INVITATION TO BID: BID NUMBER: 14-15-03 SALE OF GUNS, LOT #1 SJC Sheriff s Office Diana Baker Procurement Manager Phone: 505-334-4551 Fax: 505-334-4561 E-mail: dbaker@sjcounty.net PAYMENT TERMS: Discounts will not be considered when computing best bid. REQUIRED DELIVERY: As Specified FOB POINT: As Specified GUN VIEWING DATE: December 9, 2014 TIME: 9-11 AM Local Time BID OPENING DATE: December 17, 2014 TIME: 2:00 PM Local Time VIEWING LOCATION: San Juan County Sheriff s Office 211 S. Oliver Drive Aztec, NM 87410 RETURN SEALED BIDS TO: SAN JUAN COUNTY Purchasing Department 213 S. Oliver Drive Aztec, NM 87410 Only Bidders that complete and return the enclosed Acknowledgement of Receipt Form will receive addendums, if issued. This bid is subject to the Terms and Conditions shown on the following pages and any/all additional instructions. Do not return Invitation to Bid Form in case of " No Bid". Bid must be received in the County Purchasing Department Office by the Bid Opening Date and Local Time as indicated above. Bids that are received after that date and time will not be accepted, and will be returned to the sender unopened. Bid Offers shall be made on unaltered Bid Offer Forms furnished by San Juan County. Faxed Bids are not acceptable. Bids shall be submitted sealed. The outside package should clearly identify the project name and bid number, bid opening date, and name of bidder. Submit Bid Offer in accordance with the Invitation to Bid. Failure of bidders to complete bidding documents in accordance with all instructions provided is cause for this office to reject bids. Brand names and numbers are for reference only, equivalents will be considered. If bidding equivalent, bidders must be prepared to furnish complete data to prove product meets or exceeds specifications of the bid item. THE PROCUREMENT CODE SECTIONS 13-1-28 THROUGH 13-1-99 NMSA 1978, IMPOSES CIVIL AND CRIMINAL PENALTIES FOR ITS VIOLATION. IN ADDITION, THE NEW MEXICO CRIMINAL TATUTES IMPOSE FELONY PENALTIES FOR BRIBES, GRATUITIES AND KICKBACKS. 1
BID NO.: 14-15-03 ACKNOWLEDGEMENT OF RECEIPT FORM TITLE: SALE OF GUNS, LOT#1 8 PAGES (INCLUDING ACKNOWLEDGEMENT FORM & EXHIBIT A) NOTE: ONLY POTENTIAL BIDDERS WHO COMPLETE AND RETURN THIS FORM WILL RECEIVE COPIES OF ADDENDUMS, IF ISSUED. BIDDER INFORMATION: In acknowledgement of receipt of the above referenced Bid Packet, the undersigned agrees that he/she has received a complete copy. BIDDER NAME SIGNATURE OF AUTHORIZED REPRESENTATIVE PRINTED NAME OF AUTHORIZED REPRESENTATIVE ADDRESS: CITY: STATE: ZIP CODE: PHONE NO.: FAX NO.: E-MAIL: RETURN TO: Jaime Jones Administrative Assistant SAN JUAN COUNTY 213 South Oliver Aztec, NM 87410 (505) 334-4548 FAX (505) 334-4561 Faxed copies of the Acknowledgement of Receipt form will be accepted. Faxed Bid responses will not be accepted. 2
TERMS AND CONDITIONS (Unless otherwise specified) 1. LIABILITY OF COSTS. The Bidder agrees that San Juan County shall not be held liable for any costs incurred in preparation of this bid. 2. NON-COLLUSION. In, signing this bid, the Bidder certifies that he/she has not, either directly or indirectly, entered into any action in constraint of free competitive bidding in connection with this bid submitted to the Procurement Manager. 3. NON-DISCRIMINATION. Bidders doing business with San Juan County must be in compliance with the Federal Civil Rights Act of 1964 and Title VII of the Act, (Rev.,1979), and the Americans Disabilities Act of 1990. (Public Law 101-336). 4. BID AWARD. San Juan County is not obligated to award to the highest bidder, but reserves the right to accept and/or reject any and all bids, in whole or in part, to waive technical irregularities, and to award to the bidder whose bid is deemed to be in the best interest of the County. 5. LATE BIDS. Any bid received after the specified time and date will be declared a "Late Bid" and will NOT be considered. 