AGENDA BoardRoom Village of Hoffman Estates First Meeting of the Month Village Board of Trustees 7:00p.m. I 900 Hassell Road Hoffman Estates, IL 60169 8471882-9100 June 1, 2015 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. RECOGNITION OF AUDIENCE 4. APPROVAL OF MINUTES- May 26,2015 (request deferral) 5. CONSENT AGENDA/OMNIBUS VOTE (Roll Call Vote) (All items under the Consent Agenda are considered to be routine in nature and will be enacted by one motion. There will be no separate discussion of these items unless a Trustee so requests. In that event, the discussion will be the first item of business after approval of the Consent Agenda.) A. Approval of Agenda B. Approval ofthe schedule of bills for June 1, 2015-$1,377,512.09. C. Request Board approval of an ordinance granting a special use to RWE Management Company (applicant) and Jacobson Veterinary Clinic (tenant) for the property located at 1445-1449 Palatine Road. D. Request Board approval of an ordinance approving a Master Sign Plan in accordance with Section 9-3-8-M-13 of the Zoning Code for the property located at Lot 4 of Poplar Creek Crossing, 2500-2538 N. Sutton Road. E. Request Board approval of an ordinance approving a Master Sign Plan in accordance with Section 9-3-8-M-13 of the Zoning Code for the property located at 1-31 Golf Center and 29 W. Go1fRoad. F. Request Board approval of an ordinance amending Chapter 7 of the Hoffman Estates Municipal Code (Ambulance Fees). G. Request Board approval of an ordinance authorizing amendments to the 20 14 budget ordinance. H. Request Board approval of an ordinance appointing a Director and Alternate Director to the Northwest Suburban Municipal Joint Action Water Agency. I. Request Board approval of an ordinance appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County. J. Request Board authorization to: 1) waive formal bidding; and 2) award contract to Dell Computers, Inc. for the purchase of 45 personal desktop computers in an amount not to exceed $32,099.85. K. Request Board authorization for the Village to participate in the Northwest Municipal Conference (NWMC) Suburban Purchasing Cooperative (SPC) for a one-year contract with Palatine Oil Co., Schaumburg, IL, for joint purchase of diesel fuel and gasoline.
Village Board Meeting -2- June 1, 2015 5. CONSENT AGENDA/OMNIBUS VOTE- Continued L. Request Board authorization to award contract for 2015-2016 winter tractor rentals to McAllister Equipment Co., Rockford, IL (low bid), in an amount not to exceed $22,000. M. Request Board authorization to award contract for the Roselle Road traffic signal project to Alliance Contractors, Woodstock, IL, in an amount not to exceed $853,056.50. N. Request Board authorization to award the Northwest Fourth-Fest beverage contract to Lakeshore Beverage, Arlington Heights, IL, for beverage services at the 20 15 festival. 0. Request Board authorization to go out to bid for an electricity supplier, select a supplier based on the recommendation of Energy Choices and allow the Village Manager to enter into a contract with a third party supplier for the Village lift stations, wells, water towers, and street lighting at various locations. 6. REPORTS A. President's Report... Proclamation(s) --National Week of Making --World Blood Donor Day --World Elder Abuse Awareness Day... Presentation(s) --Harold Bergman-State Comptroller's Office/Cook County Farm Bureau --Barbara Bas! Award (Anthony Bossart) -- Barbara Bas! Award (Eric Krueger) B. Trustee Comments C. Village Manager's Report D. Village Clerk's Report E. Committee Reports 1) Planning, Building & Zoning 2) General Administration & Personnel 3) Transportation & Road Improvement 7. ADDITIONAL BUSINESS (All other new business; those items not recommended unanimously by the Committee) A. Request Board approval of an Ordinance amending Section 8-3-22, Number of Licenses, of Article 3, Alcoholic Liquors, of the Hoffman Estates Municipal Code (increase in number of Class "A" licenses - Shanshan Corp. dba House ofpho). 8. ADJOURNMENT- Executive Session-Land Acquisition (5 ILCS 12012-(c)-{5)) The Village of Hoffman Estates complies with the Americans with Disabilities Act (ADA). assistance, call the ADA Coordinator at 847/882-9100. For accessibility
BILL LIST SUMMARY BILL LIST AS OF 06/01/2015 MANUAL CHECK REGISTER PAYROLL AS OF 05/29/2015 TOTAL $ 191,429.87 1,590.20 1 '184,492.02 1,377,512.09
VILLAGE OF HOFFMAN ESTATES June 1, 2015 ACCOUNT YEAR VENDOR DESCRIPTION AMOUNT 01 0301 15 OFFICE DEPOT OFFICE SUPPLIES May 28, 2015 I 11:34:56 AM Page 1 of 5
VILLAGE OF HOFFMAN ESTATES June 1, 2015 ACCOUNT YEAR VENDOR DESCRIPTION AMOUNT May 28, 2015 I 11:34:56 AM Page 2 of 5
VILLAGE OF HOFFMAN ESTATES June 1, 2015 May 28, 2015 I 11 :34:56 AM Page 3 of 5
VILLAGE OF HOFFMAN ESTATES June 1, 2015 May 28, 2015 I 11:34:56 AM Page 4 of 5
VILLAGE OF HOFFMAN ESTATES June 1, 2015 47008625 4602 15 COW-GOVERNMENT INC SUNGARD PUBLIC SECTOR May 28, 2015 I 11:34:56 AM Page 5 of 5
