Sunshine Villas Homeowner s Associa4on Board of Directors Mee4ng April 17, 2010
Sunshine Villas Homeowner s Associa4on Board of Directors Mee4ng April 17, 2010 I. Call to Order: President Duran called the mee7ng to order at 8 A.M., board members (Michael Duran, president; John Lustenring, vice president; ScoE Tansor, treasurer; Tom Pinard, secretary; Robert Sillonis, vo7ng member; Mike Thomas, vo7ng member) and property manager, Cindy Anderson, were present. Gene Touchet, vo7ng member was absent. 14 homeowners also aeended. II. Approval of minutes: On a mo7on by Sillonis, seconded by Duran, the Annual Mee7ng minutes of the annual Homeowners Associa7on mee7ng were approved. Discussion included the clarifica7on that the SV land lease expira7on date is 2042 and a nota7on that the homeowners would have the final approval in 2011. Mo7on carried. On a mo7on by Tansor, seconded by Thomas, the February board mee7ng minutes were approved. III. Treasurer s Report: ScoE Tansor gave report indica7ng that opera7ng funds total $178,177.66; reserves total $390,144.25, for a grand total of $568,321.91. Tansor reports that there are 17 delinquent homeowner accounts at present, including nine under $1000, but five greater than $5,000.00, with a recent bankruptcy cos7ng the associa7on $680 in uncollectable fees. He reported that the HOA may lose more than $20,000 in fees through 7me due to the delinquent HO accounts, with bank foreclosures. Tansor also requested a mee7ng with Mesquite management regarding the monthly lease fees due SVHOA, they are making payments, but the wrong amount. Responding to a ques7on of roof repairs of $2150 when we are ge_ng ready to re- roof, Tansor indicated that temporary repairs must be made, including tarping but the tarps must be off by May 31 st. On a mo7on by Pinard, seconded by Sillonis, the treasurer s report was approved. In a second mo7on by Tansor, seconded by Sillonis, the Board approved the Lien Report and Forbearance Agreement. A third mo7on by Tansor, seconded by Duran, accepted the five liens, all over 120 delinquent, to wit: Lot 43, Tract 10807, AP#009-607- 477, Records of Riverside Co., CA; Lot 52, Tract 10807-1, AP#009-606- 629, Records of Riverside Co., CA; Lot 10, Tract 10807, AP#009-607- 402, Records of Riverside Co., CA; Lot 45, Tract 10807-1, AP#009-607- 479, Records of Riverside Co., CA; Lot 37, Tract 10807-1, AP#009-606- 614, Records of Riverside Co., CA., mo7on carried. IV. CommiEees: The board recons7tuted exis7ng commieees with board members serving Landscape CommiEee: Robert Sillonis to con7nue as Chair, John Lustenring added and two openings exist for associa7on members. Community Rela7ons (formerly Neighborhood Watch) will be chaired by John Lustenring, with Gene Touchet serving and openings for associa7on members to serve. Architectural CommiEee will con7nue to be chaired by Gene Touchet, with Tom Pinard and ScoE Tansor serving.
Rules and Regula7ons CommiEee will con7nue to be chaired by Gene Touchet, with John Lustenring serving. Communica7on CommiEee will be new this year, chaired by Tom Pinard with homeowner Marty Tobias volunteering to serve (this commieee will work to provide increased informa7on and communica7on within the associa7on). Bids & Contracts CommiEee will be chaired by ScoE Tansor and the board will serve. Associa7on members wishing to serve on the commieees may contact Cindy Anderson. The number on any given commieee is up to the chairman. Under CommiEees, two architectural commieee requests for approval were presented, one from Brian Kovalsky and one from Mike Thomas. In discussion, the board discussed at length the subtle personaliza7on of pa7os throughout the complex. While it is important the integrity of the outside walls is not jeopardized, the general feeling was that it should be up to the Architectural CommiEee to grandfather those who have decorated their pa7os. Amer withdrawing one mo7on, Sillonis came back with a mo7on to approve the two applica7ons presented on this date, seconded by Duran, and passed by the board. Sillonis then moved, with second by Duran, that the Architectural CommiEee will review and act on all new applica7ons for modifica7ons to pa7os and exteriors of individual units, with the homeowner having the right to come to the board if a decision is not in their favor. The mo7on also included that the Architectural CommiEee review present changes to pa7os and exteriors and require those homeowners to fill out an applica7on for architectural improvement form so that the associa7on has this on file. The mo7on was approved. Following on to the ac7on taken regarding the Architectural CommiEee, a mo7on was made by Sillonis, seconded by Tansor, that the same request procedure (that the Architectural CommiEee will review and act on all new applica7ons for modifica7ons to pa7os and exteriors of individual units, with the homeowner having the right to come to the board if a decision is not in their favor. The mo7on also included that the Architectural CommiEee review present changes to pa7os and require those homeowners to fill out a applica7on for architectural improvement form so that the associa7on has this on file), be applied to the Landscape CommiEee as it relates to plants in individual homeowners pa7os and planters. This mo7on was approved. V. Old Business: A. Roofs: Amer lengthy discussion on problems arising from condensa7on with temporary roof tarping, Duran moved and Sillonis seconded the short term authoriza7on to tarp leaking roofs. Mo7on was approved. The three roofs presently tarped are in the first 17 buildings that need immediate roof replacement. Tansor reported that the study by AWS Consultants provides that more roofs/buildings need urgent work than thought. Seventeen buildings are in the first block of urgent repairs/replacement. The consultants found not only leak problems, but also som roofs, meaning that the roof support structures will need extensive repairs. A May 8 workshop will be held for the board to consider and decide on type of roof replacement (associa7on members are urged to aeend to observe). It will be held at the tennis court pa7o, from 8 to 12. By the end of May, bid specs should be ready and a contractor should be selected by June. Tensor hopes that work can be underway by July. Tensor offered to download the
