REQUEST FOR COUNCIL ACTION

REQUEST FOR COUNCIL ACTION Date: 3-11-13 Item No.: Department Approval City Manager Approval Item Description: Receive Annual Reports for Community Development s Land Use Code Enforcement and Neighborhood Enhancement Program Activities in 2012 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 BACKGROUND The Community Development Department is responsible for enforcement of the public nuisance provisions of the City Code. It accomplishes this through two separate programs: Land Use Code Enforcement and the Neighborhood Enhancement Program. Land Use Enforcement primarily addresses City Code public nuisance violations reported to staff by the public, such as: junk/debris, outside storage, long grass, junk vehicles, building maintenance, noise, etc: o Land Use Enforcement s 2012Year End Report is attached. The Neighborhood Enhancement Program is a more proactive type program that initiates neighborhood inspections (from the street) for similar public nuisance type violations in an attempt to identify and resolve public nuisances before they become large enough to negatively impact neighborhoods and property values: o This program is funded by Roseville s Housing Redevelopment Authority. o The Neighborhood Enhancement Program s 2012 Year End report is attached. The City Council has requested a specific report on the status of Abatement and Court Citation cases initiated. o The 2012 Abatement and Court Citation Cases Status Report is attached. POLICY OBJECTIVE Property maintenance through City abatement activities is a key tool to preserving high-quality residential neighborhoods. Both Imagine Roseville 2025 and the City s 2030 Comprehensive Plan support property maintenance as a means by which to achieve neighborhood stability. The Housing section of Imagine Roseville suggests that the City implement programs to ensure safe and well-maintained properties. In addition, the Land Use chapter (Chapter 3) and the Housing and Neighborhoods chapter (Chapter 6) of the Comprehensive Plan support the City s efforts to maintain livability of the City s residential neighborhoods with specific policies related to property maintenance and code compliance. Policy 6.1 of Chapter 3 states that the City should promote maintenance and reinvestment in housing and Policy 2.6 of Chapter 6 guides the City to use code-compliance activities as one method to prevent neighborhood decline. REQUESTED COUNCIL ACTION Receive the Reports Prepared by: Attachments: Don Munson, Codes Coordinator A: Land Use Enforcement s 2012 Year End Report B: Neighborhood Enhancement Program s 2012 Year End Report C: 2012 Abatement and Court Citation Cases Status Report D: Abatement Billing in 2012 E. PowerPoint Presentation

Attachment A Land-Use Code Enforcement Program 2012 Year End Report Background: The Community Development Department is responsible for enforcement of most of the public nuisance provisions of the City Code. Land-use enforcement primarily addresses public nuisance violations reported to staff by the public, such as: junk/debris, outside storage, long grass, junk vehicles, building maintenance, noise complaints, unshoveled public sidewalks, etc. Goals of the Program: Greater public awareness and compliance with city codes and ordinances through education, cooperation and enforcement. Enhanced property values and livability of neighborhoods. Minimize negative effects of public nuisance violations upon surrounding neighborhoods. Maintenance of the city s tax base. Case files per year: 2005 380 Cases 2007 425 Cases 2009 736 Cases 2011 546 Cases 2006 474 Cases 2008 730 Cases 2010 614 Cases 2012 487 Cases Public Nuisance Violations (2012): Types of violations: o 22% - Grass over 8. o 7% - Junk/Debris. o 55% - Residential Misc. o 9% - Commercial Misc. o 7% - Junk vehicles. Resolution of cases: o 405-83% of cases resolved within 20 days. o 20-4% of cases resolved within 40 days. o 17-3% of cases resolved within 60 days. o 30-6% of cases resolved over 60 days. o 15-3% of cases pending resolution.

Accomplishments: Staff continues to improve procedures each year through reassignment of staff duties and streamlining staff procedures. To date have closed 97% of the 487 cases opened in 2012: o Cooperation from the public on correcting public nuisances is typically very positive. o 90% have complied with simple letter requests for compliance. Include in initial notices an informational brochure to educate residents about common public nuisance violations in an effort to minimize violations through education and cooperation. When a violation is a building maintenance issue staff includes additional HRA Program information as well as HRC Program information. Observations: Still observing where one public nuisance tends to promote more of the same - a clustering effect. Still observing more violations in neighborhoods of older homes; this is to be expected due to typically smaller lots, smaller garages and older construction. Some property maintenance cases remain difficult to resolve due to financial/physical hardship by the property owner. Many of the unresolved pending cases are of this type. 2012 Code Enforcement Report Land Use Cases Ending December 31, 2012 Case Counts by Month Type Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec TOTAL Business 4 1 3 6 2 1 2 3 3 4 0 14 43 Cars 5 0 7 5 6 3 4 4 0 5 4 4 47 Debris 2 8 4 3 1 5 6 0 0 0 0 1 30 Residential 14 15 16 35 32 22 22 29 19 19 26 15 264 Weeds 1 0 0 3 34 21 19 18 6 1 0 0 103 TOTAL 26 24 30 52 75 52 53 54 28 29 30 34 487 Cases Opened/Closed by Month Month Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec TOTAL Opened 26 24 30 52 75 52 53 54 28 29 30 34 487 Closed 34 26 28 48 64 46 53 55 26 27 20 25 452 Problem Cases in 2012 - Year to Date Administrative Tickets 0 Accelerated Abatements ( Grass/Snow/Graffiti) 24 Council Approved Abatements 8 Council Approved Citations 0 TOTAL 32

