Coweta County Board of Commissioners 22 E Broad Street

Coweta County Board of Commissioners 22 E Broad Street Regular Session/Solid Waste Authority Newnan, GA 30263 www.coweta.ga.us ~ Agenda ~ Shannon Zerangue 770.254.2601 Tuesday, November 4, 2014 6:00 PM Commission Meeting Room COWETA COUNTY BOARD OF COMMISSIONERS Call to Order Attendee Name Present Absent Late Arrived District 1 Paul Poole District 2 - Vice Chairman Tim Lassetter District 3 - Chairman Bob Blackburn District 4 Rodney Brooks District 5 Al Smith Meeting Called to Order Pledge of Allegiance Invocation Notification of Location of Rules REGULAR SESSION 1. Request Appointment of Clerk to the Coweta County Board of Commissioners SUPPLEMENTAL AGENDA PUBLIC COMMENT (Items on the Agenda) APPROVAL OF MINUTES 2. Tuesday, October 21, 2014 UNFINISHED BUSINESS 3. Request Appointments to Various Boards/Authorities NEW BUSINESS Bids and Contracts 4. Request Acceptance of the Guaranteed Maximum Price for Construction of the Central Soccer Pavilion and Comfort Station 5. Request Acknowledgement of an Inducement Agreement Regarding an Industrial Prospect 6. Request Approval/Execution of Georgia Superior Court Clerks' Cooperative Authority Funds Agreement 7. Request Approval/Execution of Final Change Order for the Club Drive Culvert Replacement and Dam Rehabilitation - 3rd District 8. Bid Award for a Natural Gas Supplier Additional Action Items 9. Recommendations Regarding Group Health Insurance Plan Renewal for Plan Year 2015 Coweta County Board of Commissioners Page 1 Printed 11/4/2014

Regular Session/Solid Waste Authority Agenda November 4, 2014 10. Request Approval to Proceed with Build-Out of Juvenile Court Space 11. Request Authorization to Process Payment for FY 2015 Three Rivers RC Local Dues SUPPLEMENTAL AGENDA ITEMS 12. Request to Surplus and Sell Properties Located on Corinth Road and on Coweta-Heard Road - 2nd District 13. Request Approval to Use Justice Center and Juvenile Court Courtroom to Hold Mock Trial Competitions 14. Request Approval to Temporarily Close Crook and Chestlehurst Roads for Filming by Stalwart Films - 1st District SOLID WASTE AUTHORITY 15. Request Approval/Execution of Hazardous Waste Trust Fund Agreement and Resolution for the Ishman Ballard Road Landfill Site COWETA COUNTY BOARD OF COMMISSIONERS REGULAR SESSION PUBLIC COMMENT (Items Not on the Agenda) EXECUTIVE SESSION REGULAR SESSION AFFIDAVIT ADJOURNMENT Coweta County Board of Commissioners Page 2 Printed 11/4/2014

1 Administration To: Coweta County Board of Commissioners From: Michael Fouts, County Administrator Date: 10/30/2014 RE: Clerk to the Coweta County Board of Commissioners Issue: Appointment of Clerk to the Coweta County Board of Commissioners Discussion: Based on personnel changes regarding the former Clerk, it is necessary to appoint a Clerk to the Coweta County Board of Commissioners. Recommendation: Staff recommends that the Board appoint Shannon Zerangue to serve as County Clerk for the remainder of calendar year 2014. Updated: 10/31/2014 3:22 PM by Shannon Zerangue Page 1 Packet Pg. 3

3 Administration To: Coweta County Board of Commissioners From: Shannon Zerangue, Exec. Asst./Deputy County Clerk Date: 10/31/2014 RE: Request Board/Authority Appointments Issue: Miscellaneous Board/Authority Appointments Discussion: There are several Boards and Authorities that need appointments. Recommendation: Staff recommends that the Board consider nominations and appointments to various boards/authorities. Updated: 10/31/2014 9:12 AM by Shannon Zerangue Page 1 Packet Pg. 4

3.a TO: FROM: Michael Fouts Shannon Zerangue DATE: October 22, 2014 SUBJECT: Expired or Expiring Appointments to Boards/Authorities by District The following is a list of expired or soon to expire appointments to various County Boards/Authorities. 1 st District Residential Care Facilities Lawson Eugene Chesnut (Deceased) 06/18/2018 2 nd District Animal Control Board Judi Conger 12/31/2014 Business License & Tax Rate Review & Appeal Board Kay Cawthon 12/31/2014 Library System Board of Trustees Marianne Thomasson 12/31/2014 3 rd District Animal Control Board Libby Parham 12/31/2014 4 th District Dept of Family & Children Svcs Karen Turley (Resigned 2/14/14) 06/30/2017 Residential Care Facilities Bobby Welch 06/18/2012 Library System Board of Trustees Jeffrey Jay Moore 12/31/2014 At Large Building Division Review Board Tom Little (County Emp-Not Bldg) 10/02/2011 Mac McKinney (Home Bldr s Assn) 10/02/2011 Don Porter (Home Owner) 10/02/2011 Coweta-Fayette-Meriwether Joint Development Authority Mike Barber 12/31/2014 Mental Health/Dev Disabilities John Thompson (resigned) 06/13/2013 Pathways Arlena Alford 06/30/2009 Dr. Zane Scarborough 06/30/2014 New Position EMS Chuck Thompson, AMR 06/30/2013 Attachment: Expiring Appointments.2014Oct22 (3249 : Board/Authority Appointments) Library System Board of Trustees Norma Haynes 12/31/2014 Packet Pg. 5

