City of Beverly Hills Rent Registration Notice Property Owner name Property Owner C/O Address City, State, Zip Rental Property Address City, State, Zip Assessor Identification Number (AIN): BHrent Pin: -- OFFICIAL NOTICE --
IMPORTANT: SAVE THIS NOTICE! NOTICE REQUIRING REGISTRATION OF RENTAL UNITS VIA U.S. Certified Mail Property Owner Property Owner C/O Address City, State, Zip Code Rental Property Address City, State, Zip Code Assessor Identification Number: XXXXXXXXXX BHrent PIN: XXXXXXXX Date: July 10, 2017 To: Property Owner of Beverly Hills Apartments Subject: Notice Requiring Registration of Rental Units Earlier this year, the Beverly Hills City Council enacted amendments to the Rent Stabilization Ordinance, which are now in effect. The ordinance requires that landlords register their units with the City. The City will be collecting information on the current rent amount and other related information for every rental unit that is subject to the Rent Stabilization Ordinance (RSO). Landlords will have 30 days to register all rental units. The registration period starts on July 24, 2017 and it ends on August 23, 2017. Failure to register a unit can lead to substantial penalties including but not limited to a fine of $500.00 per unit. All Registrations of Rental Units Must Be Completed Online by completing the registration form found on the web at http://bhrent.beverlyhills.org. To assist you on the registration process, a pin number has been assigned to your property which is located on the top right corner of this notice (BHrent PIN). You will need this pin number in order to begin registering units following 3 easy steps: 1. Login to http://bhrent.beverlyhills.org 2. Enter Assessor Identification Number (AIN) and BHrent PIN 3. Register Rental Units Need additional registration information or instructions? Individual appointments with City staff are available to complete the form. To request assistance, Landlords must contact the City and schedule an appointment; a schedule with available appointment times is attached. To guide you through the online registration process, Rental Unit Registry FAQs, and Rent Stabilization Ordinances with FAQs are also available on the City s website at: www.beverlyhills.org/bhrent. Beverly Hills Rent Stabilization Program www.beverlyhills.org/bhrent (310) 285-1031 RSO-001
IMPORTANT: SAVE THIS NOTICE! Attached to this notice you will also find instructions to complete the Rental Unit Registration Form, a sample of a completed registration form and Rental Unit Registry FAQs. Rental Unit required information for each rental unit: Rental unit address and unit number Number of bedrooms and bathrooms Move-in date for current tenant Current monthly rent amount Effective date of last rent increase Whether utility services (gas and/or electricity) are provided by the landlord as part of current monthly rent Whether parking is included in the current monthly rent amount Contact information for owner and/or property management company For questions or assistance with the Rental Unit Registration process, please call the Rent Stabilization Program hotline at (310)285-1031. For additional information on the Rent Stabilization Program visit the City s website: www.beverlyhills.org/bhrent. Beverly Hills Rent Stabilization Program www.beverlyhills.org/bhrent (310) 285-1031 RSO-001
RENTAL UNIT REGISTRATION FORM I. Property Information City of Beverly Hills Rent Stabilization Program 455 N. Rexford Drive Beverly Hills, CA 90210 Tel. (310) 285-1031 www.beverlyhills.org/bhrent A. Property Information APN: Address: 10 DIGITS NUMBER: CITY: 123 1234567890 DIRECTION (N,S, E, W) N Building Info: TOTAL NUMBER OF APARTMENT UNITS: STREET NAME: BEVERLY HILLS 4 REXFORD DRIVE STATE: CA YEAR BUILT: 1965 ZIP CODE: 90212 B. Property Owner (on Title): FIRST NAME: JANE TRUST / LLC / CORPORATION NAME (LEAVE BLANK IF INDIVIDUAL): BHRENTAL PROPERTY, LLC OWNER TYPE: Individual(s) Trust LLC Corporation Partnership PHONE NUMBER: ( 310 ) 285-1031 Mailing Address: BUSINESS LICENSE NUMBER: NUMBER: CITY: 123 G0001234 EMAIL: DIRECTION (N,S, E, W) W STREET NAME: CARSON LAST NAME: DOE FOR TRUSTS / LLC / CORPORATIONS: Managing Partner Trustee SAMPLE@BEVERLYHILLS.ORG SAMPLE DRIVE STATE: CA BUSINESS LICENSE EXPIRATION DATE: DECEMBER 31, 2017 CEO UNIT: 100 ZIP CODE: 90000 C. Property Manager: Same as Property Owner FIRST NAME: LAST NAME: PHONE NUMBER: ( ) - Mailing Address: EMAIL: NUMBER: DIRECTION (N,S, E, W) STREET NAME: UNIT: CITY: STATE: ZIP CODE: - Additional Sample Information on Back Side------------------ Beverly Hills Rent Stabilization Program www.beverlyhills.org/bhrent (310) 285-1031 RSO-002