SUNGARD PUBLIC SECTOR DATE: 05/28/2015 TIME: 10:56:00 VILLAGE OF HOFFMAN ESTATES CHECK REGISTER - DISBURSEMENT FUND PAGE NUMBER: 1 ACCTPA21 SELECTION CRITERIA: transact.t C='20' and transact.trans date between '20150521 00:00:00. 0' and '20150528 00:00:00. 0' ACCOUNTING PERIOD: 5/15 - - FUND - 01 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR------------- BUDGET UNIT -----DESCRIPTION------ SALES TAX AMOUNT 0102 95197 v 05/27/15 1769 QUANTUM INSTRUMENTS INC 01202223 0102 95244 05/21/15 9234 HARRY RUSSMAN 01 0102 95245 05/26/15 12346 SPRINT 40406724 0102 95246 05/27/15 12059 CAROL STREAM LAWN & POWE 01404324 0102 95246 05/27/15 12059 CAROL STREAM LAWN & POWE 01404324 0102 95246 05/27/15 12059 CAROL STREAM LAWN & POWE 01404324 0102 95246 05/27/15 12059 CAROL STREAM LAWN & POWE 01404324 TOTAL CHECK 0102 95247 05/27/15 9888 PURCHASE ADVANTAGE CARD 01101122 0102 95247 05/27/15 9888 PURCHASE ADVANTAGE CARD 01101122 0102 95247 05/27/15 9888 PURCHASE ADVANTAGE CARD 01401224 0102 95247 05/27/15 9888 PURCHASE ADVANTAGE CARD 40406724 TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT SAFETY WEAR 0.00 C-PAL 0.00 WIRELESS SERVICES 0.00 VARIOUS REPAIR PARTS 0.00 RTN FUEL FILTERS 0.00 FUEL FILTERS 0.00 FUEL FILTERS 0.00 0.00 VARIOUS SUPPLIES 0.00 VARIOUS SUPPLIES 0.00 VARIOUS SUPPLIES 0.00 VARIOUS SUPPLIES 0. 00 0.00 0.00 0.00 0.00-150.00 1,292.98 39.99 148.02-54.12 78.73 50.24 222.87 68.76 66.88 24.36 24.36 184.36 1,590.20 1,590.20 1,590.20
ORDINANCE NO. - 2015 VILLAGE OF HOFFMAN ESTATES AN ORDINANCE GRANTING A SPECIAL USE TO RWE MANAGEMENT COMPANY (APPLICANT) AND JACOBSON VETERINARY CLINIC (TENANT) 1445-1449 PALATINE ROAD. HOFFMAN ESTATES, ILLINOIS [ D WHEREAS, the Planning and Zoning Commission, at a public hearing duly called and held according to law on May 6, 2015, considered the request by RWE Management Company (applicant) and Jacobson Veterinary Clinic (tenant), of property shown on Exhibit "A" and attached hereto and made a part hereof, for a special use under the Zoning Code to permit an animal hospital with occasional overnight boarding on the property located at 1445-1449 Palatine Road; and WHEREAS, the Planning and Zoning Commission made certain Finding of Fact attached hereto and made a part hereof as Exhibit "B" and recommended approval of a special use to the Board of Trustees; and WHEREAS, the Corporate Authorities have received and considered said recommendation; and WHEREAS, the proposed special use has met the standards of Section 9-1-18-I of the Zoning Code of the Hoffinan Estates Municipal Code. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village ofhoffman Estates, Cook and Kane Counties, Illinois, as follows: Section I: The Corporate Authorities hereby find that the facts and statements contained in the preamble of this Ordinance are true. Section 2: A special use authorized under Section 9-5-9-C-1 of the Zoning Code is hereby granted to RWE Management Company (applicant) and Jacobson Veterinary Clinic (tenant) to permit an animal hospital with occasional overnight boarding on the property located at 1445-1449 Palatine Road, subject to the following terms and conditions: a. Noise shall be minimized and shall not create a nuisance for the property or surrounding properties. b. Animals in the exterior areas on the site shall be supervised at all times by business staff. c. The exterior shopping center areas in the front and rear shall be maintained in a clean and orderly manner. d. Outside storage shall not be allowed as per Village Code. Section 3: The Village Clerk is hereby authorized to publish this ordinance in pamphlet form.
-2- Section 4: This Ordinance shall be in full force and effect immediately from and after its passage and approval. [ PASSED TillS day of, 2015 VOTE Trustee Karen V. Mills Trustee Anna Newell Trustee Gary J. Pilafas Trustee Gary G. Stanton Trustee Michael Gaeta Trustee Gayle Vandenbergh Mayor William D. McLeod AYE NAY ABSENT ABSTAIN APPROVED TillS DAY OF, 2015 [ ATTEST: Village President Village Clerk Published in pamphlet form this day of, 2015. c
1445-1449 Palatine Road P.I.N. 02-19-119-057 April2015 Village of Hoffman Estates Planning Division
PROJECT NO.: 2015013P VILLAGE OF HOFFMAN ESTATES PLANNING AND ZONING COMMISSION FINDING OF FACT VILLAGE BOARD MEETING DATE: MAY 26, 2015 PETITIONER(S): RWE MANAGEMENT COMPANY AND JACOBSON VETERINARY CLINIC PROJECT ADDRESS: 1445-1449 PALATINE RD ZONING DISTRICT:R-9, SUBZONE F-2, BUSINESS REQUEST: SPECIAL USE FOR ANIMAL HOSPITAL WITH OCCASIONAL BOARDING Does the Planning and Zoning Commission find that this request meets the Standards ~ 0 for a Special Use (Section 9-1-18)? YES NO Recommendation: APPROVAL PZC MEETING DATE: MAY 6, 2015 Vote: 8 Ayes 3 Absent STAFF ASSIGNED: DANIEL RITTER Request of RWE Management Company (applicant) and Jacobson Veterinary Clinic (tenant) to consider a special use under section 9-5-9-C-1 of the Zoning Code to permit an animal hospital with occasional overnight boarding on the property located at 1445 1449 Palatine Road in the Charles Plaza Shopping Center. The following conditions shall apply: 1. Noise shall be minimized and shall not create a nuisance for the property or surrounding properties. 2. Animals in the exterior areas on the site shall be supervised at all times by business staff. 3. The exterior shopping center areas in the front and rear shall be maintained in a clean and orderly manner. 4. Outside storage shall not be allowed as per Village Code. AUDIENCE COMMENTS None. FINDING The Commission heard from the petitioner (Jon Jacobson) and their representative (Robert Edwards, RWE Management). The petitioner is proposing to open an animal hospital, Jacobson Animal Clinic, at 1445-1449 Palatine Road in the Charles Plaza Shopping Center. The animal hospital would include some other pet related activities including bathing, grooming, retail sales and occasional boarding of animals, although these would not be regularty advertised services. The Commission learned that the business is the second animal related business in the shopping center in addition to Petco, a pet supply store. The petitioner and property owner (Charles Margosian Ill) believe the two pet related uses will complement each other. The Commission also learned that the business would utilize a large grass area in the rear of the shopping center to take animals for walks and to the bathroom. The Commission found that the area is a large landscaped hill behind the building and is not part of the landscaped Page II
