SOLICITATION FOR OFFERS Solicitation number NE-18-006 (FY19) GENERAL INFORMATION SYNOPSIS THE UNITED STATES (U.S.) IS REQUESTING OFFERS TO LEASE UP TO 19 FAMILY HOUSING UNITS. THE TERM REQUIRED IS FIVE (5) YEARS, SUBJECT TO AVAILABILITY OF APPROPRIATIONS. FAMILY HOUSING UNITS NEED TO BE SPREAD THROUGHOUT THE SCHINNEN/BRUNSSUM AREA (SEE ATTACHED BOUNDARIES MAP). TYPE UNITS OFFERS FOR LEASE CAN EITHER BE FOR: * EXISTING UNITS IMMEDIATELY AVAILABLE AND MEETING THE MINIMUM REQUIREMENTS, OR * UNITS WHICH MUST BE ALTERED TO MEET THE MINIMUM REQUIREMENTS AND DELIVERED BY THE DELIVERY DATE SPECIFIED IN THIS SOLICITATION. METHOD OF MEASUREMENT NET USABLE SPACE WILL BE THE METHOD OF MEASUREMENT, AND IS DETERMINED AS FOLLOWS: NET USABLE AREA IS ARRIVED AT BY MEASURING FROM INTERIOR WALL TO INTERIOR WALL, AND SUBTRACTING FROM THE GROSS AREA SPACES SUCH AS STORAGE AREAS, ATTICS, BASEMENTS, LAUNDRY AND UTILITY ROOMS, GARAGE, HALLS AND CORRIDORS, STAIRWELLS, ELEVATORS, BUILDING EQUIPMENT SERVICE AREAS, AND CLOSETS. GROSS AREA IS COMPUTED FROM EXTERIOR WALL TO EXTERIOR WALL. UNLESS OTHERWISE NOTED, ALL REFERENCES IN THIS SOLICITATION TO SQUARE METERS SHALL MEAN NET USABLE SQUARE METERS. MINIMUM BASIC REQUIREMENTS OFFERS MUST MEET THE FOLLOWING MINIMUM REQUIREMENTS AND SAFETY STANDARDS: - UNITS MUST BE LOCATED WITHIN THE SCHINNEN/BRUNSSUM AREA (SEE ATTACHED BOUNDARIES MAP). - THE HOUSING UNITS MUST BE FREE OF ALL ENVIRONMENTAL /HEALTH HAZARD MATERIALS, LEAD BASE PAINT, RADON, AND ASBESTOS CONTAINING MATERIALS. WRITTEN CERTIFICATION THAT THE PROPERTY MEETS THESE REQUIREMENTS MUST BE INCLUDED WITH THE OFFER. - ALL ROUTINE AND MAJOR MAINTENANCE OF ALL INSTALLED WINDOWS AND DOOR FRAMES, SEAL HINGES, LOCK-SYSTEMS AND DEVICES MUST BE PERFORMED BY OWNER ON A REGULAR BASIS. 1
- ALL ROUTINE AND MAJOR MAINTENANCE OF BOILER, VENTILATION, EXHAUST SYSTEM, WATER AND CENTRAL, HIGH EFFICIENCY HEATING SYSTEM AND CHIMNEY MUST BE PERFORMED BY OWNER EACH YEAR. - MAJOR MAINTENANCE OF GARDEN; PRUNING TREES, HEDGES AND BUSHES MUST BE PERFORMED BY OWNER ONCE A YEAR. - ENERGY LABEL CERTIFICATE MUST BE INCLUDED IN THE OFFER. EACH HOUSING UNIT MUST INCLUDE: - NET FLOOR SPACE PER LIVING QUARTER IS APPROXIMATELY 150 SQUARE METERS. - AT LEAST THREE (3) BEDROOMS AND ONE (1) BATHROOM. - FLOORCOVERING: EITHER LINOLEUM OR CARPET IN HALLWAY, LIVING- AND BEDROOM AREAS. EASY TO MAINTAIN CERAMIC FLOOR TILES IN KITCHEN, BATHROOM, TOILET AND LAUNDRY ROOM. - CHILD SAFE BANISTERS AND RAILING. - FOUR (4) TO SIX (6) COAT HOOKS IN HALLWAY. - VIDEO INTERCOM CONNECTED TO THE FRONT DOOR AND ACCESSIBLE FROM THE LIVING ROOM. - TELEPHONE AND CABLE CONNECTIONS