a Road Use Agreement if deemed necessary by the Public Works Department of the M.D. of Foothills. MSI CAPITAL PROGRAM HAMLET OF CAYLEY FIRE TENDER TRUCK 2017 Moved that Council acknowledge the letter received from the Honourable Shaye Anderson, Minister of Municipal Affairs, approving Municipal Sustainability Initiative (MSI) Funding for the purchase of the Hamlet of Cayley Fire Tender Truck for a total cost of $380,000. BUTLER NW 18-20-27 W4M REDESIGNATION S. Butler and D. Butler were in attendance for the public hearing in connection to the proposed redesignation of a portion of NW 18-20-27 W4M from Agricultural District to Country Residential District to allow for the future subdivision of one new 7.0 +/- acre lot. The new lot and balance lands will be accessed by way of rural field approaches, both off of 176 th Street East. Improvements include a new dwelling and garage, currently under construction within the proposed new lot. The property is relatively flat, with wetlands present along the north boundary as well as in the center of the subject property as identified on the Alberta Environment Online Wetland Map. Public works has requested that a caveat for 5 meters of road widening be placed on the subject parcel over the entire west boundary. The size of the parcel was determined to encompass the new
dwelling, wetlands and panhandle driveway. Considerations have been taken to protect the wetlands. The public hearing was closed. MACLEOD SW 02-20-01 W5M REDESIGNATION J. and V. Macleod were in attendance for the public hearing in connection to the proposed redesignation of a portion of SW 02-20-01 W5M from Agricultural District to Country Residential District to allow for the future subdivision of one new 5.8 +/- acre lot. Improvements include a dwelling and detached accessory building, both located within the proposed new lot and are accessed by way of an existing approach off of 434 th Avenue West. The property contains grasslands that slope in a south easterly direction. The purpose of the application is to isolate the existing homestead for use by the landowners during retirement. The home was designed to be suitable for retirement. Pasture is currently in demand and their intent is to sell that portion of the parcel while retaining the dwelling. The public hearing was closed. BUTLER NW 18-20-27 W4M REDESIGNATION BYLAW 71/2017 Bylaw 71/2017 was introduced into the meeting to authorize redesignation of a portion of NW 18-20-27 W4M from Agricultural District to Country Residential A District to allow for the future subdivision of one new 7.0 +/- acre lot. The new lot will be designated as Country Residential A District and the balance parcel will be designated as Agricultural A District to ensure that any future developments are located away from the identified wetland areas on the property. In their consideration of the criteria noted in Agricultural Policy 4.3 of the MDP2010, Council is of the opinion that the proposal would not be detrimental to the agricultural use of the parcel. In addition, Council agrees that the proposal is in alignment with the intent and policy outlined in the Residential Section of the MDP2010. Applicant to fully execute and comply with all requirements as outlined within a Development Agreement for the purposes of payment of the Community Sustainability fee and any other necessary municipal and on-site improvements as required by Council and the Public Works department; Road Widening Caveat for 5 meters along the entire west side of the quarter section as a condition of subdivision; Environmental Screening Report to the Satisfaction of the Public Works Department; Final redesignation lot fees to be submitted; Submission of an executed subdivision application and the necessary fees. Moved first reading THE BYLAW WAS PASSED FOR ONE READING MACLEOD SW 02-20-01 W5M REDESIGNATION BYLAW 72/2017 Bylaw 72/2017 was introduced into the meeting to authorize the redesignation of a portion of SW 02-20-01 W5M from Agricultural District to Country Residential District to allow for the future subdivision of one new 5.8 +/- acre lot. Moved first reading THE MOTION WAS LOST Moved that the application for redesignation of a portion of SW 02-20-01 W5M from Agricultural District to Country Residential District to allow for the future subdivision of one new 5.8 +/- acre lot be refused. In their consideration of the criteria noted in Agricultural Policy 4 and in Residential Policy 3 of the MDP2010, Council is of the opinion that the application does not adequately address the intent of the Agricultural policy with respect to the impact it have on the existing or potential agricultural use of the property and properties that may be affected. RUNCIE REDESIGNATION SW 26-18-27 W4M BYLAW 34/2016 Bylaw 34/2016 was reintroduced into the meeting to authorize the Redesignation of a portion of SW 26-18-27 W4M from Agricultural District to Country Residential District to allow for the future subdivision of one new 5.0 +/- acre lot. Moved second reading THE BYLAW WAS PASSED FOR TWO READING
