RANCHO PALOS VERDES CITY COUNCIL AGENDA REPORT MEETING DATE: 2/19/2019 AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action to authorize the City Clerk to file a Notice of Completion for the Residential Street Rehabilitation Project Phase I, Area 8 PCC Improvements and AC Repairs Project, Project #022417 and authorize a budget transfer by decreasing the Capital Improvement Fund by $2,000,000 and increasing the Measure R Fund by $2,000,000. RECOMMENDED COUNCIL ACTION: (1) Accept the project as complete; (2) Authorize a budget transfer by decreasing $2,000,000 in the Capital Improvement Fund and increasing $2,000,000 in the Measure R Fund; (3) Authorize the City Clerk to file a Notice of Completion for the project with the Los Angeles County Recorder; and if no claims are filed within 35 days after recordation, send a notice to the surety company to exonerate the Performance Bond; and, (4) Authorize the Director of Public Works to release the 5% construction retention payment to Hardy & Harper, Inc., 35 days after recordation of the Notice of Completion by the Los Angeles County Recorder, contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond with the City. FISCAL IMPACT: The final project cost will be determined with the completion of Residential Street Rehabilitation Project Phase II, Area 8 Project. The total budget for Phase I is $2,542,816 which includes the construction budget of $2,467,850. The final cost for construction was within the budget for a total of $2,228,602.70. Amount Budgeted: $3,972,730 Account Number(s): (CIP) 330-400-8818-8002 - $ 28,900.00 (CIP) 330-400-8818-8004 - $ 413,663.00 (CIP) 330-400-8818-8006 - $ 143,491.00 (CIP) 330-400-8818-8805 - $ 3,386,676.00 Additional Appropriation: N/A Revised Account Numbers: (CIP) 330-400-8818-8002 - $ 28,900.00 (CIP) 330-400-8818-8004 - $ 413,663.00 (CIP) 330-400-8818-8006 - $ 143,491.00 (CIP) 330-400-8818-8805 - $ 1,386,676.00 (Measure R) 220-400-8818-8805 - $ 2,000,000.00 1
ORIGINATED BY: James Flannigan, Assistant Engineer REVIEWED BY: Elias Sassoon, Director of Public Works APPROVED BY: Doug Willmore, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Notice of Completion (page A-1) BACKGROUND AND DISCUSSION: The City has completed construction of the Residential Street Rehabilitation Project Phase I, Area 8 PCC Improvements and AC Repairs Project, Project #022417. The final construction primarily included replacement of sidewalk, curb ramps, driveway aprons, curb & gutter, and various Asphalt Concrete (AC) repairs. Construction activities were completed in December 2018. The Residential Street Rehabilitation Project is budgeted in the Capital Improvements Fund in the amount of $3,972,730 and through research, Staff identified that the project is eligible to be funded by Measure R Fund. The City has been routinely participating in the Los Angeles County Metropolitan Transportation Authority (LACMTA) Measure R Local Return Program. Measure R funding is typically reserved for engineering, administration, construction or maintenance related to repair and maintenance of major roadways, pavement, curb, gutter, sidewalk, roadway signage, catch basin and pavement striping. The City receives about $545,000 annually in revenues and the estimated year-end fund balance is about $2,600,000. The funds are restricted for public roadway projects and the funds will lapse if not expended within the five years of the fiscal year in which funds were originally received. In December, Staff worked with Metro to review the project for Measure R funding eligibility and on January 15 th, Metro approved the request in the amount of $2,000,000. Staff recommends budget transfers by decreasing $2,000,000 of the Capital Improvements Fund and increasing Measure R Fund for the same amount. The budget transfers will save $2,000,000 of the Capital Improvements Fund that can be used for future projects approved by the City Council. Additionally, the budget amendment will prevent Measure R funds to lapse in the future. 2
A complete list of the Residential Street Rehabilitation project budget is as follows: Original Budget Construction $3,327,609 Budget as amended 8/21/18 Comments/Notes $2,467,850 Phase 1 - Hardy & Harper $918,826 Phase 2 Roy Allan Slurry Seal, Inc. Design $400,000 $413,663 Sunbeam - Design Services Inspection $143,491 $143,491 Interwest Inspection Construction Management 28,900 $28,900 Interwest - Construction Management Total $3,900,000 $3,972,730 Available budget The total cost of the Phase I construction was within the budgeted amount and is summarized in the following table: Phase I Construction Cost Summary ITEM AMOUNT Phase I Budget $ 2,542,816.00 Project Costs - Construction Contract $ 2,228,602.70 Project Inspection $ 37,945.00 Construction Management $ 7,355.00 Total Phase I Construction Cost $ 2,273,902.70 Savings $ 268,913.30 The cost of the Phase II construction is projected to be within the budgeted amount. The to date costs are summarized in the following table: Phase II Construction Cost Summary (To Date) ITEM AMOUNT Phase II Budget $ 1,016,251.00 Project Costs - Construction Contract $ 584,727.91 Project Inspection $ 37,268.00 Construction Management $ 5,125.00 Total Phase II Construction Cost (To Date) $ 627,120.91 CONCLUSION: 3
