GRAND OAKS WELCOME PACKET TO: GRAND OAKS OWNERS AND SELLERS AGENTS: The purpose of this Welcome Packet is to: 1) help buyers feel welcome and to help them have as easy a move into Grand Oaks as possible, 2) provide information about Grand Oaks Community Association to a buyer, 3) obtain information about the buyer, and 4) ascertain that the buyer is familiar with all association documents. Upon listing a home in Grand Oaks for sale, please attach this document to the MLS listing. This packet should be available to all buyers. Grand Oaks documents do not require approval of buyers by the Board of Directors. DEAR GRAND OAKS HOME BUYERS, Grand Oaks is a deed restricted community and is represented by the Grand Oaks Community Association. The community is controlled by The Declaration of Covenants, Conditions, Easements and Restrictions for Grand Oaks, Bylaws for Grand Oaks Community Association, Articles of Incorporation of Grand Oaks Community Association, Inc., Grand Oaks Community Standards and the Certificate of Resolution to Enforce Restrictions. Copies of the Grand Oaks Official Documents may be downloaded at: www.argusvenice.com Click on the Properties tab and scroll to select Grand Oaks Community Association Under Documents & Forms, click on the Public Information selection to view and print documents. Please review the Grand Oaks Community Association Information Sheet on the following pages. The BUYER INFORMATION FORM on pages 4 and 5 should be completed and returned to our Association Secretary prior to closing. By signing, you are giving permission to receive email communications from the Board of Directors and our Management Company and granting permission to disclose your information in the Grand Oaks Community Directory available to owners on the community website. The FRONT GATE OWNER REGISTRATION FORM on page 6 should be completed and returned immediately after closing. Please return the completed Buyer Information Form on pages 4 and 5 to me by email or regular mail: By email: neill.goboard@gmail.com By mail: Grand Oaks Community Association C/O Neill Dooley, Secretary 159 Nolen Dr. Venice, FL 34292 I want to personally welcome you to Grand Oaks and if there is anything I can do to make your move easier please do not hesitate to contact me! Neill Dooley Secretary, Grand Oaks Community Association WELCOME TO OUR LITTLE PART OF PARADISE Page 1 of 6 GOCA 4/2018
INFORMATION SHEET GRAND OAKS COMMUNITY ASSOCIATION The following is only a summary of the Grand Oaks information and is not a legal document. There are 55 homes in Grand Oaks. We are a Deed Restricted and gated community with a Clubhouse, Pool & Spa with BBQ Grill for use by our residents and their guests. The gate is controlled by a digital telephone entry system for visitors and a code for contractors may be obtained from the Board of Directors. Grand Oaks is currently professionally managed by: Argus Management of Venice, Inc. 181 Center Road, Venice, FL 34285 Phone: (941) 408-7413, Fax (941) 408-7419 The Grand Oaks governing documents listed below may be obtained from the Property Management website: The Declaration of Covenants, Conditions, Easements and Restrictions for Grand Oaks recorded September 12, 2013 Bylaws for Grand Oaks Community Association dated June 15, 2013 Articles of Incorporation of Grand Oaks Community Association, Inc. dated June 15, 2013 First Amendment to Declaration of Covenants, Conditions, Easement and Restrictions for Grand Oaks recorded March 26, 2014 Quit Claim Deed and Assignment of Declarant s Rights recorded November 14, 2016 Grand Oaks Community Standards adopted 3/21/2017, last amended 10/27/2017 (not recorded) Certificate of Resolution to Enforce Restrictions dated January 16, 2018 Grand Oaks maintains the following: (For assistance, contact: maintenance.grandoaks@gmail.com ) Mowing, trimming, watering, turf insect control and fertilizing the lawns. Edging, weeding and mulching all planting beds; trimming and feeding all plants. All common ground and lake/pond littoral maintenance. All trees within the property. Irrigation system. Entry and exit gates. Maintenance of perimeter privacy walls and fencing surrounding property. Mail boxes and posts. Lampposts and wiring to the home (except the bulb and GFI outlet & photo sensor) Roadways and Sidewalks Clubhouse and Pool/spa Homeowners are responsible for: Keep lamppost bulb, GFI circuit & sensor working. (Use white LED, 5000 Kelvin 60 watt equivalent bulb) Keeping paver driveway and paver walkway clean. Roof and gutter cleaning and maintenance. All maintenance of the home exterior including pressure washing and painting. Any shrubs or flowers planted by the homeowner. Placing trash and recyclables out after 5PM, the day before pickup. Returning garbage cans and recycle bins to garage the same day as trash pickup. Keeping garage doors closed except when coming, going or using garage. Storing personal items inside house, garage or lanai. Trash cans must be stored in the garage. Page 2 of 6 GOCA 4/2018
