APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS

AGENDA OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE CITY OF ARDMORE, OKLAHOMA, HELD ON 02/06/2017 AT 7:00 PM IN THE COMMISSION CHAMBERS 1. 2. 3. 4. 5. 6. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL APPROVE AGENDA - ORDER OF BUSINESS AND CONTENTS APPROVE MINUTES 6.A. City Commission Minutes of Regular Meeting of January 17, 2017 Documents: MINUTES OF 01-17-17.PDF 7. PUBLIC HEARING 7.A. Public Hearing (A) Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request to Rezone 53.02 Acres Located at 1015 South Commerce Street from RS-40 (Suburban Residential) and CC (Commercial Corridor) to PFI (Public Facilities and Institutions) (Stephanie Keyser, City Planner) Documents: PUBLIC HEARING.PDF

8. CONSENT AGENDA All items listed are considered to be routine by the City Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner or a citizen so requests, in which event the item will be removed from the consent status and considered in its normal sequence on the agenda. 8.A. Consent (A) Consider and Take Action to Confirm Mayor's Appointments to the Ardmore Tourism Authority to Serve First Three (3) Year Terms to be Danielle Brown, Brent Harness and Kori Littleton with Terms to Expire January 2020 (J.D. Spohn, City Manager) Documents: CONSENT A.PDF 9. REGULAR BUSINESS 9.A. ORDINANCE(S) 9.A.1. Ordinance (1) Consider and Take Action on Approval of an Ordinance to Rezone 53.02 Acres Located at 1015 South Commerce Street from RS-40 (Suburban Residential) and CC (Commercial Corridor) to PFI (Public Facilities and Institutions) (Stephanie Keyser, City Planner) Documents: ORDINANCE 1.PDF 9.B. AGREEMENT(S) 9.B.1. Agreement (1) Consider and Take Action on Approval of Payment to Midstate Traffic Control for the Replacement of Damaged Signal Poles from the Insurance Proceeds in the Insurance Recovery Fund in the Amount of $67,560.23 (Ken Campbell, Director of Finance) Documents: AGREEMENT 1.PDF 9.B.2. Agreement (2) Consider and Take Action on Approval of the Transfer of Ownership of K9 Boss from Captain Keith Ingle to the

Ardmore Police Department with No City Funds Necessary to Complete this Transfer Process (Ken Grace, Chief of Police) Documents: AGREEMENT 2.PDF 9.B.3. Agreement (3) Consider and Take Action on Approval to Authorize the Street Department to take Scrap Metal Pipe to OK Iron & Metal for Disposal and Recycling (Thomas Mansur, City Engineer) Documents: AGREEMENT 3.PDF 9.B.4. Agreement (4) Consider and Take Action on Approval of Change Order No. 1 for the Fire Station No. 1 Emergency Standby Generator Project in the Amount of $1,515.00 (Thomas Mansur, City Engineer) Documents: AGREEMENT 4.PDF 9.B.5. Agreement (5) Consider and Take Action on Approval to Declare Technical Services Department Items Surplus with Disposal at OK Iron & Metal and City Auction (Creede Tibbs, Director of Technical Services) Documents: AGREEMENT 5.PDF 9.C. PURCHASE(S) 9.C.1. Purchase (1) Consider and Take Action on Approval to Purchase Nine (9) KY-3000 PSEM Broadband Radios with Antennas for Traffic Coordination with Ancillary Equipment from Pinkley Sales Company in the Total Amount of $11,088.00 (Creed Tibbs, Director of Technical Services) Documents: PURCHASE 1.PDF

9.C.2. Purchase (2) Consider and Take Action on Approval to Purchase a 2017 Ford F150 1/2-Ton Regular Cab Truck for the Street Division from the Oklahoma State Contract from Hudiburg Ford in the Total Amount of $21,309.00 (Thomas Mansur, City Engineer) Documents: PURCHASE 2.PDF 9.C.3. Purchase (3) Consider and Take Action on Approval to Purchase Three (3) Police Pursuit Caprices Vehicles at a Unit Price of $25,954.00 for the Patrol Division from the Oklahoma State Contract SW035 from Hudiburg Chevrolet in the Total Amount of $77,862.00 (Ken Grace, Chief of Police) Documents: PURCHASE 3.PDF 10. ADJOURN

MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE CITY OF ARDMORE, OKLAHOMA, HELD ON JANUARY 17, 2017 AT 7:00 PM IN THE COMMISSION CHAMBERS Present: Doug Pfau Mayor Martin Dyer Vice-Mayor Keith King John Moore Sheryl Ellis J.D. Spohn Ken Campbell Jen O Steen Commissioner Commissioner Commissioner City Manager City Clerk City Attorney This meeting was held in compliance with the Oklahoma Open Meeting Act (OSS 25) 1. CALL TO ORDER, BY THE MAYOR Mayor Pfau called the meeting to order. 2. INVOCATION The invocation was led by Mayor Pfau. 3. PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Vice-Mayor Dyer. 4. ROLL CALL The City Clerk called roll. All were present. 5. PRESENTATION Presentation of Certificate of Recognition by Mayor Pfau to Officer Ian Naylor for being named the Ardmore Police Department 2016 Officer of the Year Mayor Pfau presented a Certificate of Recognition to Officer Ian Naylor for being named the Ardmore Police Department 2016 Officer of the Year.

6. APPROVE AGENDA ORDER OF BUSINESS AND CONTENTS Motion was made by Vice-Mayor Dyer and seconded by Commissioner Ellis to approve the agenda as written. Ayes: Nays: King, Moore, Ellis, Dyer, Pfau None 7. APPROVE MINUTES Motion was made by Commissioner Ellis seconded by Commissioner King to approve the minutes of Regular Meeting of January 3, 2017 as written. Ayes: Nays: Abstain: King, Ellis, Dyer, Pfau None Moore 8. PUBLIC HEARING(S) A. Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request for a Minor Subdivision Plat of 1 Lot on 5.0 Acres of the Greco Ranch Addition Located at 2025 US Highway 70 East A presentation was made by Jessica Scott, Director of Development Services, to the Commission. She stated that the City received a Minor Subdivision Plat application from the property owner of 2025 US Highway 70 East requesting approval of a Minor Subdivision Plat at this location. In keeping with the requirements of Section 314 of the Unified Development Code, a public hearing was held before the Planning Commission on January 5, 2017. Per Section 314, a public hearing is now required before the City Commission. No One Present to Speak For or Against Public Hearing Closed B. Public Hearing for the Purpose of Hearing and Considering Any Objections and/or Complaints Concerning the Request for a Minor Subdivision Plat of 1 Lot on 0.26 Acres of the Anderson Addition Located at 912 Howard Street SW

9. CONSENT A presentation was made by Jessica Scott, Director of Development Services, to the Commission. She stated that the City received a Minor Subdivision Plat application from the property owner of 912 Howard Street SW requesting approval of a Minor Subdivision Plat at this location. In keeping with the requirements of Section 314 of the Unified Development Code, a public hearing was held before the Planning Commission on January 5, 2017. Per Section 314, a public hearing is now required before the City Commission. No One Present to Speak For or Against Public Hearing Closed A. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and W.N. Landrum for Tract 2 of the Ardmore Downtown Executive Airport for Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum W.N. Landrum currently leases the property known as 1203 Executive Airport Drive, Tract 2. W.M. Landrum owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. B. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and DeWayne Taylor for Tract 3 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum DeWayne Taylor currently leases the property known as 1209 Executive Airport Drive, Tract 3. DeWayne Taylor owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. C. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and David Little for Tract 5 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum David Little currently leases the property known as 1223 Executive Airport Drive, Tract 5. David Little owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same.

D. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and Scot Dillon for Tract 6 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum Scot Dillon currently leases the property known as 1231 Executive Airport Drive, Tract 6. Scot Dillon owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. E. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and Julie and Mike Brady for Tract 7 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum Julie and Mike Brady currently lease the property known as 1237 Executive Airport Drive, Tract 7. Julie and Mike Brady own a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. F. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and T & C Aviation for Tract 8 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum T & C Aviation currently leases the property known as 1241 Executive Airport Drive, Tract 8. T & C Aviation owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. G. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and Russell Noble Trust for Tract 11 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum Russell Noble Trust currently leases the property known as 1261 Executive Airport Drive, Tract 11. Russell Noble Trust owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. H. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and Russell Noble Trust for Tract 12 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum

Russell Noble Trust currently leases the property known as 1267 Executive Airport Drive, Tract 12. Russell Noble Trust owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. I. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and Ray Clour Well Servicing, Inc., for Tract 13 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum Ray Clour Well Servicing, Inc. currently leases the property known as 1277 Executive Airport Drive, Tract 13. Ray Clour Well Servicing, Inc. owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. J. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and Aldo Waters for Tract 15 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum Aldo Waters currently leases the property known as 1291 Executive Airport Drive, Tract 15. Aldo Waters owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. K. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and Dave Fisher for Tract 19 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum Dave Fisher currently leases the property known as 1547 Executive Airport Drive, Tract 19. Dave Fisher owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. L. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and Darin Butler for Tract 20 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum Darin Butler currently leases the property known as 1545 Executive Airport Drive, Tract 20. Darin Butler owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same.

M. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and Hangar Village Associates for Tract 21 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Eight Cents per Square Foot per Annum Hangar Village Associates, an Oklahoma General Partnership currently leases the property known as 1435 Executive Airport Drive, Tract 21. Hangar Village Associates owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. N. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and Darin Butler for Tract 22 of the Ardmore Downtown Executive Airport for a Term of Seven Years for an Annual Rental Rate of Eight Cents per Square Foot per Annum Darin Butler currently leases the property known as 1625 Executive Airport Drive, Tract 22. Darin Butler owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. O. Consider and Take Action on Approval of a Ground Lease Agreement between the City of Ardmore and Richard Greisman for Tract S1 of the Ardmore Downtown Executive Airport for a Term of Three Years for an Annual Rental Rate of Twelve Cents per Square Foot per Annum Richard Greisman currently leases the property known as 2433 Executive Airport Drive, Tract S1. Richard Greisman owns a hangar situated upon this property. The new Lease Agreement will expire on January 31 st of 2020, and the rental rate will remain the same. Motion was made by Vice-Mayor Dyer and seconded by Commissioner Ellis to approve Consent Items 9.A-9.0. Ayes: Nays: King, Moore, Ellis, Dyer, Pfau None 10. REGULAR BUSINESS A. RESOLUTION(S) 1. Consider and Take Action on Approval of a Resolution for a Minor Subdivision Plat of 1 Lot on 5.0 Acres of the Greco Ranch Addition Located at 2025 US Highway 70 East

A presentation was made by Jessica Scott, Director of Development Services, to the Commission. She stated that on January 5, 2017, the Planning Commission considered the application to approve the Minor Subdivision Plat of the Greco Ranch Addition located at 2025 US Highway 70 East. The Planning Commission voted (5-0) to recommend approval of the Minor Subdivision Plant. Motion was made by Commissioner Moore and seconded by Commissioner Ellis to approve Resolution 4014. Ayes: Nays: King, Moore, Ellis, Dyer, Pfau None 2. Consider and Take Action on Approval of a Resolution for a Minor Subdivision Plat of 1 Lot on 0.26 Acres of the Anderson Addition Located at 912 Howard Street SW A presentation was made by Jessica Scott, Director of Development Services, to the Commission. She stated that on January 5, 2017, the Planning Commission considered the application to approve the Minor Subdivision Plat of the Anderson Addition located at 912 Howard Street SW. The Planning Commission voted (5-0) to recommend approval of the Minor Subdivision Plant. Motion was made by Commissioner Ellis and seconded by Vice-Mayor Dyer to approve Resolution 4015. Ayes: Nays: King, Moore, Ellis, Dyer, Pfau None C. AGREEMENT(S) Consider and Take Action on Approval to Declare Surplus Four Metal Flat File Cabinets from the Engineering Department with Disposal by Sale to OK Iron & Metal Company A presentation was made by Thomas Mansur, City Engineer, to the Commission. He stated that the Engineering Department has metal flat files which are damaged and warped due to age and corrosion, are not economically repairable, and are otherwise not needed. Staff would like to dispose of the following items: File Cabinets, Hamilton Brand, 2 Each 5 Drawer Flat File, Serial No. 7J1-J6032-66 File Cabinets, Cole Steel Brand, 2 Each 5 Drawer Flat File, Serial No. NSN In lieu of flat files staff will continue to use hanging file cabinets for large sheets. Staff is also continuing with digitizing of older drawings to reduce physical file space. Staff requests the Commission declare these file cabinets surplus and authorize disposal by sale to OK Iron & Metal Company.

Motion was made by Vice-Mayor Dyer and seconded by Commissioner King to approve to declare surplus four metal flat file cabinets from the Engineering Department with disposal by sale to OK Iron & Metal Company. Ayes: Nays: King, Moore, Ellis, Dyer, Pfau None 11. ADJOURN Motion was made by Commissioner King and seconded by Commissioner Moore to adjourn from this meeting. Ayes: Nays: King, Moore, Ellis, Dyer, Pfau None