AVAILABLE IN LIVING ROOM AND BEDROOMS. - ANTI SLIP STRIPS ON WOODEN OR NATURAL STONE STAIRS. - DOORSTOPS AND BASEBOARDS IN EVERY ROOM THROUGHOUT THE HOUSE. - WHITE LATEX PAINT ON THE WALLS (OR POPCORN TEXTURED WALLPAPER) AND CEILINGS. - CEILING LIGHT FIXTURES IN EVERY ROOM WITH ENERGY SAVING LIGHT BULBS (LED LAMPS). - WINDOW COVERINGS ON EVERY WINDOW. NO BLINDS WITH CORDS. - DOUBLE PANE EXTERIOR WINDOWS WITH LOW ENERGY (LE) GLASS AND WINDOW LOCKS. - LOCKS AND HINGES THAT MEET DUTCH (STICHTING KWALITEIT GEVELBOUW) SKG** SAFETY STANDARDS (SEE ATTACHMENT). - IN EVERY ROOM, AT LEAST ONE WINDOW MUST HAVE A STATIONARY WINDOW INSECT SCREEN INSTALLED. - ALL EXTERIOR DOORS OF THE HOUSE, EXCEPT FRONT DOOR, MUST HAVE INSECT SCREEN CURTAINS. - FIRE DETECTION SYSTEM CONSISTING OF: SMOKE DETECTORS WIRED AND CONNECTED WITH EACH OTHER, CONNECTED TO 230 VOLT AND BATTERY BACK-UP OF 9 VOLT LITHIUM, IN EVERY ROOM, BESIDES THE KITCHEN AND BATHROOM. A WIRELESS SYSTEM IS AN ACCEPTABLE OPTION. SMOKE DETECTORS MUST BE REPLACED BY THE LESSOR WHEN OLDER THAN TEN (10) YEARS. - ONE (1) KEY SYSTEM WITH CERTIFICATE AND SIX (6) EACH KEYS AND CERTIFICATION CARD FOR EXTERIOR DOORS, GARAGE DOOR(S) AND GARDEN GATES (BRAND DOM TYPE 333 OR EQUIVALENT). - EXTERIOR LIGHTS WITH MOTION DETECTORS LOCATED BY THE BACK AND FRONT DOOR OF THE HOUSE. - LOW MAINTENANCE GARDEN IN FRONT AND BACK. - WIRE MESH/PRIVACY FENCE, 180 CM HIGH AROUND BACK GARDEN WITH A LOCKABLE GATE. - BATHTUB AND SHOWER (CABINET DOORS WITH SECURITY GLASS) WITH TOWEL BARS, TOILET PAPER ROLL HOLDER, SOAP DISH HOLDER, COAT HOOKS AND LOCKABLE MEDICINE CABINET. - KITCHEN WITH BUILT-IN CABINETS, EQUIPPED WITH OVEN/RANGE AND VENTILATION OVEN HOOD WITH EXHAUST TO EXTERIOR, DISH WASHER (SEPARATE E-POWER GROUP, 16 AMPS FUSE PROTECTION, COLD WATER FAUCET AND 40 MM DRAIN SYSTEM) AND REFRIGERATOR OR AT LEAST THE CONNECTION FOR THESE SEPARATE (NOT BUILT-IN) APPLIANCES. - EUROPEAN WASHER AND DRYER (EXHAUST OR CONDENSE) OR AT LEAST THE CONNECTIONS FOR THESE SEPARATE (NOT BUILT-IN) APPLIANCES WITH SEPARATE E-POWER SYSTEM GROUPS, 16 2
AMPS FUSE PROTECTION. COLD WATER FAUCET AND 40 MM DRAIN SYSTEM FOR WASHER. IF AN EXHAUST DRYER IS PROVIDED, IT MUST HAVE A 100 MM DIAMETER VENITALTION. - GARAGE WITH FLOOR COATING TYPE HB FINISH AND COLD WATER FAUCET IN- OR OUTSIDE GARAGE. LEASE TERM THE LEASE TERM SHALL BE A FIVE (5) YEAR TERM, WITH GOVERNMENT TERMINATION RIGHTS TO BE NEGOTIATED. DELIVERY DATE THE US IS SEEKING BENEFICIAL OCCUPANCY OF 19 UNITS NO LATER THAN 30 SEPTEMBER 2019. NEGOTIATIONS AND COMPETITIVE RANGE UPON COMPLETION OF THE INITIAL EVALUATION OF OFFERS, THE REAL ESTATE