Moved third reading THE BYLAW WAS PASSED BUSE SW 21-20-28 W4M MUNICIPAL RESERVE LICENSE Moved that Council approve the bid submitted by J. and B. Buse for the license of Municipal Reserve lot identified as Plan 7510640, Block 1, Lot R14, Ptn. NW 21-20-28 W4M in the amount of $100 per year for a one year term. JAHNKE SE 13-22-03 W5M MUNICIPAL RESERVE LICENSE Moved that Council approve the bid submitted by J. Jahnke for the license of Municipal Reserve lot identified as Plan 9812081, Lot 5MR, SE 13-22-03-W5M in the amount of $300 per year for a three year term. The licensee will be required to construct an approach from Downings Lane West in order to provide legal access to the subject lands from the municipal road surface and is responsible for installation of perimeter fencing to the satisfaction of the Agricultural Services Board. FOOTHILLS LAND TRUST REQUEST TO WAIVE TAXES Moved that Council authorize cancellation of tax levies imposed against Tax Roll #2202337510. REVIEW OF ENERGY PROGRAM DISTRIBUTION AND TRANSMISSION COSTS Moved that Council acknowledge the review of energy program distribution and transmission costs (D & T costs) as presented. ALBERTA COWBOY POETRY Moved that Council authorize support of the Alberta Cowboy Poetry Association s Trails End Gathering scheduled for September 29 to October 1, 2017 by way of a Lariat Sponsorship in the amount of $375 and authorize attendance at the event by Councillor Miller. SHEEP RIVER HEALTH TRUST AVENUE OF TREES Moved that Council authorize the contribution of one decorated Christmas Tree in support of the Sheep River Health Trust s Avenue of Trees event, which will include the purchase of the tree plus a $500 allowance for the purchase of decorations. FRAUDULENT EMAILS Moved that Council acknowledge information presented regarding fraudulent emails received by administration within the M.D. of Foothills and advise all M.D. of Foothills email account users to exercise caution. LAND USE BYLAW AMENDMENTS - FENCES Moved that Council authorize administration to review sections of the Land Use Bylaw as it pertains to fencing and present recommended amendments to Council for review. RECESS Moved that Council recess to sit as the Subdivision Approving Authority. RUNCIE SUBDIVISION SW 26-18-27 W4M Moved that the subdivision of one new 5.0 +/- acre Country Residential District lot from SW 26-18-27 W4M has been evaluated in terms of Section 654 of the Municipal Government Act and Section 7 of the Subdivision and Development Regulation and therefore it is recommended that the application be approved as per the tentative plan for the following reasons: The application is consistent with Section 7 of the Subdivision and Development Regulations; The subject land has the appropriate land use designation. Further, in accordance with Sections 654 and 655 of the Municipal Government Act, the application be approved subject to the following conditions: Subdivision to be effected by Plan of Survey, pursuant to Section 657 of the Municipal Government Act, or such other means satisfactory to the Registrar of the South Alberta Land Titles District; All accesses to be located and culverts and approaches to be installed to