Planning and Zoning Commission Finding of Fact Jacobson Veterinary Clinic- Special Use -1445-1449 Palatine Road Village Board Meeting Date: May 26, 2015 setback area that is adjacent to the residential property to the south. They also found that animals would be leashed and supervised at all times. The Commission had some concerns about noise, odors and sanitation problems and how they might affect neighboring tenants. The petitioner stated that they are taking measures in their initial construction and will put in place operational measures to insure that sound, smell and sanitation do not become a problem. The Commission had concerns about snow storage on the rear landscape area and how animals would be walked in winter. The property owner stated only a part of the landscape area would be used for snow storage while the other part could be used by the animal hospital. Other concerns included narcotics safety, security measures and handling of animals with flu symptoms. These concerns were answered to the Commission's satisfaction. Per Section 9-1-18-1 of the Zoning Code (Standards for a Special Use): "No special use shall be recommended by the Planning and Zoning Commission unless said Planning and Zoning Commission shall find: 1. That the establishment, maintenance, or operation of the special use will not be detrimental to or endanger the public health, safety, morals, comfort, or general welfare; 2. That the special use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitled, nor substantially diminish and impair property values within the neighborhood; 3. That the establishment of the special use will not impede the normal and orderly development and improvement of surrounding property for uses permitled in the district; 4. That adequate utilities, access roads, drainage, and/or necessary facilities have been or are being provided; 5. That adequate measures have been or will be taken to provide ingress or egress so designed as to minimize traffic congestion in public streets; and 6. That the special use shall in all other respects conform to the applicable regulations of the district in which it is located, except in each instance as such regulations may be modified by the Village Board pursuant to the recommendation of the Planning and Zoning Commission. The Commission considered the Standards for a Special Use and felt that the proposed use met the standards. By a vote of 8-0, the commission recommended approval of the request. PLANNING AND ZONING COMMISSIONERS Chairperson Eva Combs Diane Lawrence Vice-Chairman Steve Caramelli Greg Ring Sharron Boxenbaum Nancy Trieb Lenard Henderson Steve Wehofer Myrene lozzo Denise Wilson Thomas Krettler ROLL CALL VOTE BAyes 3 Absent (Ring, Wehofer, Wilson) MOTION PASSED The following attachments are hereby incorporated as part of this Finding of Fact: Staff Report Special Use Application & Submittals Legal Notice Location & Aerial Maps Page 12
. ORDINANCE NO. - 2015 VILLAGE OF HOFFMAN ESTATES AN ORDINANCE APPROVING A MASTER SIGN PLAN IN ACCORDANCE WITH SECTION 9-3-8-M-13 OF THE ZONING CODE FOR THE PROPERTY LOCATED AT 2500-2538 N. SUTTON ROAD, HOFFMAN ESTATES, ILLINOIS 0 D WHEREAS, the Planning and Zoning Commission of the Village of Hoffman Estates, at a public hearing called and held according to law on May 6, 2015, considered the request by Yamo's Enterprises (owner) and Development Management Group (applicant) for approval of a Master Sign Plan dated May 6, 2015 (the "Master Sign Plan") for the property located at Lot 4 of Poplar Creek Crossing, 2500-2538 N. Sutton Road, Hoffman Estates, IL, and shown on Exhibit "A" attached hereto and made a part hereof; and WHEREAS, the Planning and Zoning Commission made a certain Finding of Fact attached hereto and made a part hereof as Exhibit "B" and recommended approval of said Master Sign Plan to the Board of Trustees; and WHEREAS, the Corporate Authorities have received and considered said recommendation; and find and believe it to be in the best interest of the Village that the Master Sign Plan be approved. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Hoffman Estates, Cook and Kane Counties, Illinois, as follows: Section I: The Corporate Authorities hereby find that the facts and statements contained in the preamble of this Ordinance are true. Section 2: The Master Sign Plan attached hereto and made a part hereof as Exhibit "C" shall be the approved Master Sign Plan in accordance with Section 9-3-8-M-13 of the Zoning Code for the property located at 2500-2538 N. Sutton Road, Hoffman Estates. Section 3: The Village Clerk is hereby authorized to publish this ordinance in pamphlet form. Section 4: This Ordinance shall be in full force and effect immediately from and after its passage and approval. PASSED THIS day of,, 2015 VOTE AYE NAY ABSENT ABSTAIN Trustee Karen V. Mills Trustee Anna Newell Trustee Gary J. Pilafas Trustee Gary G. Stanton Trustee Michael Gaeta Trustee Gayle Vandenbergh Mayor William D. McLeod D APPROVED THIS ATTEST: DAYOF,2015 Village President Village Clerk Published in pamphlet form this day of, 2015.