4 Administration To: Coweta County Board of Commissioners From: Shannon Zerangue, Exec. Asst./Deputy County Clerk Date: RE: Guaranteed Maximum Price - Central Soccer Pavilion and Comfort Station Issue: Guaranteed Maximum Price - Central Soccer Pavilion and Comfort Station Discussion: Staff previously submitted a Request for Proposals (RFP) for construction management and fees related to construction of a pavilion and comfort station at the Central Soccer Complex. Three (3) complete bids were received from Headley Construction Company, Batson-Cook Construction, and TomCo Construction. At the recommendation of K.A. Oldham, architect of the project, the Board voted to retain Headley Construction on a low and best bid basis for project management and general contracting fees during the course of the project for the pavilion and comfort station. The construction management collaboration with the architect for design development of the project is complete. The resultant project design will now be converted to a time and materials project with a guaranteed maximum price of $291,175.00. This maximum price is below the $300,000.00 that was approved in the budget. Mr. Kip Oldham, project architect, will be present to give an overview of the project, project schedule and to field any questions from the Board. Recommendation: Staff recommends that the Board accept the guarantee maximum price of $291,175.00. Updated: 10/31/2014 3:13 PM by Shannon Zerangue Page 1 Packet Pg. 6

4.a AIA Document A133 TM 2009 Exhibit A Guaranteed Maximum Price Amendment ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document A201 2007, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. ELECTRONIC COPYING of any portion of this AIA Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AIA Document A133 2009 Exhibit A. Copyright 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 10:20:23 on 10/31/2014 under Order No.9006486597_1 which expires on 10/03/2015, and is not for resale. User Notes: (1181109336) 1 Attachment: Gross Maximum Price.Draft.Pavilion and Comfort Station (3254 : Guaranteed Maximum Price - Central Soccer Pavilion and Packet Pg. 7

4.a AIA Document A133 TM 2009 Exhibit A Guaranteed Maximum Price Amendment for the following PROJECT: (Name and address or location) «1428-00 Coweta County Soccer Pavilion» «Soccer Central Lower Fayetteville Rd. Newnan, Georgia 30263» THE OWNER: (Name, legal status and address) «Coweta County» «22 East Broad Street Newnan, Georgia 30263» THE CONSTRUCTION MANAGER: (Name, legal status and address) «Headley Construction Corp.»«, General Corporation» «44 E Washington St. Newnan, GA 30263» ARTICLE A.1 A.1.1 Guaranteed Maximum Price Pursuant to Section 2.2.6 of the Agreement, the Owner and Construction Manager hereby amend the Agreement to establish a Guaranteed Maximum Price. As agreed by the Owner and Construction Manager, the Guaranteed Maximum Price is an amount that the Contract Sum shall not exceed. The Contract Sum consists of the Construction Manager s Fee plus the Cost of the Work, as that term is defined in Article 6 of this Agreement. A.1.1.1 The Contract Sum is guaranteed by the Construction Manager not to exceed «Two Hundred Ninety-one Thousand One Hundred Seventy-five Dollars and Zero Cents» ($ «291,175.00» ), subject to additions and deductions by Change Order as provided in the Contract Documents. A.1.1.2 Itemized Statement of the Guaranteed Maximum Price. Provided below is an itemized statement of the Guaranteed Maximum Price organized by trade categories, allowances, contingencies, alternates, the Construction Manager s Fee, and other items that comprise the Guaranteed Maximum Price. (Provide below or reference an attachment.) «See Attachment 1» A.1.1.3 The Guaranteed Maximum Price is based on the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (State the numbers or other identification of accepted alternates. If the Contract Documents permit the Owner to accept other alternates subsequent to the execution of this Amendment, attach a schedule of such other alternates showing the amount for each and the date when the amount expires.) ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document A201 2007, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. Deleted: ELECTRONIC COPYING of any portion of this AIA Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AIA Document A133 2009 Exhibit A. Copyright 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 10:20:23 on 10/31/2014 under Order No.9006486597_1 which expires on 10/03/2015, and is not for resale. User Notes: (1181109336) Deleted: Deleted: 1 Attachment: Gross Maximum Price.Draft.Pavilion and Comfort Station (3254 : Guaranteed Maximum Price - Central Soccer Pavilion and Packet Pg. 8

4.a «None at this time» A.1.1.4 Allowances included in the Guaranteed Maximum Price, if any: (Identify allowance and state exclusions, if any, from the allowance price.) Item Price ($0.00) A.1.1.5 Assumptions, if any, on which the Guaranteed Maximum Price is based: «All items and costs in the presented Guaranteed Maximum Price will be competitively bid by the CM/GC during the course of the project in effort to provide the owner with the most cost effective solution. This does not mean or insinuate that the lowest price available is always the determining factor.» A.1.1.6 The Guaranteed Maximum Price is based upon the following Supplementary and other Conditions of the Contract: Document Title Date Pages Associated Primary A133-2009 between August 7, 2014 all Contract Owner and CM/GC A.1.1.7 The Guaranteed Maximum Price is based upon the following Specifications: (Either list the Specifications here, or refer to an exhibit attached to this Agreement.) «Specifications are to be defined by the CM and approved by the Architect and owner during the construction and submittal process.» Section Title Date Pages A.1.1.8 The Guaranteed Maximum Price is based upon the following Drawings: (Either list the Drawings here, or refer to an exhibit attached to this Agreement.) «Set commonly known as D3 See attachment 2 set» Number Title Date A1-1 A1-2 A2-1 A2-2 A3-1 A3-2 FLOOR PLAN PLAN DETAILS ELEVATIONS ELEVATIONS MAIN BUILDING SECTIONS MAIN BUILDING SECTIONS 06.17.14 04.03.14 06.17.14 06.17.14 06.17.14 06.17.14 A.1.1.9 The Guaranteed Maximum Price is based upon the following other documents and information: (List any other documents or information here, or refer to an exhibit attached to this Agreement.) «Site plan provided by the Owner depicting the surrounding conditions and utility connections Understanding of the expected scope of work to be conducted by the Owner including exterior concrete flat work and interior flooring and provision of roll off dumpsters provided CM/GC will provide concrete sidewalk out to mid point of all immediately connected bounding sidewalks, 5 feet or 6 feet which ever is applicable.» ARTICLE A.2 A.2.1 The anticipated date of Substantial Completion established by this Amendment: «March 15,2015» AIA Document A133 2009 Exhibit A. Copyright 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 10:20:23 on 10/31/2014 under Order No.9006486597_1 which expires on 10/03/2015, and is not for resale. User Notes: (1181109336) Deleted: Deleted: Deleted: Deleted: Deleted: Deleted: 3 Attachment: Gross Maximum Price.Draft.Pavilion and Comfort Station (3254 : Guaranteed Maximum Price - Central Soccer Pavilion and Packet Pg. 9