All Owners of Grand Oaks must abide by the Declaration. Below is a partial list of restrictions within Grand Oaks: No Dwelling in Grand Oaks may be leased (rented) for a period of less than 3 months and no more than twice per year. A copy of the lease must be provided to the Board of Directors. The following vehicles are prohibited from overnight parking in the subdivision: No vehicle containing commercial lettering, signs or equipment, and no truck, recreational vehicle, camper, trailer, boat or vehicle other than a private passenger vehicle. No vehicles may be parked overnight on any street or in the Clubhouse parking lot without prior written permission from the Board. Yard, garage or estate sales are prohibited. Security signs must be smaller than one foot square and placed in a bed adjacent to home within 10 of doorway. In accordance with the Community Standards, most revisions to the home exterior and landscape must be approved by the Modifications Committee (MC). Homes being sold: Seller is responsible for transferring to the buyer: one (1) key to the Community Clubhouse/Pedestrian Gate and two (2) Electronic Gate Transmitters at the time of closing. Buyer may purchase additional gate transmitters by contacting the Board Secretary. For-sale signs must conform to the Grand Oaks Community Standard specifications and must be placed in the lamppost mulch bed. The Board and Management Company communicate important information to all Owners via email. Grand Oaks assessment currently is $279 monthly, paid semi-annually and due January 1 st and July 1 st. The monthly assessment includes funding reserves for capital improvements. There is a one-time Community Enhancement fee of $600 which is paid at closing. Contact any Board Member with questions. The current Board Members are: Brenda Davis, President email: Brenda.goboard@yahoo.com Neill Dooley, Secretary email: neill.goboard@gmail.com Terry Giglio, Treasurer email: terry.goboard@gmail.com Richard Green, Director email: richard.goboard@yahoo.com Terry Riley, Director email: terrence.goboard@yahoo.com Other Helpful Information: Utilities: Electric (FP&L) (FPL.com) 866-263-9185 Water/Sewer, Sarasota County (scgov.net/utilities) 941-861-6790 Comcast (xfinity.com) 800-934-6489 Frontier (frontierbundles.com) 844-353-1961 Waste Pickup, Waste Mgt. (scgov.net/solid waste) 941-861-5000 (Note: Trash & Recycle pickup at Grand Oaks is scheduled Thursdays) Local Government and Other Services: Sarasota County Government (scgov.net) 941-861-5000 Herald Tribune (Venice) (heraldtribune.com) 941-486-3000 Venice Gondolier (venicegondolier.fl.newsmemory.com) 941-207-1000 Page 3 of 6 GOCA 4/2018
BUYER INFORMATION FORM Please complete pages 4 & 5, sign the agreement and return to the Board Secretary prior to closing. Grand Oaks Street Address: Lot # Closing Date: Buyer Name(s) exactly as it will appear on the Deed (Please indicate if a Trust): Mailing address of Buyer (If different from Grand Oaks address above): Daytime Phone: Cell Phone: Evening Phone: Cell Phone: Will the Grand Oaks property be Owner Occupied? : Yes No Names of persons who will occupy the Grand Oaks property: (Please print) Adult: Adult: Adult: Adult: Child Name and Age: Child Name and Age: Vehicles: #1- Year Make Model Color: Plate Number: State: #2- Year Make Model Color: Plate Number: State: Other Vehicles (if any) Plate Number: State: Page 4 of 6 GOCA 4/2018
BUYER INFORMATION FORM (Continued) Buyer Last Name(s): Lot # Emergency Contact Name: Emergency Contact Telephone: ( ) Pets: Common household pets only (i.e. dogs and cats) limited to two (2) per Homesite. Please indicate name(s), type(s), and weight(s) of any pet(s): By signing below, I/we give permission for my/our information below marked Yes to be listed in the Grand Oaks Community Association Directory, (accessible only to Owners on the Grand Oaks website), and to include our names on the Community Map. In addition, I/we agree to receive email communications from the Board of Directors, Committees and Management Company at the email address(s) listed below: Please indicate your choice to be included in Grand Oaks Directory: Local Home phone: ( ) Yes No Cell: ( ) Belongs to: Yes No Cell: ( ) Belongs to: Yes No Out-of-State phone: ( ) Yes No Out-of-State address: Yes No City: State: Zip: Primary Email: Yes No Secondary Email: Yes No Include our name(s) on the Grand Oaks Community Map: Yes No Buyer Signature Date Buyer Signature Date Received by:, Grand Oaks Secretary Date Page 5 of 6 GOCA 4/2018
FRONT GATE OWNER REGISTRATION FORM Please complete immediately after closing or to change your registered phone number Return completed form to the Board Secretary The Grand Oaks front gate is controlled by a digital telephone entry system. When your visitors arrive, they will call you from the front gate call box for entry. Your phone will display Grand Oaks Front Gate if you have caller ID. To open the gates, press 9 on your phone and the gates will open. The call will end automatically. Once you have received your gate transmitters, please provide the following information to set up the gate entry system for you and your visitors: (1) Owners name: Last Name: First Names: (The call box will show last name and abbreviations for first names) (2) Phone number you would like called to automatically to open the gate for your visitors: ( ) - (The system accepts one phone number only) (3) Your Grand Oaks street address: (4) The five digit numbers on the back of your transmitter(s): Transmitter # 1: Transmitter # 2: After hours phone number for gate malfunction: (941) 359-3707 If you need to change your phone number listed in #2 above, please complete a new form and return it to the Board Secretary. Received by:, Grand Oaks Secretary Date Page 6 of 6 GOCA 4/2018