Lot 4 of Poplar Creek Shopping Center- West of Sutton Road P.I.N. 01-33-301-008!~! i i '~N!. ' " i i ~ ' /;' 29W240 Ul i April 2015 Village of Hoffman Estates Planning Division HottnHm Blvd
VILLAGE OF HOFFMAN ESTATES PLANNING AND ZONING COMMISSION FINDING OF FACT PROJECT NO.: 2014025P VILLAGE BOARD MEETING DATE: May 26, 2015 PETITIONER(S): Yamo's Enterprises and Development Management Group PROJECT ADDRESS: 2250-2360 W. Higgins Rd. Does the Planning and Zoning Commission find that this request meets the Standards for a Master Sign Plan (Section 9-3-8-M-13)? ZONING DISTRICT: CMU- Commercial Mixed Use ~ YES D NO Recommendation: APPROVAL (All Motions) PZC MEETING DATE: May 6, 2015 STAFF ASSIGNED: Josh Edwards Vote: 8 Ayes, 3 Absent (All Motions) MOTION#1 Approval of a request by Yamo's Enterprises (Owner) and Development Management Group (Applicant) for a Preliminary and Final Site Plan and a Plat of Easement for a retail building and related improvements on Lot 4 of Poplar Creek Crossing (2500-2538 North Sutton Road), subject to the following conditions: 1. The Route 59 right-of-way adjacent to this property shall be re-graded to correct existing erosion in accordance with Village staff guidance, prior to issuance of a final certificate of occupancy for the building. 2. The following Subdivision Code landscaping waivers are granted: a) A waiver from Section 1 0-4-4-D-2-a to not provide foundation plantings along the east, front fa9ade of the building. b) A waiver from Section 1 0-4-4-B-2-c to provide 2 shade trees in the north perimeter instead of the minimum required 6 shade trees. c) A waiver from Section 10-4-4-C-2-b to not provide a landscape island and shade tree at the southeast corner of the building; to be instead paved for an outdoor seating area. d) A waiver from Section 1 0-4-4-B-2-a to provide a site perimeter width of 5 feet instead of the minimum required 7 feet. 3. The plans shall be revised to modify the striped island by the dumpster enclosure to a curbed landscape area prior to issuance of a building permit. 4. All rooftop mechanicals shall be screened through the use of parapet walls as indicated in the plans submitted with this request. Upon final occupancy inspection, if the Village determines that the rooftop units are visible from the adjacent properties; they will be required to be screened from view as approved by the Village. 5. A building permit shall be obtained within 9 months after Village Board approval.
Planning and Zoning Commission Finding of Facl Poplar Creek Crossing Lot 4 Village Board Meeting Date: May 26, 2015 MOTION#2 6. Sign permits shall be obtained for all exterior signage. 7. All construction activity and staging shall occur on-site unless approval is received from neighboring property owner(s). 8. The Plat of Easement shall be signed by the current legal owner(s) of the property, subject to verification by the Village's Corporation Counsel, prior to recording. 9. The Plat of Easement shall be recorded within 90 days of Village Board approval. Approval of a request by Yamo's Enterprises (Owner) and Development Management Group (Applicant) for a Master Sign Plan in accordance with Section 9-3-8-M-13 of the Zoning Code for the property located at Lot 4 of Poplar Creek Crossing (2500-2538 North Sutton Road) dated May 6, 2015. FINDING (No conditions.) The petitioner presented the proposal to construct a multi-tenant retail building on a "reserve parcel" of Poplar Creek Crossing along with a parking Jot and related site improvements. The Commission asked questions regarding the proposed tenants, which will include Starbucks, Pie Five Pizza Co., and Mattress Firm. The parking supply was deemed to be acceptable for the mix of tenants proposed. The Commission confirmed that deliveries would be rare to the Mattress Firm, which would instead be a showroom and mattresses would be shipped to customers from another location. The petitioner presented a Master Sign Plan for consideration, which includes one monument sign, wall signs on each elevation, directional signs, and drive through signs. The Plan was found to be similar to Plans approved for other shopping centers including the adjacent properties. The Commission confirmed that the proposed ground sign along Route 59 would be similar in scale to the ground signs of the adjacent shopping centers. The Commission considered the standards for a Master Sign Plan listed in Section 9-3-8-M-13 and found the standards were met. The Commission generally praised the project and the building design. The Commission voted unanimously to recommend approval of the requests. AUDIENCE COMMENTS None. PLANNING AND ZONING COMMISSIONERS Chairperson Eva Combs Thomas Krettler Vice-Chairman Steve Caramelli Greg Ring Sharron Boxenbaum Nancy Trieb Lenard Henderson Steve Wehofer Myrene Jozzo Denise Wilson Diane Lawrence ROLL CALL VOTE (All Motions) BAyes 3 Absent (Ring, Wehofer, Wilson) MOTIONS PASSED
Planning and Zoning Commission Finding of Fact Poplar Creek Crossing Lot 4 Village Board Meeting Date: May 26, 2015 The following attachments are hereby incorporated as part of this Finding of Fact: Project Narratives Applications Engineering Plans Landscape Plan Preliminary & Final Plat Master Sign Plan (Draft)
POPLAR CREEK CROSSING LOT 4 MASTER SIGN PLAN May 6, 2015 Introduction The Master Sign Plan requirements have been developed based on the signage that is unique to Poplar Creek Crossing Lot 4. The 1.39-acre property includes an 8,120 square foot multi-tenant retail building as well as a parking lot and drive through lane. This plan has been designed with signage for this development that maintains consistency with other similar developments, yet takes into account certain unique characteristics of this development. Sign requirements for the property in this Plan are intended to promote cohesion among all signs. A. Area Included in Master Sign Plan This Master Sign Plan applies to the Poplar Creek Crossing Lot 4 retail development (2500-2538 North Sutton Road). B. General Provisions (applicable to all property governed by this plan) 1. Setbacks. The setbacks for signs placed on the ground shall comply with the Zoning Code requirements except as otherwise noted in this Master Sign Plan. 2. Driver Sight Visibility. No sign shall be placed in a manner that will obstruct driver or pedestrian sight lines and create an unsafe condition based on analysis by the Village Transportation Division. 3. Landscaping. Landscaping shall be provided at the base of all signs, unless determined to be unsafe or not feasible by the Village Department of Development Services. 4. Illumination. All signs permitted by this Master Sign Plan may be illuminated in accordance with Section 9-3-8-F of the Zoning Code unless otherwise indicated in the approved Master Sign Plan documents. 5. Sign Design. Colors and letter graphic styles on the signs shall be determined by the owners of the property, however, the signs should complement the design of the building. 6. Calculation of Sign Area. All signs shall meet the requirements of Section 9-3-8- D, except that the architectural base and support structure of a monument sign shall not be included in the total sign area if these areas do not contain text, logos or any other graphics. 7. Permits. Sign permits shall be required in accordance with Section 9-3-8-A of the Zoning Code. 8. Coordination with Village Sign Code. All regulations of the Zoning Code shall apply unless specifically stated otherwise in this master sign plan. In the event of 1