City of Beverly Hills Rent Stabilization Program 455 N. Rexford Drive Beverly Hills, CA 90210 Tel. (310) 285-1031 www.beverlyhills.org/bhrent RENTAL UNIT REGISTRATION FORM II. Unit Information A. Rental Unit Information: 1 of 4 units (One Page Per Unit) Address: Tenancy Information: NUMBER: CITY: 123 NUMBER OF BEDROOMS: 1 BEVERLY HILLS DIRECTION (N,S, E, W) N OCCUPANTS INCLUDE: Over Age 62 Child(ren) under 18 yrs. Disabled person (per BHMC Section 4.6-.05) STREET NAME: STATE: CA REXFORD DRIVE ZIP CODE: 90212 RENTAL UNIT DESIGNATION: Chapter 5 Tenant Chapter 6 Tenant UNIT STATUS: Occupied by other Occupied by Owner Occupied by Manager Vacant (Complete section B.) Is the unit currently occupied by a tenant with a Section 8 voucher, or is the tenancy subject to a contract with a government entity or non-profit with a government contract to provide rental housing?... Yes No The owner/landlord has a signed original Tenant Landlord Rights and Responsibilities Handbook and is on file for this tenant and is available upon the City s request?... Yes No B. Tenancy History for Vacant Units What was the reason for the property being vacated? Vacated Vacated for Cause Termination / Eviction Voluntarily Specify Additional Information Reason of Cause: Failed to pay rent Failed to comply with rental terms after written notice was given. Committed or permitted a nuisance or was damaging the unit or common areas. Was undertaking illegal uses within the unit or was permitting occupancy by more than the legally permitted number of people. Refused to provide access to the landlord for purpose of repairs or improvements or other inspections required by agreement or law after appropriate notice was given. Other: UNIT: NO UNIT NUMBER ASSIGNED SQUARE FEET: Beverly Hills Rent Stabilization Program www.beverlyhills.org/bhrent (310) 285-1031 RSO-002 1A 850 ORIGINAL OCCUPANCY DATE: August 20, 1998 UTILITY(IES) PAID BY LANDLORD: Gas Electric Water PARKING INCLUDED IN MONTHLY RENT? Yes No CURRENT MONTHLY RENT: $1,800 ORIGINAL RENT AMOUNT OF CURRENT VALID AGREEMENT: $775 DATE OF LAST RENT INCREASE: October 1, 2016 Vacated for No Cause Termination / Eviction No Cause Information: 1. What was the rent paid by the tenant immediately preceding the current vacancy? 2. Was there a change in amenities/parking/etc. for the new tenant compared to the previous?... Yes No Signature Information I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Signature: X Jane Doe Date: 8/07/2017 Print Name: JANE DOE Title: 8/07/2017
CITY OF BEVERLY HILLS RENT STABILIZATION PROGRAM RENTAL UNIT REGISTRATION FORM INSTRUCTIONS Earlier this year, the Beverly Hills City Council enacted amendments to the Rent Stabilization Ordinance. Pursuant to the Beverly Hills Municipal Code (Section 4-5-801 A and 4-6-10 A), Landlords will have 30 days to register every rental unit that is subject to the provisions of Chapter 5 or Chapter 6 of Title 4 of the Code. The registration period starts on July 24, 2017 and it ends on August 23, 2017. Registration is complete when all required information is provided to the City, including the amount of rent that is being charged for each rental unit. INSTRUCTIONS: To ensure accuracy and avoid delays, all forms should be completed online at http://bhrent.beverlyhills.org. Your property has been assigned a PIN Number which you will need in order to set-up an account, the PIN Number is located on the top right corner of the Notice Requiring Registration of Rental Units. Please follow the instructions from this Notice to set-up your account. The Rental Unit Registration Form consists of 3 parts: PART 1 PROPERTY INFORMATION A. Property Information: address, APN, number of units, and year constructed. B. Property Owner (on title): contact information for property owner including: name; specification of type of ownership, such as a Trust, LLC, or individual; phone number; email address, mailing address, business license number and business license expiration date. C. Property Manager: contact information for property manager, including the unit number occupied by any on-site property manager. If the Property Manager is also the Property Owner, check Same as Property Owner box on the form. PART 2 UNIT INFORMATION A. Rental Unit Information: complete address for each unit including unit number square footage RSO-003
number of bedrooms identify if occupant is under Chapter 5 or 6 of the Municipal Code original occupancy date of the current tenant identify if occupant is over age 62, child(ren) under 18 years and disabled person unit status (vacant or rented; if the unit is vacant, skip Section B and complete Section C Tenancy History identify if utility(ies) are paid by landlord identify if parking is included in monthly rent identify if unit is currently occupied by a tenant with a Section 8 voucher or if the tenancy is subject to a contract with a government entity or non-profit with a government contract identify if landlord has original signed Tenant Landlord Rights and Responsibilities Handbook on file for the current tenant identify currently monthly rent identify original rent amount of current valid agreement identify date of last rent increase. B. Tenancy History for Vacant Units: identify reason for vacancy, identify if Vacated Voluntarily by the tenant; identify if Vacated For Cause Termination/Eviction, identify if Vacated for No-Cause Termination/Eviction. When completing this section please check each box that may apply. PART 3 SIGNATURE A signature is required on each Rental Unit Registration form that is submitted; forms must be dated and signed under penalty of perjury by the landlord. For assistance regarding the Rental Unit Registration Form please call our Hotline at (310) 285-1031 or visit our website at www.beverlyhills.org/bhrent; RSO-003