4.a OWNER (Signature) «Bob Blackburn»«, chairman» (Printed name and title) CONSTRUCTION MANAGER (Signature) «Mitch Headley»«, president» (Printed name and title) AIA Document A133 2009 Exhibit A. Copyright 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 10:20:23 on 10/31/2014 under Order No.9006486597_1 which expires on 10/03/2015, and is not for resale. User Notes: (1181109336) Deleted: Deleted: 4 Attachment: Gross Maximum Price.Draft.Pavilion and Comfort Station (3254 : Guaranteed Maximum Price - Central Soccer Pavilion and Packet Pg. 10

5 Administration To: Coweta County Board of Commissioners From: Michael Fouts, County Administrator Date: 10/30/2014 RE: Inducement Agreement Regarding an Industrial Prospect Issue: Request Acknowledgement of an Inducement Agreement regarding an Industrial Prospect Discussion: For the past 7 months, the Development Authority has been working with the Georgia Department of Economic Development and Georgia Power s Community & Economic Development staff to help find a suitable location for an international construction machinery manufacturer. The company has recently narrowed its choices down to two locations, a site in Coweta County and one in a neighboring state. Over a 4-year period, the company plans to hire over 200 employees and invest over $50 million in the project. Recognizing that construction machinery manufacturing is one of the County s targeted industry sectors, we have negotiated the attached Inducement Agreement, which includes economic incentives in consideration for the location of the project in Coweta County. The company has negotiated agreements with both communities. Once a final location decision is made, the company will execute the appropriate agreement. The company has a very aggressive time schedule and plans to be in operation by the end of 2015, so we expect final approval by the end of December. FINANCIAL IMPACT: $300,000 appropriation to the Development Authority; General Fund - Fund Balance Recommendation: Staff recommends that the Board acknowledge the Inducement Agreement as outlined above. Updated: 11/3/2014 9:01 AM by Shannon Zerangue Page 1 Packet Pg. 11

6 Administration To: Coweta County Board of Commissioners From: Kelly Mickle, Assistant Administrator Date: 10/31/2014 RE: Approval of GSCCCA Funds Agreement Issue: Approval of Georgia Superior Court Clerks Cooperative Authority Funds Agreement Discussion: The Clerk of Superior Court of Coweta County (the Clerk) participates in a state wide uniform automated information system for real and personal property records (the System) with the Georgia Superior Court Clerks Cooperative Authority (the Authority). The Clerk s office provides the Authority with digital images and indices of such records and is compensated by the Authority via proceeds, sums, reimbursements, payments, grants, or awards. The Clerk uses the funds for technological and record management projects to maintain or improve operations with the Clerk s office and provide access to data with the Clerk s office. The Clerk may remit any leftover funds to the County. This process has not previously been approved in writing. Due to a new agreement the Clerk will be executing with the Authority, the Clerk would also like to execute an agreement with the County regarding this process. Per the agreement, the Clerk will notify the County during the County s budget process whether any such funds shall be remitted to the County for that fiscal year. Any funds remitted to the County by the Clerk shall be remitted by September 30 th of each year. The Clerk shall also provide the County with a report of all expenditures made with these funds as of September 30 th each year. FINANCIAL IMPACT: Updated: 10/31/2014 1:38 PM by Kelly Mickle Page 1 Packet Pg. 12

6 Action Item (ID # 3244) Meeting of November 4, 2014 Leftover funds may be remitted annually by the Clerk of Superior Court to Coweta County. Recommendation: Staff recommends the Board execute an agreement with the Clerk of Superior Court outlining the process for the use and distribution of funds from the Georgia Superior Court Clerks Cooperative Authority related to the state wide automated information system for real and personal property records. Updated: 10/31/2014 1:38 PM by Kelly Mickle Page 2 Packet Pg. 13

7 Transportation & Engineering To: Coweta County Board of Commissioners From: Tod Handley, Director of Transportation and Engineering Date: 10/29/2014 RE: Final Change Order for the Club Drive Culvert Replacement and Dam Rehabilitation project Issue: Final Change Order for Club Drive Culvert Replacement and Dam Rehabilitation Discussion: Final changes that were required from the project plans for the culvert replacement and dam rehabilitation on Club Drive as well as the relocation of the 8 water main that was added to the project include: 1. Plan revision to add the construction of a 6 concrete emergency spillway. 2. Reduction of 8 Ductile Iron pipe quantity but addition of two 22.5 degree fittings for the 8 main. 3. Deduction for flushing of existing 6 line in preparation for filling with grout. 4. Addition of patching and paving associated with relocation of the water main. The sum of the final additions and credits to the original scope results in a final increase in price of $5,020.26 FINANCIAL IMPACT: Increase in final price of $5,020.26 11/04/14 123456 SPLOST ($5,020.26) Updated: 10/30/2014 8:21 AM by Shannon Zerangue Page 1 Packet Pg. 14

7 Action Item (ID # 3242) Meeting of November 4, 2014 Recommendation: It is staff s recommendation that the Board of Commissioners approve this final change order for the Club Drive project. Updated: 10/30/2014 8:21 AM by Shannon Zerangue Page 2 Packet Pg. 15