CONTRACTING OFFICER AND/OR HER AUTHORIZED REPRESENTATIVE WILL CONDUCT ORAL OR WRITTEN NEGOTIATIONS WITH ALL RESPONSIVE OFFERORS THAT ARE WITHIN THE COMPETITIVE RANGE. OFFERS THAT DO NOT MEET THE MINIMUM BASIC REQUIREMENTS WILL NOT BE CONSIDERED. THE COMPETITIVE RANGE WILL BE ESTABLISHED BY THE CONTRACTING OFFICER ON THE BASIS OF PRICE, NEIGHBORHOOD CRIME HISTORY AND ENERGY EFFICIENCY (HEREINAFTER REFERRED TO AS THE EVALUATION FACTORS), AND WILL INCLUDE ALL OFFERS THAT HAVE A REASONABLE CHANCE OF BEING SELECTED FOR AWARD. THE OFFERORS WILL BE PROVIDED A REASONABLE OPPORTUNITY TO SUBMIT ANY PRICE, TECHNICAL OR OTHER REVISIONS TO THEIR OFFERS THAT MAY RESULT FROM NEGOTIATIONS. NEGOTIATIONS WILL BE CLOSED WITH SUBMISSION OF BEST AND FINAL OFFERS, WHEN CALLED UPON BY THE REAL ESTATE CONTRACTING OFFICER. AFTER REVIEW OF BEST AND FINAL OFFERS IS COMPLETED, THE LEASE WILL BE AWARDED TO THE OFFEROR(S) WHOSE OFFER IS MOST ADVANTAGEOUS TO THE UNITED STATES GOVERNMENT, BASED ON THE EVALUATION FACTORS CONSIDERED. THE GOVERNMENT RESERVES THE RIGHT TO MAKE MULTIPLE AWARDS UNDER THIS SOLICITATION IN ORDER TO FULFILL THE TOTAL REQUIREMENT OF 19 FAMILY HOUSING UNITS. THE OFFERORS WILL BE REQUIRED TO SUBMIT A STATEMENT OF FINANCIAL RESPONSIBILITY AND PROOF OF OWNERSHIP ALONG WITH THEIR BEST AND FINAL OFFER. AWARD AFTER CONCLUSION OF NEGOTIATIONS, THE REAL ESTATE CONTRACTING OFFICER WILL REQUIRE THE OFFEROR SELECTED FOR AWARD TO EXECUTE THE PROPOSED LEASE PREPARED BY THE BENELUX REAL ESTATE OFFICE, WHICH REFLECTS THE AGREEMENTS OF THE PARTIES. THE PROPOSED LEASE SHALL CONSIST OF: 3
(A) STANDARD U.S. GOVERNMENT CORPS OF ENGINEERS LEASE FOR ACQUISITION OF REAL PROPERTY IN THE NETHERLANDS (B) PERTINENT PROVISIONS OF THE OFFER (C) PERTINENT PROVISIONS OF THIS SOLICITATION REMARKS EACH RESPONSIVE OFFER/BUILDING MEETING THE MINIMUM REQUIREMENTS WILL BE INSPECTED PRIOR TO BEST AND FINAL OFFER SUBMISSION, AND OFFERORS WILL BE PROVIDED WITH EXACT SECURITY REQUIREMENTS WHICH WILL HAVE TO BE TAKEN INTO CONSIDERATION AT THE TIME IN THE BEST AND FINAL OFFER SUBMISSION. SUBMITTAL OF OFFERS THE OPEN PERIOD FOR SUBMITTAL OF INITIAL OFFERS IS THROUGH 25 JANUARY 2019, ENDING AT 4:00 CEST. THE GOVERNMENT WILL ONLY ACCEPT OFFERS DURING THE OPEN PERIOD. THE GOVERNMENT RESERVES THE RIGHT TO ALLOW FOR MULTIPLE, SUBSEQUENT OPEN PERIODS TO MEET THE TOTAL REQUIREMENT OF 19 FAMILY HOUSING UNITS. BY EMAIL TO: PAULIEN.D.LOENEN.LN@USACE.ARMY.MIL OR BY REGULAR MAIL TO: US ARMY CORPS OF ENGINEERS BENELUX REAL ESTATE FIELD OFFICE Attn: Paulien Loenen Grand Rue 56 7950 Chièvres Belgium 4
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