Project for Design, Supply, Installation and Implementation of the Land Information System and Securing of Land Records (DeSILISoR) LIS Development Project and Measures Proposed to Enhance Trust in the Land Administration System in Uganda Annual World Bank Conference on Land and Poverty, Washington DC - April 23-26, 2012 April 25 th, 2012 presentation prepared by Stéphane Gil
Plan 1. Presentation of the DeSILISoR project 2. Ongoing and upcoming activities 3. Measures proposed to enhance confidence in Land Administration (LA) System in Uganda 4. Conclusion 2
DeSILISoR Project ( Design, Supply, Installation, Implementation of the Land Information System and Securing of Land Records ) This project aims to contribute to the establishment of the efficient land administration system in Uganda to facilitate and improve the delivery of basic land services to the population and improve land tenure security 3
DeSILISoR Project Overview: Project led by IGN France International Consortium involving international and local subcontractors Started in February 2010, planned to finish in February 2013 (February 2014 for the technical support and maintenance) Contract signed with the Government of Uganda and the Private Sector Foundation of Uganda (World Bank Funding) 4
The Consortium led by IGNFI and its subcontractors The Consortium is composed of: IGN France International IGN France (French National Mapping Agency) with its International and Ugandan main subcontractors 5
DeSILISoR: TARGETS Rehabilitation and digitization of existing land records and cadastral maps: 500.000 Titles 16.500 Maps Provision of the base map for 6 districts (17,362 sq.km) Upgrade of the working environment and supporting system tools within 6 MLHUD Zonal Offices (MZOs) and National Land Information Centre (NLIC) through: Provision of IT equipment (hardware and software) Provision of tailor-made Land Information System (LIS) 6
The DeSILISoR Land Information System (LIS) is a professional workflow driven land information system, designed to support land administration system, ensure the efficiency of land registration and cadastral process. The LIS System will be deployed at initial stage in 6 MLHUD Zonal Offices with roll out for entire country. 7
DeSILISoR: TARGETS Prepare the Strategy for land registry offices modernization and enhancement of the land administration services Assist the MLHUD for implementation of this strategy through: Technical Support Training and Capacity Building Public Awareness and Communication Campaign Test the approach on 6 MZOs + NLIC and elaborate National wide Roll-out Plan 8
ONGOING AND UPCOMING ACTIVITIES Component 1: Detailed design of LIS Software = COMPLETED Component 2: Data Conversion (maps, orthophotos, titles, Job Records Jackets) = ONGOING Component 3: Data Integration (linkage of 500.000 titles with corresponding parcels) = ONGOING Component 4: LIS implementation (Installation of LIS and IT equipment, Public Awareness Campaign, Trainings and Capacity Building) = ONGOING Component 5: Review of the design and preparation of the roll out = STARTS IN 2013 9
Start of the vetting activities for titles
11 Vetting of the titles by the MLHUD prior to the data conversion
12 Titles Indexing and Barcoding Activity
Titles: Vetting and Indexing Activity Status on end of March: 120,000 titles vetted and converted / out of 500,000 Scheduled completion of activity June 30, 2012 13
Titles: Rehabilitation and Scanning activities Rehabilitation Scanning 14
Quality Control, Filing back and Storage Quality Control Filing back Storage 15
Provision of the Base Map 9 Geodetic points of order 0 Orthophoto and DTM over 17362 sq.km Resolution 50 cm Completed in September 2011 16
Measurement of Ground Control Points in different areas
Mbarara Fundamental Benchmark Aerial Photos: areas covered
Example of orthophoto Orthophoto sheet Zoom
Cadastral Maps for rehabilitation and scanning
MAPS REHABILITATION AND SCANNING Rehabilitation and Scanning of : 11,500 cadastral maps 5,000 historical, topographical and cadastral index maps Completed in October 2011
Maps digitization Georeferencing of 16,500 maps Vectorisation of 11,500 cadastral maps To be completed in 2012 22
Training and Capacity building Preparation and Implementation of Training and Capacity Building Plan Theoretical Practical And on the job trainings Organization of 4 Study tours 23
Public Information and Awareness Campaign Preparation and Implementation of Public Information and Awareness Campaign Plan Organization of the workshops with the project stakeholders Organization of the International workshop Development of the Web site http://lis-uganda.go.ug Preparation and distribution of the brochures Interviews to the media (radio, 24 newspapers)
Measures proposed to enhance trust in LA system in Uganda Increase a transparency of business process Provision of improved information to the customers More accurate Easily accessible Consistent and up to date Well documented business process from survey data integration to the issuing of the title Improvement of transactions security Traceability of each step of the business process Organization of strict data management and backup Raise of public awareness on the reforms within MLHUD 25
Workflow & auditing Improved Work-flow management Accountability of documents Notifications to clients on progress of registration Time tracking and durations Assignment or scheduling of work to officers Customer Intake $$$ Fee Payment Scan Incoming Documents Initial Verification N 45 0' 0" E 0.884 S 14 2' 10" E 1.031 S 66 48' 5" E 0.952 Survey 26 Drafting CoT etc Final Verification Signing and Sealing Documents Scanning Outgoing Documents Delivery Customer
Public Access Website allowing clients to query their transactions on status, duration, etc Improved accountability and transparency Using a unique transaction number clients can query the status of their transaction 27
Decentralized operations MLHUD Zonal Offices process registry/cadastral data, National Land Information Centre is a searchable data repository Government Data Centre NLIC and DLO Backup Registry and Cadastre District Land Office Registry/Cadastre database Registry: One Way Replication Cadastre: Once Way Replication National Land Information Center 28 District Land Office Registry/Cadastre database Registry: One Way Replication Cadastre: Once Way Replication Initially the NLIC will hold data for the 6 pilot districts
Customer Service Centers System will support MZO functions Cadastral and registry services Front and back office operations Segregate staff from clients Oversight from headquarters District Land Office Job Functions Public Area Front Office Applicants Visitor/ Applicant Public Access Incoming / Outgoing Documents Legal Issues Payment Staff Area Back Office Intake / Delivery Clerk Registrar Signing and Sealing Intake / Delivery Cashier Clerk Cashier DB Server MultiCadastre Editor (Cadastral) Scanning Leased Line/ Remote Access App Server Land Surveyor PID Assignment District Land Officer Data Entry Scanning Clerk NLIC System Administrator 29
Measures proposed to enhance trust in LA system in Uganda The introduction of the LIS will: Provide instant access to electronic registration and cadastral information, Streamline land registration procedures Facilitate reporting to appropriate stakeholders and partners, Support further digitalisation of existing paper documents and ultimately contribute to the set up of e-government in the domain of land administration 30
Conclusion Digitization of land records and implementation of LIS contributes to securing the transactions and provides technical basis for the struggle with and elimination of frauds; The LIS will allow effective use of the information and will facilitate the decision making process; The LIS will make land administration procedures more transparent, fast and simple and thus will enhance trust into Land Administration in Uganda 31
MLHUD Project for Design, Supply, Installation and Implementation of the Land Information System and Securing of Land Records Thank you for your attention CONTACT DETAILS IN FRANCE: Ms. Nadège ORLOVA E-mail: norlova@ignfi.fr Tel: +33 1 42 34 56 56 CONTACT DETAILS IN UGANDA: Mr. Stéphane GIL E-mail: sgil@ignfi.fr, Tel: +256 784 262 114