6. SPECIAL INSTRUCTIONS. A. To preclude possible errors and/or misinterpretations, bid prices must be affixed LEGIBLY in ink, or typewritten. Corrections or changes must be signed or initialed by bidder prior to scheduled bid opening. Failure to do so will be just cause for rejection of bid. The Bid shall be stated in both numerals and written words. In case of discrepancies, the amount in written words shall govern. B. Clarifications and questions must be addressed to the Procurement Manager in sufficient time to provide a written response to all prospective bidders. C. Bids may be withdrawn upon receipt of written request, prior to scheduled bid opening for the purpose of making any corrections and or changes. Such corrections must be properly identified and signed or initialed by bidder. Resubmittal must also be prior to scheduled bid opening for consideration. D. After bid opening, no modifications shall be permitted. A bidder alleging a material mistake of fact after bids have been opened may be permitted to withdraw the bid upon written request prior to award at the discretion of the Procurement Manager. SPECIFICATIONS AND REQUIREMENTS SCOPE. The following property is owned by the San Juan County Sheriff s Office and is being offered for sale, on their behalf, to the highest bidder. NO historical records are available. See Exhibit A, Container Report, attached. VIEWING. The guns will be available for viewing December 9, 2014 from 9-11 AM, local time at the San Juan County Sheriff s Department, 211 S. Oliver Drive, Aztec, NM. You must bring a valid Federal Firearms License (FFL) in order to view the guns. 3
QUALIFICATIONS. Only those individuals that possess a valid Federal Firearms License (FFL) may view the guns and participate in the sealed bid. Only those individuals that possess a valid FFL shall be permitted to pick-up awarded items. STATEMENT OF WORK. This Statement of Work contains the minimum services required by the County to complete the Project identified as: SALE OF GUNS, LOT #1 Purpose of the Work: The purchase and removal of the property from the San Juan County Sheriff s Office to be be sold or reused by the Bidder, providing partial recovery of asset value and net economic benefit to the County. The County is seeking a monetary payment for the property by the Bidder with the Bidder handling the orderly removal process of the equipment. The property consists of thirty (30) hand and long guns depicted in Exhibit A of this bid offer. It is expressly understood by the Bidder that the Condition of the property is AS IS and the location of the property is at SJC Sheriff s Office. Disposition of property is required within six (6) weeks following award. THE PROPERTY DESCRIPTION IS BELIEVED TO BE CORRECT, BUT NO WARRANTY OR GUARANTEE, AS SUCH, IS EXPRESSED OR IMPLIED. THE PROPERTY IS SOLD ON AN AS IS, WHERE IS BASIS, WITH ALL FAULTS AND DEFECTS THEREIN, WITHOUT EXPRESS OR IMPLIED WARRANTY, INCLUDING THE WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR ANY OTHER WARRANTY WHICH MAY ARISE AT LAW OR EQUITY. THE BUYER, IN CONSIDERATION OF THE SALE OF THE PROPERTY, AGREES TO PROTECT, INDEMNIFY AND HOLD HARMLESS SAN JUAN COUNTY NEW MEXICO, THEIR ELECTED OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL DAMAGES, INCLUDING ATTORNEYS' FEES, ASSERTED AGAINST OR INCURRED BY SAN JUAN COUNTY RESULTING FROM ANY INJURY OR DEATH TO PERSON(S), DAMAGES TO PROPERTY, OR OTHER CAUSES OF ACTION ARISING IN ANY WAY FROM THE PROPERTY. METHOD OF AWARD. The bid may be awarded to the responsive bidder offering the highest acceptable bid for the property. The County reserves the right to accept or reject any or all bids, or to award the bid in its best interest, at its sole discretion. PAYMENT / REMOVAL DATE. THE SUCCESSFUL BIDDER AGREES TO PAY FOR THE PROPERTY PRIOR TO REMOVAL