Attachment B Neighborhood Enhancement Program 2012 Year End Report Background: Program began in 2008 and is funded by Roseville s Housing and Redevelopment Authority. Goals of the Program: Greater public awareness and compliance with city codes through education, cooperation and enforcement. Enhanced property values and livability of neighborhoods. Minimize negative effects of rental properties upon surrounding neighborhoods. Maintenance of the city s tax base. Residential Properties Inspected: 2008 1,900 2009 3,159 2010 4,232 2011 4,388 2012 5,028 Public Nuisance Violations Observed: Numbers of violations observed: o 2008-144 violations out of 1,900 properties inspected (7.6% violation rate) o 2009-195 violations out of 3,159 properties inspected (6.2% violation rate) o 2010-157 violations out of 4,232 properties inspected (3.7% violation rate) o 2011-177 violations out of 4,388 properties inspected (4.0% violation rate) o 2012 177 violations out of 5,028 properties inspected (3.5% violation rate) Types of violations observed: o 2% - Commercial equipment in residential area. o 6% - Grass over 8. o 20% - Junk/Debris in public view. o 20% - Outside Storage in public view. o 14% - Property Maintenance. o 34% - Unlicensed/Inoperable Vehicles. o 0% - Misc. Resolution of cases: o 161-91% of cases resolved within 20 days. o 11-6% of cases resolved within 40 days. o 4-2% of cases resolved within 60 days. o 0-0% of cases resolved within 90 days o 0-0% of cases resolved over 90 days o 1-1 case pending

Expenses: 2012 Staffing, vehicle, insurance, gas, office, postage, printing - $23,272. Accomplishments: To date have performed 18, 702 residential properties inspections and eliminated 850 public nuisance violations: o Public cooperation on correcting public nuisances has been exceptional. o 98% complied with simple letter requests for compliance. Most, who have not complied, have not done so due to financial and/or physical hardship. Continuing with informational brochure to educate residents about common public nuisance violations in an effort to minimize violations through education and cooperation: o Each initial letter includes this brochure. o This brochure is also included in the City s Welcome Packet. Each initial mailing includes HRA Program information and HRC Program information. Generating goodwill: o Have received many supportive comments from the public about the Program. o League of Women Voters endorsement of the program. Observations: Public comment has been overwhelmingly supportive of the program. We are seeing very encouraging trends: The percentage rate of public nusiances observed, is trending down, significantly. We are seeing fewer violations, in the same neighborhoods, in following years. We are seeing smaller violations and few instances of multiple violations. The violations we are seeing are smaller and easier for the property owners to address. Still observing more violations in neighborhoods of older homes; this is to be expected due to typically smaller lots, smaller garages and older construction. Some property maintenance cases remain difficult to resolve due to financial/physical hardship by the property owner. 2012 NEP Report Case Counts by Month Type May June July Aug Sept Oct TOTAL Commercial in Res. Zone 1 1 0 2 0 0 4 Grass 3 3 4 0 1 0 11 Junk/Debris 7 6 3 9 4 6 35 Miscellaneous 0 0 0 0 0 0 0 Outside Storage 7 6 2 6 6 8 35 Property Maintenance 3 5 7 2 5 2 24 Vehicles 11 10 15 13 10 9 68 TOTAL 32 31 31 32 26 25 177 Cases Closed Within Number of Days - Year to Date Closed within 20 days 161 Closed within 40 days 11 Closed within 60 days 4 Closed within 90 days 0 Closed over 90 days 0 Pending 1 TOTAL 177

