TENDER FOR PURCHASE OF BUILDINGS/BUILT UP FLOOR(S) The Institute of Company Secretaries of India herein after referred as Institute is a statutory body constituted under an Act of Parliament, i.e. the Company Secretaries Act, 1980. It is functioning under the overall administrative jurisdiction of Ministry of Corporate Affairs, Government of India having its Headquarters at ICSI House, 22 Institutional Area Lodi Road New Delhi 110 003. The Institute invites offers from the Owners of premises for purchase of building / built up floor(s) with total built up area between 30000 50000 sq. ft., with all facilities including adequate power & water supply and parking space for its office in Noida. The premises should be ready for immediate occupation. Intending landlords having clear and absolute title may download the technical bid and financial bid formats from institute s website www.icsi.edu and submit their offers in two separate sealed envelopes super scribed as Technical bid and Financial bid and send it in a single envelope super scribed as Tender for Purchase of building / built up floor(s) at Noida, UP so as to reach on or before 19 th August 2013 at 3.00 PM at following address: Shri Sutanu Sinha Chief Executive The Institute of Company Secretaries of India (ICSI) ICSI HOUSE 22, Institutional Area, Lodi Road, New Delhi 110003 The Institute shall not be liable for any postal delays what so ever in receipt of tender and tenders received after the stipulated date and time shall not be entertained. Incomplete tender received shall be summarily rejected. Priority would be given to premises belonging to Public Sector units / Govt. Departments / Public Financial Institutions. No Brokers please. The Institute reserves the right to accept or reject any or all tenders including the lowest tender/s without assigning any reason at its sole discretion and the decision of the Chief Executive of the Institute will be final and binding on all concerned. Joint Director (Infrastructure)
TECHNICAL BID (To be submitted in a separate sealed envelope super scribed Technical Bid ) With reference to your advertisement in the, dated, I/we offer the premises owned by us for sale to the ICSI. Name of the Owner/ Authorized Person: Contact Mobile No: Landline: Address for Communication: GENERAL INFORMATION A. LOCATION a) Name of the building b) Building Number c) Name of Street/Road d) Name of City e) Pin Code f) Name of owner(s) B. TECHNICAL INFORMATION a) Building i. Loading bearing YES/NO ii. Framed structure YES/NO b) Type of building Commercial Institutional YES/NO YES/NO c) Type of the Property Freehold/Lease Hold d) Maximum allowable Floor Surface Index (FSI) / Floor Area Ratio (FAR) by local authority e) Size of the property i. Plot size ii. iii. Details of the building ( no of storied/ total built up area floor wise) Built up area of the floor f) Floor area of the premises (floor
wise) to be calculated as per details mentioned in Price Bid g) Building ready for occupation, If no, how much time will be required for occupation h) Amenities available i) Electric Power supply ii) Running water supply iii) Whether plans are approved by the local authorities iv) Whether NOC from local department obtained. If no, whether you will obtain the same from Local authorities v) Whether occupancy certificate has been obtained. vi) Whether direct access is available from the main road vii) Year of construction viii) ix) Whether building is independent. if no, who will be occupying the other portions of the building Type of flooring 1 In Building other than Toilets 2 In Toilets x) Type of doors xi) Type of painting (Please Specify) 1 White wash 2 Distempered 3 POP with oil bound distempering xii) Type of wiring (Please specify) 1 Open wiring(running Area) 2 Concealed(Running Area) (i) (i) (ii) Services Whether water is available from borewell Whether water is available from authority /Municipal corporation with overhead tank and sump (iii) Whether septic tank provided iv) Whether Authority/ Municipal Sewage system v) Whether fire fighting arrangements provided vi) Whether lift(s) facility provided
vii) Whether compound wall constructed viii) ix) Whether garden available within the compound Whether parking is available. If yes, type of parking such as open, covered or closed, may be specified with capacity x) Whether Yard light provided xi) Whether Access to terrace provided xii) Whether additions /alterations can be made in the premises as per requirements of the ICSI, if any Signature of Owner(s) Name:
TERMS AND CONDITIONS. 1. Location: The premises should be located either in Institutional or commercial zone so that Institutional activities can be carried out. The site should have all infrastructural facilities like water, sewer, drainage, electricity connection including approach roads. 2. Title Deed of land The title of the property owned by the seller should be absolute, clear and marketable without any litigation or encumbrances. The sellers shall represent and assure Institute that they are the sole and absolute owners of all the rights, title and interest in the said property and no person has or can have any claim on title or interest in the said property and the said property is not subject or any charges mortgages, liens, encumbrance, prior sale, stay order attachment and there is no dispute, litigation or proceedings pending and that seller/ owner has full and unrestricted right to sell and transfer the aforesaid property to Institute. If Institute finds any defect in the title of the seller to the above mentioned plot, the same will be intimated to the seller/owner to rectify the defect, if any, within a period of 2 months from the date of intimation. In spite of the above, if the seller/owner fails to create marketable title of the property in such an event the offer of the bidder shall be treated as null and void by Institute. 3. Submission of Offer: Sealed offers along with all pages of Terms & Conditions should be signed in token of acceptance and submitted in original to Shri Sutanu Sinha, Chief Executive, The Institute of Company Secretaries of India (ICSI), ICSI HOUSE, 22, Institutional Area, Lodi Road, New Delhi 11003. No other mode of submission such as e mail, telex, telegraphic, fax etc. shall be considered. Offer / bid received in open condition will be rejected / not accepted. Priority would be given to premises belonging to Public Sector units / Govt. Departments / Public Financial Institutions. No Brokers please. If the bid is submitted on behalf of a Company incorporated under the Companies Act it shall be signed by the Managing Director or by one of the Directors duly authorized on that behalf, if it is submitted on behalf of a partnership firm it shall be signed with the Copartnership by a member of the firm who shall sign his own name and give the name and address of each partner of the firm and attach a copy of Power of Attorney with the bid authorizing him to sign on behalf of the other Partners. All alterations, erasure(s) & or over writings, if any, should be duly authenticated by the bidders signatures. The seller/owner shall confirm that all statements made by them and documents enclosed are true to the best of their knowledge.
