Minutes of the Tuesday November 28 th, 2017 Planning and Zoning Commission Meeting The November 28 th, 2017 Planning and Zoning Commission meeting was called to order at 6:00 pm. Roll Call. The Following Commissioners were present: Fontenot, Streit, Broderick, Hoifeldt, and Tietz. Commissioners Stonebrook and Schmidt were absent. City staff in attendance: Brad Deets, Andy Kass, Melissa DeBoer, and Kathryn Purvis. Agenda Approval. A motion was made by Commissioner Streit, and seconded by Commissioner Hoifeldt, to amend and approve the agenda for the November 28 th, 2017 Planning and Zoning Commission meeting. Ayes: Fontenot, Streit, Broderick, Hoifeldt, and Tietz. Nays: Approval of the November 14 th, 2017 Regular Meeting Minutes. A motion was made by Commissioner Stonebrook, and seconded by Commissioner Tietz, to approve the minutes of the November 14 th, 2017 Regular Commission Meeting as written. Ayes: Fontenot, Streit, Broderick, Hoifeldt, and Tietz. Nays: Open Forum: None. Approval of a rezoning related to a Change from R-4 ( Row Dwelling and Townhome District) to C-1 ( community and Highway service Commercial District) [Deery Brothers Waukee Development] Waukee City planner, Melissa DeBoer, introduced the request for a rezoning submitted by the applicant Deery, Deery, and Deery. The subject area is located south of Hickman Road and West of 10 th Street containing approximately 3.24 acres. Mrs. DeBoer reminded the Commission that the property was annexed and rezoned in 2016. The applicant is seeking to rezone the parcel to match the rest of the property. The applicant has submitted a concept plan for six possible buildings including flex tenant space, restaurants, banks, and a convenience store. Staff has received communication from one neighbor regarding the future of the Landscape Buffers which are required along 10 th street and Maple Street due to zoning district differences. Commissioner Fontenot questioned if the concern of the resident who contacted staff was regarding the east side of the development. Mrs. DeBoer advised that was correct. Kaitlyn Henning of 945 Maple Street addressed the commission, stating that her concern is that the buffer easement is not much of a buffer, and may lead to unwanted light and noise pollution. She also asked for clarification on the realignment of 10 th Street. Senior City Planner, Andy Kass, addressed the concerns stating that light and noise pollution are regulated by city ordinance, and that eventually 10 th street would be realigned to kick to the west and widened south of maple. Commissioner Streit questioned if this would lead to more space between the current residence and the street. Mr. Kass advised it was a possibility.
Commissioner Hoifeldt questioned what would happen to existing 10 th street. Mr. Kass advised that with the initial improvements to 10 th street a part of the current street would be abandoned due to lack of use between laurel and Hickman. Karen Dluhos of 960 Maple Street questioned if the landscape buffer was set. her concern lies in the possibility of the buffer being removed with the rezoning. She pointed out the lack of buffer between the kum and go and surrounding residences. Director of Development Services, Brad Deets, advised that the reason for the proximity, is that the surrounding residential buildings by the kum and go are actually zoned commercial, eliminating the need for a buffer. As the residences to the east of 10 th street are zoned R- 2, the buffer is required. Emily Harding of Civil Design Advantage, a representative of the applicant, addressed the concerns of residents explaining that the right of way on 10 th street is 120 feet, which does not already include the 30 foot buffer, meaning the minimum distance of any commercial building would be from their property would be 150 feet. Currently there are no solid buyers for the areas, the rezoning is to provide marketability for the land. Commissioner Fontenot moved to approve the Rezoning related to a change from r-4 (row Dwelling and townhome District) to C-1 (community and Highway Service Commercial District). Commissioner Broderick seconded the motion. Ayes: Fontenot, Streit, Broderick, Hoifeldt, and Tietz. Nays: Approval of a Rezoning Related to a Change from C-1a (Neighborhood Commercial District) to M1-A (Limited Industrial District) [Gilcrest Jewett] Senior City Planner, Andy Kass, introduced the request for rezoning made by the applicant Gilcrest Jewett Lumber Company. The subject property is located west of SE Alice s Road and north of SE University Avenue containing approximately 0.48 acres. Mr. Kass explained that the rezoning would allow for a small expansion of existing storage, which would require fencing and a landscape buffer. Currently there has been no correspondence to staff for or against the project. Commissioner Fontenot questioned if this was just fenced in gravel area. Mr. Kass advised that was correct. Commissioner Streit questioned if the rest of the Gilcrest property was zoned M1-A. Mr. Kass advised that was correct. Commissioner Hoifeldt questioned why the landscape buffer was required. Director of Development Services, Brad Deets, Advised that the City has updated its landscape requirements since Gilcrest was built. Commissioner Fontenot moved to approve the rezoning related to a change from C-1A (Neighborhood Commercial District) to M-1A (Limited Industrial District). The motion was seconded by Commissioner Tietz. Ayes: Fontenot, Streit, Broderick, Hoifeldt, and Tietz. Nays:
Approval of a Final Plat for Spring Crest Plat 1 Senior Planner, Andy Kass, introduced the request for approval of a final plat for future single family and townhome development made by the applicant Spring Crest Partners, LLC. The subject property is located south of Hickman Road and west of Cedar & Spruce Street, containing approximately 10.03 acres. Mr. Kass explained that this is the first phase of the Spring Crest Development and would include the construction of 12 lots for Single family residential development and one out lot for future townhome development. Out lot X is 6.38 acres and, according to the preliminary plat, could house approximately 48 townhome units. Public improvements for the plat would include extensions of Cedar Street and Spruce Street. No trails are included as part of the plat improvements. All public utilities have been extended to service the proposed plat and storm water detention will be provided in the southwest corner of the overall development with related ponds being owned and maintained by the homeowners association. At this time staff recommend approval subject to remaining staff comments and review of any Commissioner Broderick questioned if there is a residence to the east of the subject property. Mr. Kass advised there is no residence at this time. The parcel in question is difficult to develop do to necessary storm water detention and maintenance requirements. Commissioner Fontenot moved to approve the Final Plat for Spring Crest Plat 1. The motion was seconded by Commissioner Streit. Ayes: Fontenot, Streit, Broderick, Hoifeldt, and Tietz. Nays: Approval of a Final Plat for Spring Crest Plat 2 Senior Planner, Andy Kass, introduced the request for approval of a final plat for future single family development made by the applicant Spring Crest Partners, LLC. The subject property is located south of Hickman Road and west of Cedar & Spruce Street, containing approximately 14.62 acres. Mr. Kass explained that this is the second phase of the Spring Crest development and includes 32 single family lots ranging from 8,500 square feet to 13,200 square feet in size. Public improvements for the plat would include a short extension of the new 10 th street alignment, and extensions of Cedar Street and Spruce Street. All public utilities will be extended to the lots and out lot z has been dedicated to storm water detention and management and will be owned and maintained by a Home Owner s Association. A 10 foot wide trail will be constructed along the west side of 10 th Street. Commissioner Hoifeldt questioned who would maintain the realigned 10 th street as it is being constructed by the developers. Mr. Kass advised that 10 th street would be a public street as part of a dedicated right of way, no different than NE Douglas Parkway, and would be maintained by the City.
Commissioner Streit moved to approve a Final Plat for Spring Crest Plat 2. The motion was seconded by Commissioner Tietz. Ayes: Fontenot, Streit, Broderick, Hoifeldt, and Tietz. Nays: Approval of a Final Plat for Stone Prairie Plat 5 Senior Planner Andy Kass introduced the request for approval of a final plat for single family development made by the applicant Diligent Stone Prairie, LLC. The subject property is located northwest of SE Wildflower Drive and South of SE Westown Parkway, containing approximately 0.50 acres. Mr. Kass informed the Commission that the subject property was platted as out lots X and Z within Stone Prairie Plat 2, but were always intended for single family development. At the time that Plat 2 was constructed, necessary off site easements for the two end lots were not able to be obtained stalling their construction. The final plat identified a total of 2 lots 8,742 square feet and 8,744 square feet in size. A short extension of SE Trillium Drive has been constructed as part of the plat improvements and all public services have been extended to the lots, with storm water detention and park land dedication being satisfied with the previous construction of Plat 2. At this time Staff recommends approval subject to any remaining staff comments and review of legal documents by the City Attorney. Commissioner Hoifeldt questioned if there was a stream that traveled though one of the properties. Erin Ollendike, a representative of the applicant, advised that the only stream was off the property that traveled south to the sediment basin that has recently been filled in. Commissioner Fontenot moved to approve the final plat for Stone Prairie Plat 5. The motion was seconded by commissioner Broderick. Ayes: Fontenot, Streit, Broderick, Hoifeldt, and Tietz. Nays: Approval of a Site Plan for Lot 2 Westgate Business Park Plat 3 [810 SE Alice s Road] Waukee City Planner, Melissa DeBoer, introduced the request for approval of a site plan for commercial development made by the applicant Pro-Line Development. The subject property is generally located west of SE Alice s road and south of SE Frontier Avenue and contains approximately 1.31 acres. The project involves the construction of a two-story, multi-tenant office/warehouse building that is proposed to be approximately 15,000 square feet in area between 3 separate tenant spaces. There will be two main access points to the site off of Alice s road and Se Frontier Avenue. Both accesses are shared and serve the surrounding properties as well. Public utilities will be provided to the site and storm water detention will be provided through underground detention on the north side of the site. All open space, landscape, and parking ordinances have been met. At this time Staff recommends approval subject to remaining staff comments and review of any Commissioner Hoifeldt questioned if the second floor offices conformed to ADA requirements. Chuck Bishop and Carl Chambers, representatives of the applicant, advised
that uses are limited by the Provisions in the ADA for accessibility in regards to amenities. Currently there was not an issue with the second floor office. Commissioner Broderick questioned what the overall height of the front elevation was. Mr. Bishop advised around 26 feet. Commissioner Fontenot moved to approve the request for a Site Plan. Commissioner Streit seconded the motion. Ayes: Fontenot, Streit, Broderick, Hoifeldt, and Tietz. Nays: None. Motion Carries. New Business Director of Development Services, Brad Deets, informed the council of upcoming meeting scheduling for December related to the Comprehensive Plan, Housing needs Study, and regular Planning and Zoning meetings. Adjournment Commissioner Streit moved to adjourn the meeting. The motion was seconded by commissioner Fontenot. Ayes: Fontenot, Streit, Broderick, Hoifeldt, and Tietz. Nays: The November 28 th, 2017 Regular Planning and Zoning Meeting was adjourned at 6:56 pm. Alex Broderick, Planning and Zoning Chairman Attest: Brad Deets, Development Services Director