Attachment C 2012 Abatement Report Address Abatement Reason Council Date Violation Correction By Estimated Cost Actual Cost Including Admin Serv Chg Date Completed 1770 Stanbridge Fence, pool April 23, 2012 Homeowner $2,100.00 $0.00 Prior to meeting 1535 Sextant Outside Storage April 23, 2012 Homeowner $1,550.00 $0.00 April 2012 1065 Ryan Ave 2432 Lexington Building Maintenance Building Maintenance December 12, 2011 Homeowner $7,000.00 $0.00 Spring 2012 June 11, 2012 City $850.00 $847.50 June 2012 1136 Sandhurst Junk Debris June 11, 2012 City $400.00 $433.00 June 2012 2751 Galtier Inoperable Vehicle January 23, 2012 Homeowner $200-$350 $0.00 March 2012 835 County Road B-2 Junk Debris January 23, 2012 Homeowner $2,500.00 $225.00 February 2012 2609 Snelling Curve 2211 Draper 2486 Marion 1991 Eldridge Building Maintenance Building Maintenance Building Maintenance Building Maintenance September 24, 2012 Homeowner $17,000.00 $0.00 In process July 23, 2012 Homeowner $2,250.00 $0.00 September 2012 August 27, 2012 Homeowner $750.00 $0.00 Prior to meeting September 24, 2012 Homeowner $3,000.00 $0.00 Prior to meeting 3261 Old Highway 8 Outside Storage November 19, 2012 Homeowner N/A $0.00 Prior to meeting 1432 Eldridge Trailer December 10, 2012 Tabled N/A $0.00 Tabled 1863 Chatsworth Outside Storage December 10, 2012 N/A $500.00 $0.00 In process 1927 Rosedale Outside Storage December 10, 2012 Homeowner N/A $0.00 Prior to meeting 2744 Mackubin Outside Storage June 11, 2012 Homeowner N/A $0.00 Prior to meeting

Invoice Date Abatement Date File No. House No. Street Name CITY OF ROSEVILLE - ABATEMENT BILLING - 2012 Abatement Reason Res. Contr Charges Com. Contr Charges Admin. Charges *** Sent to Finance Charged to Attachment D Total Abatement Amount 2/17/12 2/17/12 2012-058 1770 Stanbridge Immediate Threat $115.00 $125.00 2/22/12 HRA $240.00 4/9/12 4/9/12 2012-058 1770 Stanbridge Immediate Threat $135.00 $165.00 4/13/12 HRA $300.00 1/18/12 1/22/12 2011-758 835 County Road B Debris/Junk $100.00 $125.00 4/23/12 HRA $225.00 5/24/12 5/16/12 2012-240 616-637 Larpenteur Ave Grass $90.95 $125.00 5/25/12 HRA $215.95 5/24/12 5/15/12 2012-105 2529-2531 Maple Lane Grass $69.55 $125.00 5/25/12 HRA $194.55 5/24/12 5/15/12 2012-239 1624 Ridgewood Lane S Grass $69.55 $125.00 5/25/12 HRA $194.55 6/4/12 5/29/12 2012-284 892 Millwood Grass $90.82 $125.00 6/18/12 HRA $215.82 6/4/12 5/30/12 2012-283 2116 Cleveland Ave Grass $135.69 $125.00 6/18/12 HRA $260.69 6/4/12 5/31/12 2012-287 2051 William St. Grass $69.46 $125.00 6/18/12 HRA $194.46 6/4/12 5/31/12 2012-287 2051 William St. Debris/Junk $259.00 $0.00 6/18/12 HRA $259.00 6/29/12 6/25/12 2011-771 2432 Lexington Building Maint. $722.50 $125.00 7/2/12 HRA $847.50 6/29/12 6/7/12 2012-289 2531 Maple Lane Immediate Threat $172.00 $125.00 7/2/12 HRA $297.00 6/29/12 5/18/12 2012-058 1770 Stanbridge Immediate Threat $45.00 $125.00 7/2/12 HRA $170.00 6/29/12 6/6/12 2012-302 1512 Transit Grass $69.46 $125.00 7/13/12 HRA $194.46 6/29/12 6/19/12 2012-336 2952 Asbury Grass $69.46 $125.00 7/13/12 HRA $194.46 6/29/12 6/25/12 2012-359 1624 Ridgewood Lane S Grass $69.46 $125.00 7/13/12 HRA $194.46 6/26/12 6/25/12 2012-230 1136 Sandhurst Dr Debris/Junk $230.00 $203.00 7/13/12 HRA $433.00 8/16/12 7/12/12 12-63NEP 2030 Lexington Grass $80.15 $125.00 8/24/12 HRA $205.15 8/16/12 8/1/12 12-89NEP 601 Sandhurst Dr Grass $69.46 $125.00 8/24/12 HRA $194.46 8/22/12 8/2/12 2012-452 363 S Owasso Blvd W Grass $407.85 $125.00 8/31/12 HRA $532.85 8/22/12 8/1/12 2012-483 619 Larpenteur Ave Grass $69.46 $125.00 8/31/12 HRA $194.46 9/25/12 8/31/12 2012-538 2587 Rice St Grass $209.07 $125.00 10/2/12 Com Dev $334.07 10/1/12 8/27/12 2012-537 987 Woodhill Grass $69.46 $125.00 10/2/12 HRA $194.46 9/28/12 9/25/12 2012-539 2595 Rice St Grass $209.07 $125.00 10/2/12 Com Dev $334.07 10/15/12 10/14/12 2012-595 2719 Hamline Ave Brush $20.00 11/8/12 Com Dev $20.00 10/4/12 10/4/12 2012-633 2587 Rice St Brush $348.37 11/8/12 Com Dev $348.37 10/4/12 10/4/12 2012-632 2595 Rice St Brush $348.38 11/8/12 Com Dev $348.38 TOTALS TO DATE $3,209.28 $1,134.89 $2,993.00 $7,337.17 *** Admin. Charges do not come out of HRA Budget