POPLAR CREEK CROSSING LOT 4 MASTER SIGN PLAN May 6, 2015 a conflict between this Master Sign Plan and the Zoning Code, the Master Sign Plan regulations shall apply. 9. Master Sign Plan. This document along with the attached sign drawing and building elevation exhibits represents the entire Master Sign Plan. C. Ground or Monument Sign 1. Number. One ground or monument sign may be permitted to identify the tenants of the building. 2. IY.I2.@.,_ The design of the sign shall be limited to a ground or monument style of sign and shall not be allowed as a freestanding or pole style sign with exposed sign supports. The ground or monument sign must include an architectural base to enclose any support poles or structure; the sign shall also include architectural elements on a minimum of one side of the sign. Decorative I architectural elements shall match the building materials of the retail building. The design of the sign may be modified from the appearance as shown in the attached drawing, but must follow the requirements set forth in this plan. 3. Size. The overall structure of the signs may be up to a maximum 20 feet in height and a maximum 15 feet in width, including the architectural elements of the sign. The maximum surface area of the sign panels shall be no more than 150 square feet per side, as measured by Section B-6 of this Master Sign Plan. 4. Setbacks. As noted in Section B-1 of this Master Sign Plan, the ground sign shall meet the setbacks required in the Zoning Code; a minimum 10 feet from any property line and a minimum 5 feet from any paved surface or sidewalk. The signs shall be set back and separated from power lines and communication lines as required in Section 9-3-8-1 of the Zoning Code. D. Wall Signs For tenant wall signs, the following shall apply: 1. IY.I2.@.,_ Tenant wall signs shall be individually mounted, internally lighted channel letters or logos mounted directly to the building wall surface or to a raceway painted to match the building. Architectural awnings shall include solid colors and shall not include lettering, logos, or other signage. 2. Number and Size. One wall sign shall be permitted per tenant on the front (east) elevation. An additional, second, wall sign may be permitted for corner tenant spaces on a separate wall. Each wall sign shall not exceed 3 square feet per 1 foot of lineal tenant storefront, or a maximum of 200 square feet per sign. Tenants with leased space that have rear elevations may install wall signs on the 2
POPLAR CREEK CROSSING LOT 4 MASTER SIGN PLAN May 6, 2015 rear (west) elevation of the building, provided that the elevation has an architectural design consistent with the building front 3. Location. Individual tenant wall signs shall be located in the parapet areas of the building as depicted in the attached drawings. Each wall sign shall be centered horizontally within the front fac;:ade of the portion of the building leased by the tenant; or over an architectural entry feature of such front fac;:ade. Wall signs on the side and rear elevations shall similarly be centered horizontally within the fac;:ade or leased portion of the building resulting in a symmetrical appearance on the portion of the building on which the sign is installed. Wall signs on the front and rear elevations shall be located on the fac;:ade so that they are visually proportional in relation to other wall signs and in relation to the architectural features of the building. E. Miscellaneous Signs 1. Directional or Instructional Signs. Such signs shall meet the requirements of Section 9-3-8-B-8. All signs shall be of a consistent design throughout the entire property and shall be separate from traffic control signs. Signs directing traffic to the drive through restaurant lane may include the tenant logo or name but shall not include other advertising or promotional information. 2. Drive Through Menu Board Signs. A restaurant menu board sign shall be permitted and shall not exceed 50 square feet. A preview menu board shall be permitted and shall not exceed 15 square feet. Such signs shall otherwise comply with Section M-10-E-1 of the Zoning Code. The canopy for the drive through may include the tenant logo or name but shall not include other advertising or promotional information. 3. Drive Through Clearance Signs. Drive thru clearance signs shall be permitted at the entrance to drive through lanes. Such signs shall not exceed 10 square feet in size. 4. Outdoor Seating Area Signage. The umbrellas over tables in an outdoor seating area may include tenant logos or names. The umbrellas and seating area shall not include other advertising or promotional information. 5. Window Signs. Window signs may be placed in the window of businesses per the standards set forth in the Zoning Code. The property owner may install window signs in vacant storefronts to cover the entire windows, which may include generic images or artwork, promotional, or leasing information that improves the building aesthetics for the period that the space is vacant, or promotes this property or its tenants, but may not include advertisements or information unrelated to this property or advertising off-site properties or products. 3
