REQUEST FOR PROPOSALS (RFP) FOR MCNAMARA TERMINAL MULTI-RETAIL CONCESSION OPPORTUNITIES CONTROL No. S12-059 ADDENDUM No. 6 ISSUE DATE: 5/21/12 DEADLINE: 06/28/12 AT 2:00 PM EST This addendum is being issued to modify and clarify some sections of the RFP as well as to answer questions submitted by the question deadline. I. MODIFICATIONS: 1. REPLACE: Replace the Concession Fee Form with the Revised Concession Fee Form included in this document. 2. REPLACE: Replace the Projected Sales, Net Income and Cash Flow Form with the Revised Projected Sales, Net Income and Cash Flow Form included in this document. 3. REPLACE: Revise item 3) Term, in Section 4 Scope of Concession Opportunities with the following: 3) Term: The contract term for each retail concession opportunity, with the exception of Retail Direct Opportunity 8 (Internationally/Nationally Branded Department Store or Branded Boutique Featuring Internationally/Nationally Branded Merchandise or Outdoor Apparel Outfitter) described below, will commence upon approval of the applicable Concession Agreement by the Airport Authority s Board and will end five (5) seven (7) years after the agreed upon Date of Beneficial Occupancy. The term is subject to one (1) 3-year renewal, exercisable at the option of the Airport Authority. The existing Retail Concession Agreements for the current tenants will expire on February 23, 2013. Direct Retail Opportunity 8 is located in Space L-5A and is a 4,450 square foot location that is currently a Food Court. Given the extent of demolition and potential capital expenditures, the term for this Opportunity will begin upon approval of the Concession Agreement by the Airport Authority s Board and will end eight (8) ten (10) years after the Date of Beneficial Occupancy. This Concession Agreement does not have any renewal options. 4. REPLACE: RFP Control #S12-059 Addendum #4 Page 1 of 9
All references to the contract term in the RFP and its associated attachments shall be modified in accordance with the revised Term above. 5. REPLACE: Revise item 2) Additional Charges, Mid-Term Refurbishment, in Section 6 Additional Information (specifically paragraph 2 regarding Mid-Term Refurbishment) with the following: 2) Additional Charges: In addition to concession fees, the Concessionaire must pay the following charges where and when applicable, subject to annual increases as defined in the Concession Agreement. Mid-Term Refurbishment Concessionaires are required to maintain the concession premises in excellent condition. In addition to the day-to-day maintenance, a mid-term refurbishment will be required. This refurbishment will equal the total of $75.00 per square foot of the concession premises. Refurbishments must be undertaken beginning the third (3 th ) forth (4 th ) year of the Agreement and must be completed prior to the end of the fourth (4 th ) fifth (5 th ) year of the Agreement unless previously approved in writing by the Airport Authority s Concessions and Quality Assurance Division. Refurbishment plans are to be submitted, in accordance to TDCM guidelines, to the Airport Authority for approval prior to construction. Receipts for refurbishment costs along with proof of payment will be required to verify the expenditures. For further explanation of refurbishment responsibilities and completion dates by the Successful Proposer, refer to the Form of Agreement, Attachment I of this RFP, specifically Article 3-6C: Maintenance and Repairs/Annual and Mid-Term Refurbishment. II. CLARIFICATIONS: 1. The drawings depicting the LOD s are provided as a reference for the proposed spaces only and may not accurately reflect current field conditions. These may be used for conceptual designs submitted with proposals. The successful Proposer will be provided full access to the spaces and all recorded as-built drawings once assigned by the Airport Authority. 2. Due to a clerical error, Addendum #4 was uploaded to MITN without its attachments. The attachments were then uploaded and referenced as link to Addendum #5 ; however, the Airport Authority did not issue an addendum #5. Thus, this Addendum will be named Addendum #6 and there is NO Addendum #5 to be addressed or acknowledged for this solicitation. When acknowledging addenda on the Bid Form, addenda shall be acknowledged based upon the addenda numbers issued by the Airport Authority (on the cover of each addendum), and not the addenda link numbers issued by MITN. We apologize for any inconvenience. RFP Control #S12-059 Addendum #4 Page 2 of 9
WAYNE COUNTY AIRPORT AUTHORITY Revised Page 62 of 78 REVISED CONCESSION FEE FORM The Concession Fee is due and payable each month by the Successful Proposer to the Airport Authority. This fee will be the greater of 1) one-twelfth of the Minimum Concession Fee (MCF) or 2) the specified percentage of the Successful Proposer s monthly Gross Sales. NOTE: For Proposals that include multiple locations, the MCF and Concession Fee Percentage must be indicated by location. Minimum Concession Fee: Enter in the box provided below, the Minimum Concession Fee you propose to pay the Airport Authority during the first full year of the term. For purposes of completing this form, the Proposer is advised that the MCF will be paid in twelve (12) equal installments and such payments are reconciled on a monthly basis. MCF payments are not reconciled annually. Proposed MCF (in dollars) $ Concession Fee Percentage: In the box provided below, please enter the proposed Concession Fee Percentage that will be applied to the Successful Proposer s monthly Gross Sales during the term of the Concession Agreement. If proposing an escalating Concession Fee Percentage, provide details and application methodologies below. Proposed Concession Fee Percentage Refer to the following Concession Fee Projection Form to determine the Concession Fee structure for the entire term of the Agreement. RFP Control #S12-059 Addendum #4 Page 3 of 9