2012 Update Public Nuisance Code Enforcement Land Use Code Enforcement Neighborhood Enhancement Program

2012 Update Public Nuisance Code Enforcement Land Use Code Enforcement Purpose/Goals

2012 Land Use Code Enforcement Common Violations Junk/Debris Building Maintenance Inoperable Vehicle Long Grass

2012 Land Use Code Enforcement Case Types 300 264 250 Number of Cases 200 150 100 50 43 47 30 103 0 Business Vehicles Junk/Debris Residential Grass Type of Cases

Number of Cases 2012 Land Use Code Enforcement Cases Per Year 800 730 736 700 614 600 546 500 487 400 300 200 100 0 2008 2009 2010 2011 2012 Years

Number of Cases 450 400 350 300 250 200 150 100 50 0 2012 Land Use Code Enforcement 405 Closed within 20 days Closed Cases Summary 20 17 10 Closed within 40 days Closed within 60 days Closed over 60 days

2012 Land Use Code Enforcement 2012 Cases

2012 Land Use Code Enforcement Options Available 1. Housing Resource Center 2. Volunteers 3. Others

2012 Land Use Code Enforcement Abatements/Citations 24 Accelerated Abatements (407.08) 16 Council Abatements cases initiated (407.06) 6 cases resolved by property owner prior to public hearing 10 cases presented to Council» 2 abated by the City» 5 abated by owner after Council approval» 1 denied by Council» 2 in process 0 Court Citations

Land Use Code Enforcement Conclusion Lessons Learned Changes/Improvements for 2013

2012 Update Public Nuisance Code Enforcement Neighborhood Enhancement Program

Neighborhood Enhancement Program Goals Respond to citizen concerns Maintain the livability of our residential neighborhoods Maintain property values

Neighborhood Enhancement Program 2012 Inspection Areas

Neighborhood Enhancement Program 2012 Violations

Neighborhood Enhancement Program Number of Properties Inspected 2008-1,900 2009-3,159 2010-4,232 2011-4,388 2012-5,028

Neighborhood Enhancement Program 2012 Case Types 80 70 68 60 Number of Cases 50 40 30 20 10 0 4 Commercial in Res. Zone 11 35 0 35 Grass Junk/Debris Miscellaneous Outside Storage Type of Cases 24 Property Maintenance Vehicles

Neighborhood Enhancement Program 2012 Closed Cases Summary 180 161 160 140 Number of Cases 120 100 80 60 40 20 0 Closed within 20 days 11 Closed within 40 days 4 0 1 Closed within 60 days Closed within 90 days Over 90 days

Neighborhood Enhancement Program 2012 Case Activity Closed Number of Cases Opened 176 1 0 50 100 150 200

Neighborhood Enhancement Program Violations Observed 2008-8.0% 2009-6.0% 2010-4.0% 2011-4.0% 2012-3.5%

2012 Neighborhood Enhancement Program Recap All neighborhood inspections completed on schedule Inspected 5,028 properties divided into 9 neighborhood areas Visited neighborhoods previously inspected during Cycle One 2009 and 2010 Identified 177 violations, all violations corrected except for one ongoing case 2012 is the most successful year - reduced violation rate of 3.49% Very good coordination from residents to bring properties into compliance Generally, single violations are being seen, multiple violations are becoming rare Inspector rotated three pairs of shoes while walking through the neighborhoods Total number of walking steps by inspector: 223,280 Steps = 111.45 Miles Equivalent to: 781 laps around Oval Arena walking track 186 trips around Rosedale Shopping Center 111 hikes on the Central Park East Trail

2013 Program Multi-family/Commercial/Industrial Goals of the Program: Maintain and enhance Multi-Family and Commercial property values by identifying and requiring maintenance to those properties which have fallen below minimum City Code standards Objectives of the program: Identify and require maintenance to those properties which have fallen below minimum City Code standards Educate property owners and managers about common public nuisance violations Educate property owners of the benefits to their business by eliminating public nuisances Provide information on affordable resources for improvement assistance Educate property owner of the benefits of reinvestment in their properties Explore other options to improve voluntary compliance Benefits of the program: Maintained and enhanced property values Surrounding properties are encouraged to maintain their properties as well Stronger sales by way of enhanced physical appearance of stores

QUESTIONS