POPLAR CREEK CROSSING LOT 4 MASTER SIGN PLAN May 6, 2015 F. Temporary Signs 1. Leasing Sign. Leasing information may be incorporated into the ground sign and shall not be permitted as freestanding signs or on the building exterior, which shall supersede the allowance for such temporary signs as stated in Zoning Code Section 9-3-8-K-3. 2. Special Event Signs. Such signs shall meet the requirements of Section 9-3-8-K of the Zoning Code. 3. Construction Signs. During construction of any portion of this development, temporary signs may be permitted as determined necessary by the Village Department of Development Services. These signs shall be used to identify altered traffic routes, closed drives or parking lots, relocated building entrances, etc. Such signs shall not be subject to the requirements of the Directional Signage Section of this plan. G. Amendments 1. Changes. Changes to the text, colors, or graphic style of the signs shall not require a formal amendment to this plan, provided the size and all other requirements of this plan are met. 2. Interpretations. Signs that are not explicitly addressed in the provisions of this plan, but that meet the intent of the plan may be permitted through administrative approval. 3. New Signs. The addition of new signs or relocation of existing signs shall not require a formal amendment to this plan, provided the signs meet all requirements of this plan. Any amendment to add additional signs or make substantial changes to the approved signs in this plan shall be subject to review by the Planning and Zoning Commission and approval by the Village Board through the process outlined in the Zoning Code for variations. 4
ORDINANCE NO. - 2015 VILLAGE OF HOFFMAN ESTATES AN ORDINANCE APPROVING A MASTER SIGN PLAN IN ACCORDANCE WITH SECTION 9-3-8-M-13 OF THE ZONING CODE FOR THE PROPERTY LOCATED AT 1-31 GOLF CENTER AND 29 W. GOLF ROAD. HOFFMAN ESTATES. ILLINOIS WHEREAS, the Planning and Zoning Commission of the Village of Hoffman Estates, at a public hearing called and held according_ to law on May 20, 2015, considered the request by Robin Realty and Management Company (owner) and Watermark Engineering Resources, Ltd. (applicant) for approval of a Master Sign Plan dated May 20, 2015 (the "Master Sign Plan") for the property located at 1-31 Golf Center and 29 W. Golf Road, Hoffman Estates, IL, and shown on Exhibit "A" attached hereto and made a part hereof; and WHEREAS, the Planning and Zoning Commission made a certain Finding of Fact attached hereto and made a part hereof as Exhibit "B" and recommended approval of said Master Sign Plan to the Board of Trustees; and WHEREAS, the Corporate Authorities have received and considered said recommendation; and find and believe it to be in the best interest ofthe Village that the Master Sign Plan be approved. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Hoffman Estates, Cook and Kane Counties, Illinois, as follows: Section 1: The Corporate Authorities hereby fmd that the facts and statements contained in the preamble of this Ordinance are true. Section 2: The Master Sign Plan attached hereto and made a part hereof as Exhibit "C" shall be the approved Master Sign Plan in accordance with Section 9-3-8-M-13 of the Zoning Code for the property located at 1-31 Golf Center and 29 W. Golf Road, Hoffman Estates. Section 3: The Village Clerk is hereby authorized to publish this ordinance in pamphlet form. Section 4: This Ordinance shall be in full force and effect immediately from and after its passage and approval. PASSED THIS day of ~ 2015 VOTE AYE NAY ABSENT ABSTAIN Trustee Karen V. Mills Trustee Anna Newell Trustee Gary J. Pilafas Trustee Gary G. Stanton Trustee Michael Gaeta Trustee Gayle Vandenbergh Mayor William D. McLeod APPROVED THIS DAYOF ~2015 D Village President ATTEST: Village Clerk Published in pamphlet form this day of J 2015.
1-31 Golf Center and 29 West Golf Road P.I.N.s 07-15-101-010, 07-15-101-018, 07-15-101-019, 07-15-101-020 and 07-15-101-021! [ n 11 A I 11 B 12 13 i 14 15 16 l 17 18 18A 19A 1liB I I! I WGOLFRD so 29 1070 w "' ~ ~ w "' " 31 1050 "' z 1030 1000 l rso i t; reo WH;;. GJ:JV s"c> z 0 155 Iii z 125 ~ w 860 May 2015 Village of Hoffman Estates Planning Division
VILLAGE OF HOFFMAN ESTATES PLANNING AND ZONING COMMISSION FINDING OF FACT PROJECT NO.: 2013050P VILLAGE BOARD MEETING DATE: May 26, 2015 PETITIONER(S): Robin Realty and Management Company & Watermark Engineering Resources, Ltd. PROJECT ADDRESS: 1-31 Golf Center and 29 W. Golf Rd. ZONING DISTRICT: B-2 Community Business Does the Planning and Zoning Commission find that this request meets the!sl Standards for a Master Sign Plan (Section 9-3-8-M-13)? YES D NO Recommendation: APPROVAL (All Motions) PZC MEETING DATE: May 20, 2015 ~ ~ STAFF ASSIGNED: Josh Edwards Vote: 10 Ayes, 1 Absent (All Motions) MOTION #1 Approval of a request by Robin Realty and Management Company (Owner) and Watermark Engineering Resources, Ltd. (Applicant) for a Preliminary and Final Site Plan Amendment and a Plat of Easement for a restaurant and related improvements on the property located at 29 W. Golf Road in the Golf Center Shopping Center, subject to the following conditions: 1. The following Subdivision Code landscaping waivers are granted: a) A waiver from Section 1 0-4-4-D-2-a to not provide foundation plantings along the west and portions of the east side fa9ades of the building. b) A waiver from Section 1 0-4-4-B-2-a to provide a site perimeter width of 0 feet at the north perimeter instead of the minimum required 10 feet. c) A waiver from Section 1 0-4-4-B-2-a to provide a site perimeter width of 2.5 feet at the east perimeter instead of the minimum required 10 feet. d) A waiver from Section 1 0-4-4-B-2-a to provide a site perimeter width of 4 feet at the south perimeter instead of the minimum required 10 feet. e) A waiver from Section 1 0-4-4-B-2-a to provide a site perimeter width of 2.5 feet at the west perimeter instead of the minimum required 10 feet. n A waiver from Section 1 0-4-4-B-2-c to provide 0 shade trees in the north perimeter instead of the minimum required 3 shade trees. 2. A waiver from the Roselle Road Business District Development Standards to allow the use of EIFS in areas less than 8 feet above the adjacent grade and more than 1 0 horizontal feet from primary customer entrances as shown on the building elevation drawings submitted with this request. 3. All rooftop mechanicals shall be screened through the use of parapet walls as indicated in the plans submitted with this request. Upon final occupancy inspection, if the Village determines that