WAYNE COUNTY AIRPORT AUTHORITY Revised Page 63 of 78 REVISED CONCESSION FEE PROJECTION FORM Complete the chart below for the entire 5-year term (include projections for the three [3] option years) of the Concession Agreement. Note: Direct Opportunity 8 is for 8 years with no renewal options. Show your projected Gross Sales. Show the percentage Concession Fee for each year in the appropriate line (show separate Concession Fee percentages if applicable to the proposal). Calculate the Concession Fee Percentage(s) against Gross Sales and express as a dollar figure in the appropriate line. Total and enter the proposed Net Concession Fee by year. Enter your proposed Minimum Concession Fee ( MCF ). On the last line, show the greater of 1) the MCF or 2) the Concession Fee to be paid to the Airport Authority for each year. Provide separate forms for EACH location. CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 Gross Sales Concession Fee Percentage: Enter Separate % by Category (if necessary) Concession Fee Dollars: Enter Separate $ for Each Category Above (if necessary) Net Concession Fee Revenue (Total Dollars From Above) Minimum Concession Fee (MCF) Greater of the MCF or Net Concession Fee Dollars (%) Above CATEGORY YEAR 6 YEAR 7 Gross Sales Concession Fee Percentage: Enter Separate % by Category (if necessary) Concession Fee Dollars: Enter Separate $ for Each Category Above (if necessary) Net Concession Fee Revenue (Total Dollars From Above) Minimum Concession Fee (MCF) Greater of the MCF or Net Concession Fee Dollars (%) Above YEAR 8 YEAR 9 YEAR 10 If awarded the concession opportunity, this proposed Concession Fee structure will be incorporated in the Concession Agreement as follows: 1. For the first full year of the contract term, on a monthly basis, the Concession Fee will equal the greater of the MCF or the specified percentage of Gross Sales. 2. For subsequent years of the term, the MCF shall equal the greater of the MCF proposed above or eightyfive percent (85%) of the previous year s payable Concession Fee. 3. If the 3-year renewal option is exercised, the MCF and Concession Fee for the option years 8,9 and 10, if any, shall be subject to negotiation. However: The MCF shall not be less than the greater of the MCF in year 7 or 85% of the total Concession Fee for year 7; and RFP Control #S12-059 Addendum #4 Page 4 of 9
The Concession Fee Percentage shall not be less than the concession Fee Percentage in year 7. RFP Control #S12-059 Addendum #4 Page 5 of 9
WAYNE COUNTY AIRPORT AUTHORITY Revised Page 64 of 78 REVISED PROJECTED SALES, NET INCOME AND CASH FLOW FORM Provide a projection of sales, concession fees, and other expenses, net income and cash flow for the concession for the entire 7-year Concession Agreement term and the 3-year renewal option if exercised. Please also provide a summary of financial projections for this concept. Proposers must indicate pertinent assumptions, including assumptions that were used to develop Gross Sales Projection. Use the following format. (Note: Direct Retail Opportunity 8 is for a 10 -year term with no renewal option). Submit this form for EACH location in your proposal. Location: Space Number: CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 Gross Sales Less: Costs of Goods Sold Equals : Gross Profits Operating Expenses: Concession Fees Salaries/Wages/Benefits Utilities and Telephone Maintenance/Cleaning/Supplies Insurance Marketing/Advertising Franchise Fees General & Administration Interest Depreciation and Amortization Other (Please Specify) Total Expenses Net Income Add: Depreciation and Amortization Equals: Cash Flow from Operations Beginning Cash Balance Add: Cash Flow from Operations Less: Debt Service (Principal Only) Less: Capital Expenditures RFP Control #S12-059 Addendum #4 Page 6 of 9
Equals: Ending Cash Balance WAYNE COUNTY AIRPORT AUTHORITY Revised Page 65 of 78 REVISED PROJECTED SALES, NET INCOME AND CASH FLOW FORM - Continued Location: Space Number: CATEGORY YEAR 6 YEAR 7 YEAR 8 YEAR 9 YEAR 10 Gross Sales Less: Costs of Goods Sold Equals : Gross Profits Operating Expenses: Concession Fees Salaries/Wages/Benefits Utilities and Telephone Maintenance/Cleaning/Supplies Insurance Marketing/Advertising Franchise Fees General & Administration Interest Depreciation and Amortization Other (Please Specify) Total Expenses Net Income Add: Depreciation and Amortization Equals: Cash Flow from Operations Beginning Cash Balance Add: Cash Flow from Operations Less: Debt Service (Principal Only) RFP Control #S12-059 Addendum #4 Page 7 of 9
Less: Capital Expenditures Equals: Ending Cash Balance RFP Control #S12-059 Addendum #4 Page 8 of 9
WAYNE COUNTY AIRPORT AUTHORITY Revised Page 66 of 78 REVISED PROJECTED SALES, NET INCOME AND CASH FLOW FORM - Continued ASSUMPTIONS (use additional lines for a detailed description): _ RFP Control #S12-059 Addendum #4 Page 9 of 9