Municipal road standards. The two existing approaches that provide access to the proposed 5.0 +/- acre lot are permitted to remain; Landowners are to provide all utility easements and agreements to the satisfaction of the Municipality and the utility companies; Landowners are to pay all arrears of taxes on the existing parcels prior to finalization of the subdivision; It is the applicant s responsibility to provide a Real Property Report or an as built drawing signed and sealed by an Alberta Land Surveyor, certifying the location of the adjacent municipal road(s), water well(s) within the boundaries of all properties and that the site plan is surveyed according to municipal setback requirements; Completion of all pre-release conditions as noted in the executed Municipal Development Agreement to the satisfaction of the MD and where applicable the appropriate external agencies. These conditions include: Payment of the $11,000 per new lot community sustainability fee; Public Reserve: reserve is not required on a first parcel out of an un-subdivided quarter section. Submission of final subdivision lot fees; D. MUNRO CINEMATOGRAPHY INC. SUBDIVISION APPEAL BOARD DECISION S01/17 Moved that the Subdivision Approving Authority acknowledge Board Order S01/17 issued on August 18, 2017 by the Subdivision and Development Appeal Board to approve application F2103-15SW for the subdivision of one new 5.0 +/- acre lot from Plan 9512855, Block 3, Lot 1; Ptn. SW 15-21-03 W5M. Further, Public Reserve is to be set by way of cash-in-lieu of land based on $19,665 per acre on account of 10% of the new 5.0+/- acre lot and to be deferred by way of caveat for the 35.39+/- acre balance parcel. ADJOURN Moved that the meeting of the Subdivision Approving Authority adjourn and that Council continue with its regular agenda. LUNCH Moved that Council adjourn for lunch. BILLS AND ACCOUNTS SEPTEMBER 13, 2017 Moved that the following cheque nos. 64930-64933; 64935-64942; 64944-64950; 64952-64957; 64959-64962; EFTs 6238; 6240; 6242; 6244; 6246-6253; 6255-6265; 6267-6270;6273; 6275-6279; 6282-6288; 6290-6293; 6295; 6298-6300; 6303; totaling $58,466.86 be approved for payment: 64934 Exova Canada Inc. $7,438.80 64943 IBI Group $5,884.20 64951 Petro-Canada $6,224.40 64958 Triple K Autobody Limited $8,329.02 EFT006237 1009720 Alberta Ltd. $5,512.26 EFT006239 A.A.M.D. & C. $57,300.12 EFT006241 Ant Construction Ltd. $214,496.10 EFT006243 BB Services Ltd. $9,450.00 EFT006245 Breeze Landscaping Inc. $6,329.62 EFT006254 Davis Inspection Services Ltd. $44,939.69 EFT006266 Highwood Valley Inc. $5,400.00 EFT006271 M.D. of Foothills No. 31 $450,000.00 EFT006272 McAsphalt Industries Limited $124,067.34 EFT006274 Midoram Concrete Construction $30,518.25 EFT006280 Okotoks Western Wheel $5,144.79 EFT006281 Petra Products Ltd. $98,023.47 EFT006289 Sinnott Farm Services Ltd. $9,534.00 EFT006294 Town of Okotoks $81,127.00 EFT006296 Univar Canada Ltd. $15,229.85 EFT006297 Urban Systems Ltd $11,583.60 EFT006301 Volker Stevin Contracting Ltd. $8,211.57 EFT006302 Volker Stevin Highways Ltd. $7,221.38 MINUTES SEPTEMBER 6, 2017
Moved that Council adopt the minutes, as circulated, of its September 6, 2017 Council meeting. IN CAMERA Moved that Council go In Camera at 1:52 p.m. to discuss land and legal issues. OUT OF CAMERA Moved that Council go Out of Camera at 4:45 p.m. REQUEST FOR AGRICULTURAL ACCESS Moved that Council acknowledge the request submitted by D. and J. Ball and L. and L. Ball, to allow agricultural access to NE 21-21-04 W5M and authorize administration to work with the landowners to investigate possible solutions. WATER LICENCE PRIDDIS GREENS CO-OP Moved that Council authorize administration to proceed with negotiations for the transfer of water licence to the Priddis area. WATER LICENCE CARNMONEY GOLF COURSE Moved that Council authorize administration to proceed with negotiations for the purpose of obtaining water licence from the Carnmoney Golf Course. M.D. OF FOOTHILLS MITIGATION AND COMPENSATION STUDY LOWER HIGHWOOD RIVER Moved that Council authorize administration to release the M.D. of Foothills Mitigation and Compensation Study for the Lower Highwood River, with amendments, for Provincial and Public review. NORTH WEST FOOTHILLS RECREATION BOARD Moved that Council support obtaining costs for further investigation into a recreation facility based on the updated M.D. of Foothills Recreation Facility Development Plan and the Arena Needs Assessment, both of which may be released to the public, as well as consideration of comments by the Northwest Foothills Recreation Board, community survey responses and Council input. The scope of investigations would be limited to a field house/wellness centre with walking track space, design and engineering, utility and infrastructure development and budget estimates. Council further authorizes investigation into planning grant funding for the project. ADJOURN Moved that Council adjourn at 5:10 p.m.