CITY OF BEVERLY HILLS RENT STABILIZATION PROGRAM Rental Unit Registration Form Frequently Asked Questions 1. Why did I get this Form? You received this form because your property is subject to the provisions of the City s Rent Stabilization Ordinance. The Rental Unit Registration form must be completed online for every rental property that is subject to the Ordinance. Once a landlord is in receipt of the notice to register from the City, he/she is required to complete the registration form, the registration period starts on July 24, 2017 and it ends on August 23, 2017. 2. What happens if I do not submit the form? Pursuant to recent amendments to the Ordinance (BHMC 4-5-801 A and 4-6-10 A), landlords must register every rental unit that is subject to the provisions of Chapter 5 or Chapter 6 of Title 4 of the Beverly Hills Municipal Code. Partial information constitutes an incomplete form, and registration is not considered complete until all required information, including the landlord s emergency contact information, is provided to the City. Failure to register a unit can lead to substantial penalties including but not limited to a fine of $500.00 per unit. 3. What if I do not know all the answers to the questions regarding each of my rental units? Each question should be answered to the fullest possible extent. Once the City receives the completed form from a landlord, the, tenants of that Landlord will receive a Registration Notice of Rent Reported by Landlord. Tenants may dispute or clarify discrepancies by providing supporting documentation to the City. A tenant may also contact the City and request the rent information provided by their landlord. 4. What if I submit my Unit Registration form to the City and later realize I need to update information? For questions or changes to the registration form after submittal, please contact City staff at the Rent Stabilization Program Hotline (310)285-1031. 5. What kinds of rental properties are subject to the provisions of the Rent Stabilization Ordinance? All multi-family rental unit properties, including duplexes, are subject to the provisions of the Rent Stabilization Ordinance (BHMC Title 4 Chapter 5 and Chapter 6). 1 RSO-004
6. Who should be listed as the Emergency Contact? The best emergency contact may be the property owner or property manager; however, the person who is most directly able to respond in case of an emergency at your property should be listed. The name, address and telephone number of a designated emergency contact are required to be listed on the form. 7. I am a new Landlord and do not know the Effective Date of the Last Rent Increase or the Date When Tenant First Occupied the Unit. If you do not know the Effective Date of Last Rent Increase, or Date When Tenant First Occupied the Unit, please contact City staff at (310)285-1031. 8. How should I fill out the form if the unit is currently vacant but I plan on renting it later this year? Select the Vacant box under Tenancy Information, and skip to complete Section B and provide Tenancy History for Vacant Units. 9. I currently live in one of my rental units; do I still need to submit the Rental Unit Registration form? If a landlord lives in one of their rental units and simultaneously rents the remaining units, the Unit Registration form must still be completed to fulfill the mandatory registration requirement. 10. Can I submit my Registration Form via facsimile (fax) or via e-mail? No. The only way to submit the Rental Unit Registration Form is online through the Rental Unit Registration portal at: http://bhrent.beverlyhills.org. If you need assistance to complete the Rental Unit Registration Form, individual appointments with City staff are available. To request assistance, Landlords must contact the City and schedule an appointment at (310)285-1031. 11. How do I know if my Registration Form is complete? When the landlord submits the registration form online through the Rental Unit Registration portal at http://bhrent.beverlyhills.org, landlord will receive a confirmation email indicating the registration form was received. Once the information is verified, the landlord will receive an email from the City confirming that the Registration of Rental Units for the property is complete. 12. Will the Registration information become public record? Documents submitted to a government agency are subject to disclosure under the California Public Records Act (CPRA). 13. Who may I contact if I have questions? Call our Hotline at (310) 285-1031 or visit our website at www.beverlyhills.org/bhrent. 14. What if I received the Notice Requiring Registration of Rental Units and I just sold the property? If you are in receipt of the Notice Requiring Registration of Rental Units and you no longer own that property, please contact City staff as soon as possible at (310)285-1031. 2 RSO-004
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Rent Stabilization Program For the latest information Municipal Code Ordinances Unit Registration Program Guides Frequently Asked Questions Tenant/Landlord Information visit www.beverlyhills.org/bhrent or call 310-285-1031