Planning and Zoning Commission Finding of Fact Wendy's Village Board Meeting Date: May 26, 2015 MOTION#2 the rooftop units are visible from the adjacent properties; they will be required to be screened from view as approved by the Village. 4. A building permit shall be obtained within 9 months after Village Board approval. 5. Sign permits shall be obtained for all exterior signage. 6. The Plat of Easement shall be signed by the current legal owner(s) of the property, subject to verification by the Village's Corporation Counsel, prior to recording. 7. The Plat of Easement shall be recorded within 90 days of Village Board approval. 8. Minor revisions to the plans shall be corrected prior to the issuance of a building permit. Approval of a request by Robin Realty and Management Company (Owner) and Watermark Engineering Resources, Ltd. (Applicant) for a Master Sign Plan Amendment in accordance with Section 9 3 8-M-13 of the Zoning Code for the property located at 1-31 Golf Center and 29 W. Golf Road, commonly known as Golf Center Shopping Center, dated May 20, 2015, subject to the following condition: FINDING 1. Ordinance No. 3609-2004 granting certain sign variations is hereby rescinded. The petitioner presented the proposal to demolish the existing Wendy's and construct a new Wendy's in the same general location. The building footprint would be shifted slightly southward, the existing entrance/exit at the northeast corner of the Wendy's site would be closed, and drive aisles and landscape islands would be realigned; all of which would vastly improve the traffic safety and site circulation. The Commission discussed the delivery truck circulation which would enter the Wendy's site from the south and exit the Wendy's at the west driveway; and trucks would be advised to use Roselle Road instead of Golf Road to access the shopping center. The Commission considered the Master Sign Plan amendment and found that it meets the Standards for a Master Sign Plan, and the number and location of signs is reasonable for this property. The Commission asked several questions regarding the drive through signs, which would be similar to that of the existing restaurant, but would include an LED screen confirming the customer's order at the ordering point. The restaurant has a land lease for a designated area of the shopping center. The existing restaurant uses several parking spaces in the nearest shopping center drive aisles outside of the lease area under a private agreement with the shopping center owner and this practice would continue in the proposed site layout. The proposed landscaping would substantially increase from the existing conditions, though certain waivers are proposed where there is limited space to meet Subdivision Code requirements. The Commission generally praised the project and the proposed modern design of the building. The Commission voted unanimously to recommend approval of the requests.
Planning and Zoning Commission Finding of Fact Wendy's Village Board Meeting Date: May 26, 2015 AUDIENCE COMMENTS None. PLANNING AND ZONING COMMISSIONERS Chairperson Eva Combs Thomas Krettler Vice-Chairman Steve Caramelli Greg Ring Sharron Boxenbaum Nancy Trieb Lenard Henderson Steve Wehofer Myrene lozzo Denise Wilson Diane Lawrence ROLL CALL VOTE (All Motions) 10 Ayes 1 Absent (Boxenbaum) MOTIONS PASSED The following attachments are hereby incorporated as part of this Finding of Fact: Petitioner's Application and Submittals Master Sign Plan Legal Notice Location Map Aerial Photos
GOLF CENTER SHOPPING CENTER MASTER SIGN PLAN May 20, 2015 Introduction The Master Sign Plan requirements have been developed based on the signage that is unique to Golf Center Shopping Center. The shopping center contains approximately 16 acres and a total building floor area of approximately 175,000 comprised of multiple shopping center buildings and one building in the parking lot, and access points from three surrounding major roadways. This plan has been designed with signage for this development that maintains consistency with other similar developments, yet takes into account certain unique characteristics of this development. Sign requirements for all buildings and parcels are included in this Plan to promote cohesion among all signs. A. Area Included in Master Sign Plan This Master Sign Plan applies to the Golf Center Shopping Center property with addresses 1-31 Golf Center, and including the building at 29 West Golf Road (currently occupied by Wendy's), but does not include the out-lot properties located along Roselle Road (currently Mobil, BMO Harris Bank, Myoda, Firestone, KFC, and Walgreens) or the out-lots along Higgins Road (currently the Ultimate Exposure Tanning Shopping Center and Hoffman Lanes), which are under separate ownership. The area included is shown in the aerial photo exhibit included with this Plan. B. General Provisions (applicable to all property governed by this plan) 1. Setbacks. The setbacks required for any sign placed on the ground shall meet the requirements set forth in the zoning code, except as stated in this Master Sign Plan. Signs shall be set back and separated from power lines and communication lines as required in Section 9-3-8-I of the Zoning Code. 2. Driver Sight Visibility. No sign shall be placed in a manner that will obstruct driver or pedestrian sight lines and create an unsafe condition based on analysis by the Village Transportation Division. 3. Landscaping. Landscaping shall be provided at the base of all signs, unless determined to be unsafe or not feasible by the Village Department of Development Services. 4. Illumination. All signs permitted by this Master Sign Plan may be illuminated in accordance with Section 9-3-8-F of the Zoning Code unless otherwise indicated in the approved Master Sign Plan documents. 5. Sign Design. Colors and letter graphic styles on the signs shall be determined by the owners of the property, however, the two primary monument signs for the site shall be of a consistent color and graphic style. 1
GOLF CENTER SHOPPING CENTER MASTER SIGN PLAN May 20, 2015 6. Calculation of Sign Area. All signs shall meet the requirements of Section 9-3-8-D, except that the architectural base and support structure of a monument sign shall not be included in the total sign area if these areas do not contain text, logos or any other graphics. 7. Permits. Sign permits shall be required in accordance with Section 9-3-8-A of the Zoning Code. 8. Coordination with Village Sign Code. All regulations of the Zoning Code shall apply unless specifically stated otherwise in this master sign plan. In the event of a conflict between this Master Sign Plan and the Zoning Code, the Master Sign Plan regulations shall apply. 9. Wall Signs on Rear of Building. Wall signs shall not be permitted on the rear elevation of a business, except as stated in this Master Sign Plan. 10. Prior Approvals. Signs for this Shopping Center approved by court settlement in 2004-2005 have been incorporated into this Plan. Prior sign variations on the property including Ordinance 3609-2004 shall be void and all sign approvals shall conform to the regulations set forth in this document. 11. Master Sign Plan. This document along with the attached exhibits represents the entire Master Sign Plan. C. Ground or Monument Signs One ground or monument sign may be permitted for each public street frontage of Roselle Road and Golf Road, for a total of two signs, to identify the tenants of the buildings. 