AND WITHIN SIX (6) WEEKS OF BID AWARD. SAN JUAN COUNTY RESERVES THE RIGHT TO CANCEL THE AWARD IF PROPERTY HAS NOT BEEN REMOVED WITHIN THE TIME PERIOD SPECIFIED. PAYMENT SHALL BE IN THE FORM OF CASHIER S CHECK OR BANK MONEY ORDER MADE PAYABLE TO SAN JUAN COUNTY. IN CASE OF DEFAULT OF THE SUCCESSFUL BIDDERS, SAN JUAN COUNTY MAY SELL THE ITEM TO OTHER SOURCES AND HOLD THE BIDDERS RESPONSIBLE FOR ANY EXCESS COST OCCASIONED THEREBY. GOVERNING LAW. Any agreement awarded to a Buyer, as a result of this solicitation, shall be governed in accordance with the laws of the State of New Mexico. 4
QUESTIONS / SUGGESTIONS. Questions and/or suggestions concerning this Invitation to Bid shall be submitted in writing no later than seven (7) days prior to the Bid Opening Date and shall be directed to: Diana Baker, Procurement Manager 213 South Oliver, Aztec, NM 87410 (505) 334-4551 - Fax (505) 334-4561 E-Mail dbaker@sjcounty.net Bidders are specifically notified that any attempt to contact any persons other than the parties listed above concerning this procurement, shall be cause to reject said respondent(s) from further consideration. Note: Information provided in this Invitation to Bid shall only be used for the purpose of submitting a Bid Offer to the County and shall not be used, released, or disclosed for any other purpose or use. 5
BID OFFER PAGE (Page 6) BID NO. 14-15-03 EQUIPMENT EQUIPMENT BID ITEM NUMBER DESCRIPTION AMOUNT A. LOT #1 THIRTY (30) GUNS $ B. TAX @ 5% $ TOTAL BID AMOUNT $ TOTAL BID AMOUNT (WRITTEN) $ BUSINESS or INDIVIDUAL ADDRESS PHONE # E-MAIL DATE PHONE # FAX # BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA (IF ANY),,,. A COPY OF THE VALID FEDERAL FIREARMS LICENSE MUST BE SUBMITTED WITH BID OFFER. BY SIGNING AND SUBMITTING THIS BID OFFER, I ACKNOWLEDGE, UNDERSTAND, AND ACCEPT THE TERMS AND CONDITIONS, AND THE ADDITIONAL TERMS AND CONDITIONS / RELEASE OF LIABILITY STATED IN THIS INVITATION TO BID. BY SIGNING AND SUBMITTING THIS BID OFFER, I ACKNOWLEDGE THAT I POSSESS A VALID FEDERAL FIREARMS LICENSE AND THAT I MUST PRESENT THE VALID FFL IN ORDER TO PICK-UP AWARDED ITEMS. AUTHORIZED REPRESENTATIVE (PRINT) AUTHORIZED REPRESENTATIVE (SIGNATURE) 6
EXHIBIT A Lot 1 Case # Description Serial # Tag # 05-43851 Western Arms 54 caliber black powder rifle 2407 Lot 1-1 06-9231 Ruger security six revolver 15144793 Lot 1-2 06-29333 Marlin.22 rifle with Bushnell scope 16707634 Lot 1-3 06-29333 Bushmaster.223 rifle L310470 Lot 1-4 06-29333 Marlin 30-30 rifle with Weaver scope 19025283 Lot 1-5 06-29333 Glock 9mm handgun BKP958US Lot 1-6 07-8199 Marlin.22 cal model 60 rifle 94430777 Lot 1-7 07-38533 Ruger Blackhawk handgun 37-36488 Lot 1-8 08-11186 Colt commander.45 handgun 9126-LW Lot 1-9 08-28167 Ruger P89 handgun 307-38715 Lot 1-10 09-16708 Mossberg.12 gauge model 88 shotgun MV49998L Lot 1-11 09-20459 Marlin.22 rifle 03201057 Lot 1-12 09-30932 Ruger.22 revolver 6830576 Lot 1-13 09-38361 Smith & Wesson 6 shot.357 revolver 2D85113 Lot 1-14 09-38361 Stevens.12 gauge model 67 shotgun C710040 Lot 1-15 09-38710 Colt.38 revolver 336841 Lot 1-16 09-45818 Winchester.20 gauge model 120 shotgun L2198637 Lot 1-17 09-46578 Smith & Wesson.38 revolver J904233 Lot 1-18 10-277 Browning A bolt 7mm rifle 67111NW8S7 Lot 1-19 10-2415 Rock River Arms AR-15 rifle 0M98116 Lot 1-20 10-8379 Luger 9mm handgun AHB30 Lot 1-21 10-10557 H&R SA1-130 auto shotgun HV750702 Lot 1-22 10-10557 Remington 700 rifle with Tasco scope G6938504 Lot 1-23
Case # Description Serial # Tag # 10-10557 Howa.204 Ruger rifle with Nikko Stirling scope B185213 Lot 1-24 10-10557 Marlin.22 rifle with SE scope 98439090 Lot 1-25 10-23172 Stoeger Arms Luger.22 handgun 61853 Lot 1-26 10-24216 Ruger Blackhawk.357 handgun 32-32034 Lot 1-27 10-26174 Ruger P9 handgun 340-32519 Lot 1-28 10-32555 Marlin.22 model 60 rifle 13369673 Lot 1-29 10-36397 Miroku.38 revolver 28352 Lot 1-30