Registration of a Lease Guidance Notes
Contents Introduction... 3 Registration Authority Office... 3 The Registrar s main functions under Real Property Regulations 2015 are:... 3 Opening Hours... 3 Application to Registration of a Lease... 4 How to create an account... 4 Supporting Documents... 7 Fees... 7 How to complete the Application to Register a Lease... 8 Available Payment Method... 19 Online Payments... 19 Credit Card / POS... 19 Bank Transfer... 19 Errors on the application form or in the documents... 20 Approval Process... 20 Disclaimer... 20 Guidance Note Registration of a Lease Page 2 of 20 VER3.1 / 2017 05 04
Introduction Abu Dhabi Global Market ( ADGM ) is established pursuant to Abu Dhabi Law No. 4 of 2013 as a financial free zone in the Emirate of Abu Dhabi, with its own civil and commercial laws. ADGM offers market participants a world class legal system and regulatory regime. This document has been written to guide clients through the process of registration of lease. This document gives a comprehensive step by step guide to the practicalities and to provide greater understanding of what is required and highlighting some of the issues to be aware of. Registration Authority Office The Registration Authority (the Registrar ) is an independent authority, which has the powers granted to it under the Abu Dhabi Law No. 4 of 2013. The Registrar s office is located at 3rd floor, ADGM Building, Abu Dhabi Global Market Square, Al Maryah Island, Abu Dhabi, United Arab Emirates. The Registrar s main functions under Real Property Regulations 2015 are: To register real property interests and all related transactions To maintain registration records To maintain real property interests register To issue search certificates in relation to real property interests Opening Hours The Registrar s office is open from Sunday to Thursday, 9:00am to 3:00pm and may be contacted during normal working hours at +971 2 3338888 or by email at ra@adgm.com Guidance Note Registration of a Lease Page 3 of 20 VER3.1 / 2017 05 04
Application to Registration of a Lease The application for registration of a lease is available on ADGM Online Registry Solution. Before you begin, please create an account by following the steps on How to create an account (access to this form is available to all registered user) and prepare the supporting documents in digital format and credit card information. Please refer to Available Payment Methods for more payment options. How to create an account Step 1: Go to www.registration.adgm.com Guidance Note Registration of a Lease Page 4 of 20 VER3.1 / 2017 05 04
Step 2: Select Logon/Register Step 3: Select Register Guidance Note Registration of a Lease Page 5 of 20 VER3.1 / 2017 05 04
Step 4: Complete the form. Step 5: Select Create Guidance Note Registration of a Lease Page 6 of 20 VER3.1 / 2017 05 04
Supporting Documents Every application for the registration of a real property interest must be accompanied by supporting documents as prescribed in the form. The following documents are required for application to register a lease: No. Requirement Status Details of Building / Details of the Unit 1. Copy of floor plan / title plan with legal and physical boundaries Details of the Lease 2. Copy of the lease / memorandum of lease 3. Details of Burdens/Benefits (if applicable) 4. Landlord Details For Musataha / usufruct interest, if previously registered, a copy of document evidencing such registration issued by the Relevant Authority. 5. Information of the Lessor / Landlord will be pre populated. Tenant Details Individual 6. Copy of passport 7. 8. 9. If applicable, copy and original power of attorney (or equivalent document) authorizing the person signing this application on behalf of the Lessor/Landlord Body Corporate A copy of Certificate of Incorporation or Registration, or a document of similar effect, certified by the relevant authority in the jurisdiction in which it is incorporated or registered or by its director or company secretary. If applicable, copy and original power of attorney (or equivalent document) authorizing the person signing this application on behalf of the Lessor/Landlord Fees Below are the schedule of fees for registering a lease in ADGM. Transactions Application to register a lease (long term, leasehold ownership, in excess of 10 years term) Application to register a lease (short term, less than 10 years term) Figures in US$ 2% of the rent fee payable for period of 12 months of the lease term calculated either on average rent payable per square meter/foot calculated over the entire period of the lease term in the absence of clearly defined rent fee, or, 2 per cent of rent payable for 12 months of the lease term, if the rent is clearly defined. $100 per year per contract calculated on pro rate basis with commencement date of 15 June 2016. Minimum registration fee payable is USD100. Currency Conversion US$ = AED3.6735 Guidance Note Registration of a Lease Page 7 of 20 VER3.1 / 2017 05 04
How to complete the Application to Register a Lease Step 1: Log in to your account and access the form by selecting Online Services > Property > Registration and Application to Register a Lease Step 2: Complete the General Details section by selecting the appropriate Folio number and uploading the required documents. Guidance Note Registration of a Lease Page 8 of 20 VER3.1 / 2017 05 04
Folio number is the unique identifier reference number of a registered folio for the plot of land on which the real property to be leased is erected or the plot of land which is being leased, whichever is applicable. This number can be extracted from folio registration certificate issued by the Registrar. In the absence of a hard copy of the certificate of registration of plot of land, please apply for official search from the Registrar s office. This number is a significant component of the requirements for the purpose of lease registration and must be selected in order to complete the form. Please refer to the below table for reference. Tower or Building name Folio number Lease number 1 Al Sila Tower 1 FO ADGM RA 000000003 LS ADGM RA 000000004 2 Al Maqam Tower 2 FO ADGM RA 000000005 LS ADGM RA 000000005 3 Al Khatem Tower 3 FO ADGM RA 000000008 LS ADGM RA 000000006 4 Al Sarab Tower 4 FO ADGM RA 000000004 N/A 5 The Galleria Mall FO ADGM RA 000000007 LS ADGM RA 000000002 Guidance Note Registration of a Lease Page 9 of 20 VER3.1 / 2017 05 04