Hardy & Harper, Inc. has completed work as directed in accordance with the specifications and construction contract. Staff recommends budget transfers by decreasing $2,000,000 of the Capital Improvements Fund and increasing Measure R Fund for the same amount. Additionally, Staff recommends that the City Council accept the work as complete, and direct the City Clerk to file a Notice of Completion. 4
RECORDING REQUESTED BY: City of Rancho Palos Verdes WHEN RECORDED MAIL 10: r Name SI reel Addre ss C1ly Sia le Zip L City Clerk City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes CA 90275 1 J Space above this line for recorder's use NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.} Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described. 2. Tuef~IMme~t~o~eris 3. The fulladdressof theo~er~ ------------------------------------------ 4. The nature of the interest or estate of the o~er is : In fee. The City of Rancho Palos Verdes 30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275 (II other than Fee, strike 1n tee end insert. for exa~le. purchaser under conlra(,1 of purchase: or Less.ea") s. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are : NAMES ADDRESSES 6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the worl< or improvements herein referred to : NAMES ADDRESSES December 14, 2018 Residential Street Rehabilitation Project - Area 8, Phase I Hardy & Harper, Inc. 7. A worl< of improvement on the property hereinafter described was completed on------ ----------- The worl< done was : 8. The names of the contractor, if any, for such worl< of improvement was---------------- ------------- (II no conlrector for work of i"'l>rovement as a whole. insert "None") (Date of Coolract) Rancho Palos Verdes County of Los Angeles, State of CA, and is described as follows:---------------------- PCC work and AC repairs in Area 8 residential streets. and at Abalone Cove Beach Access Road - Beach School Trail, Rancho Palos Verdes, CA 90275 Residential Streets in Area 8 (See Attached) and Abalone Cove Beach Access Road 9. The property on which said work of improvement was completed is in the City of -------------------------- 10. The street address of said property~ ----------~~----------~----------------!" no street address has been officially assigne-0, insert none".) Dated------------- VERIFICATION City Clerk (Signature of Owner or eo<p0<ale offioer of Owner named in paragraph 2. or his agent) I, the undersigned, say: I am the------------------ the Declarant of the foregoing Notice of Completion; (President of, Manager of, Partner of. Owner of. etc.) I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of pe~ury that the foregoing is true and correct. Executed on - City of Rancho Palos Verdes 19 Rancho Palos Verdes CA ------------- 20 at -----------------------' (Personal signature ol the individual 'Nho is swearing that the contents of!he Notice of CorrJ>letion are true) Before you use this form fill in all blanks, and make whatever chan~es are appropriate and necessary to your particular transadion. Consult a lawyer if you doubt the forms.fitness for your purpose and u.s.e. Wolcotts makes no representation or warranty, express or tmplied, with respect to the merchantab1lrty or fitness of this form for an intended use or purpose. 2005 WOLcons FORMS, INC. 7 llll~~l~l~l~jijij~llll 2 FORM 1114 Rev. 10--05 A-1
DO NOT RECORD THIS PAGE REQUIREMENTS AS TO NOTICE OF COMPLETION Notice of completion must be filed for record WITHIN 10 DAYS atter the completion of the work of improvement (to be computed exclusive of the day of completion) as provided in Civil Code Section 3093. The "owner" who must file for record a notice of completion of a building or other work of improvement means the owner (or his successor in interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co-owners (in fact, the foregoing form is designed for giving of the notice by only one co-tenant), but the names and addresses of the other coowners must be stated in paragraph 5 of the form. Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or transferors.!n paragraphs 3, 5 and 6, the full address called for should include street number, city, county, and state. As to paragraphs 7 and 8, this form should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: (1) Strike the words "A work of improvement" from paragraph 7 and inseri a general statement of the kind of vvork done or materials furnished pursuant to such contract (e.g., "The foundation for the improvements"); (2) Insert the name of the contractor under the particular contract in paragraph 8. In paragraph 8 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name need to given if there is no general contractor, e.g. on socalled "owner-builder jobs." In paragraph 9, insert the full, legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached. Jn paragraph 10, show the street address, if any, assigned to the property by any competent public or governmental authority. A-2
Street Names Beauvais Bronco Lane Cayuse Lane Chandeleur Drive Clevis Road Corsini Place Crownview Drive Daladier Drive El Tesoro Grandpoint Lane Highpoint Road Kingsridge Drive Knollview Drive Lorraine Road Main Road Martingale Drive Miraleste Drive Mustang Road Nancy Road Picardie Road Roan Road Rue De La Charlene Sol Vista Suana Drive Sunnyside Ridge Via Bramante Via Canada Via Ciega Via Colinita Via De Anzar Via Del Plaza Via Frascati Via La Paloma Via Lorenzo Via Siena Via Subida Via Velardo Via Vico A-3