4. Opening of offers: The sealed offers will be opened by the Institute on Tuesday, the 20 th August 2013, at 3.00 PM in the premises of the Institute at 22, Institutional area, Lodi Road, New Delhi 110003. If the bidders wish to remain present, their representatives may attend the same, 5. Site Inspection: Inspection of the premise may be done by the representatives of Institute for the purpose of evaluation/ short listing with prior intimation to seller after opening of bids. 6. Selection: Mere submission of offers will not be treated as acceptance/selection of the offer. The premises will be selected based on evaluation of offers considering various factors as mentioned in the technical information. Bidder may have to attend the concerned office of the Institute for negotiations/ clarifications required by them in respect of their offers without any commitment on the part of the Institute. In case of negotiations, the bidder should send the confirmation of such negotiations so as to reach the Institute within 3 working days from the date of negotiations, failing which the Institute reserves the right to ignore the offer. If the offer of the bidder/seller is accepted, the Institute shall complete investigation of the title in respect of the plot thereafter. 7. Mode of Payment Payment will be made through Demand Draft or Cheque in favour of the title holder only. 8. Sale Deed Execution Agreement for Sale/ Title Deed will only be executed after approval of the Institute. The drafts of all documentation that may be finalized by and between the Institute and the Seller shall be final and binding on the Seller. The stamp duty and registration charges payable on the Instrument of Transfer / Transfer Deed / Deed of Conveyance and any other documents towards the purchase of plot of land shall be borne by the Institute. 9. Acceptance/Rejection of Offers Institute reserves the right to accept or reject any or all offers without assigning any reason whatsoever.
10. Mis representation or suppression of facts If it is found that the bidder has given false information in the offer or subsequent clarifications or concealed certain facts, the offer is liable to be cancelled without making any reference to the bidder/seller.the Institute without prejudice to any other remedy, reserves the right to terminate the Tender in whole or in part and also to blacklist a Tenderer / Bidder for a suitable period in case he fails to honour his bid without sufficient grounds or found guilty for breach of condition /s of the tender, negligence, carelessness, inefficiency, fraud, mischief and misappropriation or any other type of misconduct by such Tenderer / Bidder or by its staff 11. Validity: The quoted rates shall be valid for a period of Six months from the due date of opening of the bid. No upward revision / increase of rates will be accepted after opening of the bid for whatsoever reason. 12. Handing over the possession: After execution of title deed, the seller shall hand over to the Institute peaceful vacant possession of the premises. 13. Indemnity: The seller/owner shall from time to time and at all times hereafter shall keep the Institute harmless and indemnified for the amount paid by the Institute and received by the vendors and also from and against all actions, losses, damages, claims, compensation and demands whatsoever in respect of the said property for which Institute may be liable by reason of defect in the title of Seller/Owner or restriction in his right of sale and in such cases, seller /owner on demand by Institute shall be bound to pay the whole amount of consideration so received by him/them along with interest at the bank rate and all the amount of expenses incurred in this connection by Institute. The bidder shall pay for all losses, damages, costs, charges and expenses which the ICSI may incur or suffer as a result of the failure or neglect of the Bidders to faithfully carry out its obligations under this tender. 14. Arbitration: In case of any dispute, difference, claims and demands arising in relation or pursuant or touching to the meaning or interpretation of this tender, the authorised official of the Institute and the Tednderers / Bidders will address the disputes/differences for mutual resolution and failing which the matter shall be referred to the sole arbitration of the Secretary of the Institute of Company Secretaries of India or any other person appointed by him as Sole Arbitrator. The provisions of the Arbitration and Conciliation Act, 1996 or any statutory modifications on re enactment thereof as in force will be applicable to the arbitration proceedings. The venue of the arbitration shall be at New Delhi. The cost of the Arbitration proceedings shall be shared equally by both the parties. The decision / award of the arbitrator shall be final and binding. All disputes arising out of this tender are subject to the jurisdiction of Courts in New Delhi 15. The advertisement released in this context will form part of the AGREEMENT. Joint Director (Infrastructure)
FINANCIAL BID (To be submitted in a separate sealed envelope super scribed Financial Bid ) With reference to your advertisement in the dated, I/We offer the premises owned by us for ICSI s office at Noida. General Information A. Location a) Name of the building b) Building Number c) Name of Street / Road d) Name of city e) Pin Code B. Name of owner(s) C. Total Built up area in sqft. D. Price SIGNATURE OF OWNERS Name :