Step 3: Select Leasehold Step 4: Select Unit, if you are registering a lease for a unit. Guidance Note Registration of a Lease Page 10 of 20 VER3.1 / 2017 05 04
Step 5: Select your Building Name from the dropdown list and complete the details of the unit. Note that Unit number can be alphanumeric (e.g. Part of Level 11). Step 6: Select Next Step to move to the next tab. Guidance Note Registration of a Lease Page 11 of 20 VER3.1 / 2017 05 04
Step 7: Complete the Details of the Lease and upload the required documents. Guidance Note Registration of a Lease Page 12 of 20 VER3.1 / 2017 05 04
Step 8: Once completed, Select Next Step to move to the next tab. Step 9: The details of the registered Lessor / Landlord will be auto populated on the form. Guidance Note Registration of a Lease Page 13 of 20 VER3.1 / 2017 05 04
Step 10: Once completed, Select Next Step to move to the next tab. Step 11: Complete the Lessee / Tenant details by selecting the appropriate type (i.e. individual or body corporate) and upload the required documents. Guidance Note Registration of a Lease Page 14 of 20 VER3.1 / 2017 05 04
Step 12: Once completed, Select Next Step to move to the next tab. Guidance Note Registration of a Lease Page 15 of 20 VER3.1 / 2017 05 04
Step 13: Review all the information and select Submit. Step 14: On the Fee Payment screen, select Credit Card as a payment method. Guidance Note Registration of a Lease Page 16 of 20 VER3.1 / 2017 05 04
Step 15: Then select Continue Step 16: In the dialogue box, select Ok Guidance Note Registration of a Lease Page 17 of 20 VER3.1 / 2017 05 04
Step 17: Complete the credit card information and select Pay. Step 18: Once payment is successful, you may download and view the receipt. You will also receive a copy in your email. Guidance Note Registration of a Lease Page 18 of 20 VER3.1 / 2017 05 04
Step 19: Select ok to close the form. At this stage, the form is now submitted to ADGM for review. Please note that your application may be returned for resubmission. If all is in order, application will be approved and you will receive a Certificate of Registration. Should you wish to use different payment method, please select Cancel and Pay Later and follow the instruction stated in the Available Payment Method section of this document. Available Payment Method ADGM Registration Authority does not accept payment in cash. Payment to the Registrar can be made via the following channels: Online Payments Online credit card payment is only available to those applicants who have submitted applications through the Online Registry Solution. Credit Card / POS An applicant can visit our offices and pay using their credit card. Currently only Visa and MasterCard are accepted. Bank Transfer USD Account Bank Name: National Bank of Abu Dhabi Account Name: ADGM Registration Authority Account Number: 6205791613 IBAN Number: AE280350000006205791613 Guidance Note Registration of a Lease Page 19 of 20 VER3.1 / 2017 05 04
AED Account Bank Name: National Bank of Abu Dhabi Account Name: ADGM Registration Authority Account Number: 6205791532 IBAN Number: AE810350000006205791532 1. Please inform a member of the Registration Authority of your intention to make payment via bank transfer for the specified service. 2. When completing the transfer, where possible please include within the reference for payment field: Company name (of applicant) Service that is being applied for Once the transaction has been completed, please inform a member of the Registration Authority that this transfer has been successful, and if possible provide a copy of the receipt of transfer. The Registration Authority will not commence processing of any application until such time that payment has been successful and received within the account. By following the above steps, any potential delays in tracing payments may be avoided. Errors on the application form or in the documents If the form contains errors, the Registrar s office will normally return it to the applicant for resubmission. The Registrar s office does not correct errors on the forms. The applicant will be informed by email about the errors and corrective actions that need to be taken. Approval Process All documents submitted to the Registrar are subject to checks. If the application is in order, a certificate of registration will be issued to the applicant. Unless requested, original certificate of registration of a lease is handed over to party lodging the application. The other party may receive a true copy of the original issued by the Registrar upon request and payment of applicable fee. Disclaimer This Guidance Note (the Note ) provides answers to many frequently asked questions and provides information on completing the application to register and maintain records of a lease. This is only a guide and should be read together with the relevant legislation, in particular, ADGM Real Property Regulations 2015 and any other relevant regulations and enabling rules. The Note only refers to the procedures that need to be completed in relation to the Registrar. It does not cover other requirements as set out in the relevant legislation (which includes contact with the court and other obligations of an applicant). Further advice from a specialist professional may be required. For more information, you may contact the Registrar: Telephone No.: 00 971 2 338888 Email: ra@adgm.com Address: 3rd floor, ADGM Building, Abu Dhabi Global Market Square, Al Maryah Island, Abu Dhabi, United Arab Emirates. Guidance Note Registration of a Lease Page 20 of 20 VER3.1 / 2017 05 04