7.a Attachment: Club Drive CO (3242 : Final Change Order - Club Drive Culvert Replacement and Dam Rehabilitation) Packet Pg. 16

8 Finance To: Coweta County Board of Commissioners From: Hans Wilson, Finance Director Date: 10/10/2014 RE: Natural Gas Supplier Issue: Selection of Natural Gas Supplier for Coweta County Discussion: The natural gas supplier for the County was due to be bid out in 2014. In studying industry trends and pricing, early October was selected as the most advantageous time to request fixed pricing from potential vendors. A number of vendors had expressed interest in bidding on the supply over the years; however, in the end the County received just 3 proposals. The companies turning in bids were Gas South, Mansfield Power & Gas, and True Natural Gas. True Natural Gas bid.42 fixed rate per therm with $8.50 per DDDC rate and no customer service fee, Mansfield bid.5198 per therm, $6.50 per DDDC rate and $3.95 per month meter rate. Gas South did not bid a fixed rate, but did bid $8.50 per DDDC and $5.00 customer service fee per location. FINANCIAL IMPACT: Based on current annual usage the County should see some savings due to a new lower fixed rate. Recommendation: Based on the selection criteria noted in the request for proposal, staff recommends that the Board retain True Natural Gas as the natural gas supplier to the County. The contract is written to allow the County the greatest flexibility to choose another supplier if pricing, customer service, or other issue arises that would put another supplier in a more optimal position to provide this service. Updated: 10/10/2014 2:54 PM by Shannon Zerangue Page 1 Packet Pg. 17

9 Administration To: Coweta County Board of Commissioners From: Shannon Zerangue, Exec. Asst./Deputy County Clerk Date: 10/17/2014 RE: Coweta County Board of Commissioners Group Health Plan Renewal Issue: Group Health Insurance Plan Renewal Discussion: The current Coweta County Board of Commissioners selffunded Group Health Insurance Plan Administrative Service Agreement with Northwestern Benefit Corporation and Blue Cross Blue Shield of Georgia will expire on December 31, 2014. Northwestern Benefit, the County s health insurance broker and consultant, has obtained quotes for the Group Health Plan for 2015 and recommends the County remain with Blue Cross Blue Shield of Georgia. The stop-loss level of $110,000 will remain the same for 2015. Fixed costs will increase approximately 8%, from $1.52 million to $1.69 million. Based upon 2014 actual claims, 2015 claims costs are expected to increase 23%. Staff believes that the changes to the health insurance benefits recently approved by the Board, including the introduction of three different plan options, will offset part of this expected increase. Open enrollment for active employees and pre-65 retirees is planned for the first two weeks of November. Recommendation: Staff recommends that the Board approve a renewal with Blue Cross Blue Shield of Georgia for the Group Health Plan Year 2015. Updated: 10/31/2014 1:01 PM by Kelly Mickle Page 1 Packet Pg. 18

10 Administration To: Coweta County Board of Commissioners From: Shannon Zerangue, Exec. Asst./Deputy County Clerk Date: 10/31/2014 RE: Build-Out of Juvenile Court Space Issue: Build-out of Juvenile Court Space Discussion: The Administration staff has received a request from Judge Wyant to build-out approximately 600-sq. ft. of unfinished space at the Juvenile Court. This project can be accomplished by County forces with the exception of the sprinkler system. The architect (Gardner, Spencer, Smith, Tench & Jarbeau) will submit a change in floor plan for review and approval by the State Fire Marshal. The estimated cost to complete this project is $20,000 - $25,000 (funded by remaining SPLOST for the Justice Center project). Recommendation: Staff recommends that the Board approve the build-out of unfinished space located at the Coweta County Juvenile Court. Updated: 10/31/2014 3:33 PM by Shannon Zerangue Page 1 Packet Pg. 19

11 Administration To: Coweta County Board of Commissioners From: Shannon Zerangue, Exec. Asst./Deputy County Clerk Date: 10/30/2014 RE: Request Authorization to Process Payment for FY 2015 Three Rivers RC Local Dues Issue: Request Authorization to Process Payment for FY 2015 Three Rivers RC Local Dues Discussion: The FY 2015 Three Rivers Regional Commission local dues totaling $90,238.00 are due on December 9, 2014. This amount is based on the 2013 U. S. Census Bureau estimated population of 90,238 at $1 per capita. These funds are budgeted in the FY 2015 ($90,238) operating budget approved by the Board on September 16, 2014. FINANCIAL IMPACT: Three Rivers RC local dues. 10/02/12 12345 General Fund ($90,238.00) Recommendation: Staff recommends payment of the FY15 Three Rivers Regional Commission local dues in the amount of $90,238.00. Updated: 10/30/2014 8:22 AM by Shannon Zerangue Page 1 Packet Pg. 20

11.a Attachment: Invoice.FY 2015 Dues (3140 : FY 2015 Three Rivers RC Local Dues) Packet Pg. 21

12 Administration To: Coweta County Board of Commissioners From: Shannon Zerangue, Exec. Asst./Deputy County Clerk Date: 10/17/2014 RE: Request to Surplus and Sell Property Issue: Request to surplus and advertise sale of public properties by sealed bid Discussion: Attached are resolutions to declare surplus and notice of sale of public properties by sealed bid, related to the following parcel: Tax Parcel: 051 2114 013 (LL 114, LD 2), Tract 9 (Corinth Road Estates Subdivision) Tax Parcel: 021 3120 001 (LL 120, LD 2 of Coweta) (LL 120, LD 3 of Heard), Tract A-2 (2829 Coweta-Heard Road) Recommendation: Staff recommends that the Board surplus and advertise properties for sale as described in the attached Resolutions and Notices of Sale. Updated: 10/21/2014 10:07 AM by Shannon Zerangue Page 1 Packet Pg. 22