extensive report on board member s computer for their review. It contains thousands of photos and detailed informa7on on each roof in the complex. B. Trees: Sillonis reported on the recent thinning, don t know why some didn t get done but overall, trees thinned look real good. The contractor and Board President Duran walked the complex and found 15 addi7onal trees to remove or thin. The Landscape CommiEee narrowed the list to ten trees to be removed, with five trees to take their place (some loca7ons do not lend themselves for trees). On a mo7on by Tansor, seconded by Pinard, the board approved the bid. C. Mesquite pass gate: On a mo7on by Sillonis, seconded by Duran, the board approved the construc7on of a new pass gate on onto the Mesquite Creek bike/walking path. The bid was for $1450. Sillonis asked for a five day period before le_ng the contract as he felt he may have a solu7on to the exis7ng gate problem. The board graciously gave him the opportunity. VI. New Business: A. Palm Tree Trimming: Sillonis reports there are 114 palm trees in the complex to trim. While the property manager feels that she may have a bid as low as $18 a tree, the board allowed that lowest bid yet received is at $28. Pinard moved and Tansor seconded a mo7on to authorize the trimming at no more than $28 per tree with the hopes for the lower bid. Mo7on was approved. B. Hea7ng of the spas for summer: A mo7on by Tansor, seconded by Duran authorizing the hea7ng of all four spas year round was approved by the board. What followed was a discussion of the temperatures on the two heated pools, with some problems noted that the temperature had dropped to below adequate comfort levels. The board requested that the temperatures be kept at 83/84 during the months the pools are heated. A second mo7on regarding spas/pools arose when the property manager informed the board, no agenda item, that the pit housing the Pool 4 heater and pumps was in bad repair and the pool service contractor had submieed a bid of $9500 to bring all the equipment and piping above ground and fill in the pit. A short board discussion arose over noise and pump loca7on, but Tansor moved and Sillonis seconded the mo7on to move ahead with the pump/heater loca7on move. The mo7on was approved. C. Cement walk repairs: Two residen7al sidewalk repairs, 570 Sunshine Dr and 2180 Sunshine Way, and repairs to the walkway near the maintenance building were presented. Mo7on to accept bids totally $3825 made by Duran, seconded by Lustenring, and approved by the board. D. Mee4ng dates: Were Ok d by the Board: The board will meet the third Saturday of each month, with July and August dark, through the calendar year, 8 am at the SV tennis courts. VII. Correspondence: Note from Gail Steele had solved itself; leak under homeowner s home
was caused by blocked air condi7oning drain line. Another homeowner reports his recent bankruptcy and his move from Sunshine Villas. This maeer is part of the report by the Treasurer. A third leeer requested an addi7onal landscaping flood light near a member s unit. Board member Sillonis knows of this situa7on and need and offered to purchase the light and pay for the installa7on. On a mo7on by Tansor, seconded by Duran, the board accepted Sillonis offer, and approved the mo7on. VIII. Homeowners Comments: AEendees were suppor7ve of spas and pools and tennis courts being an important part of the quality of life at SV, including keeping the pool temperatures at 84, minimum. Ques7ons were raised concerning the removal of the ten trees, whether homeowners would be advised. One asked who is responsible for the pass door in the garage, with the board president indica7ng that it is the responsibility of the owner. Following up on the area of communica7ng to the membership, Pinard suggested that it is more than just a newsleeer or email, but good bulle7n board and he offers that it will be a part of the May agenda with ideas for such a board. The garage sale will have a permit from the city. Email list is growing and a campaign is on going to increase the list. And one member asked, how much will it cost me in assessments over ten years, is it equitable now (the monthly assessment) or should it be higher? The response from board members was we are working to have everything transparent. And finally, the ques7on came up about renters understanding our CC&Rs, our rules and regula7ons. Perhaps a bulle7n board may help get the word out. IX. Adjournment and next mee7ng: President Duran adjourned the mee7ng at 10:50 a.m. The next mee7ng is a special workshop mee7ng on Saturday, May 8, 2010 from 8 a.m. 7ll 12 noon. The regular monthly mee7ng of the SVHOA Board of Directors will be on May 15, 2010 at 7:30 a.m. Respecuully submieed Thomas C. Pinard, SVHOA Board Secretary