COVER PAGE OF APPLICATION To: Sr. Manager Legal & Real Estate, HQ Bharat Petroleum Corporation Ltd. Bharat Bhavan I, 1 st Floor, 4&6 Currimbhoy Road, Ballard Estate, Mumbai : 400 001 Dear Sir, SUB: APPLICATION FOR OFFICE SPACE ON LEASE AT KHARGHAR / BELAPUR In response to your press advertisement inviting APPLICATION FOR OFFICE SPACE ON LEASE AT KHARGHAR/BELAPUR and after having gone through the details, I/we hereby submit necessary information/documents, as desired. The application is made by me/ us on behalf of. in the capacity of. duly authorized to submit the same. We understand that Bharat Petroleum Corporation Ltd. reserves the right to reject any/ all or accept any application/s without assigning any reasons whatsoever. Place: Signature of the Proprietor/ Partner/ Authorized representative Date : Seal of the Firm: Office space on lease at Kharghar/Belapur Page 1
APPLICATION FORM (Technical Bid : Part -A) Office space on lease at Kharghar/Belapur Page 2
TECHNICAL BID : PART - A Sl no Description Bidder s Comments 1 Name of the Bidder : Individual/Firm/ Organization etc. 2 Name of the Owner(s)/Partners/Organization in whose premise is registered 3 Status of the party : (Govt. /Private/Joint property/ Lease etc. 4 Postal Address with Pin Code of the Bidder 5 Name of the contact person of the Bidder and Contact No(s). a) Mobile No.: b) Land line No. : c) E-mail ID 6 PAN, Aadhaar & GST number in whose name the premise is registered 7 Complete address of the Premises being offered along with plot number, survey number, boundaries etc. : 8 Land Mark of the Premises being offered 9 Total Carpet Area (in sq.ft.) being offered : (Mention floor number-wise area in sq.ft. if the offered premises is spread out in different floors) Office space on lease at Kharghar/Belapur Page 3
10 Mention the dimension (length and width in feet) of the offered premises : (as per the dimension, the total offered area should be equal to the total carpet area in sq.ft. as mentioned under point 9) 11 Whether agreeable to lease out the premises for 05 years Yes/No (Please tick the relevant option) 12 Whether agreeable for renewal of lease after expiry of 05 years Yes/No (Please tick the relevant option) 13 Permission from relevant authority to use the offered premises for commercial use 14 Whether the offered premises is an open area or partitioned wall constructed. Whether furnished or unfurnished or otherwise, please mention details : 15 Name and width (in ft.) of the approach/front road of the premises 16 Name of the nearest main Road. Name of the nearest Railway Station. Nearest Bus Stop 17 Please mention the status of the general electric power supply of the offered premises : 18 Please mention the name of the other occupants, if any, in the offered premises/building : 19 Please mention other details, if any Office space on lease at Kharghar/Belapur Page 4
MANDATORY CRITERION : (PART - A) Sl. Facilities Required in the offered premises Our Requirement Your Offer /comments A B Open Carpet Area being offered No. of dedicated car parking space Around 8000 sft (up to 10% variation is acceptable) Minimum 10 nos. (Covered. Nos. & Open..Nos.) C D E Period of Lease being Offered Agreeable to Renew the lease after expiry of initial 05 years Area of Premises being Offered Minimum 05 years Mandatory Commercial F Location 03 (Three) kms from the nearest Railway Station (Kharghar/ Belapur) G Electricity Mandatory 80 kva H No. of Toilets Mandatory (02 nos) Separate for men & women Details : MEN TOILET LADIES TOILET I Pantry 1 No. At least Provision should be available J 24 hours drinking water Mandatory K Fire Fighting system as per Govt. regulation Mandatory Office space on lease at Kharghar/Belapur Page 5
L M Space for Diesel Gen Set (around 15 x10 ) OR Alternate back up power facility of 50 kva No. of lifts available in the premises (for premises offered at 1 st floor & above) Mandatory At least one No. N Status for occupation Immediate Q Certificates from all relevant Central/State Government and Municipal authorities. (Parties to submit all the photocopies along with bid) Copy of Occupation Certificate (OC) Copies of approved plan of the Office space being offered. Documents in support of ownership of the property being offered. Date : Signature of the party with Seal Office space on lease at Kharghar/Belapur Page 6
LIST OF DOCUMENTS TO BE ENCLOSED : ALONG WITH APPLICATION FORM (PART A) Please tick ( ) in the appropriate squire below as applicable : Yes / No i) Current colour photographs of premises & offered floors/ area ii) Layout Drawing of Offered Floor/area with marking dimension iii) Photocopy of the Sale deed/partition deed/gift deed or any other document (front and back side) by which the owner has purchased the property iv) Tax paid receipt for the land for financial year 2017-18 v) Municipal tax paid receipt for financial year 2017-18 vi) Approved commercial building plan showing the sanction of the floor which will be leased out to us vii) Occupation Certificate viii) A copy of Board Resolution/Power of Attorney in case of Company and Power of Attorney & Partnership deed in case of Partnership (Please note that all vernacular documents mentioned above to be translated in English and all the documents should be in the name of Owner). Please Note: Other legal documents, as requested & statutory certificate for functioning of Office Space at the premises, will have to be compulsorily submitted immediately after finalization of property. Office space on lease at Kharghar/Belapur Page 7
DECLARATION (PART A) I / We hereby affirm and declare that the above furnished information is true to the best of my/our knowledge and belief. If at any stage, information furnished here before is found to be incorrect, necessary action could be initiated against me/ us. I/ We understand that my offer may be rejected by BPCL without assigning any reasons thereof.. Place: Date: Signature of the Proprietor/ Partner/ Authorized representative Note: Non-submission of the required documents as mentioned in the mandatory criteria or incomplete Form in respect may lead to rejection. Office space on lease at Kharghar/Belapur Page 8
PRICE BID PART: B Office space on lease at Kharghar/Belapur Page 9
PRICE BID : PART B Sl. Description of Item Quote Rate both in figure and words 1 The consolidated monthly rental per sq. ft. carpet area of office space, including rent for space of Generator Set or cost of 50 kva Power Back-up, charges for Lift operation round the clock, provision for electricity, provision for 24 hrs. drinking water, charges for Fire fighting system, Society charges, Property tax, Municipal tax, Water tax, Commercial tax, any rates, taxes and charges etc. applicable now and in future. Rs.. (consolidated rental) per sq. ft. per month (in figure) Rupees (in words) 2 Car Parking charges Rs. per car park per month While quoting the above rates, the following conditions must be considered: 1. No Security Deposit would be paid by BPCL. 2. No Advance lease rent payment on any account would be paid by BPCL. 3. No counter condition would be accepted. If any counter condition is mentioned, your quote may be liable for rejection. 4. GST would be paid extra as per the existing rule, as applicable. 5. Electricity and water charges will be paid extra, as per actual. The owner should arrange for separate electric meter for the offered area. Name & Address Signature Place & Date Stamp Seal/Rubber Office space on lease at Kharghar/Belapur Page 10