12.a RESOLUTION DECLARING REAL PROPERTY OWNED BY COWETA COUNTY, GEORGIA AS SURPLUS, PROVIDING FOR CONDITIONS OF SALE, AND FOR OTHER PURPOSES WHEREAS, Coweta County, Georgia has determined that it is in the public interest to sell the certain real property that it owns by virtue of a tax deed or is owned by the county and is not being used and not necessary for the operations of government; and WHEREAS, it has been further determined that the disposal of the same without delay is necessary in order to place the properties back on the tax digest. NOW, THEREFORE, BE IT RESOLVED the following property be declared surplus and disposed of according to state law: All that tract or parcel of land designated as Tax Parcel 051 2114 013, conveyed to Coweta County, Georgia by a tax deed recorded in Deed Book 3674, Page 730, Coweta County records, by virtue of a writ of fieri facias against T.D. Thomason, Taxpayer, in Land Lot 114 of the 2 nd District, Coweta County, Georgia, being 5.39 acres, more or less, Tract 9, Corinth Road Estates Subdivision, shown in Plat Book 32, Page 145, described in Deed Book 1162, Page 153, Coweta County records, located on Corinth Road. BE IT FURTHER RESOLVED, the sale of the above-described property is subject to the following: 1. The minimum bid amount Coweta County will accept is $3,500.00. 2. The property shall be awarded to the highest bidder on Tuesday, December 9, 2014, at 3:00 p.m. All those interested in the above-described property may submit sealed bids by no later than 2:45 p.m., Tuesday, December 9, 2014 to the Coweta County Clerk located in Room Number 206, 22 East Broad Street, Newnan, Georgia, 30263. The bid must include the tax map number of the property on the outside of bid envelope and on the bid itself. Bid forms are available from the Coweta County Clerk s office. 3. Bids shall be opened in public at the Commission Meeting Room located above the Coweta County Tax Assessors Office, 37 Perry Street on Tuesday, December 9, 2014 at 3:00 p.m. The successful bidder must have the bid amount in cash or certified funds at the time of the bid opening to be awarded the property. 4. If highest bidder has not provided the bid amount in cash or certified funds at the time of the bid opening, the property shall be awarded to the next highest bidder. Attachment: Resolution.Surplus Tract 9.Corinth Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 23

12.a 5. The property shall be transferred by Quit-Claim Deed to the successful bidder by the Board of Commissioners at its next regular meeting directly following the acceptance of the bid amount. 6. Coweta County, Georgia has the right to reject any and all bids. 7. This property is being sold subject to the Tax Payer s Right of Redemption. Coweta County has not taken action to cut off the right of redemption pursuant to O.C.G.A. Section 48-4-45 et seq. 8. Coweta County, Georgia does not warrant title to the property and shall convey the subject property to the successful bidder by Quit-Claim Deed. The Quit-Claim deed will include an acknowledgement by the successful bidder that the bidder is aware that the Tax Payer s Right of Redemption still exists and that the successful bidder has received only that interest in the property Coweta County obtained by virtue of its tax sale deed. Coweta County is not conveying and cannot convey marketable title in this property by virtue of its tax deed. Coweta County has not performed a title search on the property. SO RESOLVED IN OPEN SESSION this day of, 2014. COWETA COUNTY, GEORGIA By: Chairman Attest: Clerk (SEAL) Attachment: Resolution.Surplus Tract 9.Corinth Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 24

12.b NOTICE OF SALE OF PUBLIC PROPERTY BY SEALED BID The Board of Commissioners of Coweta County, Georgia has declared surplus the following property: All that tract or parcel of land designated as Tax Parcel 051 2114 013, conveyed to Coweta County, Georgia by a tax deed recorded in Deed Book 3674, Page 730, Coweta County records, by virtue of a writ of fieri facias against T.D. Thomason, Taxpayer, in Land Lot 114 of the 2 nd District, Coweta County, Georgia, being 5.39 acres, more or less, Tract 9, Corinth Road Estates Subdivision, shown in Plat Book 32, Page 145, described in Deed Book 1162, Page 153, Coweta County records, located on Corinth Road. The property interest that Coweta County has in this property was acquired by virtue of a tax deed. THIS SALE IS SUBJECT TO THE TAX-PAYER S RIGHT OF REDEMPTION. COWETA COUNTY, GEORGIA DOES NOT WARRANT TITLE AND DOES NOT TRANSFER MARKETABLE TITLE TO THIS PROPERTY BY VIRTUE OF ITS QUIT-CLAIM DEED. 1. The minimum bid amount Coweta County will accept is $3,500.00. 2. The property shall be awarded to the highest bidder on Tuesday, December 9, 2014, at 3:00 p.m. All those interested in the above-described property may submit sealed bids by no later than 2:45 p.m., Tuesday, December 9, 2014 to the Coweta County Clerk located in 22 East Broad Street, Newnan, Georgia, Room No. 206. The bid must include the tax map number of the property on the outside of bid envelope and on the bid itself. Bid forms are available from the County Clerk s office. 3. Bids shall be opened in public at the Commission Meeting Room located above the Coweta County Tax Assessors Office, 37 Perry Street on December 9, 2014 at 3:00 p.m. The successful bidder must have the bid amount in cash or certified funds at the time of the bid opening to be awarded the property. 4. If highest bidder has not provided the bid amount in cash or certified funds at the time of the bid opening, the property shall be awarded to the next highest bidder. 5. The property shall be transferred by Quit-Claim Deed to the successful bidder by the Board of Commissioners at its next regular meeting directly following the acceptance of the bid amount. 6. Coweta County, Georgia has the right to reject any and all bids. 7. This property is being sold subject to the Tax Payer s Right of Redemption. Coweta County has not taken action to cut off the right of redemption pursuant to O.C.G.A. Section 48-4-45 et seq. Attachment: Surplus.Bid Notice.Tract 9.Corinth Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 25