1. The design of the signs shall be limited to a ground or monument style of sign or as a freestanding style sign with masonry or other comparable decorative materials covering the sign structural supports. A ground or monument sign must include an architectural base to enclose any support poles or structure. The signs shall include architectural elements on the top, bottom, and sides to match or complement the building colors and materials of the shopping center buildings. Ground signs should be of a similar design. The design of the signs may be modified from the appearance as shown in the attached drawing, but must follow the requirements set forth in this plan. 2. The overall structure of the signs may be up to a maximum 39 feet in height and a maximum 16 feet 6 inches in width. The maximum surface area of the sign panels shall be no more than 250 square feet per side, as measured by Section B-7 of this MSP, and excluding any panel(s) identifying the name of the shopping center. 3. Where possible the signs shall meet the setbacks required in the Zoning Code. Where space is not available without reconstructing the parking lot, the signs may be set back a 2
GOLF CENTER SHOPPING CENTER MASTER SIGN PLAN May 20,2015 minimum 5 feet from any property line instead of the minimum I 0 feet and a minimum 2 feet from any paved surface or sidewalk instead of the minimum 5 feet. The signs shall be set back and separated from power lines and communication lines as required in Section 9-3-8-I of the Zoning Code. D. Wall Signs I. Primary Anchors - The following rules shall apply to the primary anchor tenants equal to or greater than 30,000 square feet. a) ~. Wall signs for the primary anchor stores shall be individually mounted, internally lighted channel letters or logos mounted directly to the building wall surface or to a raceway painted to match the building. b) Number, Location, Size. The tenant shall be allowed up to 2 wall signs on the front elevation of a total combined maximum size of 200 square feet, provided that a second wall sign is permitted only related to a secondary or ancillary component of the tenant. The tenant shall be allowed up to I wall sign on the side elevation of a maximum 1 00 square feet. One wall sign shall be permitted on a canopy structure to identify the purpose of the canopy drive-through of a maximum 1 00 square feet. c) Placement. Each wall sign shall be centered horizontally and vertically within the fac;:ade of the portion of the building leased by the tenant; or within an architectural feature of such fas:ade, and in relation to other adjacent wall signs. 2. Tenant(s)- For tenant spaces less than 30,000 square feet, the following shall apply: a) ~ Tenant wall signs shall be individually mounted, internally lighted channel letters or logos mounted directly to the building wall surface or to a raceway painted to match the building. b) Number, Location, Size. One wall sign shall be permitted per tenant. An additional, second, wall sign may be permitted for comer tenant spaces on a separate side wall elevation, where the side elevation is improved to match that of the front elevation. Each wall sign shall not exceed 3 square feet per I foot of lineal tenant storefront, or a maximum of 200 square feet per sign on the front elevation, or a maximum of I 00 square feet per sign on a side elevation. c) Location. Tenant wall signs shall be centered horizontally within the front or side fac;:ade of the portion of the building leased by the tenant; or within an architectural feature of such fac;:ade. Wall signs on the same portion of the building fac;:ade shall be located on the fas:ade so that they are visually proportional in relation to other wall signs and in relation to the architectural features of the building. 3
GOLF CENTER SHOPPING CENTER MASTER SIGN PLAN May 20,2015 3. All tenants with a customer entrance on the rear elevation may be permitted a wall sign on the rear elevation if the elevation is improved with architecture generally matching that of the front elevation, and if the business has installed (with prior Village approval) a customer entrance door on the rear elevation. The wall sign may be installed above the customer entrance door. The sign on the rear elevation may be illuminated only during business hours in which the business is open. Each permitted wall sign shall not exceed 3 square feet per 1 linear foot of tenant frontage up to a maximum of 200 square feet. 4. Tower wall signs. A sign may be integrated into the tower element of the building as depicted in the drawings attached to this Plan and according to the following. a. ~ The shopping center may be allowed to integrate signage onto the "tower" of the building fac;ade on the Golf Road elevation. b. Number, Location, Size. One such sign may be permitted on each of the 3 sides of the tower facing the parking lot or drive aisles of the shopping center. c. Location. The signs may be placed on the flat elevation of the tower. 5. The property at 29 West Golf Road (currently Wendy's) shall be permitted a wall sign on each of the four building elevations. The maximum surface area per sign shall not exceed 200 square feet. Should the building be remodeled after the date of this Plan, the location and design of the wall signs relative to the building architecture shall be approved at the time of Site Plan approval of the building, and the new wall signs shall be incorporated herein. E. Miscellaneous Signs 1. Directional or Instructional Signs. Such signs shall meet the requirements of Section 9-3- 8-B-8. All signs shall be of a consistent design and shall be separate from traffic control signs. Signs directing traffic to a drive through restaurant lane may include the tenant logo or name but shall not include other advertising or promotional information. 2. Drive Through Menu Board Signs. A restaurant menu board sign shall be permitted and shall not exceed 60 square feet and 7 feet 6 inches in height. A restaurant preview menu board shall be permitted and shall not exceed 15 square feet and 7 feet 6 inches in height. Such signs shall otherwise comply with Section M-1 0-E-1 of the Zoning Code. The canopy for a restaurant drive through may include the tenant logo or name but shall not include other advertising or promotional information. 3. Drive Through Clearance Signs. Drive thru clearance signs shall be permitted at the entrance to a drive through lane. Such signs shall not exceed 1 0 square feet in size. 4. Window Signs. Window signs may be placed in the window of businesses per the standards set forth in the Zoning Code. The property owner may install window signs in 4