12.b 8. Coweta County, Georgia does not warrant title to the property and shall convey the subject property to the successful bidder by Quit-Claim Deed. The Quit-Claim deed will include an acknowledgement by the successful bidder that the bidder is aware that the Tax Payer s Right of Redemption still exists and that the successful bidder has received only that interest in the property Coweta County obtained by virtue of its tax sale deed. Coweta County is not conveying and cannot convey marketable title in this property by virtue of its tax deed. Coweta County has not performed a title search on the property. Please contact Kelly Mickle, Assistant County Administrator, at phone number 770-254- 2601 for any additional information. Coweta County, Georgia County Clerk Attachment: Surplus.Bid Notice.Tract 9.Corinth Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 26

12.c QUIT CLAIM DEED GEORGIA, COWETA COUNTY GLOVER & DAVIS, P.A. Attorneys At Law P.O. Drawer 1038 Newnan, Georgia 30264 Return to: JAC GLOVER & DAVIS, P.A. 10 Brown Street Newnan, GA 30263 THIS INDENTURE, made this day of, 2014, between Coweta County, Georgia, a Political Subdivision of the State of Georgia, as party or parties of the first part, hereinafter called Grantor, and, of the County of Coweta, State of Georgia, as party or parties of the second part, hereinafter called Grantee (the words Grantor and Grantee to include their respective heirs, successors and assigns where the context requires or permits), WITNESSETH that: Grantor, for and in consideration of the sum of One Dollar, in hand paid at and before the sealing and delivery of these presents, the receipt whereof is hereby acknowledged, by these presents does hereby remise, convey and forever QUITCLAIM unto said Grantee the following described real estate: All that tract or parcel of land designated as Tax Parcel 051 2114 013, conveyed to Coweta County, Georgia by a tax deed recorded in Deed Book 3674, Page 730, Coweta County records, by virtue of a writ of fieri facias against T.D. Thomason, Taxpayer, in Land Lot 114 of the 2 nd District, Coweta County, Georgia, being 5.39 acres, more or less, Tract 9, Corinth Road Estates Subdivision, shown in Plat Book 32, Page 145, described in Deed Book 1162, Page 153, Coweta County records, located on Corinth Road. Coweta County, Georgia does not warrant title to the above-described property. Coweta County, Georgia obtained the above-described property by virtue of its tax sale deed. Coweta County, Georgia is not conveying marketable title. Coweta County, Georgia has not performed a title search on this Property. Attachment: QCD.Tract 9.Corinth Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 27

12.c The above-described Property is being sold subject to the Tax Payer s Right of Redemption. Coweta County, Georgia has not taken action to cut off the right of redemption pursuant to O.C.G.A. Section 48-4-45 et seq. TO HAVE AND TO HOLD the said described premises to Grantee, so that neither Grantor nor any person or persons claiming under Grantor shall at any time, by any means or ways, have, claim or demand any right or title to said premises or appurtenances, or any rights thereof. IN WITNESS WHEREOF Grantor has hereunto caused its duly authorized officials to set their hands and affix its seal the day and year first above written. Signed, sealed and delivered in the presence of: Lay Witness Notary Public My Commission Expires: [SEAL] Lay Witness Notary Public My Commission Expires: [SEAL] COWETA COUNTY, GEORGIA By: (SEAL) Attest: (SEAL) [Seal] Acknowledged and accepted: By: (SEAL) Attachment: QCD.Tract 9.Corinth Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 28

12.d RESOLUTION DECLARING REAL PROPERTY OWNED BY COWETA COUNTY, GEORGIA AS SURPLUS, PROVIDING FOR CONDITIONS OF SALE, AND FOR OTHER PURPOSES WHEREAS, Coweta County, Georgia has determined that it is in the public interest to sell the certain real property that it owns by virtue of a tax deed or is owned by the county and is not being used and not necessary for the operations of government; and WHEREAS, it has been further determined that the disposal of the same without delay is necessary in order to place the properties back on the tax digest. NOW, THEREFORE, BE IT RESOLVED the following property be declared surplus and disposed of according to state law: All that tract or parcel of land designated as Tax Parcel 021 3120 001, conveyed to Coweta County, Georgia by a tax deed recorded in Deed Book 4066, page 475, Coweta County records, by virtue of a writ of fieri facias against Tami Moon, Taxpayer, in Land Lot 120 of the 2 nd District, Coweta County, Georgia, and Land Lot 120 of the 3 rd District, Heard County, Georgia described in Deed Book 2359, page 56, Plat Book 77, Page 105, Coweta County records, and Plat Book 12, Page 116, Heard County records, being 2.49 acres, more or less, Tract A-2 known as 2829 Coweta Heard Road. BE IT FURTHER RESOLVED, the sale of the above-described property is subject to the following: 1. The minimum bid amount Coweta County will accept is $2,500.00. 2. The property shall be awarded to the highest bidder on Tuesday, December 9, 2014, at 3:00 p.m. All those interested in the above-described property may submit sealed bids by no later than 2:45 p.m., Tuesday, December 9, 2014 to the Coweta County Clerk located in Room Number 206, 22 East Broad Street, Newnan, Georgia, 30263. The bid must include the tax map number of the property on the outside of bid envelope and on the bid itself. Bid forms are available from the Coweta County Clerk s office. 3. Bids shall be opened in public at the Commission Meeting Room located above the Coweta County Tax Assessors Office, 37 Perry Street on Tuesday, December 9, 2014 at 3:00 p.m. The successful bidder must have the bid amount in cash or certified funds at the time of the bid opening to be awarded the property. 4. If highest bidder has not provided the bid amount in cash or certified funds at the time of the bid opening, the property shall be awarded to the next highest bidder. Attachment: Resolution.Surplus.2829 Coweta Heard Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 29

12.d 5. The property shall be transferred by Quit-Claim Deed to the successful bidder by the Board of Commissioners at its next regular meeting directly following the acceptance of the bid amount. 6. Coweta County, Georgia has the right to reject any and all bids. 7. This property is being sold subject to the Tax Payer s Right of Redemption. Coweta County has not taken action to cut off the right of redemption pursuant to O.C.G.A. Section 48-4-45 et seq. 8. Coweta County, Georgia does not warrant title to the property and shall convey the subject property to the successful bidder by Quit-Claim Deed. The Quit-Claim deed will include an acknowledgement by the successful bidder that the bidder is aware that the Tax Payer s Right of Redemption still exists and that the successful bidder has received only that interest in the property Coweta County obtained by virtue of its tax sale deed. Coweta County is not conveying and cannot convey marketable title in this property by virtue of its tax deed. Coweta County has not performed a title search on the property. SO RESOLVED IN OPEN SESSION this day of, 2014. COWETA COUNTY, GEORGIA By: Chairman Attest: Clerk (SEAL) Attachment: Resolution.Surplus.2829 Coweta Heard Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 30

12.e NOTICE OF SALE OF PUBLIC PROPERTY BY SEALED BID The Board of Commissioners of Coweta County, Georgia has declared surplus the following property: All that tract or parcel of land designated as Tax Parcel 021 3120 001, conveyed to Coweta County, Georgia by a tax deed recorded in Deed Book 4066, page 475, Coweta County records, by virtue of a writ of fieri facias against Tami Moon, Taxpayer, in Land Lot 120 of the 2 nd District, Coweta County, Georgia, and Land Lot 120 of the 3 rd District, Heard County, Georgia described in Deed Book 2359, page 56, Plat Book 77, Page 105, Coweta County records, and Plat Book 12, Page 116, Heard County records, being 2.49 acres, more or less, Tract A-2 known as 2829 Coweta Heard Road. The property interest that Coweta County has in this property was acquired by virtue of a tax deed. THIS SALE IS SUBJECT TO THE TAX-PAYER S RIGHT OF REDEMPTION. COWETA COUNTY, GEORGIA DOES NOT WARRANT TITLE AND DOES NOT TRANSFER MARKETABLE TITLE TO THIS PROPERTY BY VIRTUE OF ITS QUIT-CLAIM DEED. 1. The minimum bid amount Coweta County will accept is $2,500.00. 2. The property shall be awarded to the highest bidder on Tuesday, December 9, 2014, at 3:00 p.m. All those interested in the above-described property may submit sealed bids by no later than 2:45 p.m., Tuesday, December 9, 2014 to the Coweta County Clerk located in 22 East Broad Street, Newnan, Georgia, Room No. 206. The bid must include the tax map number of the property on the outside of bid envelope and on the bid itself. Bid forms are available from the County Clerk s office. 3. Bids shall be opened in public at the Commission Meeting Room located above the Coweta County Tax Assessors Office, 37 Perry Street on December 9, 2014 at 3:00 p.m. The successful bidder must have the bid amount in cash or certified funds at the time of the bid opening to be awarded the property. 4. If highest bidder has not provided the bid amount in cash or certified funds at the time of the bid opening, the property shall be awarded to the next highest bidder. 5. The property shall be transferred by Quit-Claim Deed to the successful bidder by the Board of Commissioners at its next regular meeting directly following the acceptance of the bid amount. 6. Coweta County, Georgia has the right to reject any and all bids. 7. This property is being sold subject to the Tax Payer s Right of Redemption. Coweta County has not taken action to cut off the right of redemption pursuant to O.C.G.A. Section 48-4-45 et seq. Attachment: Surplus.Bid Notice.2829 Coweta Heard Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 31

12.e 8. Coweta County, Georgia does not warrant title to the property and shall convey the subject property to the successful bidder by Quit-Claim Deed. The Quit-Claim deed will include an acknowledgement by the successful bidder that the bidder is aware that the Tax Payer s Right of Redemption still exists and that the successful bidder has received only that interest in the property Coweta County obtained by virtue of its tax sale deed. Coweta County is not conveying and cannot convey marketable title in this property by virtue of its tax deed. Coweta County has not performed a title search on the property. Please contact Kelly Mickle, Assistant County Administrator, at phone number 770-254-2601 for any additional information. Coweta County, Georgia County Clerk Attachment: Surplus.Bid Notice.2829 Coweta Heard Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 32

12.f QUIT CLAIM DEED GEORGIA, COWETA COUNTY GLOVER & DAVIS, P.A. Attorneys At Law P.O. Drawer 1038 Newnan, Georgia 30264 Return to: JAC GLOVER & DAVIS, P.A. 10 Brown Street Newnan, GA 30263 THIS INDENTURE, made this day of, 2014, between Coweta County, Georgia, a Political Subdivision of the State of Georgia, as party or parties of the first part, hereinafter called Grantor, and, of the County of Coweta, State of Georgia, as party or parties of the second part, hereinafter called Grantee (the words Grantor and Grantee to include their respective heirs, successors and assigns where the context requires or permits), WITNESSETH that: Grantor, for and in consideration of the sum of One Dollar, in hand paid at and before the sealing and delivery of these presents, the receipt whereof is hereby acknowledged, by these presents does hereby remise, convey and forever QUITCLAIM unto said Grantee the following described real estate: All that tract or parcel of land designated as Tax Parcel 021 3120 001, conveyed to Coweta County, Georgia by a tax deed recorded in Deed Book 4066, page 475, Coweta County records, by virtue of a writ of fieri facias against Tami Moon, Taxpayer, in Land Lot 120 of the 2 nd District, Coweta County, Georgia, and Land Lot 120 of the 3 rd District, Heard County, Georgia described in Deed Book 2359, page 56, Plat Book 77, Page 105, Coweta County records, and Plat Book 12, Page 116, Heard County records, being 2.49 acres, more or less, Tract A-2 known as 2829 Coweta Heard Road. Coweta County, Georgia does not warrant title to the above-described property. Coweta County, Georgia obtained the above-described property by virtue of its tax sale deed. Coweta County, Georgia is not conveying marketable title. Coweta County, Georgia has not performed a Attachment: QCD.2829 Coweta Heard Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 33

12.f title search on this Property. The above-described Property is being sold subject to the Tax Payer s Right of Redemption. Coweta County, Georgia has not taken action to cut off the right of redemption pursuant to O.C.G.A. Section 48-4-45 et seq. TO HAVE AND TO HOLD the said described premises to Grantee, so that neither Grantor nor any person or persons claiming under Grantor shall at any time, by any means or ways, have, claim or demand any right or title to said premises or appurtenances, or any rights thereof. IN WITNESS WHEREOF Grantor has hereunto caused its duly authorized officials to set their hands and affix its seal the day and year first above written. Signed, sealed and delivered in the presence of: Lay Witness Notary Public My Commission Expires: [SEAL] Lay Witness Notary Public My Commission Expires: [SEAL] COWETA COUNTY, GEORGIA By: (SEAL) Attest: (SEAL) [Seal] Acknowledged and accepted: By: (SEAL) Attachment: QCD.2829 Coweta Heard Rd (3228 : Surplus and Sell Property - Corinth Road and Coweta-Heard Road) Packet Pg. 34

13 Administration To: Coweta County Board of Commissioners From: Shannon Zerangue, Exec. Asst./Deputy County Clerk Date: 11/4/2014 RE: Request Approval to Use Justice Center and Juvenile Court Courtroom Issue: Request Approval to Use Justice Center and Juvenile Court Courtroom Discussion: Staff has received a request from the Coweta County Solicitor s Office to utilize the Coweta County Justice Center and Juvenile Court Courtroom to hold the Regional Mock Trial Competition on Saturday, January 31, 2015 and the District Mock Trial Competition on Saturday, February 28, 2015. Recommendation: Staff recommends that the Board approve a request from the Coweta County Solicitor s Office to utilize the Coweta County Justice Center and Juvenile Court Courtroom on January 31, 2018 and February 28, 2015 to hold the Regional and District Mock Trial Competitions. Updated: 11/4/2014 11:37 AM by Shannon Zerangue Page 1 Packet Pg. 35

14 Event Services To: Coweta County Board of Commissioners From: Tray Baggarly, Event Services Director Date: 11/4/2014 RE: Temporary Closure of Crook and Chestlehurst Roads for Filming by Stalwart Films - 1st District Issue: Request to temporarily close Crook Road and a portion of Chestlehurst Road on the following dates: Thursday, November 6 through Friday, November 7 and again on Monday, November 10 through Wednesday, November 12, 2014. Discussion: Stalwart Films requests to close Crook Road from: 7 a.m. on Thursday, November 6 through 3 p.m. on Friday, November 7, 2014. 7 a.m. on Monday, November 10, 2014 through 7 p.m. on Wednesday, November 12, 2014. In addition, they request to close the south curb lane of Chestlehurst Road, between Chestlehurst Way and Cody Trail, from: 7 a.m. on Thursday, November 6 through 3 p.m. on Friday, November 7, 2014. 5 a.m.-11 p.m. on Tuesday, November 11, 2014. Recommendation: Staff recommends approval of the requests to close Crook Road and the south curb lane of Chestlehurst Road during the times described for filming by Stalwart Films. Updated: 11/4/2014 11:59 AM by Tray Baggarly A Page 1 Packet Pg. 36

14 Action Item (ID # 3258) Meeting of November 4, 2014 All required paperwork has been submitted and deputies have been hired to man the closings. Area residents will be notified of the closing and the school bus office notified as well. There are no residences or businesses located on Crook Road. Signage will also be provided notifying area residents of the closures. Updated: 11/4/2014 11:59 AM by Tray Baggarly A Page 2 Packet Pg. 37

14.a www.invarion.com Legend Work Area Cone Attachment: CROOK_CHESTLEHURST - Nov. 11-12, 2014 (3258 : Temporary Closure - Crook and Packet Pg. 38

15 Administration To: Coweta County Board of Commissioners From: Shannon Zerangue, Exec. Asst./Deputy County Clerk Date: 10/30/2014 RE: Hazardous Waste Trust Fund Agreement Issue: Execution of Hazardous Waste Trust Fund Agreement and Resolution Associated with the Ishman Ballard Road Landfill Site DISCUSSION: The Environmental Protection Division has completed the review of the County s application for reimbursement of $15,612.50 associated with the Ishman Ballard Road Landfill site. The final step for reimbursement is execution of the reimbursement agreement and resolution by the Board. FINANCIAL IMPACT: Requesting reimbursement of $15,612.50 from the Hazardous Waste Trust Fund RECOMMENDATION: Staff recommends that the Board execute the Hazardous Waste Trust Fund Agreement and related Resolution for reimbursement of expenses incurred at the Ishman Ballard Road landfill site in the amount of $15,612.50. Updated: 10/30/2014 3:30 PM by Shannon Zerangue Page 1 Packet Pg. 39

15.a Attachment: Resolution and Agmt.Hazardous Waste Fund Reimb.141030 (3248 : Hazardous Waste Trust Fund Agreement and Resolution) Packet Pg. 40

15.a Attachment: Resolution and Agmt.Hazardous Waste Fund Reimb.141030 (3248 : Hazardous Waste Trust Fund Agreement and Resolution) Packet Pg. 41

15.a Attachment: Resolution and Agmt.Hazardous Waste Fund Reimb.141030 (3248 : Hazardous Waste Trust Fund Agreement and Resolution) Packet Pg. 42

15.a Attachment: Resolution and Agmt.Hazardous Waste Fund Reimb.141030 (3248 : Hazardous Waste Trust Fund Agreement and Resolution) Packet Pg. 43